development and implementation of environmental management system
TRANSCRIPT
-
7/30/2019 Development and implementation of Environmental Management System
1/53
Development and Implementationof EMS
Dr. Akepati S. Reddy
School of Energy and Environment
Thapar University
Patiala (PUNJAB)147 004
INDIA
-
7/30/2019 Development and implementation of Environmental Management System
2/53
Overview of the ApproachPlanned to include multitude of steps (as many as 34 steps)
Implemented in phases and include the following key tasks:
Preparation for the development and implementation ofEMS
Formulating policy, setting objectives and targets and
development of environmental management programs
Training; development of systems programs andprocedures, and operational procedures; anddocumentation
EMS implementation and checking for compliance with the ISO 14001 requirements
conformance with the planned EMS
functionality at ground level
Registration to ISO 14001
-
7/30/2019 Development and implementation of Environmental Management System
3/53
Overview of the Approach
Preparation for the development andimplementation of EMS
1. Launch meeting and nomination of Cross FunctionalTeam (CFT)
2. Training of the CFT
3. Development of EMS project plan
4. Review of the EMS project plan in the CFT andscheduling its implementation
-
7/30/2019 Development and implementation of Environmental Management System
4/53
Phase-1:
1. Process mapping
2. Review of other management systems (like QMS,
OHSMS) if already in place
3. Definition of views and concerns of interested parties
4. Identification of applicable legal and other requirements
5. Identification of significant environmental aspects
6. Review of technological options
7. Setting of Environmental objectives and targets, andprograms and operational controls
8. Scoping of EMS and formulation of Environmental Policy
9. Management review of requirements, aspects,
objectives, targets, policy and programs
Overview of the Approach
-
7/30/2019 Development and implementation of Environmental Management System
5/53
Phase-2:
1. Employee awareness training
2. Auditor Training (Internal and also Lead AuditorTraining)
3. Development of documented operational controlprocedures for key operations
4. Documentation of EMS manual
5. Internal auditing of documents against ISO 14001
requirements
6. Management review of programs and procedures
7. Corrective and preventive actions
Overview of the Approach
-
7/30/2019 Development and implementation of Environmental Management System
6/53
Phase-3:
1. Communication of responsibilities
2. Identification of competence training needs, and
scheduling and imparting competence training
3. Creation of facilities and capabilities, and
implementation of EMS programs and operational
procedures
4. Internal auditing of implemented programs andprocedures of EMS and overall functioning of the EMS
5. Management review of the EMS
6. Corrective and preventive actions
Overview of the Approach
-
7/30/2019 Development and implementation of Environmental Management System
7/53
Phase-4: ISO 14001 registration process:
1. Application for registration
2. Pre-assessment auditing
3. Management review of the EMS
4. Corrective and preventive actions
5. Certification audit
Overview of the Approach
-
7/30/2019 Development and implementation of Environmental Management System
8/53
0.1. Launch Meeting & Nomination of CFT Managers of different departments can attend the meeting
and the unit head can preside over it and
Objective to develop and implement EMS may be explained Facilitator/consultant hired for assisting may be introduced
Facilitator may
Explain the EMS concept and benefits of having an EMS
Describe the approach that will be followed for thedevelopment and implementation of EMS
Explain his own role in the process
Plants organizational setup may be described to thefacilitator
Unit head may nominate a Cross Functional Team (CFT)for the development and implementation of the EMS andits roles and responsibilities may be described
Definition of roles and responsibilities of the CFT
Employees of the unit may be issued a memorandum bythe unit head
-
7/30/2019 Development and implementation of Environmental Management System
9/53
0.2. Training of the CFT
Objectives behind this training can be
to make the CFT aware of EMS concept, EMS approachfor managing environmental obligations, and requirementsof ISO 14001 standard
to provide information on the assistance available from
various sources for the development and implementationof EMS
Aspects to be covered in the training can be
EMS approach to industrial environment management
Overview of ISO 14000 series of standards and theirrelevance
Requirements of ISO 14001
Books, Literature, Guidance manuals, web sites, etc. forproviding assistance in the implementation of EMS
-
7/30/2019 Development and implementation of Environmental Management System
10/53
0.3. Development of EMS project plan
Can be prepared by the facilitator
Tasks involved in the EMS project may be identifiedand divided into groups for implementation in aphased manner
For each of the task the following details may be
worked out Brief description of the task
Time required for implementing the task
Responsibilities and means/resources for
implementing the task
Prerequisites for taking up the task
Sequencing and scheduling of the tasks, andsuggesting the time required for completing the EMS
project
-
7/30/2019 Development and implementation of Environmental Management System
11/53
0.4. Review of the EMS Project Plan
The project plan may be reviewed by the CFT for
assessing feasibility and practicability of implementing
the EMS project finalizing the implementation schedule
finalizing roles and responsibilities of developing andimplementing the EMS project and communicatingthem to the concerned
working out procedure for making available of neededresources
-
7/30/2019 Development and implementation of Environmental Management System
12/53
1.1. Process Mapping Meant primarily for identifying Environmental Aspects
Activities Involved are
Nominating process mapping team (PMT), definingresponsibilities and providing process mapping training
Development of first level process map of the plant
Division of target processes into sub-processes fordraft process maps development (supervisorsjurisdiction!)
Supervisor training on the development of draftprocess maps
Development of draft process maps & their peer review
Review of draft process maps for identifying additionalinformation/data and clarifications required
Collection of necessary primary and secondary data
Finalizing As Is Process Maps and documentation
Resources and time are required - sampling and analysis
of different inputs and outputs may be needed
-
7/30/2019 Development and implementation of Environmental Management System
13/53
1.2. Review of other managementsystems that are in place
The review is supposed to help in ensuring
Compatibility of EMS with other management systems
Integration of EMS with other management systems(wherever feasible)
Procedures and programs remain simple
Facilitator of the CFT may carryout the and MR of theQMS may assist the facilitator
-
7/30/2019 Development and implementation of Environmental Management System
14/53
1.3. Definition of Views and Concerns
of Interested Parties Identifying the interested parties whose views are
important to the organization
Development and implementation of procedure forobtaining information from the interested parties anddefining their views and concerns
Views and concerns of at least the Employees,Management and Key customers of the plant may beconsidered
Defined views and concerns of interested parties may bedocumented and considered in setting the objectives andtargets
-
7/30/2019 Development and implementation of Environmental Management System
15/53
1.4. Identification of Applicable Legal
and Other RequirementsDevelopment of procedure
For the identification and ensuring access to the legalrequirements, and for interpreting the requirements
For the obtaining information on the other requirements towhich organization subscribes
Identification of sources of information on the legalrequirements and on the other requirements
Application of the procedures and identifying the legal andother requirements applicable to the organization
Documenting and communicating the requirements toappropriate function and level
-
7/30/2019 Development and implementation of Environmental Management System
16/53
1.5. Identification of SignificantEnvironmental Aspects
Development of procedure for
Identification of environmental aspects (process mappinginformation)
Identification and evaluation of impacts Identification of significant environmental aspects
Application of the procedure for identifying significantenvironmental aspects while using the following inputs
Process mapping information
Applicable legal and other requirements
Views and concerns of interested parties
Documentation of the information on environmentalaspects and their evaluation for significance
-
7/30/2019 Development and implementation of Environmental Management System
17/53
1.6. Review of Technological Options
Technological options review is a continuous process
Review of technologies and management practices andprocedures will be limited to SEAs of the plant
Develop a program for the technical review and implement
Involve identification of sources of information ontechnologies and management practices and procedures
Document the outcome of the review
-
7/30/2019 Development and implementation of Environmental Management System
18/53
1.7. Setting of Environmental
objectives and targets, and programsand operational controls
Use following as basis for setting the objectives and targets
significant environmental aspects
applicable legal and other requirements
views and concerns of interested parties
Technological options
Organizations financial, operational and business
requirements
Document the objectives and targets and also the programsand operational controls to be employed for achievingthem
-
7/30/2019 Development and implementation of Environmental Management System
19/53
1.8. EMS Scoping and Environmental
Policy Formulation
CFT can define the scope of the EMS
Draft an environmental policy that conforming to ISO14001 requirements in the light of
Applicable legal and other requirements
Significant environmental aspects
Views and concerns of interested parties
Policies of other management systems and higher levelenvironmental policy (if any)
Draft policy can be circulated for review before finalizingand signing by the top management
-
7/30/2019 Development and implementation of Environmental Management System
20/53
1.9. Management Review-1
Review is meant to ensure that
The tasks implemented are in compliance with ISO 14001
requirements All activities and operations are considered in identifying
SEAs
Environmental legislation and regulations arecomprehensively reviewed for identifying the legal
requirements Views and concerns of interested parties are obtained and
defined
Technological options, and management practices andprocedures are sufficiently reviewed
Due consideration is given to the following while formulatingenvironmental policy and setting objectives and targets
All SEAs and all applicable legal and other requirements
Views and concerns of interested parties
The programs and the operational controls are appropriatelychosen for achieving the objective and targets
-
7/30/2019 Development and implementation of Environmental Management System
21/53
2.1. Employees Awareness Training
Awareness training may cover all employees includingemployees of contractor
Training procedure can include training of a selected group
of employees by the facilitator who in-turn may train all the
employees
-
7/30/2019 Development and implementation of Environmental Management System
22/53
2.2. Auditor Training
Lead auditor training
MR and his deputization may be given this training
External agency may be approach for providing the training
EMS internal auditor
A team of personnel from different departments/functions maybe trained
External agency may be employed for imparting the training
Records of training may be maintained
-
7/30/2019 Development and implementation of Environmental Management System
23/53
2.3. Development & Documentation ofprocedures for operational controls
Document procedures for operational control for all
the identified key operations wherever documentedprocedures are need
Procedures should stipulate operating criteria
Should also cover the SEA of goods and services used
Communicate the procedures
-
7/30/2019 Development and implementation of Environmental Management System
24/53
2.4. Documentation of EMS Manual
Facilitator and M/S of CFT may be made responsible forthe documentation
EMS document should include
Description of core elements of EMS and their interactions
Direction to the related documentation
EMS document can be annexed with other essentialdocuments of the EMS
-
7/30/2019 Development and implementation of Environmental Management System
25/53
2.5. Internal Auditing of Documentsagainst ISO 14001 Requirements
Internal auditors will conduct the audit and MR (who is
also M/S) will coordinate the auditing exercise Objectives of auditing include
Assessment of compliance of the documents with therequirements of ISO 14001
Assessment of the programs and procedures and otherarrangements for their sufficiency to achieve the objectivesand targets and to implement environmental policy
-
7/30/2019 Development and implementation of Environmental Management System
26/53
2.6. Management Review-2
(Documented) operational control procedures of keyoperations
Internal audit reports will be key inputs
Implementing the decisions and recommendations of
management review
-
7/30/2019 Development and implementation of Environmental Management System
27/53
2.7. Corrective and preventive actions
-
7/30/2019 Development and implementation of Environmental Management System
28/53
Implementation of the Developed
Procedures and ProgramsImplementation of the procedures and programs requires
Communication of roles, responsibilities and authorities
Making available of documented procedures/ work instructions
at all places where they are needed
Identifying and providing the training needed
Creation and maintenance of the necessary records identified in
the procedures and programs
Creation of requisite infrastructure (including monitoring and
control devices)
Making arrangements for the calibration and maintenance of the
facilities (specially monitoring and control devices)
-
7/30/2019 Development and implementation of Environmental Management System
29/53
24. Communication of Responsibilities Employees of entire plant are involved in the development,
implementation and maintenance of EMS
Everyone of the plant should know his specific role and
responsibility relating to EMS Systems programs and procedures, and SOPs and SWPs
include definition of responsibilities
CFT will compile and document roles and responsibilities andauthorities ofkey personnel of the plant:
CEO, EMR and Cross Functional Team
Heads of different departments, areas and functions
Leaders of programs like internal audits, teams likeemergency preparedness and response team, and others
M/S or EMR may ensure communication of responsibilities
EMR will ensure communication of responsibilities defined in
different procedures and programs to all relevant personnel Overlap of roles, responsibilities and authorities will be
identified, documented and ambiguities will be removed
Communication of responsibilities will be simultaneous to thedevelopment of programs and procedures
Time required for compiling and communicating
responsibilities of key personnel: one week
-
7/30/2019 Development and implementation of Environmental Management System
30/53
25. Competence TrainingEvery employee should Know his role and responsibilities in the development,
implementation and maintenance of EMS
Have competence to play his role and fulfill his responsibilitiesCompetence requires a combination of education, training and
experienceCompetence can be ensured through Employing personnel with necessary education and experience Identifying training needs, providing training and tracking the
trainingAreas of competence training required On the systems programs and procedures
CFT in consultation with the facilitator will identify the trainingneeds
Facilitator will provide the training
On the methods and skills required for performing the tasks thathave significant environmental impacts Departmental heads will
identify and regularly evaluate training needs of theemployees within the department
Evaluate the training received and maintain training
records (employee name, job description, trainingrequired and training imparted)
-
7/30/2019 Development and implementation of Environmental Management System
31/53
Training coordinator or EMR in consultation with the departmentalheads will decide on
The method of training , the level and detail of the training to beprovided
The training plan, program and schedule
The resource persons for the preparation of training materialand imparting training
CEO and CFT will provide the resources needed for providing the
training needs identifiedTraining may be
Training of new employees
Refresher training
Training of employees as and when his tasks or the workinstructions are changed
Audit programs will ensure that the training program isimplemented and effective
Time required:
Training on the systems programs and proceduresrequires about one months time
Training related to the tasks is a continuous process
25. Competence Training (contd..)
-
7/30/2019 Development and implementation of Environmental Management System
32/53
-
7/30/2019 Development and implementation of Environmental Management System
33/53
27: Internal EMS AuditEMS audit
Part of the management review process through it the
management indicates its interest in EMS to employees Concerned with system and not with employees supposed to
constructive and helpful to employees
A snap shot in time
EMS audit objectives:
systematic, objective and documented evaluation of EMS fordetermining compliance of the implemented EMS with
EMS documentation
Requirements of ISO 14001
reporting audit findings (non-conformances and observations) inthe form of audit reports and raising corrective and preventive
action requestsObservation - not a non-conformance but presence or absence of a
practice that can either strengthen or weaken the EMS
Non-conformance not meeting the ISO 14001 requirements ornot complying with the planned arrangements for environmentalmanagement can be major and minor non-conformances
27: Internal EMS Audits (contd )
-
7/30/2019 Development and implementation of Environmental Management System
34/53
27: Internal EMS Audits (contd..) Activities Involved
Preparing for audit
Defining objectives and scope
Obtaining managements support and commitment of resources
Identifying audit team leader, appointing audit team and trainingof the team
Preparing audit plan and schedule/time table
Preparing audit materials (checklists/protocols, reporting sheets,
questionnaires, etc.) Communicating audit plan to audit team, management and
employees
Conducting preliminary document review
Conducting audit
Opening meeting
Tour of the site
Conducting closing meeting
Follow-up activities
Prepare and submit audit report to management
Develop corrective and preventive action plans and time frames
Following up the corrective and preventive action requests
-
7/30/2019 Development and implementation of Environmental Management System
35/53
27: Internal EMS Audits (contd..)
MR of EMS may ensure conducting the audit
obtains necessary sanctions and approvals from CEO andensures availability of needed resources for conducting the audit
select audit team leader and, in consultation with him, the otherteam members
ensures action on the corrective/ preventive action requests
sends the audit report for review by the CFT
decides on the corrective and preventive action requests to bereferred for review by the CFT
keeps track of the corrective and preventive actions beingimplemented
reports the management at regular intervals on
audit findings and conclusions
status of actions taken against corrective/ preventive actionrequests
maintains records of the EMS audit (auditors, audit schedule,audit procedures and audit findings)
-
7/30/2019 Development and implementation of Environmental Management System
36/53
Audit team conducts the audit Audit team leader, in consultation with other members and MR,
will prepare plan and schedule for the exercise
collect, analyze and document evidences for supporting theaudit findings
Obtain evidences through visual observations, document reviewand interviews with employees
presents audit findings and conclusions (non-conformances andobservations) as audit report to the MR
Uses closing meeting for discussing the findings with theauditee representatives and raising corrective/ preventive actionrequests
CFT reviews audit findings and refer some of the corrective/preventive action requests to the corrective/preventive actionsreview system
Procedures and guidelines in place for internal EMS audit will beused in conducting the exercise
27: Internal EMS Audits (contd..)
-
7/30/2019 Development and implementation of Environmental Management System
37/53
28. Management Review-3Act part of the systems PDCA cycle
Essential for continuous improvement of the EMS
Management should determine who will be involved in themanagement review process and when it will be conducted
MR of the EMS may ensure that the information needed for themanagement review is furnished
Audit results (EMS audit and compliance audits)
Progress on achieving the EMS objectives and targets
Environmental performance of the plant
Reports on EH&S incidents/accidents/emergencies
Internal suggestions, external communications andviews and concerns of the interested parties
Changes in the operations & activities and products &
services of the plant New scientific/technological data on materials and processes
Changes in the legal and other requirements applicable
Status reports on the implementation of corrective andpreventive action requests
Results of action items of previous management review
28 Management Review 3 (contd )
-
7/30/2019 Development and implementation of Environmental Management System
38/53
Conducting management review meeting
Documented procedure may be followed
Agenda of issues to be included in the review may circulatedMinutes of the review meeting may be prepared and circulated to
all attendees and individuals who are assigned with action items
Attendees
Summary of key issues discussed
Action items (decisions and recommendations) emergedManagement review should
Fine tune the EMS
Identify deficiencies of the EMS and assess functioning of the EMS
Make necessary changes to the policy, objectives and otherelements of EMS for removing deficiencies and improving EMS
Allocate additional resources wherever needed
Decisions and recommendations of the management review shouldbe documented and communicated and their incorporation intothe EMS should be ensured by the MR
Action items arising from review should be tracked, acted upon and
reported to the management by the MR
28. Management Review-3 (contd..)
-
7/30/2019 Development and implementation of Environmental Management System
39/53
29. Corrective & Preventive (CP) ActionsFor taking care of deficiencies and problems identified
with the implemented EMS
CP action process to be used for completing CP actions Raising of CP action requests and entering into a CP
action database Database is meant for preparing, managing and tracking CP
action requests
Requester raises a CP action request Coordinator checks appropriateness, maintains thedatabase, identifies recipient and assigns CP actionrequests
Decision on due date for completion and allocation ofadditional staff and financial and other resources required
Resolving CP action requests and implementing Analyses root causes, identifies appropriate CP actions,
documents and communicates
implementation of the CP actions
Incase of overdue reviewing CP action request and fixingnew due date
29 C ti & P ti (CP)
-
7/30/2019 Development and implementation of Environmental Management System
40/53
CP action process (contd..)
Verification of the implemented CP actions for effectiveness Coordinator and requester to verify the effectiveness
Reissue of CP action request in case of ineffectiveness
Closing of CP action request
Incorporating needed changes into related documented
procedures and implementingResponsibilities MR of the EMS will be coordinator
Requester can be auditor or lead auditor, or any employee, orany person from other interested parties
Environment manager or manager of the affected departmentwill be the recipient
CFT and CEO for reviewing selected CP action requests,overdue of solutions reports and completed CP action requestsand for allocating resources needed
Top management for reviewing summary of completed CP
action requests in the management review meetings
29. Corrective & Preventive (CP)Actions (contd..)
ISO 14001 R i t ti P
-
7/30/2019 Development and implementation of Environmental Management System
41/53
ISO 14001 Registration ProcessKey players in the registration process Firm which has implemented EMS and applying for registration
Registrar or Registration Body
accredited by a national level accreditation body
firm has option to select a registrar
grants certificate of registration after assessing firms EMSsin accordance to ISO 14001 registration program, if
Conforming with the requirements of ISO 14001 standard
Conforming with the firms own policies and procedures Conforming with the requirements of registration program
Accreditation body a country may have a national levelregistrar accreditation body awards accreditation to registeringbodies if meeting the prescribed criteria
ISO 14001 registration process involves: Making application to the registrar
Pre-assessment audit, if opted by the firm
Stage-1 registration assessment (document review or audit)
Stage-2 of registration assessment (certification audit)
Certification/registration and maintenance of registration and
continuous assessments (surveillance audits)
-
7/30/2019 Development and implementation of Environmental Management System
42/53
Using Registered Firm Mark (RFM) & Accreditation BodyMark (ABM)
Registered firms are entitled provided they accept the conditionsprescribed
for using ABM a written consent from the registration body required
AFM can be used only on correspondence, advertizing andpromotional material in conjunction with RFM
RFM and AFM should not be used for misleading or in unacceptablemanner
In case of non-conformance with requirements of registration program,firm should discontinue use of RFM
Rights and responsibilities Prior to making any significant changes to EMS the firm should notify
registrar in writing and registrar should conform in writing
Registrars representatives should visit the firm at least once a year andfirm should give access to them
Audit team members should follow the criteria for confidentiality, conflictof interest and ethical standards
Registrar and his representatives should not disclose any informationunless it is in the public domain or it is required by law
Effective dates for the changes made to Registration Program should
be notified and sufficient time should be given for amending EMS
ISO 14001 Registration Process (contd..)
-
7/30/2019 Development and implementation of Environmental Management System
43/53
30. Application for Registration
Firm selects and contacts the registrar and requests for
information on registration and application forms preliminary information form, EMS checklist, etc.
Firm may go for self-assessment of its readiness forregistration (EMS checklist sent by registrar can be used)
Sends filled preliminary information form and applications
for registration to the registrar Registrar reviews the submitted preliminary information
and filled applications and
Sends his quote for ISO 14001 registration/certification
Recommends pre-assessment audit, id needed and if the
firm has already not requested for it Signing agreement for the registration process
Registrar timely intimates names of audit team andfacilitates firms appeal against appointment of any of theauditors
-
7/30/2019 Development and implementation of Environmental Management System
44/53
Voluntary and optional service of registrar
Involves evaluation of firms EMS against ISO 14001requirements
Not meant for assessing (firms) EMS eligibility forregistration
Results are submitted as report for appropriate correctiveand preventive actions against the non-conformances
Can be used to perform functions related to stage-1 ofregistration audit
Determining firms readiness for registration audit
Explaining mechanics, structure and requirements ofregistrars ISO 14001 registration program
Understanding firms EMS and its scope of registration;environmental aspects of the firm and site specificcharacteristics; applicable legal requirements; technicalexpertise required for registration audit, etc.
If gap between pre-assessment and registration audits is
large separate stage-1 of registration audit is required
31. Pre-assessment Audit
34. Certification/Registration
-
7/30/2019 Development and implementation of Environmental Management System
45/53
Carried out in accordance to requirements of Registrars ownISO 14001 registration program
Objective to determine whether the EMS is implemented asintended by the firm and in accordance with ISO 14001
ISO 14001 standard requirements
Firms own policies and procedures
Requirements of the ISO 14001 registration program
RAB identifies two stages in registration assessmentStage-1: Planning process for registration assessment
Concerned with
planning for stage-2 audit/assessment
gaining understanding about the EMS in the context of firmssignificant environmental aspects
gauging firms preparedness for stage-2 of registration audit having fully operational EMS for minimum specified period
Completion of at least one full cycle of EMS including effectivenessevaluation through management review
Fully operational EMS audit process and its effectiveness evaluationthrough management review
Completion of one EMS audit cycle completion and verification ofsignificant number of CP action requests
34. Certification/RegistrationAudit/Assessment
34 Certification/Registration
-
7/30/2019 Development and implementation of Environmental Management System
46/53
Stage-1: Planning process for registration assessment
(contd..) Includes document/desk audit and technical review/ site visit
Stage-1 of the assessment supports decision regarding eligibilityof the firms EMS stage-2 of registration assessment
Taken up 6 weeks to 6 months before the stage-2 assessment
Stage-2: On-site registration assessment/audit
Concerned with evaluation and verification through objectiveevidence collection to show that the EMS is conforming to the
requirements of ISO 14001
firms own policies, objectives and procedures
requirements of the ISO registration program of the registrar
On the basis of the assessment The firm is provided with an assessment report and
corrective action requests
Assessment report, including recommendations related toeligibility of the firm for registration, is submitted to registrar
Regulatory non-compliances, if found, are handled and reported
as per the methods prescribed by the registrar
34. Certification/RegistrationAudit/Assessment: Stage-2
-
7/30/2019 Development and implementation of Environmental Management System
47/53
Registrar reviews the assessment teams report and takesdecision regarding issue of certificate of registration
In case of major non-conformances, partial or full reassessmentis suggested prior to registration Firm should respond to corrective action requests within the
timeframe decided (submit corrective actions and/or milestone
plans; and complete and verify action requests) In the event of recommendation of full reassessment, no time frame
is fixed and no need for the firm to respond
In case of only minor non-conformances, these are resolvedthrough correspondence and registration is granted
actions for correcting non-conformances can be verified during
subsequent continuous assessmentsFinding a regulatory non-compliance does not mean
automatically failed audit
Can be recommended for registration if the EMS is addressingthe non-compliance and if the non-compliance is not a majornon-conformance with ISO 14001 requirements
34. Certification/RegistrationAudit/Assessment: Registration
M i t f R i t ti
-
7/30/2019 Development and implementation of Environmental Management System
48/53
Maintenance of Registration
Requires continued adherence to the requirements of registrarsISO 14001 registration program
Registration is maintained on the basis of continuous assessments or surveillance audits
satisfactory resolving of the corrective action requests
responding directly to registrar regarding the action requestswithin the timeframes decided by registrar
Firms can opt the following options for continuous assessments 3 year registration cycle yearly surveillance audit each
covering 1/3 to of the total EMS reassessment of the EMSevery 3rd year
2 year registration cycle six monthly surveillance audit eachcovering 1/4th of the EMS covering the total EMS over the 2
year period Biannual reassessment option reassessment of the total EMS
Requests for expansion of scope of registration to other operations/activities or to other standards
Require a scope expansion assessment/audit eitherindependently or in conjunction with a surveillance audit
-
7/30/2019 Development and implementation of Environmental Management System
49/53
Suspensions or withdrawals of registration and refusal ofrenewal of registration
Non-conformance with ISO 14001 standard or with therequirements of ISO 14001 registration program
Using Registered Firm Mark in unacceptable and misleadingmanner
Violation of signed agreement with the registrar Non-conformance with corrective action requests (not meeting
timeframes in responding, ineffectiveness in resolving requests
Firm requesting for withdrawal of registration
In case of disagreements with the registrars decisions
regarding registration the firm can prefer appeals Appeals are disposed as per the procedures prescribed in the
ISO 14001 registration program of the registrar
Decisions relating to appeals can be brought to the accreditationbodys attention if appeals are not handled as per the procedure
Maintenance of Registration (contd..)
-
7/30/2019 Development and implementation of Environmental Management System
50/53
LaunchMeeting(1 day)
Nominationof CFT
(1 week)
EMS implementationtraining for CFT
(1 day)
Development ofEMS project plan
(1 week)
Review & schedulingof EMS project plan
(2 days)
(6-10-03)ProcessMapping(3 weeks)
27-10-03
Review ofexisting QMS(1 week)
27-10-03Identification ofLegal & otherRequirements
(2 weeks)*
27-10-03Definition of
views & concerns ofinterested parties
(3 weeks)
17-11-03Identification of
significantenvironmental aspects
(3 weeks)
!
2
3
Flow scheme of activities towards ISO 14001 registration
* One day training on legal requirements
-
7/30/2019 Development and implementation of Environmental Management System
51/53
!
2
3
8-12-03Review of
tech.options(Continual process)
22-12-03Setting of
environmentalobjectives & targets
(1 week)
29-12-03Scoping of EMS &
formulation ofenvironmental Policy
(2 weeks)
12-01-04Development
of EMPs(3 weeks)
02-02-04Management
Review-1(1 day)
12-01-04Lead auditor
training(1 week)
09-02-04Internal EMS
auditor training(1 week)
12-01-04Employee
awareness training3 weeks)
4
5
Flow scheme of activities towards ISO 14001 registration (contd..)
-
7/30/2019 Development and implementation of Environmental Management System
52/53
4
5
9-02-04Development ofSOPs & SWPs
(4 weeks)
9-02-04Development ofEMS programs& procedures
(8 weeks)
29-03-04
DocumentationOf EMS manual(2 weeks)
12-04-04Internal auditing(document audit)
(1 week)
19-04-04Management
review-2(1 day)
19-04-04
Corrective andpreventive actions(2 weeks)
08-03-04Creation/development of
Facilities/capabilities(12 weeks)
7
6
Flow scheme of activities towards ISO 14001 registration (contd..)
5-04-04Communication
of responsibilities(1 week)
12-04-04Competence
training(3 weeks)
8
Fl h f ti iti t d ISO 14001 i t ti ( td )
-
7/30/2019 Development and implementation of Environmental Management System
53/53
7
31-05-04Internal
EMS Audit-2(1 week)
7-06-04Management
Review-4(1 day)
07-06-04Corrective and
preventive actions(2 weeks)
21-7-04Total internal
Audit(1 week)
28-06-04Management
Review-5(1 day)
28-6-04Corrective andPreventiveActions(2 weeks)
12-07-04Certification
Audit(1 week)
ISO 14001registration
Flow scheme of activities towards ISO 14001 registration (contd..)
6
8
26-04-04Application for
ISO 14001Registration(2 weeks)
10-05-04Adequacy
Audit(2 weeks)
24-05-04Management
review-3(1 day)