Developed By Roberta Rios, RAC Extension Home Economist. Revised 2005.

What Are Record Books Used For?

Look at member accomplishments in:

1. Project Work

2. Leadership

3. Citizenship

4. Award project pins & Special Awards at Annual Awards Program

Why Keep Records?

To record what you did….• Your project goals.• Action you took on your goals.• Did I meet my goals? (evaluate)• Did I help other people? (Citizenship)• Leadership assumed.• Awards, trips, scholarships.

Getting Started…

Complete Project Record Sheets

Collect and organize 4-H pictures

Get a Record Book cover

Get subject dividers

Pick a photo of yourself

Outline your 4-H story

To ensure fairness in judging, everyone must compile the book in the same format.

The Introduction Page

• Blank sheet of paper with– Your individual picture– Name– Age- Address- Club Name

John Boy

12 years old

P.O. Box 123

Happy Town, NM 87000

Lucky Clovers 4-H Club

Section 1County Standard Report Form

• Available from County Extension Office, or your Club Leader (also as a Word document).

• Answer all questions that apply.

Let’s take a closer look….

Report Form continued

• Asks for information about the member.

• Fill in all of the blanks.

• Must be signed by:– Member– Parent– Leader

• Must be dated.

4-H Elected/Appointed Leadership

Definition:

“Leadership” means taking the lead, but depends on including others to help.

Words that describe Leadership include:

Conducted Organized Taught

Planned Elected as..

Served on…Appointed as..

4-H Elected/Appointed Leadership

Office or Committee Responsibility Level

Secretary Take minutes of meetings L

Council Rec. Leader Lead group games C

Fundraising Committee Plan bake sale L

4-H Volunteer Leadership Responsibility Level

Organize Club Christmas Party L Day Camp Jr. Leader C

County Fair Indoor Exhibits Helper C

4-H Citizenship/Community Service

“Citizenship” is having a concern about something that affects your community, and doing something about it.

“Community Service” is doing something, as an individual or as a group, to help your community (i.e., school, church, neighborhood, town, etc.).

Definitions:

4-H Citizenship/Community Service

Responsibility Level Organized Roadside Clean Up L

Distributed Voter Registration Information C

Baked Cookies for Nursing Home Residents L

Non 4-H Citizenship/Community Service Responsibility Level

Donated canned goods for School Food Drive L Member of the church choir L

4-H Activities

• List chronologically beginning with the first of the 4-H year (Oct. 1 – Sept. 30)

• Designate level of participation:– “L” for local (club)– “C” for County– “D” for District– “S” for State

For example…..

4-H Exhibits, Shows, Fairs, Tours, Camps and Others

Activity Level Fair Photography Exhibit C, SPig School and County Fair Show S, CNM Farm Museum S County Camp C

Awards (4-H and Other) Type of Award For What Received Level

1st, BS, GC Photography Exhibit C1st Photography Exhibit SReserve GC Pig Show C

4-H Demonstrations and Talks

Topic Level

“Threading a Sewing Machine” L,C,D

“Why You Should Support 4-H” L

“How to Give a Presentation” C

All 4-H Contests Consumer Decision Making C, S

Horse Judging L,C, D

Public Speaking – “Preserving Our Water” L,C,S

Section 24-H Story

• One side of paper only.

• No more than 3 pages long.

• Begin by introducing yourself.

• Double check spelling and grammar.Think of it as though you’re talking to someone about

what you did in 4-H this year.

Story Writing Time!

Section 3General 4-H Pictures

• Pictures of you involved in 4-H:

– Doing project work

– Citizenship activity

– In a leadership role

– Receiving an award

• On one side of the page.

• No more than 3 pages of pictures.

• Attach securely.

• Briefly explain each picture with a caption.

Me and my 4-H dog project

Section 4(Name of Project) Records

• Use a divider for each Project

• Complete and insert record sheet for that project.

• Do not write a separate story, unless called for in project.

• Insert project photo’s directly after record sheet (label photo’s with brief caption).

Section 5Correspondence, Special Activities,

News Clippings• It’s not necessary to have all of these, but you

should have at least one.• Letters from Agents, Leaders, other adults.• Event programs.• Newsletter/news paper clippings showing your

name, highlighted in red.• Certificates from 4-H, school, church, etc.• DO NOT INCLUDE RIBBONS, MEDALS,

ETC.

A 4-H Record Book Should Be:

• Neat

• Complete as possible

• Accurate

• Report only current year activities

• Report only most important activities

• Completed by Member

• Compiled in the required format.

How Is Your Record Book Judged?

• Cover and Dividers 5 points

• Individual Picture 5

• Report Form 20

• 4-H Story 20

• General 4-H Pictures 5

• Project Records 20

• Project Pictures 5

• Correspondence, Special Activities, etc. 5

• Leadership, Citizenship, Community Service 15

Thanks For Coming!

Remember….

Record Books Due on October 1st

My 4-H Record Book