design, supply, installation and commissioning of heating, ventilation and air-conditioning (hvac)...
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CERN PROCUREMENT SERVICE
Bjorn JENSSEN 1
DESIGN, SUPPLY, INSTALLATION AND COMMISSIONING OF HEATING,
VENTILATION AND AIR-CONDITIONING (HVAC) SYSTEMS FOR THE PS
ACCELERATOR INFRASTRUCTURE
TENDERING PROCEDUREIT- 3869/EN
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CERN PROCUREMENT SERVICE
Bjorn JENSSEN 2
TENDERING PROCEDURE
Compulsory conference and visit : 22.06.2012 Bids to be returned to CERN by: 13.07.2012 Finance Committee: 19.09.2012 Please do not request for information
concerning the result before FC approval Contract negotiation and notification Start of the contract :
Late September 2012 (commissioning of the systems in November 2013)
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DOCUMENTATION
Tender Form + Annexes Technical Specification + Annexes « Selection and Adjudication criteria
for supply contract » March 2012 General Conditions for Invitations to
Tender CERN/FC/5312-I General Conditions of CERN
Contracts CERN/FC/5312-II22.06.2012
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CLARIFICATION PROCESS All questions shall be addressed in writing to
Bjorn JENSSEN CERN will respond to any request for clarification
received earlier than 14 calendar days prior to the deadline for submission of bid (13.07.2012)
CERN/s response will be sent to all bidders, including the request for clarification but without identifying its source
Bidders shall acknowledge receipt of the email acknowledge in cover letter with bid should each individual CERN clarification correspondence received
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BASIS OF AWARD
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Adjudication basis:The contract shall be awarded on a
« lowest compliant » basis to the bidder whose bid complies with the
technical, financial and delivery requirements and is the lowest*
* Subject to the rules aiming at achieving well balanced industrial return coefficient for Member States (MS)
PB= Poorly BalancedWB= Well Balanced
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BASIS OF AWARDSelection and adjudication criteria – Concept
Improve the distribution of our purchases among CERN MS Country of origin (for supplies) : the country (ies) where the supplies
(including their components and assemblies) are manufactured or undergo the last major transformation by the contractor or his sub-contractor(s)
Industrial return coefficient: The ratio between that Member State's percentage share of all purchases of supplies (excluding purchases funded by non-Member States) during the preceding four calendar years and that State's percentage contribution to the budget over the same period.
Well balanced Member states: CH – CZ – FR – PL – PT The tender shall be treated as that from a poorly balanced PB MS
provided that the value of supplies originating in one or more PB MS is not less than 51% of the total amount of the contract.
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BASIS OF AWARDThe alignment rules
1- Lowest bidder from PB MS Contract 2- Lowest bidder from well balanced (WB) MS
(If bid from PB MS is within a difference of < 20% negotiations)
• 1st bidder from PB MS aligns Contract• If not - 2nd bidder from PB aligns Contract• If not – Contract to lowest bidder
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PRICE BASIS All prices shall be quoted in CHF or EUR or the preferred currency of
the bidder (if you wish to be paid in this currency), free of taxes, not subject to revision
Quantities indicated in the DQE are merely indicative. A change of the volume will not affect the unit prices.
Report the prices indicated in each of the chapters of the DQE into the tender form.
Validity of the bid: 6 months from the closing date. Re-measurement contract: Final price of each of the contract
shall be agreed to after re-measurement of the real quantities installed.
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VAT
Prices shall take into account CERN’s exoneration from VAT and import duties
VAT shall be subject to the rules and invoicing instructions as defined under the following link:
http://cern.ch/doc/vat.html OR http://cern.ch/doc/tva.html
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PAYMENT CONDITIONS (1 of 2)
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CERN PROCUREMENT SERVICE
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Bjorn JENSSEN
PAYMENT CONDITIONS (2 of 2)
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CERN PROCUREMENT SERVICE
Services covered in IT-3869/EN shall be delivered on the Swiss the CERN site.
CERN’s privileges and immunities do not apply to firms intervening on the CERN site.
Firms intervening on CERN’s site remain subject to their national legislation and shall comply with the Ordre Public rules applicable on the territory where the intervention takes place
Relations with Host States
CERN PROCUREMENT SERVICERelations with Host States
Switzerland / Suisse :Office cantonal de l'inspection et des relations du travail (OCIRT)Rue des Noirettes 35CH-1227 CarougeT. +41 22 388 29 29F. +41 22 388 29 [email protected]
France :Direction régionale des entreprises, de la concurrence, de la consommation, du travail et de l’emploi (DIRECCTE) Rhône-Alpes – Unité territoriale de l’Ain 34 avenue des BelgesQuartier Bourg centreF- 01000 Bourg-en-Bresse cedex T. +33.4.74.45.91.35F. +33.4.74.22.72.54 [email protected]
Switzerland / Suisse :Office cantonal de l'inspection et des relations du travail (OCIRT)Rue des Noirettes 35CH-1227 CarougeT. +41 22 388 29 29F. +41 22 388 29 [email protected]
France :Direction régionale des entreprises, de la concurrence, de la consommation, du travail et de l’emploi (DIRECCTE) Rhône-Alpes – Unité territoriale de l’Ain 34 avenue des BelgesQuartier Bourg centreF- 01000 Bourg-en-Bresse cedex T. +33.4.74.45.91.35F. +33.4.74.22.72.54 [email protected]
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RETURN DATE
Bids shall be returned to CERN no later than:
13.07.2012
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CONTACT FOR INFORMATION
Bjorn JENSSEN
Tel: +41 22 767 44 05
Fax: +41 22 766 80 89
E-mail: [email protected]
Always put in cc:
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