Descriptive Descriptive CatalogingCataloging

It means describing the materials first, then deciding the entries to complete the process.

For the purpose of consistency a reference book titled Anglo-American Cataloging Rules (AACR2) has been compiled and adopted the most libraries.

This book includes the rules that every library must follow when performing descriptive cataloging.

Anglo-American Cataloging Anglo-American Cataloging (AACR2)(AACR2)AACR2 is designed for use in the

construction of catalogues and other lists in general libraries of all sizes. The rules cover the description of, and the provision of access points for, all library materials commonly collected at the present time.

It is divided into two parts: Part 1 is title Description and Part 2 is titled Headings, Uniform Titles and References.

Part 1Part 1Deals with the description of the item being catalogued.

Part 2Part 2Deals with the headings (or access point) which are used to find the item in the catalogued, and the references to those headings.

PART 1PART 1

Three levels of Three levels of DescriptionDescription

FIRST LEVELFIRST LEVELTitle proper/ first statement of

responsibility, if different heading in form or number or if there is no main entry heading.

Edition statementMaterial (or type of publication)

specific detailsFirst publisher, etc. date of

publication, etc.Extent of item NotesStandard number

Example:Example:

White headhunter.- Angus & Robertson, 1988.- 155 p. ISBN 02027158975 (pbk.)

SECOND LEVELSECOND LEVEL

It provides a fuller description and is used by most libraries. The fullest level is that used by national libraries or research collections.

Example:Example:White headhunter [text]: life in the Solomon Islands/ Hector Holthouse.- North Ryde, N.S.W. : Angus and Robertson, 1988.-155 p., [8] p. of plates: ill., maps, ports.;20 cm.Cover subtitle: The extraordinary true story of a white mans life among the head hunters of the Solomon Islands.Bibliography: p. 154-155.ISBN 0207158975 (pbk.) : $12.95

THIRD LEVELTHIRD LEVEL

Includes all the elements of the second level plus the other information that is important for the library user.

8 AREAS OF DESCRIPTION8 AREAS OF DESCRIPTIONAREAS

1. Title and statement of responsibility

2. Edition area3. Material specific

details area4. Publication,

distribution, etc.5. Physical description

area

6. Series area

7. Notes area8. Standard number

and terms of availability area

CHIEF SOURCE OF INFORMATION

1. Title page preliminaries and colophone

2. Same as no. 13. Used only for

cartographic materials and serials

4. Title page, preliminaries and colophone

5. The whole publication or any source

6. The whole publication or any source

7. Any source8. Any source

Time and Statement of Responsibility Area

(Rule 1.1)Transcribe the title proper

exactly as its from the chief source of information in your material, except for punctuation and capitalization, which are prescribed in AACR2 in a separate place

The library may opt use “general material designation” in brackets ([ ]), after this title.

Following the title and its related information, are statement of responsibility, separated by a slash ( / ).If there is more than one statement, a semicolon ( ; )is used for punctuation.

In the statement of responsibility, title such as Baroness, is not.

Example: French legends, tales and fairy stories/ Retold by Barbara Leonie Picard; illustrated by Joan Kiddel.

Edition Area ( Rule 1.2 )State the edition as indicated in abbreviated form, as instructed in Appendixes B and C in AACR2.

Example: 3rd ed.Any statement relating to such edition follows, separated by slash ( / ), as described in the statement of responsibility section.

Example: 3rd ed./revised and expanded by Eric J. Hunter.

Material (or type of Publication) Specific

Details Area ( Rule 1.3 )

Use only when describing cartographic materials, music, computer files, serial publications and microforms.

Example: Scale ca. 1:50,000,000 Vol.1, no.1 ( Jan./Feb. 1993 )

Publication, Distribution, etc. Area ( Rule 1.4 )

State that the place of publisher or distributor first, then a colon ( : ),then the name of the publisher, in its shortest possible form.

A comma follows the publisher, and after the comma, the date of publication, distribution, etc., and conclude the area with a period ( . ).

Example: New York: Dover, 1993. Guilford, CT: Annual

Editions,1993.

Physical Description Area ( Rule 1.5 )

State the number of pages of the book. If there is more than one volume, state the numbers of volume.

Use “ill.” after a colon ( : ) to indicate illustrations. Add other descriptions such as maps after ill. Give the height of the item in centimeters and precede this with a semicolon.

Series Area ( Rule 1.6 )A series title is usually found on the title page, a separate series title page or the covered. Some series are numbered.

Enclosed an parentheses [ ( ) ] following the physical description area.

Examples: 568 pp. : ill., maps; 28 cm.

216 p. : ports. ; 21 cm, ISSN 0306-9222 ; no. 62

Note Area ( Rule 1.7 )Notes are added to the description to provide useful information which can’t be fitted into other areas.

Summary of the content for the full or selective contents of the item.

Examples: Play an 3 acts. Library has v.1, 3-5 and 7 only.

Standard Number and Terms of Availability Area ( Rule 1.8 )Start a new paragraph fro the International Standard Book Number

( ISBN ).It is optional to give the price after the colon ( : )

Example: ISBN 0-901212-04-0 ( set ): $198.00

Supplementary Items ( Rule 1.9 )

Catalog the independent supplementary item separately from the main item as if they are two distinct items. For dependent supplementary items, either describe the minor supplementary item as accompanying material or as a note, or describe both items equally, one after another.

Examples: 5 v.: col. ports.; 21 cm.+ 1 answer the book.

Music words: key definitions, key syles.

Items Made Up of Several Types of Materials ( Rule 1.10 )

Items that are made of two or more computers are called kits.

If one item is predominant, catalog the other part as a supplementary item.

Example: 1filmstrip ( 52 fr.):col.;35mm.

I sound cassette ( 45 min. ): analog, stereo.

PART II

Headings, Uniform Titles, and References

Choice of Access Points

1. Access points include main entry headings and added entry headings.

2. The chief source of information is used to determined the access points.

3. Enter a work by one or more persons under the principal author or the author named first. Make added entries for other names.

EXAMPLE:

Introduction to Technical Services/Marty Bloomberg, G. Edward Evans

Main entry: Bloomberg, Marty Added entry: Evans, G. Edward

(RULES: 21.1 A2, 21.4 A1, 21.6 B1 B2 C1)

4. Works such as internal policies, annual reports, directories etc. of a corporate body.

(RULES: 21.1 B1 B2)

EXAMPLE:

ALA handbook of organization and membership directory 1999-2000

Main entry: American Library Association

5. Enter a work under its title if the following circumstances exist.

(RULES: 21.1 C1, 21.6 C2, 21.7 A1 B1)

a. The personal authorship is unknown.

b. The work is not the official publication of the corporate body.

c. It is a collection of works by many authors. Make an added entry for the compiler or the editor in such a case.

Example: The virtual library: visions and realities/ edited by Laverna M.

Saunders Main entry: The virtual library Added entry: Saunders, Laverna M.

d. Editor instead of author is named.

e. If responsibility is shared and there are more than three compilers/editors, make an added entry for the first or principal compiler/editor.

Example: Texas county/ Willie Nelson,et al.

Main entry: Texas county Added entry: Nelson, Willie

6. If the title of a serial changes, make a separate main entry for each title. If any word of the title of a publication changes, consider it changed it as a separate work.

(RULES: 21.9, 21.10)7. Enter a work that is modified or

adapted from other work under the adapter or the modifier if the modification has substantially changed the nature of the work and if the work is paraphrased or rewritten.

Example: Roget’s thesaurus of English words and phrases/ completely revised and modernized by Robert A. Dutch

8. Enter a work that consists of both text and illustrations under the name appropriate to the text. Make an added entry for the illustrator.

(RULE:21.11)

9. Enter a work that is revised, updated or enlarged:

a. Under the original author if the original author is named as being responsible for the work, make an added entry for the reviser.

(RULE 21.12 A1)b. If the original author is not

considered to be responsible for the work for the newer edition, enter it under the reviser or under the title, as appropriate. Make a name-title added entry for the original author.

(RULE 21.12 B1)

10.Enter translation under the heading appropriate appropriate to the original. Make an added entry for the translator.

(RULE 21.114 A)

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