determine management information structure

8/3/2019 Determine Management Information Structure

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Determine Management

Information Structure


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Management

It deals with organizational functions andmanagers are people who drive anorganization by planning its future, organizing,

and controlling its present and directingothers in the organization to work towardscommon objectives .

Managers are divided into different levelsdepending on their level of authority andpower.


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Information

Knowledge of specific events or situationsthat has been gathered or received bycommunication; intelligence or news

Data has to be captured, stored, and thenprocessed or transmitted data to create anymeaningful information for managers.

Information remains valuable only whensupplied timely and accurately' to themanagement.


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System

Set of interacting entities havinginterrelationships and interconnections with

each other, forming an integrated whole.


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Management Information System

Information system that help a management

in taking decisions

The working process of MIS can be chartered

as :

Data Information Communication Decisions


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Structure of MIS

Physical components

Information System processing functions Decision support

Levels of management activities

Organizational functions


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Physical components of MIS

Hardware Input devices

Output devices

Secondary storage devices

Central processing unit

Communication devices

Software

Database Procedure

Operating personnel


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Information System Processing Functions

Information Processing and Usability

Education and leaning function Information systems development

Management and control

Strategy and planning function


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Information Processing and Usability

Emerging model/concepts New technology/ products

Data InformationUser

Users

New procedures/techniques new methods

Information processing

and

usability function


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Education and leaning function

Data Information

Users UsersPerformance

data changes

Users

DSS/EIS/ New New products/ Models

4GL tools techniques

Information usability

and processing

function

Educating and learning

function


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Information systems development

new design models Development methodologies/

techniques

need

problem

users Information

processing

systemsemerging software

technology tools

Information systems

development

function

Information usability

and processing

function


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Management and control functions

This function is basically concerned with the

maintenance of information system and its

usability ,proper knowledge and skill of the users

and the development of the information system.

Its aims at a return on investment, production

planning, budgeting, capital, available

manpower, skills distribution, quality assurance,auditing , legal issues , market factors, etc


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Decision support

Decision taken using a decision making process

may differ, according to the structure of MIS

provided for making decisions.

Various types of decisions are:

Structured

Unstructured Semi- Structured

It helps the manager in decision- making


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Elements of DSS

User

Database Model Base

User Interface


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Levels of management Activities

StrategicPlanning

ManagementControl

Operational Control


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Characteristics of different level of

management

Characteristic Top

Management

Middle

Management

Operating

Management

Planning activity Heavy Moderate low

Controlling Activity low heavy heavy

Organizing activity low heavy heavy

Leading Activity Heavy Moderate Low

Decision- Making

Complexity

Heavy Moderate low

ProblemsHandled Unstructured and

Semi- structured

Semi- Structured/

Structured

Structured


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Characteristics of different level of

managementCharacteristics Top Management Middle

Management

Operating

Management

Impacts and

outcomes

Long term and

Organization wide

Medium Tem Short Term

Understanding ofthe Line of business

High Very High Medium to low

Understanding on

the Business

Environment

High High to Medium Low

Understanding of

the Competition

High High to Medium Low


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Organizational functions

Organization can be defined as when two or

more people work in a structured or

unstructured environment to achieve a

common goal or mission using some resources

Forces at Work:- Direction, Innovation ,

Proficiency, Concentration, Cooperation,

Competition, Efficiency etc.


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Organizational structure

Functional structure

Product or service categories- based structure

Geography based structure

Customer categories- based structure

Matrix structure


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determine management information structure

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