development and implementation of environmental management system

Upload: dr-akepati-sivarami-reddy

Post on 14-Apr-2018

217 views

Category:

Documents


0 download

TRANSCRIPT

  • 7/30/2019 Development and implementation of Environmental Management System

    1/53

    Development and Implementationof EMS

    Dr. Akepati S. Reddy

    School of Energy and Environment

    Thapar University

    Patiala (PUNJAB)147 004

    INDIA

  • 7/30/2019 Development and implementation of Environmental Management System

    2/53

    Overview of the ApproachPlanned to include multitude of steps (as many as 34 steps)

    Implemented in phases and include the following key tasks:

    Preparation for the development and implementation ofEMS

    Formulating policy, setting objectives and targets and

    development of environmental management programs

    Training; development of systems programs andprocedures, and operational procedures; anddocumentation

    EMS implementation and checking for compliance with the ISO 14001 requirements

    conformance with the planned EMS

    functionality at ground level

    Registration to ISO 14001

  • 7/30/2019 Development and implementation of Environmental Management System

    3/53

    Overview of the Approach

    Preparation for the development andimplementation of EMS

    1. Launch meeting and nomination of Cross FunctionalTeam (CFT)

    2. Training of the CFT

    3. Development of EMS project plan

    4. Review of the EMS project plan in the CFT andscheduling its implementation

  • 7/30/2019 Development and implementation of Environmental Management System

    4/53

    Phase-1:

    1. Process mapping

    2. Review of other management systems (like QMS,

    OHSMS) if already in place

    3. Definition of views and concerns of interested parties

    4. Identification of applicable legal and other requirements

    5. Identification of significant environmental aspects

    6. Review of technological options

    7. Setting of Environmental objectives and targets, andprograms and operational controls

    8. Scoping of EMS and formulation of Environmental Policy

    9. Management review of requirements, aspects,

    objectives, targets, policy and programs

    Overview of the Approach

  • 7/30/2019 Development and implementation of Environmental Management System

    5/53

    Phase-2:

    1. Employee awareness training

    2. Auditor Training (Internal and also Lead AuditorTraining)

    3. Development of documented operational controlprocedures for key operations

    4. Documentation of EMS manual

    5. Internal auditing of documents against ISO 14001

    requirements

    6. Management review of programs and procedures

    7. Corrective and preventive actions

    Overview of the Approach

  • 7/30/2019 Development and implementation of Environmental Management System

    6/53

    Phase-3:

    1. Communication of responsibilities

    2. Identification of competence training needs, and

    scheduling and imparting competence training

    3. Creation of facilities and capabilities, and

    implementation of EMS programs and operational

    procedures

    4. Internal auditing of implemented programs andprocedures of EMS and overall functioning of the EMS

    5. Management review of the EMS

    6. Corrective and preventive actions

    Overview of the Approach

  • 7/30/2019 Development and implementation of Environmental Management System

    7/53

    Phase-4: ISO 14001 registration process:

    1. Application for registration

    2. Pre-assessment auditing

    3. Management review of the EMS

    4. Corrective and preventive actions

    5. Certification audit

    Overview of the Approach

  • 7/30/2019 Development and implementation of Environmental Management System

    8/53

    0.1. Launch Meeting & Nomination of CFT Managers of different departments can attend the meeting

    and the unit head can preside over it and

    Objective to develop and implement EMS may be explained Facilitator/consultant hired for assisting may be introduced

    Facilitator may

    Explain the EMS concept and benefits of having an EMS

    Describe the approach that will be followed for thedevelopment and implementation of EMS

    Explain his own role in the process

    Plants organizational setup may be described to thefacilitator

    Unit head may nominate a Cross Functional Team (CFT)for the development and implementation of the EMS andits roles and responsibilities may be described

    Definition of roles and responsibilities of the CFT

    Employees of the unit may be issued a memorandum bythe unit head

  • 7/30/2019 Development and implementation of Environmental Management System

    9/53

    0.2. Training of the CFT

    Objectives behind this training can be

    to make the CFT aware of EMS concept, EMS approachfor managing environmental obligations, and requirementsof ISO 14001 standard

    to provide information on the assistance available from

    various sources for the development and implementationof EMS

    Aspects to be covered in the training can be

    EMS approach to industrial environment management

    Overview of ISO 14000 series of standards and theirrelevance

    Requirements of ISO 14001

    Books, Literature, Guidance manuals, web sites, etc. forproviding assistance in the implementation of EMS

  • 7/30/2019 Development and implementation of Environmental Management System

    10/53

    0.3. Development of EMS project plan

    Can be prepared by the facilitator

    Tasks involved in the EMS project may be identifiedand divided into groups for implementation in aphased manner

    For each of the task the following details may be

    worked out Brief description of the task

    Time required for implementing the task

    Responsibilities and means/resources for

    implementing the task

    Prerequisites for taking up the task

    Sequencing and scheduling of the tasks, andsuggesting the time required for completing the EMS

    project

  • 7/30/2019 Development and implementation of Environmental Management System

    11/53

    0.4. Review of the EMS Project Plan

    The project plan may be reviewed by the CFT for

    assessing feasibility and practicability of implementing

    the EMS project finalizing the implementation schedule

    finalizing roles and responsibilities of developing andimplementing the EMS project and communicatingthem to the concerned

    working out procedure for making available of neededresources

  • 7/30/2019 Development and implementation of Environmental Management System

    12/53

    1.1. Process Mapping Meant primarily for identifying Environmental Aspects

    Activities Involved are

    Nominating process mapping team (PMT), definingresponsibilities and providing process mapping training

    Development of first level process map of the plant

    Division of target processes into sub-processes fordraft process maps development (supervisorsjurisdiction!)

    Supervisor training on the development of draftprocess maps

    Development of draft process maps & their peer review

    Review of draft process maps for identifying additionalinformation/data and clarifications required

    Collection of necessary primary and secondary data

    Finalizing As Is Process Maps and documentation

    Resources and time are required - sampling and analysis

    of different inputs and outputs may be needed

  • 7/30/2019 Development and implementation of Environmental Management System

    13/53

    1.2. Review of other managementsystems that are in place

    The review is supposed to help in ensuring

    Compatibility of EMS with other management systems

    Integration of EMS with other management systems(wherever feasible)

    Procedures and programs remain simple

    Facilitator of the CFT may carryout the and MR of theQMS may assist the facilitator

  • 7/30/2019 Development and implementation of Environmental Management System

    14/53

    1.3. Definition of Views and Concerns

    of Interested Parties Identifying the interested parties whose views are

    important to the organization

    Development and implementation of procedure forobtaining information from the interested parties anddefining their views and concerns

    Views and concerns of at least the Employees,Management and Key customers of the plant may beconsidered

    Defined views and concerns of interested parties may bedocumented and considered in setting the objectives andtargets

  • 7/30/2019 Development and implementation of Environmental Management System

    15/53

    1.4. Identification of Applicable Legal

    and Other RequirementsDevelopment of procedure

    For the identification and ensuring access to the legalrequirements, and for interpreting the requirements

    For the obtaining information on the other requirements towhich organization subscribes

    Identification of sources of information on the legalrequirements and on the other requirements

    Application of the procedures and identifying the legal andother requirements applicable to the organization

    Documenting and communicating the requirements toappropriate function and level

  • 7/30/2019 Development and implementation of Environmental Management System

    16/53

    1.5. Identification of SignificantEnvironmental Aspects

    Development of procedure for

    Identification of environmental aspects (process mappinginformation)

    Identification and evaluation of impacts Identification of significant environmental aspects

    Application of the procedure for identifying significantenvironmental aspects while using the following inputs

    Process mapping information

    Applicable legal and other requirements

    Views and concerns of interested parties

    Documentation of the information on environmentalaspects and their evaluation for significance

  • 7/30/2019 Development and implementation of Environmental Management System

    17/53

    1.6. Review of Technological Options

    Technological options review is a continuous process

    Review of technologies and management practices andprocedures will be limited to SEAs of the plant

    Develop a program for the technical review and implement

    Involve identification of sources of information ontechnologies and management practices and procedures

    Document the outcome of the review

  • 7/30/2019 Development and implementation of Environmental Management System

    18/53

    1.7. Setting of Environmental

    objectives and targets, and programsand operational controls

    Use following as basis for setting the objectives and targets

    significant environmental aspects

    applicable legal and other requirements

    views and concerns of interested parties

    Technological options

    Organizations financial, operational and business

    requirements

    Document the objectives and targets and also the programsand operational controls to be employed for achievingthem

  • 7/30/2019 Development and implementation of Environmental Management System

    19/53

    1.8. EMS Scoping and Environmental

    Policy Formulation

    CFT can define the scope of the EMS

    Draft an environmental policy that conforming to ISO14001 requirements in the light of

    Applicable legal and other requirements

    Significant environmental aspects

    Views and concerns of interested parties

    Policies of other management systems and higher levelenvironmental policy (if any)

    Draft policy can be circulated for review before finalizingand signing by the top management

  • 7/30/2019 Development and implementation of Environmental Management System

    20/53

    1.9. Management Review-1

    Review is meant to ensure that

    The tasks implemented are in compliance with ISO 14001

    requirements All activities and operations are considered in identifying

    SEAs

    Environmental legislation and regulations arecomprehensively reviewed for identifying the legal

    requirements Views and concerns of interested parties are obtained and

    defined

    Technological options, and management practices andprocedures are sufficiently reviewed

    Due consideration is given to the following while formulatingenvironmental policy and setting objectives and targets

    All SEAs and all applicable legal and other requirements

    Views and concerns of interested parties

    The programs and the operational controls are appropriatelychosen for achieving the objective and targets

  • 7/30/2019 Development and implementation of Environmental Management System

    21/53

    2.1. Employees Awareness Training

    Awareness training may cover all employees includingemployees of contractor

    Training procedure can include training of a selected group

    of employees by the facilitator who in-turn may train all the

    employees

  • 7/30/2019 Development and implementation of Environmental Management System

    22/53

    2.2. Auditor Training

    Lead auditor training

    MR and his deputization may be given this training

    External agency may be approach for providing the training

    EMS internal auditor

    A team of personnel from different departments/functions maybe trained

    External agency may be employed for imparting the training

    Records of training may be maintained

  • 7/30/2019 Development and implementation of Environmental Management System

    23/53

    2.3. Development & Documentation ofprocedures for operational controls

    Document procedures for operational control for all

    the identified key operations wherever documentedprocedures are need

    Procedures should stipulate operating criteria

    Should also cover the SEA of goods and services used

    Communicate the procedures

  • 7/30/2019 Development and implementation of Environmental Management System

    24/53

    2.4. Documentation of EMS Manual

    Facilitator and M/S of CFT may be made responsible forthe documentation

    EMS document should include

    Description of core elements of EMS and their interactions

    Direction to the related documentation

    EMS document can be annexed with other essentialdocuments of the EMS

  • 7/30/2019 Development and implementation of Environmental Management System

    25/53

    2.5. Internal Auditing of Documentsagainst ISO 14001 Requirements

    Internal auditors will conduct the audit and MR (who is

    also M/S) will coordinate the auditing exercise Objectives of auditing include

    Assessment of compliance of the documents with therequirements of ISO 14001

    Assessment of the programs and procedures and otherarrangements for their sufficiency to achieve the objectivesand targets and to implement environmental policy

  • 7/30/2019 Development and implementation of Environmental Management System

    26/53

    2.6. Management Review-2

    (Documented) operational control procedures of keyoperations

    Internal audit reports will be key inputs

    Implementing the decisions and recommendations of

    management review

  • 7/30/2019 Development and implementation of Environmental Management System

    27/53

    2.7. Corrective and preventive actions

  • 7/30/2019 Development and implementation of Environmental Management System

    28/53

    Implementation of the Developed

    Procedures and ProgramsImplementation of the procedures and programs requires

    Communication of roles, responsibilities and authorities

    Making available of documented procedures/ work instructions

    at all places where they are needed

    Identifying and providing the training needed

    Creation and maintenance of the necessary records identified in

    the procedures and programs

    Creation of requisite infrastructure (including monitoring and

    control devices)

    Making arrangements for the calibration and maintenance of the

    facilities (specially monitoring and control devices)

  • 7/30/2019 Development and implementation of Environmental Management System

    29/53

    24. Communication of Responsibilities Employees of entire plant are involved in the development,

    implementation and maintenance of EMS

    Everyone of the plant should know his specific role and

    responsibility relating to EMS Systems programs and procedures, and SOPs and SWPs

    include definition of responsibilities

    CFT will compile and document roles and responsibilities andauthorities ofkey personnel of the plant:

    CEO, EMR and Cross Functional Team

    Heads of different departments, areas and functions

    Leaders of programs like internal audits, teams likeemergency preparedness and response team, and others

    M/S or EMR may ensure communication of responsibilities

    EMR will ensure communication of responsibilities defined in

    different procedures and programs to all relevant personnel Overlap of roles, responsibilities and authorities will be

    identified, documented and ambiguities will be removed

    Communication of responsibilities will be simultaneous to thedevelopment of programs and procedures

    Time required for compiling and communicating

    responsibilities of key personnel: one week

  • 7/30/2019 Development and implementation of Environmental Management System

    30/53

    25. Competence TrainingEvery employee should Know his role and responsibilities in the development,

    implementation and maintenance of EMS

    Have competence to play his role and fulfill his responsibilitiesCompetence requires a combination of education, training and

    experienceCompetence can be ensured through Employing personnel with necessary education and experience Identifying training needs, providing training and tracking the

    trainingAreas of competence training required On the systems programs and procedures

    CFT in consultation with the facilitator will identify the trainingneeds

    Facilitator will provide the training

    On the methods and skills required for performing the tasks thathave significant environmental impacts Departmental heads will

    identify and regularly evaluate training needs of theemployees within the department

    Evaluate the training received and maintain training

    records (employee name, job description, trainingrequired and training imparted)

  • 7/30/2019 Development and implementation of Environmental Management System

    31/53

    Training coordinator or EMR in consultation with the departmentalheads will decide on

    The method of training , the level and detail of the training to beprovided

    The training plan, program and schedule

    The resource persons for the preparation of training materialand imparting training

    CEO and CFT will provide the resources needed for providing the

    training needs identifiedTraining may be

    Training of new employees

    Refresher training

    Training of employees as and when his tasks or the workinstructions are changed

    Audit programs will ensure that the training program isimplemented and effective

    Time required:

    Training on the systems programs and proceduresrequires about one months time

    Training related to the tasks is a continuous process

    25. Competence Training (contd..)

  • 7/30/2019 Development and implementation of Environmental Management System

    32/53

  • 7/30/2019 Development and implementation of Environmental Management System

    33/53

    27: Internal EMS AuditEMS audit

    Part of the management review process through it the

    management indicates its interest in EMS to employees Concerned with system and not with employees supposed to

    constructive and helpful to employees

    A snap shot in time

    EMS audit objectives:

    systematic, objective and documented evaluation of EMS fordetermining compliance of the implemented EMS with

    EMS documentation

    Requirements of ISO 14001

    reporting audit findings (non-conformances and observations) inthe form of audit reports and raising corrective and preventive

    action requestsObservation - not a non-conformance but presence or absence of a

    practice that can either strengthen or weaken the EMS

    Non-conformance not meeting the ISO 14001 requirements ornot complying with the planned arrangements for environmentalmanagement can be major and minor non-conformances

    27: Internal EMS Audits (contd )

  • 7/30/2019 Development and implementation of Environmental Management System

    34/53

    27: Internal EMS Audits (contd..) Activities Involved

    Preparing for audit

    Defining objectives and scope

    Obtaining managements support and commitment of resources

    Identifying audit team leader, appointing audit team and trainingof the team

    Preparing audit plan and schedule/time table

    Preparing audit materials (checklists/protocols, reporting sheets,

    questionnaires, etc.) Communicating audit plan to audit team, management and

    employees

    Conducting preliminary document review

    Conducting audit

    Opening meeting

    Tour of the site

    Conducting closing meeting

    Follow-up activities

    Prepare and submit audit report to management

    Develop corrective and preventive action plans and time frames

    Following up the corrective and preventive action requests

  • 7/30/2019 Development and implementation of Environmental Management System

    35/53

    27: Internal EMS Audits (contd..)

    MR of EMS may ensure conducting the audit

    obtains necessary sanctions and approvals from CEO andensures availability of needed resources for conducting the audit

    select audit team leader and, in consultation with him, the otherteam members

    ensures action on the corrective/ preventive action requests

    sends the audit report for review by the CFT

    decides on the corrective and preventive action requests to bereferred for review by the CFT

    keeps track of the corrective and preventive actions beingimplemented

    reports the management at regular intervals on

    audit findings and conclusions

    status of actions taken against corrective/ preventive actionrequests

    maintains records of the EMS audit (auditors, audit schedule,audit procedures and audit findings)

  • 7/30/2019 Development and implementation of Environmental Management System

    36/53

    Audit team conducts the audit Audit team leader, in consultation with other members and MR,

    will prepare plan and schedule for the exercise

    collect, analyze and document evidences for supporting theaudit findings

    Obtain evidences through visual observations, document reviewand interviews with employees

    presents audit findings and conclusions (non-conformances andobservations) as audit report to the MR

    Uses closing meeting for discussing the findings with theauditee representatives and raising corrective/ preventive actionrequests

    CFT reviews audit findings and refer some of the corrective/preventive action requests to the corrective/preventive actionsreview system

    Procedures and guidelines in place for internal EMS audit will beused in conducting the exercise

    27: Internal EMS Audits (contd..)

  • 7/30/2019 Development and implementation of Environmental Management System

    37/53

    28. Management Review-3Act part of the systems PDCA cycle

    Essential for continuous improvement of the EMS

    Management should determine who will be involved in themanagement review process and when it will be conducted

    MR of the EMS may ensure that the information needed for themanagement review is furnished

    Audit results (EMS audit and compliance audits)

    Progress on achieving the EMS objectives and targets

    Environmental performance of the plant

    Reports on EH&S incidents/accidents/emergencies

    Internal suggestions, external communications andviews and concerns of the interested parties

    Changes in the operations & activities and products &

    services of the plant New scientific/technological data on materials and processes

    Changes in the legal and other requirements applicable

    Status reports on the implementation of corrective andpreventive action requests

    Results of action items of previous management review

    28 Management Review 3 (contd )

  • 7/30/2019 Development and implementation of Environmental Management System

    38/53

    Conducting management review meeting

    Documented procedure may be followed

    Agenda of issues to be included in the review may circulatedMinutes of the review meeting may be prepared and circulated to

    all attendees and individuals who are assigned with action items

    Attendees

    Summary of key issues discussed

    Action items (decisions and recommendations) emergedManagement review should

    Fine tune the EMS

    Identify deficiencies of the EMS and assess functioning of the EMS

    Make necessary changes to the policy, objectives and otherelements of EMS for removing deficiencies and improving EMS

    Allocate additional resources wherever needed

    Decisions and recommendations of the management review shouldbe documented and communicated and their incorporation intothe EMS should be ensured by the MR

    Action items arising from review should be tracked, acted upon and

    reported to the management by the MR

    28. Management Review-3 (contd..)

  • 7/30/2019 Development and implementation of Environmental Management System

    39/53

    29. Corrective & Preventive (CP) ActionsFor taking care of deficiencies and problems identified

    with the implemented EMS

    CP action process to be used for completing CP actions Raising of CP action requests and entering into a CP

    action database Database is meant for preparing, managing and tracking CP

    action requests

    Requester raises a CP action request Coordinator checks appropriateness, maintains thedatabase, identifies recipient and assigns CP actionrequests

    Decision on due date for completion and allocation ofadditional staff and financial and other resources required

    Resolving CP action requests and implementing Analyses root causes, identifies appropriate CP actions,

    documents and communicates

    implementation of the CP actions

    Incase of overdue reviewing CP action request and fixingnew due date

    29 C ti & P ti (CP)

  • 7/30/2019 Development and implementation of Environmental Management System

    40/53

    CP action process (contd..)

    Verification of the implemented CP actions for effectiveness Coordinator and requester to verify the effectiveness

    Reissue of CP action request in case of ineffectiveness

    Closing of CP action request

    Incorporating needed changes into related documented

    procedures and implementingResponsibilities MR of the EMS will be coordinator

    Requester can be auditor or lead auditor, or any employee, orany person from other interested parties

    Environment manager or manager of the affected departmentwill be the recipient

    CFT and CEO for reviewing selected CP action requests,overdue of solutions reports and completed CP action requestsand for allocating resources needed

    Top management for reviewing summary of completed CP

    action requests in the management review meetings

    29. Corrective & Preventive (CP)Actions (contd..)

    ISO 14001 R i t ti P

  • 7/30/2019 Development and implementation of Environmental Management System

    41/53

    ISO 14001 Registration ProcessKey players in the registration process Firm which has implemented EMS and applying for registration

    Registrar or Registration Body

    accredited by a national level accreditation body

    firm has option to select a registrar

    grants certificate of registration after assessing firms EMSsin accordance to ISO 14001 registration program, if

    Conforming with the requirements of ISO 14001 standard

    Conforming with the firms own policies and procedures Conforming with the requirements of registration program

    Accreditation body a country may have a national levelregistrar accreditation body awards accreditation to registeringbodies if meeting the prescribed criteria

    ISO 14001 registration process involves: Making application to the registrar

    Pre-assessment audit, if opted by the firm

    Stage-1 registration assessment (document review or audit)

    Stage-2 of registration assessment (certification audit)

    Certification/registration and maintenance of registration and

    continuous assessments (surveillance audits)

  • 7/30/2019 Development and implementation of Environmental Management System

    42/53

    Using Registered Firm Mark (RFM) & Accreditation BodyMark (ABM)

    Registered firms are entitled provided they accept the conditionsprescribed

    for using ABM a written consent from the registration body required

    AFM can be used only on correspondence, advertizing andpromotional material in conjunction with RFM

    RFM and AFM should not be used for misleading or in unacceptablemanner

    In case of non-conformance with requirements of registration program,firm should discontinue use of RFM

    Rights and responsibilities Prior to making any significant changes to EMS the firm should notify

    registrar in writing and registrar should conform in writing

    Registrars representatives should visit the firm at least once a year andfirm should give access to them

    Audit team members should follow the criteria for confidentiality, conflictof interest and ethical standards

    Registrar and his representatives should not disclose any informationunless it is in the public domain or it is required by law

    Effective dates for the changes made to Registration Program should

    be notified and sufficient time should be given for amending EMS

    ISO 14001 Registration Process (contd..)

  • 7/30/2019 Development and implementation of Environmental Management System

    43/53

    30. Application for Registration

    Firm selects and contacts the registrar and requests for

    information on registration and application forms preliminary information form, EMS checklist, etc.

    Firm may go for self-assessment of its readiness forregistration (EMS checklist sent by registrar can be used)

    Sends filled preliminary information form and applications

    for registration to the registrar Registrar reviews the submitted preliminary information

    and filled applications and

    Sends his quote for ISO 14001 registration/certification

    Recommends pre-assessment audit, id needed and if the

    firm has already not requested for it Signing agreement for the registration process

    Registrar timely intimates names of audit team andfacilitates firms appeal against appointment of any of theauditors

  • 7/30/2019 Development and implementation of Environmental Management System

    44/53

    Voluntary and optional service of registrar

    Involves evaluation of firms EMS against ISO 14001requirements

    Not meant for assessing (firms) EMS eligibility forregistration

    Results are submitted as report for appropriate correctiveand preventive actions against the non-conformances

    Can be used to perform functions related to stage-1 ofregistration audit

    Determining firms readiness for registration audit

    Explaining mechanics, structure and requirements ofregistrars ISO 14001 registration program

    Understanding firms EMS and its scope of registration;environmental aspects of the firm and site specificcharacteristics; applicable legal requirements; technicalexpertise required for registration audit, etc.

    If gap between pre-assessment and registration audits is

    large separate stage-1 of registration audit is required

    31. Pre-assessment Audit

    34. Certification/Registration

  • 7/30/2019 Development and implementation of Environmental Management System

    45/53

    Carried out in accordance to requirements of Registrars ownISO 14001 registration program

    Objective to determine whether the EMS is implemented asintended by the firm and in accordance with ISO 14001

    ISO 14001 standard requirements

    Firms own policies and procedures

    Requirements of the ISO 14001 registration program

    RAB identifies two stages in registration assessmentStage-1: Planning process for registration assessment

    Concerned with

    planning for stage-2 audit/assessment

    gaining understanding about the EMS in the context of firmssignificant environmental aspects

    gauging firms preparedness for stage-2 of registration audit having fully operational EMS for minimum specified period

    Completion of at least one full cycle of EMS including effectivenessevaluation through management review

    Fully operational EMS audit process and its effectiveness evaluationthrough management review

    Completion of one EMS audit cycle completion and verification ofsignificant number of CP action requests

    34. Certification/RegistrationAudit/Assessment

    34 Certification/Registration

  • 7/30/2019 Development and implementation of Environmental Management System

    46/53

    Stage-1: Planning process for registration assessment

    (contd..) Includes document/desk audit and technical review/ site visit

    Stage-1 of the assessment supports decision regarding eligibilityof the firms EMS stage-2 of registration assessment

    Taken up 6 weeks to 6 months before the stage-2 assessment

    Stage-2: On-site registration assessment/audit

    Concerned with evaluation and verification through objectiveevidence collection to show that the EMS is conforming to the

    requirements of ISO 14001

    firms own policies, objectives and procedures

    requirements of the ISO registration program of the registrar

    On the basis of the assessment The firm is provided with an assessment report and

    corrective action requests

    Assessment report, including recommendations related toeligibility of the firm for registration, is submitted to registrar

    Regulatory non-compliances, if found, are handled and reported

    as per the methods prescribed by the registrar

    34. Certification/RegistrationAudit/Assessment: Stage-2

  • 7/30/2019 Development and implementation of Environmental Management System

    47/53

    Registrar reviews the assessment teams report and takesdecision regarding issue of certificate of registration

    In case of major non-conformances, partial or full reassessmentis suggested prior to registration Firm should respond to corrective action requests within the

    timeframe decided (submit corrective actions and/or milestone

    plans; and complete and verify action requests) In the event of recommendation of full reassessment, no time frame

    is fixed and no need for the firm to respond

    In case of only minor non-conformances, these are resolvedthrough correspondence and registration is granted

    actions for correcting non-conformances can be verified during

    subsequent continuous assessmentsFinding a regulatory non-compliance does not mean

    automatically failed audit

    Can be recommended for registration if the EMS is addressingthe non-compliance and if the non-compliance is not a majornon-conformance with ISO 14001 requirements

    34. Certification/RegistrationAudit/Assessment: Registration

    M i t f R i t ti

  • 7/30/2019 Development and implementation of Environmental Management System

    48/53

    Maintenance of Registration

    Requires continued adherence to the requirements of registrarsISO 14001 registration program

    Registration is maintained on the basis of continuous assessments or surveillance audits

    satisfactory resolving of the corrective action requests

    responding directly to registrar regarding the action requestswithin the timeframes decided by registrar

    Firms can opt the following options for continuous assessments 3 year registration cycle yearly surveillance audit each

    covering 1/3 to of the total EMS reassessment of the EMSevery 3rd year

    2 year registration cycle six monthly surveillance audit eachcovering 1/4th of the EMS covering the total EMS over the 2

    year period Biannual reassessment option reassessment of the total EMS

    Requests for expansion of scope of registration to other operations/activities or to other standards

    Require a scope expansion assessment/audit eitherindependently or in conjunction with a surveillance audit

  • 7/30/2019 Development and implementation of Environmental Management System

    49/53

    Suspensions or withdrawals of registration and refusal ofrenewal of registration

    Non-conformance with ISO 14001 standard or with therequirements of ISO 14001 registration program

    Using Registered Firm Mark in unacceptable and misleadingmanner

    Violation of signed agreement with the registrar Non-conformance with corrective action requests (not meeting

    timeframes in responding, ineffectiveness in resolving requests

    Firm requesting for withdrawal of registration

    In case of disagreements with the registrars decisions

    regarding registration the firm can prefer appeals Appeals are disposed as per the procedures prescribed in the

    ISO 14001 registration program of the registrar

    Decisions relating to appeals can be brought to the accreditationbodys attention if appeals are not handled as per the procedure

    Maintenance of Registration (contd..)

  • 7/30/2019 Development and implementation of Environmental Management System

    50/53

    LaunchMeeting(1 day)

    Nominationof CFT

    (1 week)

    EMS implementationtraining for CFT

    (1 day)

    Development ofEMS project plan

    (1 week)

    Review & schedulingof EMS project plan

    (2 days)

    (6-10-03)ProcessMapping(3 weeks)

    27-10-03

    Review ofexisting QMS(1 week)

    27-10-03Identification ofLegal & otherRequirements

    (2 weeks)*

    27-10-03Definition of

    views & concerns ofinterested parties

    (3 weeks)

    17-11-03Identification of

    significantenvironmental aspects

    (3 weeks)

    !

    2

    3

    Flow scheme of activities towards ISO 14001 registration

    * One day training on legal requirements

  • 7/30/2019 Development and implementation of Environmental Management System

    51/53

    !

    2

    3

    8-12-03Review of

    tech.options(Continual process)

    22-12-03Setting of

    environmentalobjectives & targets

    (1 week)

    29-12-03Scoping of EMS &

    formulation ofenvironmental Policy

    (2 weeks)

    12-01-04Development

    of EMPs(3 weeks)

    02-02-04Management

    Review-1(1 day)

    12-01-04Lead auditor

    training(1 week)

    09-02-04Internal EMS

    auditor training(1 week)

    12-01-04Employee

    awareness training3 weeks)

    4

    5

    Flow scheme of activities towards ISO 14001 registration (contd..)

  • 7/30/2019 Development and implementation of Environmental Management System

    52/53

    4

    5

    9-02-04Development ofSOPs & SWPs

    (4 weeks)

    9-02-04Development ofEMS programs& procedures

    (8 weeks)

    29-03-04

    DocumentationOf EMS manual(2 weeks)

    12-04-04Internal auditing(document audit)

    (1 week)

    19-04-04Management

    review-2(1 day)

    19-04-04

    Corrective andpreventive actions(2 weeks)

    08-03-04Creation/development of

    Facilities/capabilities(12 weeks)

    7

    6

    Flow scheme of activities towards ISO 14001 registration (contd..)

    5-04-04Communication

    of responsibilities(1 week)

    12-04-04Competence

    training(3 weeks)

    8

    Fl h f ti iti t d ISO 14001 i t ti ( td )

  • 7/30/2019 Development and implementation of Environmental Management System

    53/53

    7

    31-05-04Internal

    EMS Audit-2(1 week)

    7-06-04Management

    Review-4(1 day)

    07-06-04Corrective and

    preventive actions(2 weeks)

    21-7-04Total internal

    Audit(1 week)

    28-06-04Management

    Review-5(1 day)

    28-6-04Corrective andPreventiveActions(2 weeks)

    12-07-04Certification

    Audit(1 week)

    ISO 14001registration

    Flow scheme of activities towards ISO 14001 registration (contd..)

    6

    8

    26-04-04Application for

    ISO 14001Registration(2 weeks)

    10-05-04Adequacy

    Audit(2 weeks)

    24-05-04Management

    review-3(1 day)