department of veterans affairs department of veterans affairs payments & overpayments
TRANSCRIPT
0 Department of Veterans AffairsDepartment of Veterans Affairs
Payments &
Overpayments
• Tuition and fee and Yellow Ribbon Program payments are issued to the school on behalf of the student
• Benefit payments made to the school will be direct deposited via Electronic Funds Transfer (EFT)
• If EFT payment information is unavailable, payment will be sent to the school’s mailing address as on file in WEAMS
2VER062509ELR
Payments & Payments & overpaymentsoverpayments
• Payments will include student identification information as well as the semester, quarter, or term the payment is covering
• Ch33 electronic payment information will be provided to Bursar/business office in accordance with existing ACH (automated clearinghouse) processes
• VA School Certifying Officials will receive one copy of a Vet Rep listing on a weekly basis
VER062509ELR 3
Payments & overpaymentsPayments & overpayments
VER062509ELR 4
Facility Code
IHL Name and address
Payments & Payments & overpaymentsoverpayments
VER062509ELR 5
Abbreviated RPO station number
07 = Buffalo16 = Atlanta31 = St. Louis51 = Muskogee
Payments & Payments & overpaymentsoverpayments
VER062509ELR 6
Payment and Overpayments
Claimant’s VA file number (8-digit file number or social security number)
Payments & Payments & overpaymentsoverpayments
VER062509ELR 7
Payment and Overpayments
• Amount of payment issued
• Enrollment period covered by payment
Payments & Payments & overpaymentsoverpayments
• Payments amounts based on treasury records
• Amounts reflected are actual payment amounts after any overpayments have been withheld
• If amounts reflected are less than tuition and fees, schools should
–Review claimant’s benefit level
–Verify if overpayment exists
8VER062509ELR
Payments & OverpaymentsPayments & Payments & overpaymentsoverpayments
VER062509ELR 9
Payment and Overpayments
• Claimant’s address• Benefit payment type
33T = Tuition and fees33Y = Yellow Ribbon Program
Payments & overpaymentsPayments & overpayments
• All benefit payment types are processed separately
• Vet Rep Listing only contains payments issued to the institution
• Ch33 payments issued to the claimant are not associated with any facility code, therefore, these payments are not reflected on any Vet Rep Listings
10VER062509ELR
Payments & OverpaymentsPayments & overpaymentsPayments & overpayments
• If a student attends a portion of the certified enrollment period, yet does not complete training, schools should follow their established student refund policy
• If a refund is due, it should be issued to the student
• Refunds for partial attendance should not be returned to VA
• The student is responsible for any overpayment of VA benefits incurred as a result of a change in enrollment
11VER062509ELR
Payments & OverpaymentsPayments & overpaymentsPayments & overpayments
12VER062509ELR
Payments & Overpayments
• If a student never attends any portion of the certified enrollment period, schools should return money back to VA
• If a refund of a student’s out-of-pocket expenses is due, it should be issued to the student
• The school is obligated to refund payments to the VA for a student’s non-attendance (regardless of the established student refund policy)
• Payments returned to VA must include the student identification information as well as the quarter, term or semester for which the payment was made
• If a student does not complete a certified enrollment period, the school may or may not issue a refund
Payments & Payments & overpaymentsoverpayments
• Refund to the VA if….
-Student dies during the term, and a refund is due
-Student enrolled but never attended
- Payment sent to the wrong school
13VER062509ELR
Payments & Payments & overpaymentsoverpayments
Send paper check to the Agent Cashier of the RPO including “student identification information to:
Muskogee RPOPO Box 8888Muskogee, OK 74402-8888
orSend paper check to:
U.S. Department of the TreasuryFinancial Management ServiceP.O. Box 51318Philadelphia, PA 1911-6316
orIf you received payment via EFT, the refund may be made through the ACH to:
Request the bank return the full payment using an R31 ACH return code
Payments & Payments & overpaymentsoverpayments
If an individual is “called up” to active duty, VA will restore entitlement if veteran does not receive credit for course and will:
– Not charge an overpayment for chapter 33 tuition and fees payment or Yellow Ribbon benefits for the certified enrollment period
– Not charge an overpayment of books and supplies stipend for the enrollment period
– Discontinue the monthly housing allowance at the end of the month during which the individual last attended
15VER062509ELR
Payments & OverpaymentsPayments & Payments & overpaymentsoverpayments
• In most cases, overpayments will not be collected during the due process period, which is 30 days from the day of notification
• Students with existing overpayments may attend school; however, their benefit payments will be withheld until the overpayment is collected
• Overpayments will be collected from the “next” payment, including tuition and fees and Yellow Ribbon Program payments
16VER062509ELR
Payments & OverpaymentsPayments & overpaymentsPayments & overpayments
QuestionsQuestions
17