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Table of Contents

Depot Activities - CIN

Summary Author(s): Header 1

Purpose Master Data Reuired Primary Steps

Process !vervie" Re#ated Co$te$t

Purpose%

Prereuisite%

Master Data%

Reuired Primary Steps

Process Steps

Process !vervie" &a'#e%

Sce$ario:

oods Receipt o Stoc* &ra$serred materia# at Depot%

+,cise Duty capture aai$st oods Receipt%

Depot +,cise I$voice e$eratio$ . Post +,cise Duty or C#eara$ce%

Disp#ay o Depot Stoc* . +,cise Duty /a#a$ce%

R0 D Reister +,tractio$%

Pri$t R0 D Reister

Header 1

Purpose

Depot or Dea#er activities are mai$#y perormed or tradi$ materia# purchase a$dsa#e a$d sa#e o materia# tra$serred rom actory%

&here are t"o aspects o Depot 2 Dea#er sce$ario:

1% Domestic as "e## as Import tradi$ materia# is direct#y received at Depot 2Dea#er3s premises or su'seue$t sa#e%

0% Stoc* tra$serred rom actory i$ 'u#* a$d the same "i## 'e so#d romDepot 2 Dea#er3s premises as a$d "he$ there is a dema$d rom Customer

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as a Part or 4u## co$si$me$t co$sideri$ various actors o actory5 Depot2 Dea#er3s . Customer3s #ocatio$5 time period5 tra$sportatio$5 ta,atio$ etc%

+$tries o receipt a$d issues at Depot 2 Dea#er3s are accou$ted i$ R0 DReister%

Master Data Materia# Master

CIN Master

Required Primary Steps

P%!% o &radi$ Materia#

!ut'ou$d De#ivery o Stoc* &ra$ser

Process Overview

S&+PStep Name/usi$ess Co$ditio$& codeResu#ts

oods Receipt o Stoc* tra$serred Materia# at Depot2Dea#er&his activity isperormed to accou$t the oods Receipt at Depot2 Dea#ers aai$st Stoc*&ra$ser out'ou$d de#iveryMI!oods Receipt a$d materia# docume$t is e$erated+,cise Duty capture aai$st oods Receipt%&his activity is perormed to Capture

+,cise Duty i$ R0 D Reister aai$st oods Receipt%61IR0 D Reister e$try is updated . I$ter$a# Docume$t is e$erated%Depot +,cise I$voice e$eratio$ . Post +,cise Duty or sa#e%&his activity isperormed to e$erate Depot +,cise I$voice . Post the +,cise Duty e#eme$taai$st sa#e%61I6Depot +,cise I$voice is e$erated% R0 D Reister e$try is accou$ted%Disp#ay o Depot Stoc* "ith +,cise Duty /a#a$ces . +$try Status&his activity isperormed to see the Depot Stoc* "ith +,cise Duty /a#a$ces "ith the posti$status%61ID+P!&S&!C71%Depot Stoc* "ith +,cise Duty 'a#a$ce . Status "i## 'edisp#ayed%+,tractio$ o R0 D Reister%&his activity is perormed to +,tract the e$tries

i$to R0 D Reister60I8+$tries are e,tracted i$ R0D reister%

Pri$t R0 D Reister&o ta*e pri$t o R0 D Reister60I9R0 D Reister ispri$ted%

oods Receipt o Stoc* &ra$serred materia# at Depot%

se

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&his activity is perormed to accou$t the oods Receipt o Stoc* &ra$serredmateria#%

Prerequisite

De#ivery !rder

+,cise I$voiceProcedure+asy Access Pathoistics ; oistics +,ecutio$ ; I$'ou$d Process ; oodsReceipt or Purchase !rder5 !rder5 !ther &ra$sactio$s ; +$ter oods Receiptor Purchase !rder&ra$sactio$ CodeMI!

!$ the i$itia# scree$5 e$sure that the oods Receipt a$d !ut'ou$d De#ivery arese#ected i$ the ie#ds o$ the top o the scree$ a$d press +$ter%+$ter !ut'ou$d De#ivery !rder (Stoc* &ra$ser De#ivery !rder) a$d press +$ter%+$sure that the moveme$t type i$

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I$ter$a# +,cise No%5 chec* the same a$d c#ic* o$ Save 'utto$%

I$ case o $o$ avai#a'i#ity o I$ter$a# +,cise No%5 se#ect the #i$e item a$d c#ic* o$M!R+ D!CM+N&S 'utto$% !$ $e,t scree$5 e$ter +,cise I$v% No%5

Date5 Cha##a$ >ty5 +,cise /ase va#ue5 e$sure that +,cise Duty rates are

mai$tai$ed i$ respective duty rates co#um$5 you ca$ a#soma$ua##y e$ter the e,cise duty amou$t a$d press +$ter% System "i## ive"ar$i$ messaes5 press +$ter or each messae a$d press /ac* 'utto$%

System "i## disp#ay the e,cise duty amou$t5 chec* the same a$d c#ic* o$ Save'utto$%

Resu#tR0 D Reister e$try is updated . I$ter$a# Docume$t No% is e$erated%Depot +,cise I$voice e$eratio$ . Post +,cise Duty or C#eara$ce%se&his activity is perormed to e$erate Depot +,cise I$voice . to post +,cise Duty

or sa#e%PrereuisiteDe#ivery !rder is created%Procedure

Access the tra$sactio$ choosi$ o$e o the o##o"i$ $aviatio$ optio$s:

+asy Access Path

SAP +asy Access I$dia oca#iBatio$ Me$u (61IN) ; I$direct &a,es ;Sa#es2!ut'ou$d Moveme$ts +,cise I$voice ; 4or Depot

&ra$sactio$ Code

61I6I$ the i$itia# scree$5 se#ect R0D Se#ectio$ rom Mai$ Me$u ?De#ivery@% +$terDe#ivery !rder No% i$ De#ivery5

+,cise roup a$d Series roup a$d press +$ter% !$ $e,t scree$5 De#ivery !rderdetai#s "i## 'e disp#ayed o$ scree$5

se#ect the #i$e item a$d C#ic* o$ Detai#s 'utto$ or press 49 *ey% !$ $e,t scree$5C#ic* o$ +,cise I$voice 'utto$%Mother I$voice detai#s aai$st "hich you have captured the +,cise Duty e#eme$t"i## 'e disp#ayed%

Se#ect the #i$e a$d C#ic* o$ Co$ti$ue 'utto$5 o$ $e,t scree$ press +$ter%Proportio$ate +,cise Duty or >ua$tity to

'e so#d "i## 'e ca#cu#ated 'y system a$d disp#ayed o$ scree$ "hich "i## 'epassed o$ to customer% C#ic* o$ Save 'utto$%Resu#tDepot +,cise I$voice "i## 'e e$erated . R0 D Reister e$try is updated%

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Disp#ay o Depot Stoc* . +,cise Duty /a#a$ce%se&his activity is perormed to see the Materia# "ise Depot Stoc* "ith +,cise Duty/a#a$ces "ith the e$try status%

Prereuisite

ProcedureAccess the tra$sactio$ choosi$ o$e o the o##o"i$ $aviatio$ optio$s:+asy Access PathSAP +asy Access I$dia oca#iBatio$ Me$u (61IN) ; I$direct&a,es ; Sa#es2!ut'ou$d Moveme$ts +,cise I$voice ; 4or Depot&ra$sactio$Code61ID+P!&S&!C71!$ the i$itia# scree$5 e$ter either P#a$t or +,cise roup% Se#ect !utput 4ormat as?A/AP #ist@ a$d press +,ecute% Depot Stoc* ca$ 'e a#so see$ or a speciicmateria# to 'e e$tered i$ ?Materia# $um'er@ 4ie#d%

Resu#tMateria# "ise Depot Stoc* "ith +,cise /a#a$ce . R0 D Reister e$tries are

disp#ayed "ith status%Status I$dicators:

I$ Process

C

Comp#eted

D

De#eted

P

Posted

R

Reversed

/

Ca$ce#ed

R0 D Reister +,tractio$se&his activity is perormed to e,tract the R0 D Reister +$tries rom CIN &a'#e%

Prereuisite+$tries are updated i$ R0 D Reister%Procedure

Access the tra$sactio$ choosi$ o$e o the o##o"i$ $aviatio$ optio$s:+asy Access PathSAP +asy Access I$dia oca#iBatio$ Me$u (61IN) ; I$direct&a,es ; Reisters ; +,cise &a,&ra$sactio$ Code60I8

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I$ the I$itia# Scree$5 e$ter +,cise roup5 Start date5 +$d date a$d Se#ect R0 DReister a$d press +,ecute %I a#ready e,tracted5 system "i## as* or co$irmatio$ o Re-+,tractio$% C#ic* o$+S 'utto$5 si$ce system

over"rite the data% System disp#ays the Reister e,tracted "ith !7 /utto$%

Resu#t

R0 D Reister is e,tracted%Pri$t R0 D Reisterse&his activity is perormed to ta*e pri$tout o R0 D Reister%Prereuisite+$tries are updated . e,tracted i$ respective R0 D Reister%Procedure

Access the tra$sactio$ choosi$ o$e o the o##o"i$ $aviatio$ optio$s:+asy Access PathSAP +asy Access I$dia oca#iBatio$ Me$u (61IN) ; I$direct

&a,es ; Reisters ; +,cise &a,

&ra$sactio$ Code

60I9I$ the I$itia# Scree$5 Se#ect R0 D Reister a$d press +,ecute% I$ $e,tscree$ e$ter +,cise roup5 Start Date5 +$d Date a$d press +,ecute%I$ $e,t scree$5 e$ter !utput Device5 +$ter Num'er o Copies5 &ic* i$ Pri$timmediate#y 'o, . c#ic* o$ Pri$t /utto$% &o see the pri$t previe"5

c#ic* o$ Pri$t Previe" /utto$%

Resu#t

R0 D Reister is pri$ted%

CIN - Country India Version ~ Volume 1

Purpose

Country Version India (CIN) contains a number of enhancements to

standard Sales and Distribution (SD) functions that allow you to handlelocal requirements, in particular excise duty

!eatures

In Country Version India, (CIN), this component handles salesprocesses as found in India In addition to the "eneric functions, it

allows you to#$andle C%NV&' in your sales processes

'he system calculates excise on your sales and creates excise inoicesas required and maes the appropriate postin"s to your C%NV&'

accountsIt coers sales from factories, sales from depots, and offers functions

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for other types of "oods moements* it also coers sales to export+oriented units and export sales

ecord concessional and exemption forms sent to you by yourcustomers

-ae ad.ustment postin"s to your C%NV&' accounts

Excise Invoice (Outgoing)Definition

'he document that acts as the proof of payment of excise duty and isrequired for the customer to tae C%NV&' credit on the item

Use

In the S&/ System, there are three different procedures for creatin"excise inoices

Sales direct from the factory'his procedure is for when you sell manufactured "oods strai"ht from

the factory at which they were produced, in which case you ley excise

duty when the "oods leae the factory on their way to the customerIf, when you send the "oods to the customer, you enclose the

commercial inoice, you create the excise inoice with reference to thecommercial inoice If you want to send the commercial inoice after

you hae dispatched the "oods, howeer, you create the excise inoicewith reference to a pro forma commercial inoice !or more

information about these procedures, see Sales from Factories.

&s well as creatin" excise inoices indiidually, you can also createthem in batches (see Creation of %xcise Inoices in 0atches)

Sales from depots

& depot is a site at which the "oods are stored, away from the factoryat which they were produced In this procedure, you hae to ley theexcise duty when you transfer the "oods from the factory to the depot,

and then mae sure this is passed on to the customer when it maes apurchase !or more information, see Sales from Depots

Sales (other goods movements)

Some other "oods moements may also require you to create anexcise inoice with reference to other documents 'he S&/ System

offers separate functions for these purposes (see %xcise Inoices(1ut"oin") for 1ther -oements)

tructureNumbering of Excise Invoices

1ut"oin" excise inoices hae two numbers# an internal documentnumber, which is assi"ned immediately you create an excise inoice*

and an excise inoice number, which is not assi"ned until you haeerified and posted it

&s far as the excise inoice number is concerned, you hae to number

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your out"oin" excise inoices in sequential order, startin" each year on2 &pril 3ou must notify the excise authority of the .urisdiction of the

inoicin" location 'he serial number must be printed on each pa"e ofthe excise inoice

%ach number ran"e is "oerned by a series "roup 3ou must create at

least one series "roup in order to be able to number the exciseinoices If you need more than one number ran"e, you must create

the correspondin" number of series "roups 3ou do so in the CINImplementation 4uide (I-4), by choosin" 4lobal Settin"s 5 Series

4roups

Number of Line Items er Excise InvoiceSome states allow you to include only a limited number of items for

each pa"e of an excise inoice (for example, if the excise inoices areto be printed on prenumbered forms) 3ou can customi6e the system

so that it prints the excise inoice accordin"ly, in the CIN I-4, by

choosin" 4lobal Settin"s 5 %xcise e"istration IDs

Customer !aster (Excise "ata)Definition

'he part of the customer master record that contains informationrelatin" to Indian excise duty

Use

In con.unction with other data, this data is used to calculate excisedutyon arious transactions

'o maintain the data, from the S&/ %asy &ccess screen, chooseIndirect 'axes 5 -aster Data 5 %xcise ate -aintenance, and then

select the followin" options described belowStructure'he excise part of the customer master contains the followin"

information#!ustomer Excise Details

1n this screen, you enter your customers7 tax re"istration numbers,

which are used for arious forms of correspondence and reports#2 %xcise re"istration number (and the ran"e, diision, and collectorate

in which this is located)8 Central sales tax (CS') number

9 :ocal sales tax (:S') re"istration number; /ermanent account number (/&N)In order for the system to be able to calculate which rate of excise

dutyto apply on sales to the customer, you must also assi"n it acustomer excise duty status (for more information about how this

wors, see Determination of %xcise Duty ates)Excise Indicator for lant and !ustomer

1n this screen, you define the final excise duty indicator (for more

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information about how this wors, see Determination of %xcise Dutyates)

"etermination o# Excise "utyUse

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determines the rate of excise duty as follows#:oos up the customer master data to see what status you hae

assi"ned the customer:et7s assume you7e assi"ned the customer status 9

:oos up the plant master data to see what status you hae assi"ned

the plantSimilarly, your plant has status 8

'he system loos up the table under %xcise Indicator for /lant andCustomer to see what the final excise duty indictor is for customer

status 9 and plant status 8# It is >

'he system determines the chapter ID of the ball bearin" for the plant:et?s assume the chapter ID at plant for the ball bearin"s is 2@@@@2

!inally, the system loos up the table under %xcise 'ax ate to seewhat rate of duty applies to chapter ID 2@@@@2 under status >

Plant !aster (Excise "ata)

Definition'he part of the plant master record that contains information relatin"

to Indian excise dutyUse

In con.unction with other data, this data is used to calculate excisedutyon arious transactions

'o maintain the data, from the S&/ %asy &ccess screen, choose

Indirect 'axes 5 -aster Data 5 %xcise ate -aintenance, and thenselect the followin" options described below

Structure'he excise part of the plant master is diided into the followin"

screens#Excise Indicator for lant1n this screen, you enter your plants7 tax re"istration numbers, which

are used for arious forms of correspondence and reports#2 Central sales tax (CS') number

8 :ocal sales tax (:S') re"istration number

9 /ermanent account number (/&N)In order for the system to be able to calculate which rate of excise

dutyto apply on purchases for this plant, you must also assi"n it aplant excise duty status (for more information about how this wors,

see Determination of %xcise Duty ates)Excise Indicator for lant and $endor1n this screen, you define the final excise duty indicator (for more

information about how this wors, see Determination of %xcise Dutyates)

Excise Indicator for lant and !ustomer1n this screen, you define the final excise duty indicator (for more

information about how this wors, see Determination of %xcise Duty

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ates)

$utomatic Creation o# Excise InvoicesUse

'he S&/ System can automatically create an out"oin" excise inoice

for you immediately you post a commercial inoice (or a pro formainoice) for a customer sale 'his function applies to excise inoices for

sales from factoriesonlyrere"uisites

'o actiate this function, in the Country Version India (CIN)

Implementation 4uide (I-4), mae the followin" settin"s#2 Ander 4lobal Settin"s 5 %xcise 4roups, select Create %I

'his actiates the automatic creation function8 Ander Sales and Distribution 5 Atili6ation Determination

$ere, you specify which C%NV&' accounts the system is to post the

different types of excise duty to9 Ander Sales and Distribution 5 %xcise 4roup=Series 4roup

Determination$ere, you specify which excise "roup and series "roup the excise

inoices are to be created for%eatures

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chapter ID, the excise inoice quantity, the amount of excise dutypaid, the excise base alue, and the serial number of the /art II

re"ister entry with which the excise was paid)3ou can chan"e the receipt quantity to match the actual quantity

receied at the depot, if necessary 'he system automatically ad.usts

the excise accordin"ly> 4o bac to the item details screen

E Sae the excise inoiceCreating Excise Invoices #or "irect Purc'ases

2 !rom the S&/ %asy &ccess screen, choose Indirect 'axes 5

/rocurement 5 %xcise Inoice 5 !or Depot 5 CreateBChan"eBDisplay8 In the -aterial document field, enter the "oods receipt number and

choose 'he system displays the information from the "oods receipt, for

example, the sendin" plant, the excise re"istration, the ran"e, the

diision, and the collectorate3ou can also maintain the excise re"istration details for the ship+from

party, as for with the endor 'he ship+from can be different from theendor code ('he delierin" plant can be maintained as a ship+from in

the system

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quantity 3ou also enter the /art II re"ister serial numbers with whichthe excise duty was paid and the excise re"istration information from

the ori"inal excise inoice> 4o bac to the item details screen

E Sae the excise inoice

'he system creates an entry in re"ister 4 89D 3ou can chan"e theexcise inoice as lon" as it has not been used in any sales

$ssigning Excise Invoices to a "eliveryUse

3ou follow this procedure to specify which excise inoices are to be

assi"ned to a deliery from a depot (or other material document)3ou can also automate this procedure, usin" the batch selection

pro"ram (FG2IFC$H), by main" the appropriate Customi6in" settin"sin the Country Version India (CIN) Implementation 4uide (I-4)

rocedure

2 !rom the S&/ %asy &ccess screen, choose Indirect 'axes 5SalesB1utbound -oements 5 %xcise Inoice 5 !or Depot 5

CreateBChan"eBDisplay 5 Deliery or -aterial Document 5 4 89DSelection

8 %nter the deliery document number or the material number andchoose

9 Select the excise inoice you want

; Choose Choose %xcise inoice

& list of excise inoices appears 'hese are the excise inoices at thedepot with a balance quantity

'he system also shows a list of the & certificates that can be used 3oucan pic up any of the & certificates, but they must be for the sameexcise inoice 3ou can only pic up an & certificate in its entirety 3ou

cannot select part of an & certificate Select the excise inoices that are releant to the deliery

> Specify what quantity to be used from each excise inoice

'he system recalculates the excise accordin"lyE 4o bac to the item details screen

Sae the data&esult

'he system creates an entry in re"ister 4 89Dand "enerates thedepot excise inoice numbersIf you selected any & certificates, the system also "enerates additional

entries in the 4 89D re"ister 'he system mars the ori"inal &certificates as updated, so that they cannot be used for any other

remoals

http://help.sap.com/additional/cv_india/en/18/8e113999724854e10000000a11405a/content.htmhttp://help.sap.com/additional/cv_india/en/18/8e113999724854e10000000a11405a/content.htmhttp://help.sap.com/additional/cv_india/en/18/8e113999724854e10000000a11405a/content.htmhttp://help.sap.com/additional/cv_india/en/18/8e113999724854e10000000a11405a/content.htm

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Process 4#o"Step 1 - Creatio$ o Stoc* &ra$sport !rder%I$ M+01N5 me$tio$ the Issui$ P#a$t% P#ease chec* the item ta' I$voice a$d seethe &a, Euridictio$ code as IN==% Chec* a$d Save the P!% (No e,cise accou$ti$e$tries)

Step 0 &ra$ser Posti$Do the tra$ser posti$ i$ M/1/ "ith proper P#a$t se#ectio$ a$d moveme$t type81% Reer the P! a$d adopt the detai#s% Note the Materia# docume$t $um'er%(No e,cise e$try)

Step Creatio$ o +,cise I$voiceCreate +,cise I$voice or other moveme$ts i$ 61IS% Se#ect the docume$t type asMA&D% See that the system is automatica##y creati$ the I$voice% Note the +,ciseI$voice Num'er a$d 4I docume$t $um'er created 'y the system%(+,cise duty paya'#e credit a$d ce$vat suspe$se accou$t de'it)

Step F Pri$t o +,cise I$voice&he &ra$sactio$ code is 61IG% Save the docume$t a$d ta*e the pri$t%

No" the Materia# is reached at 0$d P#a$t% &he activities at that P#a$ts are :

Step 8 Capturi$ o +,cise I$voiceIts a$ ordi$ary 61I+ tra$sactio$% Capture the I$voice aai$st the stoc* &ra$sport!rder% See that P#a$t 0 is automatica##y appeared% +$ter the reuired detai# a$dsave the docume$t a$d $ote the i$ter$a# $um'er%

Step 9 oods ReceiptIt is a#so a$ ordi$ary MI! tra$sactio$% +$ter the e,cise i$voice detai#s5 save thedocume$t a$d $ote the materia# docume$t $um'er%

Step Posti$ the +,cise I$voice61I+D - (Here $o ce$vat accou$ti$ si$ce it is a tradi$ p#a$t% !$#y there "i## 'ee$try i$ R0D reister%) our e,cise i$voice is stored i$ reister o$#y)

I$ step- the ce$vat suspe$se accou$t "hich "as triered $eed to 'e c#earedma$ua##y%ea##y Depo p#a$ts shou#d $ot create e,cise i$voice% It ca$ pass o$ the e,cisei$voice a$d va#ue "hich they have recieved rom ma$uacturi$ p#a$t% it mea$s i$case i the materia# oes out rom that p#ace to a$other p#ace or customer it "i##carry the i$voice "hich "as e$erated i$ Step-Hope you are c#ear