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  • Golden Demo Intercompany Stock Transfer

    SAP Business ByDesign Reference Systems

    Demo Script

    Supply Chain Highlights Intercompany Stock Transfer

    Classification: Internal and for Partners

    Version: 20171218

  • Golden Demo Intercompany Stock Transfer

    Document Version: 20171218 2

    Disclaimer

    This demo script is based on the ByD Reference System for the Almika model company. There are several country versions

    of the Almika ByD implementation available. The content is similar but deviates especially with respect to language support,

    names and object descriptions. Sample data used in this demo script relates to the US country version for other country

    versions different data samples might be relevant.

    A prerequisite for being able to fully understand this demo script and run the demo, is a sound system knowledge on SAP

    Business ByDesign. General assumption is that you are familiar with the Learning Center content available in your ByD

    system at: Home Self-Services Learning Center.

    Although the script has been tested carefully you might nevertheless encounter different system behavior when running a

    demo in an actual Almika demo tenant.

    Release Statement

    This version of the demo script is released for the following country versions of the ByD Reference System for the Almika

    model company:

    US United Stated, as of demo release ByD 1705

    DE Germany, as of demo release ByD 1705

    UK United Kingdom, as of demo release ByD 1705

    FR France, as of demo release ByD 1705

    AT Austria, as of demo release ByD 1705

    CH Switzerland, as of demo release ByD 1705

    NL Netherlands, as of demo release ByD 1705

    CA Canada, as of demo release ByD 1705

    MX Mexico, as of demo release ByD 1705

    AU Australia, as of demo release ByD 1705

    CN China, as of demo release ByD 1705

    IN India, as of demo release ByD 1705

    The demo release basically is determined by the time when the demo tenant has been provisioned for demo usage, a demo

    tenant provided between mid of March and mid of June 2018 is part of the demo release ByD 1802.

    As of demo release ByD 1802 the release status of your ByD demo tenant can be identified in the Company-Specific-Help:

    You can find a help entry ByD Demo Guides under Help Company-Specific-Help. specifies the

    demo release of your ByD demo tenant, e.g. 1802 released in February 2018. specifies the country version of your

    demo tenant, e.g. US Almika US country version. The version-controlled demo guides provided in this help entry match to

    the demo release and the country version of your ByD demo tenant. Please be aware that the demo guides are not specific

    to the country version, only the version of the demo guide is specific to your ByD demo tenant.

  • Golden Demo Intercompany Stock Transfer

    Document Version: 20171218 3

    Table of Content

    1 Demo Script Overview ................................................................................................................................... 4

    1.1 Demo Overview ...................................................................................................................................... 4

    1.2 Intended Audience.................................................................................................................................. 4

    1.3 Protagonists ........................................................................................................................................... 4

    1.4 Business Pain Points .............................................................................................................................. 4

    1.5 Key Messages and Value Proposition ..................................................................................................... 5

    1.6 Story Flow Summary .............................................................................................................................. 5

    2 Technical Requirements ................................................................................................................................ 6

    2.1 System Access Information ..................................................................................................................... 6

    2.2 User Accounts ........................................................................................................................................ 6

    3 Demo Steps .................................................................................................................................................... 7

    3.1 Prerequisites: Stock Overview................................................................................................................. 7

    3.1.1 Check Stock Overview (Prerequisite Activity) .............................................................................. 7

    3.2 Create Purchase Order ........................................................................................................................... 8

    3.2.1 Create Purchase Order .............................................................................................................. 8

    3.3 Perform Shipment and Invoicing ............................................................................................................. 9

    3.3.1 Release Customer Demand ....................................................................................................... 9

    3.3.2 Post Goods Issue .................................................................................................................... 10

    3.3.3 Create Customer Invoice and show supplier invoice within document flow ................................. 11

    3.4 Perform Inbound Processing ................................................................................................................. 12

    3.4.1 Post Goods Receipt ................................................................................................................. 12

    3.4.2 Post Supplier Invoice ............................................................................................................... 15

    4 Scenario Quick Guide and Key Master Data ................................................................................................ 16

  • Golden Demo Intercompany Stock Transfer

    Document Version: 20171218 4

    1 Demo Script Overview

    1.1 Demo Overview

    This demo scenario describes how a required product which is out of stock at company Almika is ordered from the affiliated

    company Innovat by the purchaser in an intercompany scenario.

    The scenario shows all relevant business process steps from ordering to invoicing by using a full electronic data exchange

    setup of the involved business partners and transferred business documents.

    This scenario includes features such as:

    Electronic data transfer using XML standard

    Automatic generation of the respective business documents

    Automatic sales order release and purchase order acknowledgement by data exchange

    Automatic posting of supplier invoice document

    The document flow ensures complete transparency across the whole business process.

    Electronic data transfer avoids double entry and incorrect data.

    Automatic postings speed up the process and provide complete process transparency

    1.2 Intended Audience

    SAP internal: New hires

    SAP external: CEO, CIO, Sales Management, Logistics Management, Partner Presales

    1.3 Protagonists

    The roles in the story are the following:

    Purchaser / Warehouse Manager / Financial Accountant (Buying Side)

    Warehouse Manager / Sales Representative (Selling Side)

    KPI for Role 1: Purchasers are measured on Purchase Price Variance (PPV) timely delivery of purchased goods and

    spend management

    KPI for Role 2: Warehouse managers care about inventory accuracy, picking and put away efficiency.

    KPI for Role 3: Sales agents care about total sales and unshipped orders

    1.4 Business Pain Points

    Inability to have any visibility into the relationship between the buying and affiliated selling company

  • Golden Demo Intercompany Stock Transfer

    Document Version: 20171218 5

    1.5 Key Messages and Value Proposition

    Overview

    ByDesign, as an enterprise level ERP system, provides both the capability to execute all the required tasks but also visibility

    in the flow of the transaction between entities.

    Key Features and Associated Benefits

    Tracking the life cycle from the buy side

    o Knowing when and how the transaction will impact the supply chain

    Leveraging the relationship between the two entities to minimize the data entry effort

    o Reduced data entry requirements and reduced errors

    1.6 Story Flow Summary

    This demo covers the business process depicted in the dark orange boxes.

  • Golden Demo Intercompany Stock Transfer

    Document Version: 20171218 6

    2 Technical Requirements

    2.1 System Access Information

    To run the demo, you need access to a ByD demo tenant for the Almika model company, which is available in different

    country versions.

    2.2 User Accounts

    The following user accounts for ByD Almika implementation are to be used to run the demo:

    Predefined User ID User Name Password Component

    Supplyplanner01p Richard Stone Welcome1

    Purchase Requests and Orders

    Inbo