demistify onedrive for business: the good and the bad
TRANSCRIPT
We’re here because we’re
CONFUSED
DON’T WORRYYOUARE NOT
ALONE
MANY OF US SHARE
THIS FEELING
ONEDRIVE FOR BUSINESS COMES
FROM A LONG LINE OF CONFUSION
SO WE’RE GOING TO
FIGURE IT OUT
WHAT IS IT?
WHAT DOES IT DO?
WHEN SHOULD I USE IT?
THE GOOD & BAD
LIMITATIONS
COMMON MISTAKES
MIGRATING TO ONEDRIVE FOR
BUSINESS
BEFORE WE BEGIN LET’S GO
BACK IN TIME
SO YOU UNDERSTAND THE HISTORY
THERE WAS GROOVE
FIRST,
THEN,
SHAREPOINT WORKSPACE
SKYDRIVE & SKYDRIVE PRO
SO AFTER A LAWSUIT IT WAS RENAMED
WHAT IS ONEDRIVE?
WORKS EVERYWHERE
IT’S PUBLIC AND HAS
NOTHING TO DO WITH SHAREPOINT
ONEDRIVEPublic, does not use organization credentials to log in
Allows simple external sharing
Versioning of documents so you can revert
Integration with the Office Suite to work on your files
Co-authoring on Office documents
WHAT IS IT?
IT’S ACTUALLYA
BRAND
HUH?
IT’S USED TO REPRESENT MULTIPLE FEATURES
OFFERED WITH SHAREPOINT
MY SITEMY DOCUMENTSOFFLINE SYNC
MY SITE
Personal Site Collections owned by each user
MY DOCUMENTS
Document Library in each user’s My Site. Confused as « OneDrive for
Business » in most cases because of the offline sync
OFFLINE SYNC
OFFLINE SYNCalso works with every single
document library, everywhere
IS A SHAREPOINT DOCUMENT LIBRARY
EVERY USER HAS AND OWNS
AND ON TOP OF THAT, IT ALLOWS THEM TO SYNC
ANY OTHER LIBRARY THEY HAVE ACCESS TO
ONEDRIVE FOR BUSINESS
IT’S ALL THE POWER OF A SHAREPOINT
DOCUMENT LIBRARY
BUT IS IT JUST FOR
OFFICE 365?
NAH, IT’S NOT
JUST FOR OFFICE 365.
WORKS ON-PREMISES
TOO
BUT THERE ARE DIFFERENCES
OFFICE 365 ONLY
External sharing works out of the box
5TB for each OneDrive for Business user
Already compliant with industry standards
Works with Delve
CURRENT LIMITATIONS
http://support.microsoft.com/kb/2933738/en-us
Number of items that can be synced
Sync is by library not files and folders **Update
**2GB File Size Limit - Now 10GB
Character limitations in files and folders
And the Sync Tool is still maturing
SO WHEN DO YOU USE IT?
DECISIONS, DECISIONS
SEE IT AS THE NEW « MY DOCUMENTS »
FROM YOUR DESKTOP
FOR DOCUMENTS THAT DON’T FIT IN ONE OF YOUR
ORGANIZATION’S TEAM SITE
COMMON MISTAKES
5,000 ITEM VIEW THRESHOLD
20,000 ITEMS SYNC LIMIT
THINKING FILE SHARES
MIGRATES 1:1 TO ODFB
PUTTING FILES IN ODFB
INSTEAD OF TEAM SITESCONFUSING
ODFB WITH ONEDRIVE
MIGRATE TO ONEDRIVE FOR BUSINESS
http://hansbrender.wordpress.com/2013/08/26/skydrive-pro-powershell-script-checks-and-moves-folders-and-files/
http://blogs.technet.com/b/akieft/archive/2013/09/06/migrating-file-shares-to-skydrive-pro.aspx
Step 1 – Analyze your File Shares
Step 2 – Migrate your data
ANALYZE
• What is the total size of the file share data you want to migrate?
• How many files are there in total? • What are the largest file sizes? • How deep are the folder structures nested? • Is there any content that is not being used
anymore? • What file types are there?
TOOLS TO HELP ANALYZE
http://hansbrender.wordpress.com/2013/08/26/skydrive-pro-powershell-script-checks-and-moves-folders-and-files/
PowerShell
FileCheckerTreeSize
3 MIGRATION METHODS
EXPLORER VIEW/DRAG & DROP
ONEDRIVE FOR BUSINESS CLIENT
3rd PARTY TOOLS
HOW DO YOU FEEL?
I KNOW…
IT’S A LOT OF INFORMATION
« I GET IT NOW »
THANK YOU!
@BNIAULIN#SPTECHCON