Developing an Developing an Institutional Repository (IR) Institutional Repository (IR)

for CUAfor CUA

CUA Scholarly Communications CUA Scholarly Communications Project TeamProject Team

Ingrid Hsieh-Yee, Professor, SLIS (Chair) Ingrid Hsieh-Yee, Professor, SLIS (Chair) Laura Daughtery, Assistant Professor, NCSSSLaura Daughtery, Assistant Professor, NCSSS Maria R. Mazzenga, Education Archivist Maria R. Mazzenga, Education Archivist Mary Agnes Thompson, Coordinator of Collection Mary Agnes Thompson, Coordinator of Collection

DevelopmentDevelopment Kitty Tynan, Assistant Director for Public Services Kitty Tynan, Assistant Director for Public Services Shanyun Zhang, Head of Electronic Services Shanyun Zhang, Head of Electronic Services

What is an IR?What is an IR?

StewardshipStewardship of the scholarship of an of the scholarship of an institution institution

Digital collectionsDigital collections of the intellectual of the intellectual output of members of a communityoutput of members of a community

ServicesServices to develop digital collections, to develop digital collections, organize them for access and organize them for access and dissemination, and preserve them for dissemination, and preserve them for future generationsfuture generations

(Lynch 2003)(Lynch 2003)

Why do IRs exist?Why do IRs exist?

Scholarly communications in 21Scholarly communications in 21stst century century Scholarly materials are represented and Scholarly materials are represented and

shared in digital formshared in digital form Extreme rise in journal costs, averaging Extreme rise in journal costs, averaging

10% annually since the 1990s10% annually since the 1990s Increased research productivity Increased research productivity Global network for distributing information Global network for distributing information User expectations of free and easy access User expectations of free and easy access

to digital scholarly materialsto digital scholarly materials

IR Benefits (1)IR Benefits (1) Raise CUA’s profile by showcasing the Raise CUA’s profile by showcasing the

intellectual output of its members intellectual output of its members potential benefits: potential benefits: research funding, research funding, fundraising, recruitment of students fundraising, recruitment of students and facultyand faculty

Increase visibility and impact of faculty in Increase visibility and impact of faculty in their fieldstheir fields

Ensure easier access and long-term access Ensure easier access and long-term access to CUA scholarship (preprints, postprints, to CUA scholarship (preprints, postprints, theses & dissertations, learning objects, theses & dissertations, learning objects, monographs, technical reports, monographs, technical reports, institutional memories, etc.)institutional memories, etc.)

IR Benefits (2)IR Benefits (2) Enable CUA members to excel in the Enable CUA members to excel in the

digital age digital age Provide a virtual Provide a virtual environment to facilitate environment to facilitate teaching, learning and researchteaching, learning and research• E-portfolios for faculty promotion and E-portfolios for faculty promotion and

tenuretenure• Publish and showcase excellent student Publish and showcase excellent student

research (undergraduates and research (undergraduates and graduates) graduates)

• Promote research in the CUA communityPromote research in the CUA community

IR Development:IR Development:ARL Survey on IR in 2006ARL Survey on IR in 2006

78% of the 87 survey respondents had 78% of the 87 survey respondents had either implemented an IR or were planning either implemented an IR or were planning to do so by the end of 2007.to do so by the end of 2007.

ARL SPEC Kit 292.

[http://www.arl.org/bm~doc/spec292web.pdf]

36%

42%22%Having operational IR

Planning for one by 2007

Have no immediate plans

Census of IR in the United StatesCensus of IR in the United States MIRACLE (Making Institutional Repositories A MIRACLE (Making Institutional Repositories A

Collaborative Learning Environment) Collaborative Learning Environment)

• Project staff conducted the nationwide IR census from Project staff conducted the nationwide IR census from April 19, 2006, through June 24, 2006. April 19, 2006, through June 24, 2006.

• 446 academic library directors and senior library 446 academic library directors and senior library administrators participated in the census.administrators participated in the census.

•NP: No IR planning

•PO: Only planning

•PPT: Actively planning and pilot testing

•IMP: Implemented

http://www.clir.org/pubs/reports/pub140/contents.html

NIH MandateNIH MandateThe NIH Public Access Policy implements Division G, The NIH Public Access Policy implements Division G,

Title II,  Section 218 of PL 110-161 (Consolidated Title II,  Section 218 of PL 110-161 (Consolidated Appropriations Act, 2008).  The law states:Appropriations Act, 2008).  The law states:

The Director of the National Institutes of Health The Director of the National Institutes of Health shall shall require that all investigators funded by require that all investigators funded by the NIH submit or have submitted for them the NIH submit or have submitted for them to the National Library of Medicine’s PubMed to the National Library of Medicine’s PubMed Central an electronic version of their final, Central an electronic version of their final, peer-reviewed manuscripts upon acceptance peer-reviewed manuscripts upon acceptance for publication, to be made publicly available for publication, to be made publicly available no later than 12 months after the official no later than 12 months after the official date of publicationdate of publication: : ProvidedProvided, That the NIH shall , That the NIH shall implement the public access policy in a manner implement the public access policy in a manner consistent with copyright law.consistent with copyright law.

NIH Public Access

Harvard DecisionHarvard Decision Cambridge, Mass. - February 12, 2008 - In Cambridge, Mass. - February 12, 2008 - In

a move to disseminate faculty research a move to disseminate faculty research and scholarship more broadly, the Harvard and scholarship more broadly, the Harvard University Faculty of Arts and Sciences University Faculty of Arts and Sciences voted today to voted today to give the University a give the University a worldwide license to make each worldwide license to make each faculty member's scholarly articles faculty member's scholarly articles availableavailable and to exercise the copyright in and to exercise the copyright in the articles, provided that the articles are the articles, provided that the articles are not sold for a profit. not sold for a profit. ((http://www.fas.harvard.edu/home/news_and_events/releashttp://www.fas.harvard.edu/home/news_and_events/releases/scholarly_02122008.html)es/scholarly_02122008.html)

Digital Scholarship@CUA: Digital Scholarship@CUA: Our VisionOur Vision

““Scholars’ corner” (faculty, grads, Scholars’ corner” (faculty, grads, undergrads)undergrads)• Peer reviewed articles, preprints, etc.Peer reviewed articles, preprints, etc.• Conference presentationsConference presentations• Learning objects (virtual labs, Learning objects (virtual labs,

simulations, etc.)simulations, etc.)• Data setsData sets• Research projects (digital, multimedia, Research projects (digital, multimedia,

etc.)etc.)

Digital Scholarship@CUA: Digital Scholarship@CUA: Our Vision (2)Our Vision (2)

Digital Theses & DissertationsDigital Theses & Dissertations University events & publications (CUA University events & publications (CUA

Press, etc.)Press, etc.) ““Sandbox” for CUA members for Sandbox” for CUA members for

works in progress and for works in progress and for collaborationcollaboration

Building DS@CUA (1)Building DS@CUA (1) Involve stakeholdersInvolve stakeholders Develop Vision, Mission, Goals, Values, Develop Vision, Mission, Goals, Values,

Objectives, Implementation timelineObjectives, Implementation timeline Design products and services (including Design products and services (including

evaluation and usability assessment)evaluation and usability assessment) Design the structure of IR (technical Design the structure of IR (technical

issues): DSpace issues): DSpace

Building DS@CUA (2)Building DS@CUA (2) Develop policies on issues such as Develop policies on issues such as

copyright, deposit process, access copyright, deposit process, access privilege, selection and preservationprivilege, selection and preservation

Organize collected objects to provide Organize collected objects to provide physical and intellectual access physical and intellectual access (metadata, storage, interface, system (metadata, storage, interface, system features, etc.)features, etc.)

Building a community of users and Building a community of users and contributors (Marketing plan)contributors (Marketing plan)

Outcomes assessment of IROutcomes assessment of IR

Potential PartnersPotential Partners Libraries & ArchivesLibraries & Archives SLISSLIS CPITCPIT Office of General CounselOffice of General Counsel Graduate Studies Graduate Studies Honors ProgramHonors Program Center for Academic SuccessCenter for Academic Success Washington Research Library Consortium (Washington Research Library Consortium (

WRLC)

Resource NeedsResource Needs Staff – Campus outreach and Technical Staff – Campus outreach and Technical

expertiseexpertise• MarketingMarketing• EducationEducation• Operations managementOperations management• Metadata Metadata • Content preservation and migration Content preservation and migration

managementmanagement IT infrastructureIT infrastructure

• Server and IT support Server and IT support • DSpace (architecture for digital collections)DSpace (architecture for digital collections)• Special applications (e.g. CAD, video, sound)Special applications (e.g. CAD, video, sound)

Proposed PilotProposed Pilot Start planning in Fall 2008 for Spring Start planning in Fall 2008 for Spring

20092009 Can be done with existing resourcesCan be done with existing resources Service learning opportunities for SLIS Service learning opportunities for SLIS

studentsstudents

Phase 1. ETD@CUAPhase 1. ETD@CUA• Canon law licentiates Canon law licentiates • Nursing theses & dissertationsNursing theses & dissertations

Effect of ETD on Usage (Virginia TechEffect of ETD on Usage (Virginia Tech))

Visibility thru a National NetworkVisibility thru a National Network

Proposed Pilot (2)Proposed Pilot (2)

Phase 2. Undergraduate honors projects Phase 2. Undergraduate honors projects (partnership with the Honors program, (partnership with the Honors program, with the Center for Academic Success, with the Center for Academic Success, and other academic units)and other academic units)

Phase 3. Faculty input to Scholar’s CornerPhase 3. Faculty input to Scholar’s Corner• Content recruitmentContent recruitment• Copyright issues Copyright issues • Earning trust in the CUA IREarning trust in the CUA IR