demystifying project stewardship asha seattle asha seattle
TRANSCRIPT
Demystifying Project Demystifying Project StewardshipStewardship
Demystifying Project Demystifying Project StewardshipStewardshipAsha SeattleAsha Seattle
www.ashanet.org/seattlewww.ashanet.org/seattle
Asha Seattle
content• What is a partner / project• Types of projects (category,
recur/one/sac/other chapter) • Project life cycle• Steward responsibilities
– Spirit – Processes (webpage, funds, site visits, annual
updates/reports, presentations)• Best practices• Exit strategy• Asha wide yahoogroups• Resources
Working with Partner Groups
Form close partnerships with partner groups in India. A partner group is a grass-root non-government organization (NGO)
Provide assistance to them – financial, networking, material, technological, etc
Seek them out in rural & economically underprivileged urban areas
Learn and disseminate information
Asha Seattle
Types of Partner Groups/Projects
• Education
• Schools
•
• Child Homes
• Vocational training• Community Based
Intervention• Community
Awareness Program• Working With the
Government• Resource Centers• Fellowships• One
time/Infrastructure• Other
FormalResidentialTuition Centers
FormalAlternativePre-primaryNon Formal
DisabilitiesSpecial Needs
Asha Seattle
Some Types of Projects
Support A Child (SAC): each child is matched with a donor – 5-6 projects
Donor specific: support is conditional on donors contribution – has to fall within Asha’s charter
Shared projects: monitoring is shared with other chapters
Asha Seattle
Life Cycle of a Project(pre approval)
Proposal comes to us We check if it has been visited by an
Asha volunteer If it looks interesting some volunteer(s)
take it up & corresponds with the group Proposal is brought to a meeting,
discussed few times & then voted
Asha Seattle
What a Project Steward does (post approval initial set up)
Creates a website for the new project/partner group
Adds info to asha seattle yahoogroups databases with funding details
Enters check requests as needed and ensures that funds are sent to the group
Asha Seattle
What a Project Steward does(for ongoing projects…)
Coordinates check sending twice a year with chapter project coordinator
Annually ensures– At least one visit to the group – Update from the group– Discussion of the project at a
meeting Posts all reports on the web
Asha Seattle
Best Practices
Partnering – 2 way process (Equal Relationship) Timely fund disbursement, tracking project
funding and receipts Annual project updates, webpage maintenance
and regular project presentation Regular Communication with project Visiting the partner group Researching & understanding the social context
of partner group’s work Spirit & Commitment
Asha Seattle
Exit Strategy
• Project becomes self-sustainable• Funded project requirements are
successfully completed• Project not meeting goals and/or
receiving unfavorable site-visit reports - steward brings proposal to drop project to meeting
Asha Wide Focus Groups Asha Learning Asha Special
Asha Sanctuary Asha Tribal
Asha Health Care Asha Computers & many others
Join corresponding yahoo group(s) to learn & participate
Asha Seattle
Resources Goto: http://data.ashanet.org/datastore/
User / password = guest / guest -> Chapters -> Seattle -> Volunteer Resources->
Best practices - ProjectStewardBestPractices.docPerforming project webpage updates - WebpageUpdateHelp.doc
Demo on how to use the Asha-wide projects database -http://www.ashanet.org/austin/resources/projectsdB.ppt
Yahoo Databases used for Seattle chapter projects (project address, check requests, volunteer info, annual project presentation schedule etc.) - http://groups.yahoo.com/group/asha-seattle/database
Project related/logistics questions email: [email protected] Funds transfer logistics/finance issues email: [email protected]
Project website example – http://www.ashanet.org/projects/project-view.php?p=318
– Annual updates from the partner group– Site visit reports from Asha volunteers
Questions?Ask your project team!
Asha Seattle