demo- creating a basic adhoc query

8/11/2019 Demo- Creating a Basic AdHoc Query

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SAP Business Intelligence ReportingSAP Business Intelligence Reporting

Demo 1: Creating a Basic Ad Hoc QueryDemo 1: Creating a Basic Ad Hoc QueryDemo 1: Creating a Basic Ad Hoc Query

Washington State HRMS Business Intelligence (BI)Washington State HRMS Business Intelligence (BI)

BI Power User Workshop MaterialsBI Power User Workshop Materials

General TopicsGeneral Topics BI Power UsersBI Power Users


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BI Power User WorkshopBI Power User Workshop -- Demo 1: Creating a Basic Ad Hoc QueryDemo 1: Creating a Basic Ad Hoc Query 22

Demo 1: Creating a Basic Ad Hoc QueryDemo 1: Creating a Basic Ad Hoc Query

The following demonstration will show how to create a basic ad hThe following demonstration will show how to create a basic ad hoc query in BEx Query Designer. Thisoc query in BEx Query Designer. Thisdemonstration will create a query that includes:demonstration will create a query that includes:

Number of Employees by Personnel AreaNumber of Employees by Personnel Area

Number of Employees by Ethnic OriginNumber of Employees by Ethnic Origin

Number of Employees by Challenge IndicatorNumber of Employees by Challenge Indicator

Filter by Employment Status (Active) and Personnel Area (1110)Filter by Employment Status (Active) and Personnel Area (1110)

Concepts covered in this demonstration include:Concepts covered in this demonstration include:

I.I. Accessing BEx Query DesignerAccessing BEx Query Designer

II.II. Creating a New Ad Hoc QueryCreating a New Ad Hoc Query

III.III. Adding Key FiguresAdding Key FiguresIV.IV. Adding Characteristics andAdding Characteristics and

AttributesAttributes

V.V. Adding Free CharacteristicsAdding Free Characteristics

VI.VI. Adding FiltersAdding Filters

VII.VII. Adding VariablesAdding Variables

VIII.VIII. Saving the Ad Hoc QuerySaving the Ad Hoc Query

IX.IX. Running the Ad Hoc QueryRunning the Ad Hoc Query

X.X. Ad Hoc Query ResultsAd Hoc Query Results

Demo 1: Basic Ad Hoc Query ResultsDemo 1: Basic Ad Hoc Query Results


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1.1. Logon to the HRMSLogon to the HRMS

Business IntelligenceBusiness Intelligence

via SAP GUI asvia SAP GUI as

described in thedescribed in the

Business ExplorerBusiness Explorer

(BEx) module.(BEx) module.

2.2. DoubleDouble--clickclick StartStart

the Businessthe Business

Explorer AnalyzerExplorer Analyzer

link.link.

It may be necessary to click on the

User Menu icon to display the user

menu screen.

ContinuedContinued

To access BEx Query Designer:To access BEx Query Designer:



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1.1. Click theClick the BusinessBusiness

ExplorerExplorer menu item.menu item.

2.2. SelectSelect ToolsTools..

3.3. ClickClick Create NewCreate New

QueryQuery..

OROR

1.1. Click the ToolsClick the Toolsicon on the BExicon on the BEx

Query AnalyzerQuery Analyzer

toolbar.toolbar.

2.2. ClickClick Create NewCreate New

QueryQuery..



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Result: BEx Query Designer will be opened in the Standard View.Result: BEx Query Designer will be opened in the Standard View.



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ContinuedContinued

1.1. Select theSelect the InfoAreasInfoAreas tab from thetab from the NewNew

QueryQuery Select InfoProviderSelect InfoProvider screen.screen.

2.2. Expand the Human Resources InfoArea.Expand the Human Resources InfoArea.

3.3. Expand the Personnel AdministrationExpand the Personnel Administration

InfoArea.InfoArea.

4.4. Select the Headcount and PersonnelSelect the Headcount and Personnel

Actions InfoProvider.Actions InfoProvider.

5.5. Click OK.Click OK.

Demo 1:Creating a New Ad Hoc QueryDemo 1:Creating a New Ad Hoc Query

Result: All InfoObjects of theResult: All InfoObjects of the

Headcount and PersonnelHeadcount and Personnel

Actions InfoProvider areActions InfoProvider are

displayed in BEx Querydisplayed in BEx Query

Designer.Designer.InfoObjects of theInfoObjects of the

HeadcountHeadcount

InfoProviderInfoProvider


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Click the Technical Names icon to toggle the Technical

Names of the Infobjects on.


III. Adding Key FiguresIII. Adding Key Figures

1.1. Expand the Key FiguresExpand the Key Figures

section by clicking on thesection by clicking on the

Expand icon.Expand icon.

2.2. Drag&Drop Number ofDrag&Drop Number of

Employees from the KeyEmployees from the Key

Figures section to theFigures section to the

Columns section of theColumns section of thequery.query.


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IV. Adding Characteristics and AttributesIV. Adding Characteristics and Attributes

1.1. Expand the Personnel AreaExpand the Personnel Area

Characteristics.Characteristics.

2.2. Drag&Drop the PersonnelDrag&Drop the Personnel

Area Characteristic fromArea Characteristic from

the Personnel Areathe Personnel Area

Dimension to the RowsDimension to the Rows

section of the query.section of the query.

3.3. Drag&Drop the EthnicDrag&Drop the Ethnic

Origin Attribute from theOrigin Attribute from the

Personal Data Dimension toPersonal Data Dimension to

the Rows section of thethe Rows section of the

query.query.

An item can also be dragged & dropped from the query to

the InfoObjects list to remove it


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V. Adding Free CharacteristicsV. Adding Free Characteristics

Drag&Drop the ChallengeDrag&Drop the Challenge

Indicator from theIndicator from the

Personal Data DimensionPersonal Data Dimension

to the Free Characteristicsto the Free Characteristics

section of the query.section of the query.


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VI. Adding FiltersVI. Adding Filters

The Filter does not have a value at this

time. It must be restricted or a Variable

must be added. See the next section

(section VII Adding Variables) for steps to

add the Filter variable for Employment

Status.

Drag&Drop theDrag&Drop the

Employment StatusEmployment StatusCharacteristic fromCharacteristic from

the Employmentthe Employment

Dimension to theDimension to the

Filter section of theFilter section of the

Query Designer.Query Designer.


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VII. Adding VariablesVII. Adding Variables

1.1. Right click on EmploymentRight click on Employment

Status in the Filter section andStatus in the Filter section and

select Restrict.select Restrict.

2.2. Click the dropdown arrow in theClick the dropdown arrow in the

ShowShow section and selectsection and select

VariablesVariables..

3.3. HighlightHighlight EmpEmp StatusStatus

(Optional), add it to the Chosen(Optional), add it to the Chosen

Selection and click OK. ThisSelection and click OK. This

adds that variable to the query.adds that variable to the query.

Add the variable to Personnel AreaAdd the variable to Personnel Area

using the same procedure.using the same procedure.


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VIII. Saving the Ad Hoc QueryVIII. Saving the Ad Hoc Query1.1. Click the Save Query icon from theClick the Save Query icon from the

BEx Query Designer toolbar.BEx Query Designer toolbar.

2.2. Enter the query Description inEnter the query Description inthe Descriptionthe Description listboxlistbox of theof the

Save Query prompt (in thisSave Query prompt (in this

example,example, Demo Basic QueryDemo Basic Query

Part 1Part 1).).

3.3. Enter the query TechnicalEnter the query TechnicalName (in this example,Name (in this example,

A1110_DEMOBASICQUERYPART1A1110_DEMOBASICQUERYPART1))

4.4. Click Save.Click Save.


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X. Ad Hoc Query ResultsX. Ad Hoc Query Results

Challenge Indicator Attribute

Free Characteristic

Personnel Area Characteristic

Number of Employees Key

Figure

Ethnic Origin Attribute


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Demo 1: Creating a Basic Ad Hoc QueryDemo 1: Creating a Basic Ad Hoc QueryX. Ad Hoc Query Results, ContX. Ad Hoc Query Results, Cont

Query Results with Challenge

Indicator Free Characteristic

Challenge Indicator has been

added to the query using the

Drag&Drop method.

demo- creating a basic adhoc query

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