desktop productivity lesson 1 and 2 (2)
TRANSCRIPT
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Desktop Productivity
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This courseware introduces t
he students to t
he basics ofdesktop publishing, such as designing, developing,
producing, and presenting documents. It also strives tomake them proficient in using the various tools that willincrease their efficiency in doing school work wordprocessors to help them prepare papers and reports,spreadsheets for problem solving and data visualization,software for their presentation needs, electronic mail forcommunication, and the Internet for research and datagathering. The general approach is to emphasize theinteroperability of the software being taught. It also dealswith social issues in computing and some of the ethicalaspects of the Internet.
Introduction
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At the end of the course, the student will be able to:
1. Learn the fundamentals of layout and graphic design.
2. Understand and practice the basics of desktop publishing.
3. Create simple publications using different desktop publishingsoftware.
4. Be aware of publish
ing eth
ics and guidelines.5. Apply the integrated functions and capabilities of the MicrosoftOffice suite for presenting documents effectively.
6. Use the advanced features of office productivity software fordata processing, data visualization, presentation, electroniccommunication, and research.
7. Utilize computer resources and tools in a responsible andproductive manner.
Learning Goals
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Introduction
to
Office Productivity
Lesson 1
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Parts of the Keyboard
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Office Productivity Suite
WordExcel
PowerPoint
AccessOutlook
FrontPage
Publisher
OneNote
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Starting an MS Office Application
The most common wayto start:
Click [Start].
Select All Programs.
Select the MS Office program
you wish to open.
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Screen Layout
The Microsoft Office GUI
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MenusFile
View
Edit
InsertFormat
Tools
WindowHelp
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Toolbars
Standard Toolbar
Formatting Toolbar
Drawing Toolbar
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1. You want to check the spelling and grammar of your text
2. You want to zoom in on your document to have a better look
3. You want to learn how to use a certain feature of the program
4. You want to include pictures and diagrams
5. You want to print a file
6. You want to arrange the open windows and split the current
window into two
7. You want to change the appearance of the text on your
document
8. You want to undo the changes you made on your document
All programs in the Microsoft Office suite have similar menus. In
wh
ich
menu must you go to accomplish
th
e following tasks? Writeyour answer
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Processes in
Word Processing
Lesson 2
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Starting a Word ProcessingProgram
Typing, Erasing, and Editing Text
Find and Replace
Spelling, Grammar, and Thesaurus
Saving, Retrieving, and Printing
Documents
Page Layout
Formatting Texts and Paragraphs
Processes with Word Processing
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1. Click the New button ( ) to create a new
document. Or press Ctrl+N.
2. Begin typing. To go to the next line, press Enter.
3. To delete a character, position the cursor to the
rightof the character you want erased and press
Backspace. Or you can position the cursor to the
leftof the character you want erased and pressDelete.
4. To delete a block of text, highlight the section
(by clicking and dragging with the mouse) then
press Backspace or Delete
Typing, Erasing, and Editing Text
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1. Go to the menu at the top of theprogram screen and click Edit > Find. Orpress Ctrl+F.
2. This dialog box will appear on the
screen.3. Enter the details asked for in the
Replace tab. Clicking the Replace Allbutton will automatically replace the
indicated words with the new wordsyou have supplied
Find and Replace
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To c
heck spelling:
1. Right-click the word underlined with red jaggedlines to view the suggested correction.
2. A menu will appear with the choices for
corrections. Choose the correction that is mostappropriate and click it in order to change theword.
Spelling, Grammar, and Thesaurus
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To check grammar:1. Right-click any part of the sentence underlined with
green jagged lines to view the suggested correction.2. A menu will appear with the choices for corrections.
Choose the correction that is most appropriate and clickit in order to revise the sentence. You may also replace
parts of th
e sentence being ch
ecked by typing th
ecorrection yourself instead of choosing from the optionspresented.
3. To recheck the whole document for spelling andgrammar errors, press F7.
Spelling, Grammar, and Thesaurus
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1.To searc
hfor a words synonym,
highlight the word and right-click it.2. Position your mouse pointer over
Synonyms for the submenu toappear. You may choose from the
selection of words if any suggestionis given in the submenu. Or you mayproceed to the next step.
3. Select Thesaurus. Choose from theselection of words provided.
To access the thesaurus:
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1. Click File > Save As.
2. The Save As dialog box will appear asking you
to which location you will save the file and
what name you will be giving the file.
3. Click the Save button when you have entered
the details.
If saving at any time after the first save: press
Ctrl+S. Or click the Save button ( ) in the
Standard toolbar.
Saving, Retrieving, and Printing
Documents
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1.Go to t
he Standard toolbar and click t
heOpen button ( ). Or press Ctrl+O.
2. The Open dialog box will appear. Select the
drive or folder where you saved the
document and look for the file there.
3. Select the file or type its name in the empty
field and click Open.
To open a previously saved file:
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1. Go to the Standard toolbar and click the
Open button ( ). Or press Ctrl+O.
2. The Open dialog box will appear. Select the
drive or folder where you saved the
document and look for the file there.
3. Select the file or type its name in the emptyfield and click Open
To open a previously saved file:
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1. Click File > Print. You may opt toclick the Print button ( ) in the
Standard toolbar or simply
press Ctrl+P.
2. The Print dialog box will appear.
You may indicate other
specifications on how you
would want the document to be
printed out.
3. Click OK to print the document.
To print copy of the document:
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Word has a default page setup for new
files. However, you can adjust the
margins, paper size, and layout if
you need to do so.
1. Click File > Page Setup.
2. This will open the dialog box that
allows you to input the changes.
3. Click OK to set the changes you want
to apply.
Page Layout
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The font attributes of texts can be changed
by adjusting the entries in theFormatting toolbar. Just click the arrow
on any drop-down list to access thechoices.
To apply different font styles:
1. Select any part of the document.
2. Click Format > Font. Or press Ctrl+D.
3. Set the changes in the different options.
4. Click OK to apply the changes.
Formatting Texts and Paragraphs
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1. Select the paragraph.
2. Click Format > Paragraph.
3. Set the changes in the
different options.
4. Click OK to apply the changes.
To change the formatting of a paragraph:
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To preview a document:
1. Click File > Print Preview. Or click the Print
Preview button ( ) in the Standard toolbar.
2. Click Close to return to the original
document view
Previewing a Document and View Options
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1. Click View > Zoom.
2. Select from the choices in the dialog box.
3. Click OK to apply the changes.
Another way is to access the Zoom drop-downlist.
Previewing a Document and View Options
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1. Creating a new Word file
2. Opening a Word document
3. Checking the spelling4. Looking for synonyms of a word
5. Saving a document
6. Printing a document
Indicate the shortcut keys for the following
tasks.