Ron Broglio, Graduate Directorand

Sheila Luna, Program Manager

Lee Bebout, Literature (LL 208)

James Blasingame, English Education (LL 218)

Elly van Gelderen, Linguistics (LL 226C)

Elizabeth Horan, Comparative Literature ( LL 313B)

Claire Renaud, MTESOL, (LL 172J)

Doris Warriner, Rhetoric/Comp (LL 217)

Sheila Luna, Graduate Program Manager – sheila@asu.edu

http://english.clas.asu.edu/graduate_advising

Graduate students MUST remain continuously enrolled, otherwise they will be withdrawn by the office of Graduate Education and will need to reapply

Students using ASU resources in the summer, such taking a foreign language exam, defending, etc., must be registered for at least one graduate credit hour

If the defense falls in between terms, registration for the next session is required (after spring and before summer, students must register for summer)

Students must be enrolled in at least one graduate credit during the semester or summer session that they apply for graduation

If enrollment is impossible due to personal or medical issues, students can petition for a Request to Maintain Continuous Enrollment. Return the form to Sheila Luna for processing. http://graduate.asu.edu/forms

Another option is to enroll in 1 credit of 595, Continuing Registration, as a place holder

W, I, or an audit do NOT count as continuous enrollment

Lower level courses do not count as continuous enrollment

400-level courses do NOT count as continuous enrollment unless they are listed on the plan of study

Download the Independent Study form (http://english.clas.asu.edu/forms), complete the top portion and obtain the required signature.

For research, thesis, applied project, obtain committee chair’s signature on the “instructor” line.

For reading and conference (ENG or LIN 590), obtain the signature of the professor with whom you will be working

Return the completed and signed form to the English Department main office or to the graduate studies office for clearance to register

This procedure must be followed each time you want to enroll in ENG or LIN 599, 590, 592, 593, 595, etc.

ENG/LIN 595 Continuing Registration – used as a placeholder to maintain enrollment.

ENG/LIN 592 Research – can be used if coursework is finished

ENG/LIN 593 Applied Project (3 required) ENG/LIN 599 Thesis Hours (6 required) ENG/LIN 590 Reading and Conference –

working independently with a professor on a topic not supported by classes offered

ENG/LIN 584 Internship

The interactive plan of study (iPOS) is a list of what you have taken, are presently taking, and will take to complete degree requirements

Official notification to the office of Graduate Education of your committee membership

File early in program

Must submit before 50% of coursework is completed. Failure to do so may result in a hold on registration

The iPOS must be reviewed by the student’s chair or program director, the office of Graduate Education, before it is officially approved

Students must have an approved iPOS with entire committee approved before a thesis defense can be scheduled

http://english.clas.asu.edu/gradstudies-pos

Submit electronically, through the MyASU, iPOS link

Only the chair is needed to submit the iPOS. Once an iPOS has been approved by the Department and the office of Graduate Education, the student can submit a Committee Change Request and create co-chairs and members

May select entire committee at once, eliminating the need to add committee members later

http://graduate.asu.edu/sites/default/files/How-to_iPOS_0.pdf Graduate College How-To Guide

Go to your MyASU, iPOS link

MA choose: thesis or applied project (non thesis option)

MTESOL (admitted Fall 2013, choose Capstone; those admitted prior, choose applied project)

Obtain the committee chair’s signature on the summary page and return to Sheila Luna before the Department can approve

office of Graduate Education sends official email approving the iPOS

Committee Change Requests, Petitions, Course Change Requests are also submitted electronically.

http://english.clas.asu.edu/gradstudies-pos

MA non-thesis option: 27 hours of coursework and 3 credit applied project (ENG or LIN 593)

MA thesis option: 24 hours of coursework and 6 credits of thesis hours (ENG or LIN 599)

MTESOL: 27 hours of coursework and 3 credit applied project (LIN 593) or Capstone (ENG 597)

MA and MTESOL Plans of Study must contain 30 hours

The committee chair should review the student’s coursework before signing to make sure all requirements have been met

Twelve hours of pre-admission coursework from another institution or from ASU, not applied to a previous degree, may be applied

The office of Graduate Education must have official transcripts from the institution where the classes were taken

Must have been completed within three years of admission to the ASU degree program

A grade of B or better is required for all transfer and non degree work applied to a Plan of Study

Must demonstrate a competent knowledge of a natural language other than modern English

Earning a “B” (3.00) or higher in a 400- or 500-level course Demonstrating native speaker proficiency in a language approved by

the student’s supervisory committee Earning a “B” (3.00) or higher in both ENG 530 Old English and ENG

531 Old English Literature or their equivalent; Holding a bachelor’s degree in an approved foreign language; For languages which the School of International Letters and Cultures

does offer above the 200 level, two years (4 semesters) of college coursework at the 100 and 200 level with a C or better, completed no more than six years prior to admission to the degree program

http://english.clas.asu.edu/gradstudies-flr

The Foreign Language Reading Exam is offered by SILC two times per year. http://silc.asu.edu/testing/graduate

Student must be enrolled in at least one graduate English credit during the semester OR summer session that they take the exam

Language exam results must be posted before student can schedule a defense or graduate

Fulfill language requirement early in the program so it does not hold up graduation!

If a student fails the exam, a petition must be submitted to the office of Graduate Education to retake the exam, including why the student failed, what the student will do to prepare for the next exam, and why the exam is needed. Note: Only two retake petitions are allowed. Allow three months to study for the next exam.

http://silc.asu.edu/testing/graduate

Select your language on the iPOS Take exam Results received 4 to 6 weeks after exam Results cannot be posted if the student

does not have an approved iPOS with entire committee on file

Students must be registered at the time they complete the exams

Intermediate level reading knowledge Translation from the language into English Student chooses the book, 200 pages,

nonfiction Two hour translation exam

October 4, 2013 (apply by September 13, 2013)

March 4, 2014 (apply by February 4, 2014)

Submit applications to take the exam to the testing coordinator in SILC, LL 440

Select Old English from the drop down list on the iPOS

Contact Sheila Luna when grades are posted for both 530 and 531

The exam will remain “incomplete” until notification of grades is received

Cannot post results without an approved iPOS with entire committee on file

Choose your native language from drop down list on the iPOS

When iPOS is approved by office of Graduate Education, notify Sheila Luna to waive the language requirement on your iPOS

Cannot waive exam without an approved iPOS with entire committee on file

Take an upper division SILC course ( taught in the language; approved by the advisor)

After grade of B or better is posted on your transcript, contact Sheila Luna

Cannot post language results without an approved iPOS with entire committee on file

B or better in FRE 494 French for Reading Knowledge; ITA 494 Italian for Reading Knowledge; GER 494 German for Reading Knowledge

Do not need background in language to take these classes

Fulfills the language requirement

Contact Sheila Luna after grade is posted

If you are meeting the requirement in another way (BA or MA in approved language, etc) contact Sheila Luna AFTER your iPOS has been approved

Foreign language requirement results cannot be posted without an approved iPOS with entire committee on file

All work toward a master’s degree must be completed within six consecutive years. The six years begins with the first class on the iPOS

Department of English recommended time to degree is three years

If more time is required, students may submit a detailed petition to the office of Graduate Education with the graduation extension request

Only one petition for graduation extension is allowed

Timely completion of coursework

Fulfillment of foreign language requirement

Minimum 3.0 GPA each semester

No more than three I’s (Incomplete) on transcript

A thesis committee contains least three members on the graduate faculty, ordinarily specialists in the area of the student’s project

Confer with selected chair about other suitable members for the committee

Identify committee chair and members early and look to them for guidance

Applied Project committees require a chair only (with option to add members)

Petitioning to have a committee chair from outside the department's graduate faculty must be approved by the department chair in consultation with the director of graduate studies

Introduction to scholarly writing; intended to create an understanding of theory and methods applicable to the field

Demonstrates ability to address a major intellectual problem and propose meaningful questions and hypotheses

Typical length - 35 and 60 pages (exclusive of endnotes and bibliography)

The ideal germinating point for the thesis is a paper from a course, written for a professor with whom the student is comfortable and who might agree to direct an extended version of that study

The committee will judge the thesis by the standards appropriate to a fully finished piece of critical or scholarly work in English

http://english.clas.asu.edu/gradstudies-thesis

Tailored to students’ professional goals

Options for Applied Projects:

write a scholarly paper of article length

design a course for a specific instructional context

develop a portfolio to document their credentials and achievements appropriate for their professional goals, reviewing current trends in research, scholarship, and pedagogy

Information about and procedures for the non-thesis option: http://english.clas.asu.edu/ma-nonthesis

Thesis is published in ProQuest. Must abide by Graduate Education deadlines, format.

Thesis is longer, more scholarly Applied Projects geared toward professional

goals. Applied Projects do not follow Grad

format/deadlines Thesis can take one semester to two years

to complete. Requires three members. Applied Projects usually take one semester.

Requires one chair.

ENG 597

Brings together knowledge from prior courses relevant to professional goals

May involve:◦ Writing a research paper◦ Designing a curriculum (teaching materials,

lesson plans, assessment tools)◦ Developing a professional portfolio

Students doing applied projects (non-thesis option) defend their projects each semester in a

conference format on a designated day Need not abide by the office of Graduate

Education format deadlines Need not schedule with the office of Graduate

Education

Take ENG or LIN 593 and receive a B or better Apply for graduation

No other paperwork is required

MA Literature, Rhetoric/Comp, and Comparative Literature AP presentations will be held on December 6th from 8:00 am to 5:00 pm in LL 316

MTESOL and MA Linguistics defenses will be individually scheduled this semester

All are welcome to attend

Master’s thesis defenses are announced via e-mail to the Department of English

Student sends e-mail to Sheila@asu.edu including: student name, dissertation title, date, time, room, committee chair, committee members, and a brief abstract. The abstract should be in the body of the e-mail, not as an attachment.

Contact Sheila to schedule a room for the defense BEFORE scheduling with

Run your thesis through the format tool

Make sure you are using the most recent version of the Format Manual from office of Graduate Education website

http://graduate.asu.edu/format/format_and_submit_document

office of Graduate Education Deadlines.http://graduate.asu.edu/graddeadlines.html

Schedule your defense on your MyASU defense schedule tab no later than 10 working days before the defense date

Initial format review must be performed by office of Graduate Education prior to defense

After scheduling your defense, submit complete draft to gradformat@asu.edu for format review

Day before defense, student will receive email with next steps for the defense of the dissertation and submission of final document to ProQuest

Several requirements must be met before the defense schedule link will appear on your MyASU:

Approved iPOS with full committee

Minimum 3.0 overall graduate GPA

Minimum 3.0 GPA on iPOS

No pending course changes, committee changes

Satisfied all requirements (written/oral exam, language, etc.)

Achieved candidacy

Active student and currently enrolled

Graduation Extensions: Include detailed justification: Why petition is needed, what happened to cause delay. When does the student intend to graduate. A detailed timeline on progress toward defense such as: chapter 1 is due on ___, chapter 2 is due on ___. Include student statement: “I understand that there will be no further extensions petitioned, failure to meet agreed upon deadline will result in dismissal from the program.” Use paper petition form

Retaking Language Exam: Include why the student failed, what the student will do to prepare for the next exam and why the exam is needed. Petition can be done online

Petitions to Maintain Continuous Enrollment: Students who want to discontinue enrollment for a semester or more must petition. The maximum is two semesters during their entire program. Use paper form: Masters/Certificate Request to Maintain Continuous Enrollment

http://graduate.asu.edu/forms

Presenting papers at scholarly conferences

$350 from Graduate Education; $350 additional funds from English

Only three students funded per cycle

October 4, 2013: for travel November 15, 2013 through February 21, 2014

January 10, 2014: for travel February 22, 2014 through May 16, 2014March 14, 2014:   for travel May 17, 2014 through June 30, 2014

http://english.clas.asu.edu/graduate_scholarships

Sept 20th CV and Cover Letters 11:30 am LL 316

Oct 25th Applying to Conferences/Submitting for Publication 3:00 pm LL 316

January 24th Applying for grants/fellowships/awards 3:00 pm LL 316

March 28 (tentative) Digital Media Workshop

Navigating Your Career in Higher Education: A Conversation with Beverly Ann Chin

Thursday, Sep. 26, 2013 3:15-4:30 p.m. LL 316

Finishing the PhD, searching for the right job,

and learning tenure and promotion. Q & A with Dr. Chin.

Preparing CV part 1, Sept 18, 3 pm MU Creating resume/cover letter 9/20, 1:30 pm Academic Job Search 10/1 1:30 pm Preparing CV part 2 10/4 3:00 pm Interviewing for Academic Jobs 10/14 10:30

am

http://graduate.asu.edu/grow/sfs/events

Writing Effectively: tips for multilingual writers, Oct 3 at 10:30 am in MU 229

Interviewing for Professional Jobs, Nov. 15 at 1:30 pm in MU 229

http://graduate.asu.edu/grow/sfs/events

Graduate students are responsible for familiarizing themselves with all university and graduate policies and procedures. http://graduate-dev.asu.edu/faculty_staff/policies

Communicate with the program manager or DGS to be clear on expectations for degree completion

Maintain a working ASU email and check it regularly!

Check with your committee chair well in advance of data collection to ensure compliance with university regulations regarding the collection of data

Check your MyASU account for your status, holds, important information. MyASU will show you updates, deadlines, and actions needed.

English Department website, graduate student page contains many useful links, such as FAQs, how to file an iPOS, doctoral exams, etc. http://english.clas.asu.edu/graduate

office of Graduate Education website http://graduate.asu.edu/ Contains information on university policy, graduation deadlines and procedures, office of Graduate Education forms, professional development, etc.

How To Guides: http://graduate.asu.edu/how-to