Deltek Vision for Project Managers:How to Improve Your Project Management and Get the Results You Really Want

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80% of Firms Struggle with Project ManagementCan you get up-to-the-minute project information that will help bring your projects in on time and on budget?Projects are the lifeblood of any professional services firm - they must be properly planned and executed in order to preserve margins and retain happy clients. To meet these objectives, projects managers need real -time information at their fingertips that will help them identify problems early enough to allow timely course correction.

Does your management team waste time trying to put the right people on the right projects, in the right location?If a firm cannot maintain high levels of staff utilization and cannot place the right team members on each job, profits and client relationships will be jeopardized. It has been estimated by the Aberdeen Group that integrated project management systems can improve employee utilization by 8%.

At an increase of 8%, a company with 60 billable resources billing $80 per hour will increase profits by an additional $800,000.

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A Better Way to Manage ProjectsProject Managers typically want one thing: more time to manage and execute projects. Yet, all too often, this focus can leave Project Managers reluctant to move to the centralized tools that can better manage and update project information. At the same time executives are struggling with inaccurate or incomplete information that gets in the way of more informed decision making for the firm as a whole.

Wouldn’t it be nice if you had:

Quick and easy access to projects. Anytime. Anywhere.

Visibility into project plans, costs and resources

An easy way to collaborate around your projects

Project alerts to tell you when projects are not on schedule

The ability to analyze what’s working and what’s not

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The Sebesta Blomberg Success StoryProject Managers Using Deltek to Navigate to Better Company Performance.For a large firm with diverse work and many resources, Sebesta Blomberg relies on timely and accurate information to help balance resources, manage client expectations, and achieve profitable results for the firm.

The need was clear: A solution project managers could use to achieve better project results, while also giving management across the firm the critical project status information needed to run the business.

Centralized project plans allow project progress to be monitored more closely, which directly results in more profitable projects. Warning indicators alert project managers to issues that may throw the project off budget or derail it, like a project trending to finish over budget.

At Sebesta Blomberg, Deltek changes the way Project Managers plan, review and execute their projects.» Watch the video now!

“What’s critical to our future success is growth and focus on clients. Our Deltek solution allows us to spend more time focusing on our client needs and less time generating reports to figure out how our projects are doing.”

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Quick and Easy Access to ProjectsGetting the information you need is time consuming. Do you struggle gathering all of the information around your project from multiple places ? Do you need to wait to have your finance team run a report so you know the status of your project?

The ability to have one place to get all of the information about your project easily is key to profitable and efficient project management.

Plan, review, analyze and execute your projects from one centralized place.

Quick and Easy Access to Projects.» Watch the video now!

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Anytime. Anywhere.At a client site and need to access project information? The ability to access projects anytime, anywhere is key for project managers to stay on top of their projects, and have access to key project metrics when they need them.

Visibility into projects on-the-go gives you access to the information you need, when you need it.

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Visibility into Project PlansProjects are what you do. Isn’t it frustrating to not have a complete picture of the health of your project?

Project Managers need the most critical project information at their fingertips. Having key metrics in fast to access, easy to understand charts makes project management easier.

Have the most critical project information at your fingertips

“Deltek is a very valuable product for our Project Managers, who tend to be very visual. Deltek is the only solution that lets them see the information they need in a graphic form, with the ability to drill down and see project detail. Not only is the product user-friendly, but our Project Managers quickly and easily get the information they need to keep their projects on track.”» Beatriz Sanchez, Manager of Project Controls, Ballinger

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Visibility into Project CostsYou need to know the costs incurred during the project, not once it’s complete and too late to adjust. It’s critical to see project costs in real time so if something is off track, you can correct it before it becomes a problem.

Labor Planning allows you to budget and forecast labor hours and costs across the life cycle of a project, to develop realistic labor costs

Consultant Planning enables you to both plan and monitor Consultant work and progress, based on invoices that come in through Accounting

Expense Planning allows you to plan for and monitor expenses incurred on your project against the contract and planned amounts.

Monitor and manage project costs easily.

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Visibility into Project Resources You need the right person on the right project. Is your favorite resource always at 100% capacity while others sit on the bench? Do you need to schedule resources based on skill set , but struggle remembering who can do what?

It’s important as a project manager to fully utilize the resources you have and to make sure they are scheduled on the right projects.

Fully utilize the right resources so you don’t have them sitting on the bench.

Plan Resources so that you can:

• Search resources and personnel based on specific skill sets and availability

• Forecast and compare estimate to complete hours (ETC) to budget to complete hours (BTC)

• Empower executives, managers and resource planners

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Project CollaborationPeople must work well together. Are countless e-mails and meetings really helping? Can you manage all the discussions happening across your projects?

Move project management beyond just setting tasks, resources and budgets. Manage the discussions flowing among everyone involved. Give every project its own collaboration space where everyone—from project team to stakeholders and even your client—can participate. Establish conversations among participants, where stakeholders comment on topics– with every discussion always connected to the project. Share files and capture comments. Set project deadlines for tasks never captured in any Work Breakdown Structure.

Streamlined communication, meaningful to each participant, driving each project to the results you expect.

Get Things Done Together» Download More Information on Project Collaboration

Project Collaboration Video» Watch now!

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Project AlertsBe alerted if your project is at risk. Nothing worse then finding out there are issues with your project after it’s too late.

Project alerts allow you to receive warnings when the profitability of the project is at risk, allowing you to fix issues proactively, rather than after it’s too late. With this information at hand, you can make real-time adjustments to the project plan, always ensuring that your projects are on-time and on-track.

Complete Visibility and Total Control.

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Project IntelligenceSee. Understand. Decide. How are you able to make effective decisions if you don’t have the right data to make those decisions?

Project manager role-based dashboards give you the data you need without having to spend lots of time hunting for it.

Consume data and make decisions with role-appropriate views of the data. Establish and monitor goals that drive the decision making process. Watch trends, become aware of problems sooner, and predict future outcomes with historical and predictive analysis.

It’s important to have real-time information and insight to make effective decisions.

Gain insight into your projects

Project Intelligence:

• Project Manager Dashboards

• Real Time information

• Insight into your business to see what is happening, understand the consequences and make informed decisions.

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The Business of Project ManagementThe Business of Project Management - The First in a Two-Part Webinar Series.

Project management is recognized as the primary driver of firm growth and a significant contributor to ownership transition. Implementing effective project management practices is difficult as evidenced by approx. 80% of firms struggling to do it well. To bridge the gap, Deltek is providing a two-part webcast series: Part one addresses how to create a world-class project management discipline, including: Establishing clear, firm-wide expectations for project management; Understanding and articulating the benefits to the firm and key stakeholders; And, creating a structured process for building successful project management programs, including training, support, implementation and follow through.

The Business of Project Management, Part Two - Change Management

This second part of the webcast takes the next step by providing best practices in addressing the change management challenges you’ll face across the organization. It covers three specific topics:

• Communicate project management change

• Recruit and develop project management leaders and followers

• Identify and remove project management obstacles

Create a world-class project management discipline.

>> Listen to the webcast now!

Best practices in addressing the change management challenges.

>> Listen to the webcast now

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Turn to Deltek VisionSolutions for project-based businesses are all we do at Deltek. So we understand that Project Managers need to control project progress and financials by unifying all key elements of project governance with financial project control. With our project planning tools they can proactively manage project deadlines, and effectively track project changes to secure high margins.

Vision provides Project Managers with up-to-the-minute project information:

• Dashboards including important Activities, Reports, Alerts and Project Information

• Targeted, configurable project management reports with drill down

• One tool for all critical business processes

• Resource, Expense and Sub-Contract Planning and Scheduling

• Web based architecture

93% of Deltek clients achieve a positive ROI from their ERP deployment

» Click to Learn more

Overview Vision video.

» Watch the video now!

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Deltek is the leading global provider of enterprise software and information solutions for professional services firms and government contractors. For decades, we have delivered actionable insight that empowers our customers to unlock their business potential. 16,000 organizations and 2 million users in over 80 countries around the world rely on Deltek to research and identify opportunities, win new business, optimize resources, streamline operations, and deliver more profitable projects. Deltek – Know more. Do more.® deltek.com

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