7/27/2019 Development Administrative Assistant

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POSITION DESCRIPTION

Date Posted: October 10, 2013 Posting Expires: October 31, 2013

GENERAL SUMMARY: The Development Administrative Assistant has a vital role at the Grand Rapids

Civic Theatre and School of Theatre Arts. This position supports administration, planning and coordination

in all aspects of Donor Development. This position works in close collaboration with the Board, Executive

Development staff, and Volunteers. Duties include general clerical, database management, light

accounting procedures, and project-based work. Ofce based: part-time professional ofce position,

averaging 20 hours a week.

Position: Development Administrative Assistant

Reports to: Director of Development and Community Relations

Classication: Hourly

Education Required: Associate’s Degree: Bachelor’s preferre

Skills Required: Microsoft Ofce, Email, Internet, Social Medi

Skills Preferred: Giftworks

ESSENTIAL FUNCTIONS INCLUDE (BUT ARENOT LIMITED TO):

• Maintain the list of current, past and prospective donors

in donor software

• Manage the development database operations

including: software program setup, data entry, gift

recording and acknowledgments, gift reporting,

playbill acknowledgement, sponsor recognition, and

maintenance of prospect and donor data.

• Maintain record of contract support and materials from

donors, sponsors, playbill sales, foundations, and media.

• Processing of Corporate Memberships and Sponsorships

within ticketing software.

• Maintain communication between school, ticketing

software, and volunteer base for current data contact lists

of current/prospective donors.

• Prepare donor queries, written acknowledgement

letters, and other campaign literature.

• Coordinate all fundraising events including donor 

lounges, donor cards, managing event processes and

logistics, committee meetings, and event follow-up.

• Prepare and execute mailings.

• Help organize volunteer committees and assist with

training of other volunteers.

• Point person for management of community donation

requests for free tickets.

• Other duties as necessary and assigned.

QUALIFICATIONS: Preferred prior exposure to fund-raising processes and database-management

• Professional presentation, with excellent verbal, written

and interpersonal communication skills, and an energeti

and engaging personality.

• Excellent organizational skills, with accuracy and

attention to detail

• Working knowledge of MS Ofce Suite, Social Media,

and database management.

• Demonstrated ability to handle donor interest and

personal information in a timely manner, with tact and

sensitivity, in a condential manner.

• Ability to work collaboratively with a strong customer-

service orientation.

• Ability to set and meet realistic goals, establish work 

priorities, organize people and materials to reach goals,

handle pressure well, and report results.

• Ability to multi-task while handling work expectations

including telephone, basic ofce machines, reading,

writing, typing and computer/data entry, and some trav

• Ability to set and work within a budget, secure price

quotes, and indentify cost saving opportunities for 

department (Theatre)

• Some Evening and Weekend Work Required

7/27/2019 Development Administrative Assistant

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The above statements are intended to describe the general nature and level of

work being performed by the people assigned to this classication. It is not intendedto be construed as an exhaustive list of all responsibilities, duties, and skills required

of personnel so classied, and may change at the discretion of the incumbent’smanager/supervisor.

ABOUT THE GRAND RAPIDS CIVIC THEATRE & SCHOOL OF THEATRE ARTS

One of the largest community theatres in the country, the Grand Rapids Civic Theatre and School of Theatre Arts has

been entertaining and educating West Michigan since 1925. 

OUR MISSIONWe are committed to enhance the cultural life of West Michigan by creating opportunities for people to enjoy live

theatre performances using community artists, and to provide access to a comprehensive theatre arts education

program for all ages. 

OUR VISION

We are continually working to ensure that the Grand Rapids Civic Theatre remains one of the great communitytheatres in the nation, through the passionate delivery of high-quality live performance, innovative and

comprehensive education, enriching volunteer participation, and a superior customer experience.

COMPENSATION:

• Competitive salary, commensurate with experience and hours worked

• Part-time position with exible work schedule Monday – Friday

• Parking Provided

Please submit a cover letter and resume via email to nbrozek@grct.org by October 31, 2013.

I have read and understand the Position description as outlined above:

Signature Date

Director Signature Date