department of general services request to advertise instructions revised 05/17/11
TRANSCRIPT
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Department of General Services
Request to Advertise Instructions
Revised 05/17/11
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Registration Process
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You must register to use this application (if you have already registered you do need to re-register).
Go to the http://www.emarketplace.state.pa.us website and select the Admin Login Link to register
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Select Register Here if you are a new user
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Create your own User ID & Password,
Make sure you select Procurement in the Department Drop Down
Complete all information and submit.
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You will receive an e-mail with the subject stating “Your request to access to advertise is approved” within 5 minutes to 1 business day after submitting your registration
You can now log in and use the online Request to Advertise Form”.
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Creating an Advertisement
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Go to the http://www.emarketplace.state.pa.us website and select the Admin Login link
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Enter User ID & Password and select Log In
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Select the Solicitations tab
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Select the “New Solicitation” button to create new advertisement
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ATTENTION: Agencies under the Governor’s Jurisdiction:If you are not using SRM to create an IFB, you MUST complete the waiver form for approval to bid outside of SRM. (complete steps in following slides)
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Complete Justification Form and hit submit.
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You will be notified via e-mail if this request has been approved or denied. If denied, prepare bid in SRM, if approved follow the instructions on the following slides
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If justification is approved, go PA eMarketplace Solicitations and select log in
If bid was created in SRM, go to PA eMarketplace Solicitations and select log in
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Select the “New Solicitation” button to create advertisement
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Complete all information and select “Create Solicitation” Button.
Agencies not creating bids in SRM, continue to next slide
Agencies that have created bids in SRM are done with their process
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If you have submitted justification form and received approval type in password you received in approval e-mail and select enter password.
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If password is accepted your advertisement will automatically publish.
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If the Solicitation is solely for Small Business Reserve, place a check mark in the appropriate box.
Upload files if you wish
Select “Print Solicitation” to print your advertisement for future reference
Select “Save Solicitation”
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Editing or Changing an Advertisement
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Go to the http://www.emarketplace.state.pa.us website and select the Admin Login Link
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Enter User ID & Password and select Log In
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Select the Solicitations tab
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Search by one to locate your solicitation advertisement and select search
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Select Solicitation Number Hyperlink
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Make necessary changes or add Flyer/Addendum # or cancel solicitation and click Save Solicitation..
Amended date will change automatically
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CONTACT INFORMATION
Esha SinghDepartment of General Services
Bureau of Procurement555 Walnut Street, 6th Floor Forum Place
Harrisburg PA 17101
Phone: 717-346-2678
E-mail: [email protected]