DESIGN SERVICESA&E CONTRACT OUTREACHDISTRICT 10September 7, 20171:30-3:00 pmDistrict 10 Office1603 South B Street Stockton, CA 95206

AGENDA

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1:30 pm

1:55 pm

2:25 pm

2:45 pm

Welcome & Purpose of the Outreach

Scope, Schedule, Utilization

DPAC Process

Questions and Answers

1:40 pm Roundtable Introductions

2:05 pm Networking

3:00 pm Adjourn

PURPOSE OF THIS OUTREACH Networking & Partnering Opportunity

Contract Overview

Information Sharing

Question and Answer Session

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ROUNDTABLE INTRODUCTION Participant Name, Title (Plan to be a Prime or Sub)

Name of Firm/Affiliations/Certifications

Any previous experiences and area of expertise

Goals for attending this event

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GENERAL INFORMATION

• Location: Caltrans District 10 boundary (Alpine, Amador, Calaveras, Mariposa, Merced, San Joaquin, Stanislaus and Tuolumne Counties)

• Scope: The Consultant shall perform consultation, research, professional and technical services required for Roadway Design and related Project Development and Construction Support Services, on an on-call basis.

• Cost: Contract Estimated value is $7 - 11 million

• Duration: Contract term will be 5 years, New task Orders first 36 months and last 2 years to complete work.

• Existing Contract is 06A2033 – Current Prime Consultant is NCM ENGINEERING CORP

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SCOPE OF SERVICES Deliverables include the following type of work, but not limited to:

Project Approval & Environmental Document Phase (PA&ED) “Phase 0” Engineering studies and preliminary design during the PA&ED phase that will support the environmental evaluation and project approval.

Approved PID Review

Develop Geometric Plans for Project Alternatives

Environmental Studies Request

Determine Utility Locations for Preliminary Engineering

Hydraulic Analysis

Storm Water Data Report

Highway Planting Design Concepts

Update R/W Data Sheet

Fact Sheets for Design Exceptions

Updated Transportation Management Plan

Draft Project Report (DPR)

Final Project Report (PR)

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SCOPE OF SERVICES CONTINUED Deliverables include the following type of work, but not limited to: Plans, Specifications and Estimate (PS&E) “Phase 1”

Prepare Base Maps and Plan Sheets for PS&E Development Produce Plan Sheets (30%, 60%, 95% draft plans) Functional Unit Request Update SWDR, TMP and RWDS Prepare Roadway Standard Special Provisions (SSP’s) Attain High/Low Risk Utility Policy and other Certifications. Calculate Preliminary Engineer’s Estimate Final District PS&E (100% PS&E) Prepare Resident Engineer Pending File Produce Survey File Produce Slope Staking Notes Prepare Design Project History File

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SCHEDULE ACTIVITIES

1. WBS 100 Project Management2. WBS 185 Prepare Base Maps and Plan Sheets for PS&E3. WBS 205 Obtain Permits, Agreements, Etc.. During PS&E4. WBS 230 Prepare Draft PS&E5. WBS 255 Circulate, Review, and Prepare Final District PS&E Package6. WBS 260 Ready to List Contract Bid Documents7. WBS 265 Contract Award8. WBS 270 Construction Support and Administration (RFI,s, Design Updates)9. WBS 285 Review Contract Change Orders and make Recommendations10. WBS 295 Accept Final Construction Report

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FIELD REVIEWS

GATHER INPUT FROM VARIOUS REPRESENTATIVES / FUNCTIONAL

UNITS INVOLVED.. I.E. MAINTENANCE PERSONAL AND

CONSTRUCTION..

SITE VISIT – IDENTIFY CHANGES TO SITE CONDITIONS (I.E. PAVEMENT

CONDITIONS)

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IDENTIFY CHANGE IN SITE CONDITIONS, PROBLEM AREAS, RIGHT OF WAY

CONSTRAINTS. SECURE AGREEMENT ON DESIGN FEATURES OR ALTERNATIVES

Key : Communicate with Project Team, identify and document risk, and focus on the addressing the project’s purpose and need. Avoid scope creep.

UTILITY FIELD REVIEWS AND POSITIVE LOCATION (POS-LOC) OF INVOLVED UTILITIES

FIELD REVIEW OF UTILITIES AND POTENTIAL UTILITY CONFLICT RESOLUTION. CONFIRM UTILITY LOCATION BY POSITIVE-LOCATION.

SCOPE OUT CONDITIONS OF UTILITIES INVOLVED IN THE FIELD AND POTENTIAL RIGHT OF WAY ISSUES.

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MILESTONES M200 PA&ED

M210 Begin Design

M224 Right of Way Requirements

M225 Regular Right of Way

M310 Design Safety Review Meeting

M313 60% Design Constructability Review

M315 95% Design Constructability Review

M377 Final PS&E to District Office Engineer

M410 Right of Way Certification

M460 Ready to List

M495 Award

M500 Approve Contract

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TYPES OF PROJECTS

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CAPM EAST OF BUCK MEADOWSSTANISLAUS AUXILIARY LANEDRAINAGE RESTORATIONALPINE CULVERT REHABALP/AMA/TUO CULVERT REHAB

SR120 MVP & ROADSIDE PAVING

SR108 INTERSECTION IMPROVEMENT

TUOLUMNE DRAINAGE RESTORATIONINSTALL TRAFFIC SIGNALSJ CULVERTSSR99 MERCED REHAB (2R)MER, MPA, STA Rumble Strips

SR99 STA DECELACCEL LANES PMR18.9

SR4 MVP and ROADSIDE PAVINGSR 120 SLOPE REPAIRSSR 108 TUOLUMNE WIRE MESHRAMP REALIGNMENTSTA/SJ SIGNS AND LIGHTINGDRAINAGE SYSTEM RESTORATIONSR4 SR26 RUMBLE STRIPMER-152, 165 ADA FACILITIESSR 205 SMART CORRIDOR

TENTATIVE SCHEDULE

Advertisement Week of 9/28/17SOQ Due Week of 10/27/17Interview Week of 11/9/17Cost Negotiation Week of 11/30/17Award & Execution Week of 12/5/17

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OFFICE OF BUSINESS & ECONOMIC OPPORTUNITY (OBEO)

DBE Participation Goal is 18-22%

Voluntary Use of Small Businesses

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NETWORKING

Time to meet and connect with fellow conference attendees to establish subcontracting and partnering connections

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DPAC CONTRACT PROCESSPRESENTER: ANUP SINGH

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ENHANCED SELECTION PROCESS

Presentation available on DPAC’s website at:

http://www.dot.ca.gov/hq/dpac/enhancedprocessdocuments.htm

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DPAC WEBSITE

For information and procedures on Caltrans A&E contracts, visit the Division of Procurements and Contracts (DPAC) website:

http://www.dot.ca.gov/hq/dpac/aeinfo.htm

http://www.dot.ca.gov/hq/dpac/ae/doc/lookahead.pdf

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QUESTION AND ANSWER SESSION

Outreach information including questions and answers will be posted on DPAC A&E website.

http://www.dot.ca.gov/hq/dpac/aeinfo.htm

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ADJOURN22