department of education shs classroom construction 2015

Department of Education

SHS Classroom Construction 2015

DEPARTMENT OF EDUCATION

SHS SITE VALIDATION PROCESS


Official list of Schools for validation will be

distributed to all Regional and Division

Offices

Division will conduct Kick-off Meeting prior

to actual school validation

Meeting with the School Head to discuss the

latest Site Development Plan of the School

Appraisal Team to do actual site inspection to

determine available space for construction and other

physical aspects that would affect the

implementation of the project

Team to record in the Appraisal form the

findings on the inspection made including drawing

the updated site dev plan showing location of the

proposed building

All members of the Team to sign in the

accomplished Site Appraisal Form

Actual Site Validation

The Team will consolidate the

reports for concurrence/ approval

of the SDS

Submission of the approved reports to the Central Office

PFSED Consolidates list for submission to DBM for issuance of SARO and to DPWH for implementation

SHS Validation Process


1. DepEd PFSED to provide to all SDS (cc Regional and Division Project Engineers):

a. list of schools to be validated for SHS construction (e-copy and hard copy)

b. site appraisal forms (e-copy and hard copy of sample accomplished form)

c. Site Appraisal Plan (e-copy)



2.The SDS shall organize a kick-off meeting to be attended by:

a. Division SHS Coordinator, DPEs, Division Physical Facilities Coordinator and other concerned personnel

b. Agenda for the meeting are as follows:i. Mechanics of site appraisalii.Scheduleiii.Team members and team

assignmentsiv.Logistical requirementsv. Other support needed to be

provided by the SDO

Site Validation Process


3. Upon arrival at the school, the DPE/PFC and SHS coordinator shall accomplish the following:

a.Check latest site development plan of the school(include all ongoing construction projects and/or pledges/commitment from other sources)

b.Conduct environmental scanning within and outside the school promises (check for available space/potential sites suited for proposed SHS construction, consider safety, etc.)

c. Check if recommended building designs can be accommodated within the campus

(given the standard footprints of the building proposed to be constructed)



d. Identify other available spaces within the school compound

e. Accomplish the Site Appraisal Formf. Sign accomplished form (with

School Head)



4. Consolidate the results of the validation activity by municipality and by division

5. SDS will review and approve based on the result of the validations

6. Submit forms (hard or soft copy) to PFSED [email protected] by March 7, 2015.


mailto:[email protected]


SHS Classroom Construction: Timelines for Implementation

Site Appraisal

Submission to DBM for

issuance of SARO and to

DPWH for implementation

Procurement Construction Turn-Over

26 Jan -28 Feb 2015

March 2015 April-May 2015 June 2015 – May 2016

May 2016


3 Components:• Basic School

Site Information

• Assessment of Buildable Space for construction

• Site Development Plan

SHS Site Appraisal Form


Component 1:Basic School Site Information

• Name of School• School ID• Name of School Head• Classification of SHS

Site• Site Ownership• Lot Area• Topography• Location• Soil condition• Availability of Water

and Electricity• History of Flood Level



Component 2:Assessment of Buildable Space for Construction

• Evaluation if the recommended school building type can be accomodated in the available space in the school;

• Identifying other area or open space available that can be used for future construction



Component 3:Site Development Plan

Shows the entire school compound, existing facilities and proposed construction (dotted lines)



All Regional Directors to request their respective Regional Physical Facilities Coordinators to:

1. Disseminate all documents needed for SHS site appraisal to all divisions by Monday, January 26, 2015.

2. Monitor the progress of appraisal in each division and if needed, provide additional support to ensure completion on or before the set deadline.

Next Steps


ACTUAL CONSTRUCTION AND MONITORING


2015 SHS Construction Timelines(using FY 2014 and FY 2015 budgets)

DepEd DOs: Validation of

Buildable Space

DepEd CO: Finalization of

2015 SHS Construction

Program

DPWH: Bidding

DepEd DO: Orientation of School Heads

DPWH: Construction

DepEd: Monitoring by

DO and school heads

Jan-Feb2015

March2015

Mar-Apr2015

May 2015 – May 2016


2015 SHS Classroom Construction

• Information Dissemination. Based on the results of the SHS validation activity:– DepEd Central Office (CO): finalize the program for

SHS construction and submit to DPWH and DBM; provide the Division Offices, copy furnished the Regional Offices, with a copy of the same list.

– DepEd Regional Offices (RO) and Division Offices (DO): inform the concerned school heads and other stakeholders in the community of the final program/planned construction.



• Orientation on Construction Monitoring. The SDS, with support from the Division Project Engineer, shall conduct an orientation activity for concerned school heads to apprise them of the critical stages in construction that need to be monitored closely.




BEAM:250mm x 400mm

COLUMN:350mm x 350mm

NEW FEATURE OF CALAMITY-RESILIENT DESIGN: bigger and more reinforced beams and columns


ROOFING SHEET:0.40mm THK Pre-painted Longspan Corrugated G.I. Sheet

CONNECTION OF G.I. SHEET TO PURLIN

ROOFING FIXER

NEW FEATURE OF CALAMITY-RESILIENT DESIGN: stronger connections and roof framing



• Realignment. The DO shall inform the DepEd CO of any changes or deviation from the final program for SHS construction (ex. due to commitments from LGUs/other donors or changes in projected enrollment).

– The changes shall be reported to the DepEd CO no later than the end of the second quarter of the year (per Special Provision No. 21 Project Modification in the 2015 GAA)

• All SHS construction should be completed by end-May 2016. School heads shall immediately report to the DO, which shall notify the DepEd CO, of any possible slippage from this deadline.


Recap of Roles and Responsibilities for Construction Monitoring

• DepEd CO:– Provide ROs and DOs with final list for construction (to be

implemented by DPWH)

• DepEd RO: – Inform DOs and other stakeholders of programmed construction– Provide assistance to DOs in construction monitoring

• DepEd DO: – Inform concerned school heads and other stakeholders of

programmed construction– Provide technical assistance to schools in monitoring actual

construction (conduct orientation)– Inform CO of any changes/realignments by end-June 2015– Regularly update CO on status of construction


Looking Ahead: Indicative Timelines for 2016 SHS Classroom Provision

DepEd CO: Submission of 2016 budget

proposal

DepEd CO: Adjustments

to 2016 Construction

Program

DepEd: Finalization of 2016 Program

DPWH: Bidding

Feb-Mar2015

May-June2015

Nov-Dec 2015

DPWH: Construction

DepEd:

Monitoring

Jan-May 2016

department of education shs classroom construction 2015

Documents