Developing a Functioning and Data Driven Attendance Team

Principal/Assistant Principal

Counselor

Nurse

School Resource Officer

Head Special Education Teacher

Community School Coordinator

Community Support Liaison

Teachers

Bi-Monthly MeetingsAll Attendance Team Members

v Review Current Data

v ADT 1302 Chronic Absenteeism Attendance Report

v Discuss success/barriers with Target 10

v Collaborate new ideas to promote weekly success

v Create interventions for each of 3 tiers

Hayes Attendance Team MEETING AGENDA

September 10 ,20188:15am- 8:45am

Topic:

• Identify Team Roles and duties

• Go over old business

• Discuss Goals and Target students

Attendees: Elisa, Candis, Beatriz,Antoinette, Andrea, Moses,Sonia, Deanna, MolinaFacilitator: ElisaNote taker:

Meeting objectives:

• We will identify our roles on the attendance team

• We will go over previous tasks

• We will report goals that we be evaluated in December

• We will discuss Target Student ListTo prepare for this meeting, please:

• Please bring your calendar and target list that Antoinette -Schedule 60 minTime Minutes Activity

5 Discuss: Roles of the Attendance Team Members

5 • Elisa will go over previous meeting tasks

5 • Candis will report identified Attendance Goals and Next Steps from Mission Graduate Conference

15 Go over Target List and discuss interventions

8:45-9:15 Attendance Team Sub Committee: Elisa, Candis, Beatriz will meet to discuss Attendance Awareness Campaign and Tier 1 interventions.

Weekly MeetingsAttendance Social Worker, Community

Liaison, Community Coordinator

v Discuss and Create Monthly/Testing Themes

v Plan Initiatives to increase weekly attendance

Student behavior is feedback! Student behavior is a reflection of instruction.

Ways to keep my child healthyWays to keep my child healthy

When is my child too sick for school?

Attendance Categories

Student has missed fewer than 5% of school days (generally less than 4 or 5 days in a semester)

Student has missed between 5% and 10% of school days (generally between 5-9 days in a semester)

Student has missed 10% or more of school days (generally 9 days or more in a semester)

Good Attendance

Tier 1

At-RiskTier 2

Chronic Absence

Tier 3

Attendance InitiativesTarget 10

Each member of the attendance will monitor 10 Chronically Absent students for a grading period.•Weekly meeting with students to make goals and discuss progress/barriers•Check in with family•Monitor attendance•Check in with teachers/grades

Husky ClubStudents are given membership

cards to track monthly attendance. Students are responsible for

keeping their cards and tracking their weekly attendance.

•Monthly/Weekly accountability•Student Driven•Encourages student responsibility/ attendance awareness•Great Rewards

• Paleta Bar• All Out Zone• Pizza Party• Hinkle Prize Pack• Root Beer Floats• Nacho Party

Attendance Promotions During TestingPromotions are held during testing to increase attendance.•Attendance Madness•End of the year celebration admission

Husky Clubv Student drivenv Weekly Monitoringv Great Prizes

v Field Tripsv The Paleta Barv All Out Zonev Root Beer Floatsv Nacho Bar

Students who are absent less than 5%

InitiativesBefore/After During Lunchv Your Attendance is “En

Fuego”- Takisv Thanks for being a

“Smartie” coming to class on time everyday! – Smarties

v ”Donut” miss school-Donut holes

Tier 1v Confirm Attendance is

recorded in the first 10 minutes of class.

v Confirm Student contact information is correct.

v Implement attendance checks every Friday in Advocacy.

v Promote school wide contests (door decorating/essay)

Datav Weekly Attendance Rate

Resultsv Build Student Moralv Create Friendly

Competition among students and homerooms

August Husky Club Card

Students who have missed 10% or more

Tier 3v Attendance Secretary

reviews attendance records upon transfer.

v Refer Target students for Special Interventions

v Implement a procedure to reintegrate Chronically absent students back to class when they return to school.

InitiativesvHusky ClubvMeet with parents to work as

a team (School, parents, student, teachers)

vSASPv Student Success Plan

with the Truancy Social Worker

DatavReview ADT302

Resultsv Ended the

2018/19 school year with 37.05% in Tier 3

v 2017/18 Ended the 2017/18 school year with 37.18% in Tier 3

Students that have missed between 5%-10% Tier 2

v Plan and refer to other available support services.

v Use a PD to discuss identified Chronically Absent Students and how attendance concerns will be addressed in Student Led Conferences.

v Develop a survey for open house regarding attendance issues.

v Truancy Social Worker, Liaison, Coordinator will meet with students whom ended the year Chronically Absent to develop a plan.

Initiativesv Husky Clubv Attendance Team Members

attended their Target 10 student’s SLC to discuss concerns/plan for attendance.

v Student Success Plansv Meet with students to

strategize success I the current year

v Target 10v Each member in the

Attendance team will take 10 chronically absent students and meet weekly to make goals to help improve attendance

Datav Review ADT302v Each Attendance Team member

keeps records to track progress for their Target 10.

Resultsv Every 9 weeks if students improve

attendance enough they are exited from the Target 10 program.

v Weekly Prizes to reward goals that were successfully completed. New goals made for the upcoming week.

v By December 2018 Chronically Absent students decreased by

4.9%

Partners that support attendance at Hayes

§ Attend school events§ Being part of the

Community school councils

§ Provide feedback through the Discovery survey to identify needs and wants.

FAMILIES

§ Participate in before and after school programs

§ Provide feedback about their challenges at home and at school

§ Engage in volunteer activities outside of campus

STUDENTS

§ Maintain accurate attendance tracking and accountability

§ Feedback through the indicators capacity survey

SCHOOL STAFF AND ADMINISTRATION

PARTNERSHIPS

§ Out of school time providers§ Health services providers

referrals(medical, dental, vision and behavioral)

§ Kindness Projects (school culture)

SCHOOLS

Agile Roadmap for Attendance at Hayes Middle School

1st Quarter 2nd QuarterGo

als

Plan

ning

Mar

ketin

gR

& D

Ongoing registration before and after school programs

Optimization

• Attendance data exchange between before and after school providers and the community school coordinator

• Active participation in the attendance team to help increase student engagement through Out of school time and community partnerships

Attendance team meets once a month to go over the continuous campaigns to make feel engaged at our school.

Data transparency and accountability when sharing information.

The attendance team divides efforts by assigning a

group of students which struggle with attendance

§ Community School Council will help as alignment Support for out of school time, attendance and academic goals

§ Attendance team: Mission, vision and goals for the school year.

Ongoing advertising of the importance of attendance: marquee, morning announcements, school wide events

and more.

Agile Roadmap for Attendance at Hayes Middle School

3rd Quarter 4th QuarterGo

als

Plan

ning

Mar

ketin

gR

& D

Evaluation, analysis and preparation for next school year strategies and

plan of action

Attendance campaigns with several prizes will help improve and maintain attendance numbers during testing season.

The sustainability of funding streams for before and after school data include information regarding chronic absenteeism and how out of school time can help diminish this statistics while creating

student engagement. This period of time help us to prepare for the CSI and EDAP Grants.

§ Review and compare chronic absentees with the participation reports of the students in the before and after school programs. This information help to identify students that need follow up for the incoming school year.

§ Tier 3,2 and 1 will have different types of interventions.

“Hayes attendance promotions

encourages me to come to

school by rewarding us and

putting effort for us to come.”

–Karla A. 8th

“Hayes helps students with

attendance by rewarding them

if they come to school with

field trips, VIP’s, and other

things.” –Eli H. 7th

“The school always messages

home and encourages

students to know how much

class they’ve missed.”-

Fernando P.

“The door decorating

competition and other

competitions between

homerooms create a sense

of classroom pride and

bonds a class together.”-

Candis

“Hayes uses Advocacy

teachers to help

communicate with

parents/students that are

frequently absent to

understand obstacles

students/families are

having.” – Monica O.