department of research, evaluation & assessment educator portal 101 katherine drake rennie...
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Department of Research, Evaluation & Assessment
http://rea.spps.org
Educator Portal 101Katherine DrakeRennie ZimmerREA
Office of Accountability, Planning and PolicyDepartment of Research, Evaluation and Assessment
www.rea.spps.org 2
Why Use the Educator Portal?
• It’s where your test data is! District, school, and student-level Trend
• Slice and dice your data
• Compare your current data with: Selected districts or schools Results from previous years
Office of Accountability, Planning and PolicyDepartment of Research, Evaluation and Assessment
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Why Not Just Use School Report Card?
• No student data on SRC
• No downloadable files on SRC
• No accountability (AYP) reports on SRC
• Results for cells with fewer than ten students are not reported on SRC
Office of Accountability, Planning and PolicyDepartment of Research, Evaluation and Assessment
www.rea.spps.org 4
Getting to the Educator Portal• Go to http://education.state.mn.us • Go to Data/Data Submissions, scroll down, and click on Educator
Portal
Office of Accountability, Planning and PolicyDepartment of Research, Evaluation and Assessment
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Logging on to the Educator PortalAt the Secure MDE Account Login page, enter your MDE User ID and Password
Office of Accountability, Planning and PolicyDepartment of Research, Evaluation and Assessment
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Navigating the Educator Portal: 7 tabs
1. Home
2. Test Results
3. Test Results Download
4. Growth Reports
5. Test WES Reports
6. Accountability Reports
7. SAHMS
Office of Accountability, Planning and PolicyDepartment of Research, Evaluation and Assessment
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1. HomeAlways defaults to Aitkin Public School District; choose Saint Paul Public Schools from the drop down menu.
Office of Accountability, Planning and PolicyDepartment of Research, Evaluation and Assessment
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2. Test Results
Office of Accountability, Planning and PolicyDepartment of Research, Evaluation and Assessment
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2. Test Results: Help Links• Perspective (Pearson’s site; accessible until Feb 2012)• Using Test Results document• Universal File Format
Office of Accountability, Planning and PolicyDepartment of Research, Evaluation and Assessment
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2. Test Results: Selected Analysis Options
• The black arrow shows the five default conditions for the data initially displayed in the graph: School Year is 2010, Test Name is MCA-II, Subject is Mathematics, Grade is All Tested, and Score Type is Proficiency.
• The red arrow points to the Edit Analysis Options link where you can change the default settings.
Office of Accountability, Planning and PolicyDepartment of Research, Evaluation and Assessment
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2. Test Results > Edit Analysis Options
Test Variables
Demographic variables
Office of Accountability, Planning and PolicyDepartment of Research, Evaluation and Assessment
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2. Test Results > Edit AnalysisOptions (cont.)
• Click on “+” sign under “Browse Selection” on left side of page to see authorized district(s) and/or school(s) and make selection
• Choose the test variable(s) of interest Test Name, School Year, Subject, Grade, and Score Type (NOTE:
not all combinations are available)
• Choose the demographic variable(s) of interest Economic status, ELL status, Mobility, Race/Ethnicity, Gender,
Special Ed, Migrant• e.g., Male, Female, or Group by Gender (both)
• Compare to Other Districts (optional) Highlight one or more Suggested Schools and select “Add”
• Select “Show Results”
Office of Accountability, Planning and PolicyDepartment of Research, Evaluation and Assessment
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3. Test Results Download
Office of Accountability, Planning and PolicyDepartment of Research, Evaluation and Assessment
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3. Test Results Download (cont.)
Accountability Tests MCA-II MCA-III MCA-MOD MTELL MTAS
TEAE/MN SOLOM TEAE MN SOLOM GRAD BST AA
(Alternate Assessment in Writing)
• “Select Test Group”
Office of Accountability, Planning and PolicyDepartment of Research, Evaluation and Assessment
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3. Test Results Download (cont.)
• “Select Subject Tested”
• Select “File Type” to download Options vary with test and subject For the MCA-II/III (Reading, Math, & Science)
• District Student Results (DSR) (Text file)
• Excel Summary file
• Tab-delimited Summary file
• MN Statewide Assessment Results (pdf file)
Office of Accountability, Planning and PolicyDepartment of Research, Evaluation and Assessment
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3. Test Results Download (cont.)
• Select “School Year” (if options are available)
• Click “Download File”
• Select “Save File”
• Click “OK”
• Name file and save it to your preferred location
Office of Accountability, Planning and PolicyDepartment of Research, Evaluation and Assessment
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3.Test Results Download (cont.) a) District Student Results (DSR)
• Most complete source of student-level data for all tests
• Needs to be imported into the Universal File Format (UFF) If macros are enabled when UFF is opened, import
is automatic and trailing zeroes are removed (“36000” becomes “360”).
• Useful Excel functions: Sort, Filter, and PivotTable
Office of Accountability, Planning and PolicyDepartment of Research, Evaluation and Assessment
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• Open (and/or save) file Security Warning
• Need to Enable Macros to make file functional
• Tabs on file Summary Data FAQ – Read Me School Summary Reports District Summary Reports
3.Test Results Download (cont.) b) Excel Summary File
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Tab initially hidden when file opens
3. Test Results Download (cont.) b) Excel Summary File – FAQ (default page)
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3. Test Results Download (cont.) b) Excel Summary File – Summary Data
Office of Accountability, Planning and PolicyDepartment of Research, Evaluation and Assessment
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3. Test Results Download (cont.) b) Excel Summary File – Summary Data
• Includes statewide and districtwide results• Reported by demographic subgroup within grade level and
subject, as well as all students combined within each grade level/subject
• Includes count tested, count and percent within each proficiency level, average scale score, and average number correct by strand
• Delete top six rows for ease of sorting and filtering• Hide or delete columns that are not useful (e.g., district
county name)• School Summary Reports tab automatically displays these
data graphically
Office of Accountability, Planning and PolicyDepartment of Research, Evaluation and Assessment
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3. Test Results Download (cont.) b) Excel Summary File – School Summary Reports
Choose a school and a grade
Office of Accountability, Planning and PolicyDepartment of Research, Evaluation and Assessment
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Overall Proficiency at a Glance
3. Test Results Download (cont.) b) Excel Summary File – School Summary Reports
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Summary Report (Math)
3. Test Results Download (cont.) b) Excel Summary File – School Summary Reports
Office of Accountability, Planning and PolicyDepartment of Research, Evaluation and Assessment
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Subgroup Report
3. Test Results Download (cont.) b) Excel Summary File – School Summary Reports
Office of Accountability, Planning and PolicyDepartment of Research, Evaluation and Assessment
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3.Test Results Download (cont.) c) Tab-Delimited Summary File
Essentially the same as Summary Data tab of the Excel Summary File but in a less user-friendly format
Office of Accountability, Planning and PolicyDepartment of Research, Evaluation and Assessment
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3.Test Results Download (cont.) d) MN Statewide Assessment Results
PDF of MDE’s media release explaining overall results for the state on all statewide assessments (only available when MCA-II is the selected “test group”)
Office of Accountability, Planning and PolicyDepartment of Research, Evaluation and Assessment
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3.Test Results Download (cont.) Graduation Data List Download
When the GRAD is selected as the “test group,” a new section appears on the bottom of the website, and the Graduation Data List becomes available.
Office of Accountability, Planning and PolicyDepartment of Research, Evaluation and Assessment
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4. Growth Reports
Three kinds of growth information
Office of Accountability, Planning and PolicyDepartment of Research, Evaluation and Assessment
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4. Growth Reports:Show My Growth Charts
Office of Accountability, Planning and PolicyDepartment of Research, Evaluation and Assessment
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4. Growth Reports: Download Growth Summary
• Student counts for all students, 5 ethnic groups, LEP, SPED and Free/Reduced Proficient
• Low growth
• Medium growth
• Hi growth Not proficient
• Low growth
• Medium growth
• Hi growth
Office of Accountability, Planning and PolicyDepartment of Research, Evaluation and Assessment
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Expected Percentages (normal distribution)
• Low Growth (<.5 Standard Deviation) 31% of students
• Medium Growth (+/- .5 SD) 38% of students
• Hi Growth (>.5 SD) 31% of students
How do percentages (for your district, for a particular group) differ from these expected values?
4. Growth Reports: Download Growth Summary (cont.)
Office of Accountability, Planning and PolicyDepartment of Research, Evaluation and Assessment
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• Results for individual students
• Coming in the fall
4. Growth Reports: Growth Student Detail Report
Office of Accountability, Planning and PolicyDepartment of Research, Evaluation and Assessment
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5. Test WES Reports (inactive after June)
Office of Accountability, Planning and PolicyDepartment of Research, Evaluation and Assessment
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6. Accountability Reports (AYP Info)
Office of Accountability, Planning and PolicyDepartment of Research, Evaluation and Assessment
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7. SAHMS (Safe and Healthy Minnesota Students)You must have separate, valid access to view reports and restricted content on this page
Office of Accountability, Planning and PolicyDepartment of Research, Evaluation and Assessment
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Questions?
• Keep “Educator Portal User’s Guide” handy
• Rennie Zimmer Research, Evaluation and Assessment 651-632-3777 [email protected]