Denise PhillipsDirector, Systems & Procedures

Transition from FRSStarting Friday afternoon, 2/29, you will have

inquiry only access to FRS.You will continue to have the ability to inquire

on accounts and transactions prior to March 1 in FRS

You will continue to have access to all past transactions in E-Print

Reports from Banner will be e-mailed daily until Banner E-print is ready

Banner Chart of AccountsFOAP- Fund Organization Account

Program

Use of Accounts (Expense Acct, Revenue Acct, Asset Acct, etc) instead of Objects & Controls

Dept “Pots of Money” called Funds instead of Accounts

Banner Chart of Accounts-Page 2FOAP- Fund Organization Account

Program

Full Accounting Information now also includes:Organization Code: will allow for grouping of

funds for reportingProgram Code: used at state and federal level to

track finances (Purpose Code in FRS)

Indexes have been created that will automatically complete the Organization and Program, data entry of these fields will not be required.

Banner Chart of Accounts-Page 3 FRS to Banner Crosswalk

1 – 17003 – 2600 New Fund # X-walk to Account

FUND ORGANIZATION ACCOUNT PROGRAM Automatically completed with the use of indexes

170030 33000 726000 170

Banner Chart of Accounts-Page 4

New Banner AccountsACCOUNTS

• Code used to identify types and uses of transactions (same as old

objects/controls)

• Department will use accounts to specify how the money is spent or received

• Primary accounts used by Depts:- Expenditures – Begin with a 7- Labor – Begin with a 6 - Revenue – Begin with a 5

• General rule for new account # is old object/control code with new number in front (see table) and “0” at end

• Multiple exceptions. Must use crosswalk on website

TRANSFERS IN & OUT8XXXXX

EXPENDITURES7XXXXX

LABOR6XXXXX

REVENUES5XXXXX

NET ASSETS4XXXXX

CONTROL ACCOUNTS3XXXXX

LIABILITIES2XXXXX

ASSETS1XXXXX

Banner Chart of Accounts-Page 5Web Site to translate FRS Numbers to

Banner Numbers

https://services.ncarts.edu

Banner Chart of Accounts-Page 6

Banner Chart of Accounts-Page 7

Forms/ProceduresNew Forms/Procedures for use during

transition periodInternal Requisition FormBudget Revision FormReceiving Process

Requisition Form

Email form to: ban_requisition@ncarts.edu

Budget RevisionForm

Email form to: ban_budget@ncarts.edu

ReceivingBanner is designed for Central Receiving

The temporary work around is a generic e-mail boxSend e-mail with PO number in the subject

lineText of e-mail should tell what line items

were received or if all items were received

Email receiving information to: ban_receiving@ncarts.edu

Forms/ProceduresForms changed due to new Banner

numberingTravel Authorization Form

Separate Forms for Employees and StudentsTravel Reimbursement FormCheck Request Form

All forms can be found on NCSA’s Forms & Procedures Web Page

(http://www.ncarts.edu/formsprocedures/#banner)

Training Schedule

Finance will spend the month of March stabilizing the system

Training Session information will available mid-March

Separate sessions for Budget, Purchasing, etc.

Banner FinanceThank you for attending today’s Banner

Finance Information Session

Any Questions?????????????