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MALAYSIA INTEGRATED POPULATION CENSUS SYSTEM (MyIPCS) DOSM Smart Listing User Manual - Online Self Listing (OSL)

DEPARTMENT OF STATISTICS

MALAYSIA (DOSM)

DOSM SMART LISTING

USER MANUAL

FOR

[ONLINE SELF LISTING (OSL)]

This document is prepared to guide user during the OSL activity. It covers the process, flow, functionalities tested and delivered during testing phase. It includes print screen and step by step process.


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Table of Contents

1 Login Page ................................................................................................................ 3

2 Online Self Listing (OSL) Introduction ......................................................................... 4

3 OSL Terms and Conditions Act .................................................................................... 5

4 Dashboard Address – Current Address Information .................................................... 9

5 Dashboard Address – Update New Address Information ........................................... 11

6 Dashboard Head of Household (HH) ......................................................................... 13

7 Dashboard Member of Household (HH) ................................................................... 19

8 Dashboard Living Quarters (LQ) ............................................................................... 24

9 Verify Online Self Listing (OSL) Form......................................................................... 28

10 Log Out ................................................................................................................ 29


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1 Login Page

1. Start your Internet browser (Mozilla Firefox, Google Chrome, Microsoft Edge, Safari or Opera)

and enter the URL: https://osl.mycensus.gov.my

2. Insert a “PIN Number” at “Sila masukkan nombor PIN anda” box.

3. Next, click on button “Log Masuk” to proceed.

4. Click on “Panduan Ringkas” to view and download the user manual for OSL.

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Figure 1: Login Page

Note:

The PIN Number was sent to your registered email address. Kindly check the

email for PIN Number.

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Note:

Once click “Panduan Ringkas” system display User Manual document in

internet browser for user to view and download.

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2 Online Self Listing (OSL) Introduction

Figure 2: OSL Introduction

1. Once login, the brief introduction for OSL with the objectives is displayed for respondent

reference.

2. Next, click on button “Close” to proceed to the next page.

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3 OSL Terms and Conditions Act

Figure 3: OSL Terms and Conditions Act

1. Terms and conditions act are located below of the OSL page. Click on hyperlink “Penafian”/

“Dasar Privasi”/ “Dasar Keselamatan” / “Notis Hak Cipta” / “Keperluan Sistem” to display the

information.

2. Information for disclaimer is display as shown in Figure 4 below: -

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Note:

System display message box. Click “Leave” to proceed.


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Figure 4: OSL Disclaimer Page

3. Click on menu “Dasar Privasi” at the left panel and privacy policy information will be displayed

on screen as shown in Figure 5 below: -

Figure 5: OSL Privacy Information Page

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4. Click on menu “Dasar Keselamatan” at the left panel and security policy information will be

displayed on screen as shown in Figure 6 below: -

Figure 6: OSL Security Policy Page

5. Click on menu “Notis Hak Cipta” at the left panel and copyright information will be displayed on

screen as shown in Figure 7 below: -

Figure 7: OSL Copyright Page

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6. Click on menu “Keperluan Sistem” at the left panel and system requirement information will be

displayed on screen as shown in Figure 8 below: -

Figure 8: OSL System Requirement Page

7. Click on “Borang” at the top of the page to update the information. System will display “Alamat”

page.

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4 Dashboard Address – Current Address Information

Figure 9: Current Address Information

1. Click on menu “Alamat” at the left panel and your address information will be displayed on

screen.

2. Select “YA” if the address shown by the system is your current address. The following

information will be displayed. Please review the pre-filled information as shown below: -

a. Jenis TK*

a. No. Siri UB

b. No.TK/TKI/BTK

c. ID Alamat

d. Nombor: Rumah/Lot

e. Tingkat

f. Blok

g. Nama: Bangunan/Apartment/Kondominium

h. Nama: Jalan/Batu/Lorong/Parit

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Note:

Once login, by default system will display “Alamat” page. If select “YA” the address

shown by the system is the current address. No changes can be made by the respondent.

If select “TIDAK” system will display empty form for user to fill in.


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i. Nama: Taman/Kampung/Desa/Presint

j. Bandar

k. Poskod

l. Negeri : This is the pre-assigned number for your address and cannot be edited.

3. Click on button “Simpan” to save the information.

4. Click on button “Seterusnya” to proceed to the next page.

Note:

a. System will highlight the incomplete information box in red and will display message

box “Borang tidak lengkap. Adakah anda masih ingin menukar ke halaman seterusnya.” Click

on button “OK” to proceed or click on button “Cancel” to stay at this page.

b. System will automatically save the information at this page when you proceed to the

next page.

Note

Once click save button, popup message will appear as “Maklumat anda telah disimpan”.


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5 Dashboard Address – Update New Address Information

Figure 10: Update New Address Information

1. Select “TIDAK” if the address shown is incorrect or not your current address. System will display

a new empty form as per Figure 10: Update New Address Information

2. Please update and fill in your address information as shown below: -

b. Jenis TK*

: - For this field, if you choose high-rise building, system will display three fields Nombor

Rumah/Lot, Tingkat and Blok*

c. Nama: Bangunan / Apartment / Kondominium

d. Nama: Jalan / Batu / Lorong / Parit *

e. Nama: Taman / Kampung / Desa / Presint*

f. Bandar*

g. Poskod*

h. Negeri*

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Note:

The field marked with (*) symbol is mandatory.


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Note:

a. System will highlight the incomplete information box in red and will display

message box “Borang tidak lengkap. Adakah anda masih ingin menukar ke halaman

seterusnya.” Click on button “OK” to proceed or click on button “Cancel” to stay at this

page.

b. System will automatically save the information at this page when you proceed to

the next page.

Note:

Once click save button, popup message will appear as “Maklumat anda telah

disimpan”.


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6 Dashboard Head of Household (HH)

Figure 11: Dashboard Head of HH

1. Click on menu “Ketua Isi Rumah 1” at the left panel to update Head of HH information.

2. Insert “Nama” of Head of HH.

3. Select “Jantina” Male or Female.

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Note:

Point at (?) symbol to view data entry guide. User able to read information provided.

Note:



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4. Select “Keturunan” from dropdown list as shown in Figure 12 below.

Figure 12: Dashboard Head of HH- Keturunan Dropdown list

5. a. At “Warganegara” dropdown list field, if you select “Warganegara”, the following option will

be displayed as shown in Figure 13 – Figure 15 below. Select either one and proceed to Step

7.

i. “No. Kad Pengenalan Baru”

ii. “No. Kad pengenalan Lama”

iii. “Tentera/Polis”

Figure 13: Dashboard Head of HH- Warganegara Dropdown list – Kad Pengenalan Baru

Note:

The fields marked with (*) symbol are mandatory for Nama, Jantina, Keturunan and

Warganegara.


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Figure 14: Dashboard Head of HH- Warganegara Dropdown list – Kad Pengenalan Lama

Figure 15: Dashboard Head of HH- Warganegara Dropdown list – Tentera/Polis

b. At “Warganegara” dropdown field, if you select “Bukan Warganegara-Penduduk Tetap”, new

field will be displayed as per shown in Figure 16 – Figure 17 below. Enter/Select the

information and proceed to Step 7.

i. Select your origin country at from dropdown list “Sila nyatakan nama negara”

ii. Select either “No. Kad Pengenalan Baru or “No. Pasport”

Figure 16: Dashboard Head of HH- Bukan Warganegara Penduduk Tetap- Kad Pengenalan Baru


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Figure 17: Dashboard Head of HH- Bukan Warganegara Penduduk Tetap- Pasport

6. Based on your selection at Step 5.

a. Insert “No. Kad Pengenalan Baru”, “No. Kad Pengenalan Lama”, or “Tentera/Polis”

b. Insert “Kad Pengenalan Baru or “Pasport”

c. Insert “No. Pasport”

7. Insert “Anggaran Pendapatan Bulanan (RM”.

8. Insert “No. Telefon Rumah”.

9. Insert “No. Telefon Bimbit”.

10. Insert “Emel” address.

11. Insert “Jumlah Ahli Isi Rumah”.

Note:


Note:


Note:


Note:

To display “Jumlah Ahli Isi Rumah” in the living quarter. Total number of “Jumlah Ahli Isi

Rumah” are not including “Ketua Isi Rumah 1”.


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12. Click on button “Tambah” to update Member of HH information.

13. Click on button “+ Ketua Isi Rumah Baru” to add new Head of HH. Repeat step 2 – 13.


15. Click on icon “Ahli Isi Rumah Baru” to add member of household on top of the

‘Ketua Isi Rumah 1’ form.

16.

Click on icon ”Padam Ketua Isi Rumah Ini” if you want to delete Head of HH record

displayed at the screen.

Note:

Once click “Tambah” the system will automatically add the panel for “Ahli Isi Rumah”

based on user insert in the field ‘Jumlah Ahli Isi Rumah’.

Note:

Once click save button, popup message will appear as “Maklumat anda telah disimpan”.

Note:

Once click, system will add a new tab section form for ‘Ahli Isi Rumah 2’.

Note:

Two (2) situations to delete as below:

1. If there is no household, the record for Head of HH will be automatically deleted.

System display message box “Padam Ketua Isi Rumah? Click “OK” to proceed and click

“Batal” to cancel.

2. If there is a household, the next household automatically will be the next Head of

HH. System display message box “Padam Ketua Isi Rumah? Click “OK” to proceed and

click “Batal” to cancel.


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17.

Click on icon ”Padam Isi Rumah” if you want to delete Head of HH record displayed at

the screen.


Note:

Two (2) situations to delete as below:

1. If there is no household, the record for Head of HH will be automatically deleted.

2. If there is a household, all the members include Head of HH will be deleted. System

display message box “Padam Isi Rumah? Semua ahli isi rumah juga akan dipadam”. Click

“OK” to proceed and click “Batal” to cancel.


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7 Dashboard Member of Household (HH)

Figure 18: Dashboard Member of HH

1. Click on menu “Ahli Isi Rumah 1” at the left panel to update Member of HH information.

2. Insert “Nama” of Member of HH.

3. Select “Jantina” Male or Female.

4. Select “Keturunan” from dropdown list as shown in Figure 19 below.

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Note:


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Figure 19: Dashboard Member of HH- Keturunan Dropdown list

5. a. At “Warganegara” field, if you select “Warganegara”, the following option will be displayed

as shown in Figure 20 – Figure 22. Select either one and proceed to Step 7.

i. “No. Kad Pengenalan Baru”

ii. “No. Kad pengenalan Lama”

iii. “Tentera/Polis”

Figure 20: Dashboard Member of HH- Warganegara Dropdown list – Kad Pengenalan Baru


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Figure 21: Dashboard Member of HH- Warganegara Dropdown list – Kad Pengenalan Lama

Figure 22: Dashboard Member of HH- Warganegara Dropdown list – Tentera /Polis

b. At “Warganegara” field, if you select “Bukan Warganegara-Penduduk Tetap”, new field

will be displayed as per shown in Figure 23 – Figure 24 below . Enter/Select the information

and proceed to Step 7.

i. Insert your origin country at field “Sila nyatakan nama negara”

ii. Select either “No. Kad Pengenalan Baru or “No. Pasport”

Figure 23: Dashboard Member of HH- Bukan Warganegara Penduduk Tetap- Kad Pengenalan

Baru


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Figure 24: Dashboard Member of HH- Bukan Warganegara Penduduk Tetap- Pasport

6. Based on your selection at Step 5.

a. Insert “No. Kad Pengenalan Baru”, “No. Kad Pengenalan Lama”, or “Tentera/Polis”

b. Insert “No. Kad Pengenalan Baru or “No. Pasport”

c. Insert “No. Pasport”

7. Select “Hubungan dengan ketua isi rumah” from the dropdown list.

Figure 25: Dashboard Member of HH- Hubungan dengan ketua isi rumah Dropdown list

8. Insert “Anggaran Pendapatan Bulanan (RM)”.

9. Insert “No. Telefon Rumah”.

10. Insert “No. Telefon Bimbit”.

Note:


Note:



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11. Click on button “Simpan” to save the information. Click on button “Simpan” to save the

information.

12. Click on icon “Ahli Isi Rumah Baru” to add member of household on top of the

‘Ketua Isi Rumah 1’ form

13.

Click on icon ”Jadikan ahli ini Ketua Isi Rumah” if you want to change member of

HH to Head of HH.

14.

Click on icon ”Padam Isi Rumah” if you want to delete member of HH record

displayed at the screen.


Note:

Once click save button, popup message display as “Maklumat anda telah disimpan”.

Note:

Once click, system will add a new tab section form for ‘Ahli Isi Rumah 3’.

Note :

System display message box “Jadikan Ahli ini Ketua Isi Rumah”. Click “OK” to proceed or

“Batal” to cancel. Once click to set member as Head of HH, member of HH will change to

Head of HH, previous record of Head of HH will be cleared from the record.

Note:

Member of HH record will be deleted. System display message box. System display message

box “Padam Ahli Isi Rumah”. Click “OK” to proceed or “Batal” to cancel.


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8 Dashboard Living Quarters (LQ)

Figure 26: Dashboard LQ

1. Click on menu “Butir-Butir Tempat Kediaman” at the left panel to update LQ information.

2. Select “Jenis TK” from the dropdown list.

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Note:

The field marked with (*) symbol is mandatory.

Note:


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Figure 27: Dashboard LQ- Jenis TK dropdown list

3. At “TK Ini Disewa” field. If select “YA”, proceed to step 4 or if select “TIDAK” proceed to step

5.

4. If select “YA”. Insert “Anggaran Sewa Rumah Sebulan (RM)”.

5. Select “Bilangan Tingkat” from the dropdown list.

Figure 28: Dashboard LQ- Bilangan Tingkat TK ini dropdown list

6. Insert “Jumlah Keseluruhan Tingkat Bangunan” if “Jenis TK” is the multi-storey’s building (e.g:

Apartment and Condominium).

7. Select “Bahan Binaan Dinding Luar” from the dropdown list.

Insert “Bilangan Bilik”.

8. Select “Kemudahan Bekalan Air Minum” from the dropdown list.

Note:



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Figure 29: Dashboard LQ- Kemudahan Bekalan Air Minum dropdown list

9. Select “Kemudahan Bekalan Elektrik” from the dropdown list.

Figure 30: Dashboard LQ- Kemudahan Bekalan Elektrik dropdown list

10. Select “Kemudahan Tandas” from the dropdown list.

Figure 31: Dashboard LQ- Kemudahan Tandas dropdown list

11. Select “Kemudahan Kutipan Sampah” from the dropdown list.

Figure 32: Dashboard LQ- Kemudahan Kutipan Sampah dropdown list

12. Select “Keadaan Rumah Semasa” from the dropdown list.

Note:



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Figure 33: Dashboard LQ- Keadaan Rumah Semasa dropdown list

13. Insert “Catatan” (if any).


15. Click on button “Semak” to proceed to next page.

Note:

Once click save button, popup message display as “Maklumat anda telah disimpan”.

Note:

Once click save button, popup message display as “Sila SEMAK sebelum HANTAR”.


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9 Verify Online Self Listing (OSL) Form

Figure 34: Verify OSL Form

1. System will display “Pengesahan Borang OSL” page. It shows the saved information from the

previous pages for the final confirmation.

2. Click on button “Kemaskini” to update the incomplete or incorrect information. System will

display the previous page. Select the menu from the left panel to update the related

information.

3. Click on button “Hantar” to submit the OSL form.

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10 Log Out

Figure 35: Log Out

1. Click on button “Tekan sini untuk Log Keluar” to log out from OSL system.

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Note:

You are able to update the information within the given period by login using the same

PIN number.

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