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Designing PowerPoint Presentation Basic Rules

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Page 1: Designing PowerPoint Presentation · PPT Design Concepts Slides in the presentation should be: Relevant Consistent Visually balanced Balance Relevancy Consistency. 10/28/2011 Content

Designing PowerPoint

Presentation

Basic Rules

Page 2: Designing PowerPoint Presentation · PPT Design Concepts Slides in the presentation should be: Relevant Consistent Visually balanced Balance Relevancy Consistency. 10/28/2011 Content

Can you identify if something wrong with the following presentation slide?

Page 3: Designing PowerPoint Presentation · PPT Design Concepts Slides in the presentation should be: Relevant Consistent Visually balanced Balance Relevancy Consistency. 10/28/2011 Content

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Do you like this slide design?

Do you like background?

Do you like font and font color?

Do you like layout of images?

Page 4: Designing PowerPoint Presentation · PPT Design Concepts Slides in the presentation should be: Relevant Consistent Visually balanced Balance Relevancy Consistency. 10/28/2011 Content

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Basic Presentation Tips

• The purpose of a presentation is to present information

• Define objectives of your presentation clearly in order to match the design to purpose

• Create a logical flow to your presentation

• Make your presentation readable

• Keep things simple (animation, slide transition, sound effects)

• Try to cut down the number of slides

Page 5: Designing PowerPoint Presentation · PPT Design Concepts Slides in the presentation should be: Relevant Consistent Visually balanced Balance Relevancy Consistency. 10/28/2011 Content

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PPT Design Concepts

Slides in the presentation should be:

Relevant

Consistent

Visually balanced

Balance

Relevancy

Consistency

Page 6: Designing PowerPoint Presentation · PPT Design Concepts Slides in the presentation should be: Relevant Consistent Visually balanced Balance Relevancy Consistency. 10/28/2011 Content

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Content Relevancy

All graphics should be appropriate and relevant to the message

Are these graphics relevant

to the current topic?

Page 7: Designing PowerPoint Presentation · PPT Design Concepts Slides in the presentation should be: Relevant Consistent Visually balanced Balance Relevancy Consistency. 10/28/2011 Content

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Slide Consistency

Use the same color scheme

Use the same slide background

Repeat visual elements

Do not place graphics or text arbitrarily

Group related objects together

Avoid overcrowding your slide

Note that viewers scan the slide:

From left to right

From top to bottom

Page 8: Designing PowerPoint Presentation · PPT Design Concepts Slides in the presentation should be: Relevant Consistent Visually balanced Balance Relevancy Consistency. 10/28/2011 Content

Slide Balance

• Formal slide balance

– The graphic on the right balances with the text on the left

• Informal slide balance

– The title and graphic in opposite corners provide balance to the slide

Page 9: Designing PowerPoint Presentation · PPT Design Concepts Slides in the presentation should be: Relevant Consistent Visually balanced Balance Relevancy Consistency. 10/28/2011 Content

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Slide Text Color

• Recommended:

Contrasting colors

Same family of color

• Not recommended:

Patterns

Red

Page 10: Designing PowerPoint Presentation · PPT Design Concepts Slides in the presentation should be: Relevant Consistent Visually balanced Balance Relevancy Consistency. 10/28/2011 Content

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Color Contrast

• Contrasting colors make slides more readable:

Dark on light

• Contrasting colors make information more memorable

Light on dark (use sparingly)

Information

Page 11: Designing PowerPoint Presentation · PPT Design Concepts Slides in the presentation should be: Relevant Consistent Visually balanced Balance Relevancy Consistency. 10/28/2011 Content

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Text Alignment

• Use one type of the text alignment or another – Do NOT mix them

• Do not use both Center Alignment

• and Left Alignment on the same page

Page 12: Designing PowerPoint Presentation · PPT Design Concepts Slides in the presentation should be: Relevant Consistent Visually balanced Balance Relevancy Consistency. 10/28/2011 Content

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Text Style

Use appropriate fonts

• Recommended:

– Fonts: Arial, Tahoma, Verdana, Georgia

– Bold to emphasize some words

• Not recommended– Times New Roman, Algerian, Century Schoolbook,

Courier New, Chiller and similar– ALL CAPS

– Italic

– Underline

Page 13: Designing PowerPoint Presentation · PPT Design Concepts Slides in the presentation should be: Relevant Consistent Visually balanced Balance Relevancy Consistency. 10/28/2011 Content

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Use a border around the slide edge

Page 14: Designing PowerPoint Presentation · PPT Design Concepts Slides in the presentation should be: Relevant Consistent Visually balanced Balance Relevancy Consistency. 10/28/2011 Content

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Rule of Six

• Try to use no more than six lines per slide

• Use approximately six words per line

– Use key words to describe key points

Page 15: Designing PowerPoint Presentation · PPT Design Concepts Slides in the presentation should be: Relevant Consistent Visually balanced Balance Relevancy Consistency. 10/28/2011 Content

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Charts

• If possible, use charts to replace text

– Example of a good chart

– Example of a bad chart

Page 16: Designing PowerPoint Presentation · PPT Design Concepts Slides in the presentation should be: Relevant Consistent Visually balanced Balance Relevancy Consistency. 10/28/2011 Content

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Pictures and Graphics

• Use pictures, clip art images and graphics wisely

• Use white space to isolate text and images

• Repeat design elements to make them icons

which connote meaning

• A couple excellent pictures are better

than many poor ones

Page 17: Designing PowerPoint Presentation · PPT Design Concepts Slides in the presentation should be: Relevant Consistent Visually balanced Balance Relevancy Consistency. 10/28/2011 Content

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So, now you can tell what is wrong with the following slide

Page 18: Designing PowerPoint Presentation · PPT Design Concepts Slides in the presentation should be: Relevant Consistent Visually balanced Balance Relevancy Consistency. 10/28/2011 Content

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Do you like this slide design?

Do you like background?

Do you like font and font color?

Do you like layout of images?

Page 19: Designing PowerPoint Presentation · PPT Design Concepts Slides in the presentation should be: Relevant Consistent Visually balanced Balance Relevancy Consistency. 10/28/2011 Content

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Compare the previous slide with the next slide and decide, which one looks better.

Page 20: Designing PowerPoint Presentation · PPT Design Concepts Slides in the presentation should be: Relevant Consistent Visually balanced Balance Relevancy Consistency. 10/28/2011 Content

Presentation

Do you like this slide

design?

Do you like the

background?

Do you like the font

and its color?

Do you like the

image and the slide

layout?