dexter downtown development authority › boards_commissions › dda › ...mar 16, 2017 · net of...

DRAFT DDA Minutes Page 1 February 16, 2017

Dexter Downtown Development Authority February 16, 2017 < > 7:30 AM

Dexter Senior Center 7720 Ann Arbor Street

Dexter, MI 48130

MINUTES 1. Call to Order: Called to order at 7:30 AM on February 16, 2017 by Chairman SteveBrouwer.

2. Roll CallBecker, Patrick Bellas, Rich Brouwer, Steve Darnell, Don Finn, Doug Fitzpatrick, Mike Jones, Carol Keough, Shawn Model, Fred-ab O’Haver, Dan-ab Schmid, Fred-ab Willis, Randy

Also in attendance: Michelle Aniol, Community Development Manager and Courtney Nicholls, City Manager.

3. Approval of Minutes from the Regular Meeting on January 19, 2017.

Motion Finn; support Willis to approve the minutes of the Regular Meeting onJanuary 19, 2017 as presented.

Unanimous voice vote approval with Model, O’Haver and Schmid absent.

4. Approval of Agenda:

Motion Darnell; support Bellas to approve the agenda as presented.

Unanimous voice vote approval with Model, O’Haver and Schmid absent.

5. Pre-arranged Audience Participation: None

6. Non-Arranged Citizen Participation: None

7. Treasurer’s Report: Treasurer Mike Fitzpatrick provided the following informationand the Board took the following action:a) February Invoices: Invoices from Scott Munzel for 2016 Dexter WellnessMichigan Tax Tribunal for $1,312.50 and Dexter Wellness Appeal in the amount of$191.50 for a total amount of invoices of $1,504.00.

Motion Willis; support Darnell to pay the February invoices in an amount of$1,504.00.

DDA: 2017-03-16Page: 1


Unanimous voice vote approval with Model, O’Haver and Schmid absent. b) Approval of February 2017 Treasurer’s Report. Motion Finn; support Darnell to approve the February Treasurer’s Report as presented. Unanimous voice vote approval with Model, O’Haver and Schmid absent. c) DDA Forecast – Discussion regarding DDA Forecast in preparation for FY 2017-2018 Budget The forecast scenario was reviewed. Mayor Keough spoke of funds coming into the City from Personal Property Tax Fund from the State of Michigan some of which has been ear marked for the sub-station. He suggested moving out the re-payment for the DTE sub-station swap until 2021-2022. Discussion followed. 8. Correspondence / Communications:

None 9. Action Items:

a) Old Business 1) DDA Boundary Expansion – Discussion regarding library millage legislation and the amendment to the DDA Act. Ms. Aniol explained the various scenarios that the new legislation regarding the Library millage and DDA capture. Discussion followed. Motion Keough; support Darnell to postpone action on the DDA expansion for thirty days and have the sub-committee continue to meet with the Library over the next thirty days. Ayes: Becker, Bellas, Brouwer, Finn, Fitzpatrick, Darnell, Jones, Keough and Willis Nays: None Absent: Model, O’Haver and Schmid Motion carries

b) New Business

1) Schedule Public Hearing to consider the Inter-Local agreement with Washtenaw County Brownfield Redevelopment Authority regarding Grandview Commons Brownfield Plan. Motion Finn; support Darnell to schedule a Public Hearing for March 16 to consider the Inter-Local Agreement with the Washtenaw County Brownfield Redevelopment Authority regarding the Grandview Commons Brownfield Plan.

DDA: 2017-03-16 Page: 2


Ayes: Becker, Bellas, Finn, Fitzpatrick, Darnell, Jones, Keough and Willis Nays: None Abstain: Brouwer Absent: Model, O’Haver and Schmid Motion carries

10. Discussion Updates:

None 11. Reports:

a) Committee Reports

1) Broad Street Redevelopment Committee – Staff is working on a visioning exercise and anticipated the next meeting of the committee will be scheduled before the end of February. The Redevelopment Committee met last month to look at the next steps. The committee felt that before going out for an RFP, they would work with the intern and Council Member Zach Michels to visualize what the city would like to see at 3045 Broad.

b) Mayor – Shawn Keough • Mayor Keough also reported of the other uses from the Personal Property

Tax Fund such as paying into some of the unfunded areas. • Council will have its first goal setting session on Saturday, March 18. They

will be talking about Park Use Permits at this meeting/ • The Dexter Garden Club has made a request to City Council to allow a

change in Banner Permit language to allow sponsorship name or logo on signs and/or banners.

c) Staff – Michelle Aniol

• City Council approve the Special Land Use for the NUBCo, the Site Plan extension for Mill Creek Terrace, The Grandview PUD, and the Grandview Final Site Plan at their Feb 13 Meeting.

• I will be removing the three projects from the future agendas since the DDA will not be doing any projects at this point.

12. Chairman’s Report: March 16, 2017 Agenda a) Public Hearing regarding Grandview Commons Brownfield Plan 13. Non-Arranged Citizen Participation:

Doug Finn invited DDA members to attend the March 2, 2017 Kick-off for Dexter’s Relay for Life at NULL from 6:30-8:30 PM.

DDA: 2017-03-16 Page: 3


14. Adjournment

Motion Darnell; support Fitzpatrick to adjourn at 8:44 AM. Unanimous voice vote approval with Model, O’Haver and Schmid absent.

Respectfully submitted, Carol Jones, Secretary

DDA: 2017-03-16 Page: 4

Memo To: Dexter DDA From: Marie Sherry, City Treasurer & Mike Fitzpatrick, DDA Treasurer Date: March 6, 2017 Re: Treasurer’s Report for Fiscal Year End 06-30-2017 Invoice Approval Notes

• Scott E. Munzel, P.C. (Dexter Wellness Center 248-248-810.000): $770.00 • 14A District Court (City of Dexter v Mary Hamilton-O’Neil 248-248-955.000): $62.00 • Washtenaw County Treasurer (Refund LaFontaine 2015 Brownfield Capture

248-000-222.000): $3,834.37 • Washtenaw County Intermediate School District (Refund LaFontaine 2015 Brownfield

Capture 248-000-234.000): $4,833.56 • Combined total due for all invoices is $9,499.93

Cash Status

General Ledger Fund Account Name Balance Notes

248 - DDA General TCF Pooled Account -$ 394 - DDA Debt TCF Pooled Account -$

Total DDA Pooled Checking -$

248 - DDA General TCF Money Market Account 321,865.17$ 248 - DDA Parking TCF Money Market Account 12,508.33$ 394 - DDA Debt TCF Money Market Account -$

Total DDA Pooled Savings 334,373.50$

248 - DDA General ONB Money Market Account -$ Closed Account January 2017394 - DDA Debt ONB Money Market Account -$

Total DDA Pooled Savings -$

248 - DDA General Old National Bank CD 202,648.41$ .67%, matures 4-18-2017248 - DDA General Flagstar Bank CD 201,050.00$ .70%, matures 7-26-2017

Total Non-Pooled 403,698.41$

Total General Cash 738,071.91$ Total Debt Cash -$

738,071.91$

738,071.91$ 157,416.28$

(435,387.74)$ Wellness Center Set Aside (338,669.37)$ Through February 28, 2017

121,431.08$ Projected Year End Cash

DDA Cash Balances Report2/28/2017

Month End CashProjected FY 16/17 Revenue All FundsProjected FY 16/17 Expenditures All Funds

DDA: 2017-03-16 Page: 5

Fiscal Year 2016-2017 Revenue Expenditure Report

03/07/2017 REVENUE AND EXPENDITURE REPORT FOR CITY OF DEXTER PERIOD ENDING 02/28/2017 % Fiscal Year Completed: 66.58

2016-17 YTD BALANCE AVAILABLEORIGINAL 2016-17 02/28/2017 BALANCE % BDGT

GL NUMBER DESCRIPTION BUDGET AMENDED BUDGET NORMAL (ABNORMAL) NORMAL (ABNORMAL) USED

Fund 248 - DOWNTOWN DEVELOPMENT AUTHORITY

RevenuesDept 000-ASSETS, LIABILITIES & REVENUE248-000-405.000 TAX CAPTURE REVENUE 303600.00 303600.00 302687.33 912.67 99.70248-000-416.000 DELINQUENT REAL PROPERTY TAX CAPTURE 0.00 0.00 0.00 0.00 0.00248-000-417.000 DELINQUENT PERSONAL PROPERTY TAX CAPTURE 0.00 0.00 0.00 0.00 0.00248-000-445.000 TAXES - PENALTIES & INTEREST 0.00 0.00 0.00 0.00 0.00248-000-574.001 PERSONAL PROPERTY TAX REIMBURSEMENT 7800.00 7800.00 8812.29 (1012.29) 112.98248-000-665.000 INTEREST EARNED 500.00 500.00 1288.42 (788.42) 257.68248-000-665.003 DAPCO CD INTEREST 0.00 0.00 0.00 0.00 0.00248-000-667.000 RENTS (GENERAL) 0.00 0.00 0.00 0.00 0.00248-000-671.000 OTHER REVENUE 0.00 0.00 12500.00 (12500.00) 100.00248-000-695.494 TR IN DDA PROJECT FUND 494 0.00 0.00 0.00 0.00 0.00Total Dept 000-ASSETS, LIABILITIES & REVENUE 311900.00 311900.00 325288.04 (13388.04) 104.29

TOTAL REVENUES 311900.00 311900.00 325288.04 (13388.04) 104.29

ExpendituresDept 248-ADMINISTRATION248-248-802.000 PROFESSIONAL SERVICES 5000.00 5000.00 2544.00 2456.00 50.88248-248-803.000 CONTRACTED SERVICES 1700.00 1700.00 1500.00 200.00 88.24248-248-810.000 ATTORNEY FEES 20000.00 35000.00 23226.50 11773.50 66.36248-248-843.000 PROPERTY TAXES 0.00 0.00 0.00 0.00 0.00248-248-880.000 DOWNTOWN EVENTS 0.00 0.00 0.00 0.00 0.00248-248-935.002 DAPCO BUILDING MAINTENANCE 0.00 0.00 0.00 0.00 0.00248-248-955.000 MISCELLANEOUS 0.00 0.00 0.00 0.00 0.00248-248-957.002 DDA CAPTURE REFUNDS 5000.00 5000.00 650.40 4349.60 13.01Total Dept 248-ADMINISTRATION 31700.00 46700.00 27920.90 18779.10 59.79

Dept 442-DOWNTOWN PUBLIC WORKS248-442-803.015 CITY MAINTENANCE 5000.00 5000.00 0.00 5000.00 0.00248-442-970.000 CONTRACTED CAPITAL IMPROVEMENTS 0.00 0.00 0.00 0.00 0.00Total Dept 442-DOWNTOWN PUBLIC WORKS 5000.00 5000.00 0.00 5000.00 0.00

Dept 901-CAPITAL IMPROVEMENTS248-901-972.000 DOWNTOWN DEVELOPMENT CAPITAL IMPROVEM 0.00 0.00 0.00 0.00 0.00248-901-972.001 PURCHASE OF HOUSE 20000.00 20000.00 0.00 20000.00 0.00248-901-972.002 DTE SUBSTATION MOVE 50000.00 50000.00 0.00 50000.00 0.00248-901-972.003 DTE SUBSTATION PROPERTY SWAP 0.00 0.00 0.00 0.00 0.00248-901-972.004 3045 BROAD STREET REDEVELOPMENT 0.00 0.00 0.00 0.00 0.00Total Dept 901-CAPITAL IMPROVEMENTS 70000.00 70000.00 0.00 70000.00 0.00

Dept 965-TRANSFERS OUT - CONTROL248-965-999.101 TRANSFER OUT TO GENERAL FUND 0.00 0.00 0.00 0.00 0.00248-965-999.202 TRANSFER OUT TO MAJOR STREETS 0.00 0.00 0.00 0.00 0.00248-965-999.394 TR OUT FOR BOND PAYMENTS - 394 287400.00 287400.00 116595.68 170804.32 40.57248-965-999.494 TR TO DDA PROJECT FUND - 494 0.00 0.00 0.00 0.00 0.00Total Dept 965-TRANSFERS OUT - CONTROL 287400.00 287400.00 116595.68 170804.32 40.57

TOTAL EXPENDITURES 394100.00 409100.00 144516.58 264583.42 35.33

Fund 248 - DOWNTOWN DEVELOPMENT AUTHORITY:TOTAL REVENUES 311900.00 311900.00 325288.04 (13388.04) 104.29TOTAL EXPENDITURES 394100.00 409100.00 144516.58 264583.42 35.33NET OF REVENUES & EXPENDITURES (82200.00) (97200.00) 180771.46 (277971.46) 185.98

DDA: 2017-03-16 Page: 6

2016 Tax Collection The 2016 tax collection has been completed, and all capture has been transferred to the DDA. Delinquent personal property tax collection has commenced. Outstanding Accounts Receivable for Site Improvements

• The following invoices from 2009 are outstanding:

o Mary O’Neil: $1,300. No payments were ever made. o Dexter’s Pub: $3,000. Partial payments made in 2010, 2011 and 2016 on an

original balance of $7,000.

• A small claims court suit against Mary O’Neil has been prepared, and the filing fees are in front of the DDA board for approval at this meeting. As soon as it is approved, the suit will be filed and served by the Court.

• Dexter’s Pub is cooperating and has made a $1,000 payment. The City Treasurer has sent notice to the taxpayer to discuss further payment.

Fund 394 - DDA DEBT FUND

RevenuesDept 000-ASSETS, LIABILITIES & REVENUE394-000-665.000 INTEREST EARNED 0.00 0.00 0.00 0.00 0.00394-000-671.000 OTHER REVENUE 0.00 0.00 0.00 0.00 0.00394-000-695.248 TRANSFER IN FROM DDA FUND 248 287400.00 287400.00 116595.68 170804.32 40.57394-000-695.494 TR IN DDA PROJECT FUND 494 0.00 0.00 0.00 0.00 0.00Total Dept 000-ASSETS, LIABILITIES & REVENUE 287400.00 287400.00 116595.68 170804.32 40.57

TOTAL REVENUES 287400.00 287400.00 116595.68 170804.32 40.57

ExpendituresDept 850-LONG-TERM DEBT394-850-992.000 BOND FEES 1000.00 1000.00 1000.00 0.00 100.00394-850-997.001 DDA 2001 BOND ($900K) 0.00 0.00 0.00 0.00 0.00394-850-997.003 DDA 2008 TAXABLE BOND ($1.6M) 90000.00 0.00 0.00 0.00 0.00394-850-997.004 DDA 2008 BOND ($2+M) 116500.00 116500.00 45689.38 70810.62 39.22394-850-997.005 2011 REFUNDING BOND ($620K) 79900.00 79900.00 40171.30 39728.70 50.28394-850-997.006 2015 REFUNDING - TAXABLE BOND 0.00 90000.00 29735.00 60265.00 33.04Total Dept 850-LONG-TERM DEBT 287400.00 287400.00 116595.68 170804.32 40.57

TOTAL EXPENDITURES 287400.00 287400.00 116595.68 170804.32 40.57

Fund 394 - DDA DEBT FUND:TOTAL REVENUES 287400.00 287400.00 116595.68 170804.32 40.57TOTAL EXPENDITURES 287400.00 287400.00 116595.68 170804.32 40.57NET OF REVENUES & EXPENDITURES 0.00 0.00 0.00 0.00 0.00

TOTAL REVENUES - ALL FUNDS 599300.00 599300.00 441883.72 157416.28 73.73TOTAL EXPENDITURES - ALL FUNDS 681500.00 696500.00 261112.26 435387.74 37.49NET OF REVENUES & EXPENDITURES (82200.00) (97200.00) 180771.46 (277971.46) 185.98

DDA: 2017-03-16 Page: 7

LaFontaine (AML Dexter) Tax Tribunal Case The City has received a check from Washtenaw County for the LaFontaine reimbursement of their 2015 capture. This check was in the amount of $34,410.87, which is the 2015 capture of $36,806.06 less the County’s administration fee of $2,395.19. The 2015 Brownfield payment included two portions that are not part of DDA capture: Washtenaw County Intermediate School District and ½ of the Washtenaw County levy. The City Treasurer has prorated the County’s administration fee (see below) and is requesting the DDA’s approval of the distributions to the County and ISD.

Fiscal Year 2017-2018 Budget A proposed budget is included for the DDA’s discussion. Required Reporting

• Form 5176 – Request for State Reimbursement of Tax Increment Finance Authority. Deadline to file is June 15th.

• Form 2604 – Tax Increment Financing Plan Report for Capture of Property Taxes Deadline to file is July 31st.

• Qualifying Statement – Deadline to file is December 31st. • Audit – Deadline to file is December 31st. • Publish the Fiscal Year 2014-2015 Annual Report by February 28th.

Captured from Captured from Captured fromDDA County ISD Total

Original Brownfield Payment 27,534.79$ 4,101.27$ 5,170.00$ 36,806.06$ Percentage of Total 74.81% 11.14% 14.05% 100.00%

Share of Admin Fee kept by WCOCED 1,791.85$ 266.90$ 336.44$ 2,395.19$

Distribution of $34,410.87 LaFontaine Check 25,742.94$ 3,834.37$ 4,833.56$ 34,410.87$

DDA: 2017-03-16 Page: 8

DDA: 2017-03-16 Page: 9

DDA: 2017-03-16 Page: 10

DDA: 2017-03-16 Page: 11

DDA: 2017-03-16 Page: 12

DDA: 2017-03-16 Page: 13

DDA: 2017-03-16 Page: 14

DDA: 2017-03-16 Page: 15

Summary

DDA Forecast - Summary2.16.2017 - Approved by DDA ___________________M. Fitzpatrick / M. Sherry / M. Aniol

Actual Actual Estimated ProposedFiscal Year (July-June) 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025

RevenueTax Capture 292,185 286,355 302,706 308,293 341,360 363,456 382,678 398,695 415,479 414,415 424,988 Small Parcel Reimbursement 7,821 7,821 7,800 7,800 7,800 7,800 - - - - - Rents - - - - - - - - - - - Property Sale - - - - - - - - - - - Other 1,111 6,389 31,306 - - - - - - - -

Total Revenue 301,117 300,565 341,812 316,093 349,160 371,256 382,678 398,695 415,479 414,415 424,988

ExpendituresDebt Payments 552,012 290,344 286,696 290,428 299,723 308,293 334,808 341,415 342,023 357,150 376,078 Professional Services 1,500 2,970 3,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 Contracted Services 12,285 1,500 1,500 1,500 1,700 1,700 1,700 1,700 1,700 1,700 1,700 Attorney Fees 29,333 80,246 35,000 25,000 - - - - - - - City Maintenance 5,000 5,000 5,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 Downtown Events 301 500 - 500 500 500 700 700 700 700 700 Capture Refunds BOR/MTT 306 267 24,200 500 500 500 500 500 500 500 500 Other 7,134 - - - - - - - - - - Projects 144,306 33,928 20,000 20,000 20,000 20,000 24,000 70,000 45,000 50,000 50,000

Total Expenditures 752,177 414,755 375,396 357,928 342,423 350,993 381,708 434,315 409,923 430,050 448,978

Revenue/Expenditures (451,060) (114,190) (33,584) (41,835) 6,737 20,263 970 (35,620) 5,556 (15,635) (23,990)

Beginning Fund Balance 787,173 336,113 221,931 188,347 146,512 153,249 173,512 174,482 138,862 144,418 128,782Forecasted Net Change (451,060) (114,190) (33,584) (41,835) 6,737 20,263 970 (35,620) 5,556 (15,635) (23,990) Ending Fund Balance 336,113 221,931 188,347 146,512 153,249 173,512 174,482 138,862 144,418 128,782 104,793

Notes / Assumptions: Wellness Center capture remains in escrow (not avialable in forcast)Revenue note - Welleness center appeal finding should happen in mid-2017 but may be appealedRevenue note - Sale of property, 3045 Broad St. could add revenue im 2018-2019Grandview Commons capture estimated start 2018-2019

DDA: 2017-03-16 Page: 16

Summary

2025-2026 2026-2027 2027-2028 2028-2029 2029-2030 2030-2031 2031-2032 2032-2033 2033-2034 2034-2035 2035-2036 2036-2037

435,718 446,604 457,651 650,231 664,603 679,191 693,997 709,025 724,279 739,761 755,476 771,426 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

435,718 446,604 457,651 650,231 664,603 679,191 693,997 709,025 724,279 739,761 755,476 771,426

388,053 398,228 402,153 244,560 250,028 229,798 215,033 - - - - - 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000

1,700 1,700 1,700 1,700 1,700 1,700 1,700 1,700 1,700 1,700 1,700 1,700 - - - - - - - - - - - -

10,000 10,000 10,000 10,000 40,000 40,000 40,000 40,000 40,000 40,000 40,000 40,000 700 700 700 700 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 500 500 500 500 500 500 500 500 500 500 500 500

- - - - - - - - - - - - 50,000 50,000 25,000 25,000 45,000 50,000 - - - - - -

460,953 471,128 450,053 292,460 352,228 336,998 272,233 57,200 57,200 57,200 57,200 57,200

(25,235) (24,524) 7,598 357,771 312,375 342,193 421,764 651,825 667,079 682,561 698,276 714,226

104,793 79,557 55,034 62,632 420,403 732,778 1,074,971 1,496,735 2,148,560 2,815,639 3,498,200 4,196,476(25,235) (24,524) 7,598 357,771 312,375 342,193 421,764 651,825 667,079 682,561 698,276 714,22679,557 55,034 62,632 420,403 732,778 1,074,971 1,496,735 2,148,560 2,815,639 3,498,200 4,196,476 4,910,702

DDA: 2017-03-16 Page: 17

Tax Information

DDA Forecast - Tax Capture2.16.2017 - Approved by DDA ___________________M. Fitzpatrick / M. Sherry / M. Aniol

Actual ActualFiscal Year (July-June) 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025% Increase to TV 1.6% 0.3% 0.9% 1.0% 2.0% 1.5% 1.5% 1.5% 1.5% 1.5%Total Taxable Value 34,482,683 35,034,406 34,384,082 34,693,539 35,040,474 35,741,284 36,277,403 36,821,564 37,373,887 37,934,496 38,503,513 Base Value 14,918,413 14,918,413 14,918,413 14,918,413 14,918,413 14,918,413 14,918,413 14,918,413 14,918,413 14,918,413 14,918,413 Captured Value 19,564,270 20,115,993 19,465,669 19,775,126 20,122,061 20,822,871 21,358,990 21,903,151 22,455,474 23,016,083 23,585,100

Tax Capture Revenue 435,164 420,780 415,100 421,699 429,097 444,041 455,474 467,078 478,856 475,008 486,752 Grandview Commons - - - - 26,803 36,245 45,787 51,979 58,790 59,414 60,044 (Less Brownfield) (27,933) (36,806) - (Less Wellness Withheld)* (115,042) (111,233) (112,394) (113,406) (114,540) (116,831) (118,583) (120,362) (122,167) (120,007) (121,808) Actual Tax Capture 292,189 272,741 302,706 308,293 341,360 363,456 382,678 398,695 415,479 414,415 424,988

Millage RatesCity Operating 9.8807 9.9906 10.2406 10.2406 10.2406 10.2406 10.2406 10.2406 10.2406 10.2406 10.2406

City Streets 3.4380 3.4380 3.4075 3.4075 3.4075 3.4075 3.4075 3.4075 3.4075 3.4075 3.4075 Washtenaw County (S) 4.5493 4.5493 4.5215 4.5215 4.5215 4.5215 4.5215 4.5215 4.5215 4.5215 4.5215

Washtenaw County (W) 1.2345 1.2565 1.7217 1.7217 1.7217 1.7217 1.7217 1.7217 1.7217 1.7217 1.7217 Dexter Library 1.1286 1.1286 1.1190 1.1190 1.1190 1.1190 1.1190 1.1190 1.1190 0.4324 0.4324

Washtenaw CC 3.4576 3.4576 3.4360 3.4360 3.4360 3.4360 3.4360 3.4360 3.4360 3.4360 3.4360 Scio Township 0.9518 Cityhood

Twp Conservation 0.4942 CityhoodTotal 22.2428 20.9177 21.3247 21.3247 21.3247 21.3247 21.3247 21.3247 21.3247 20.6381 20.6381

Dexter Wellness Taxable 5,172,100 5,254,853 5,270,618 5,318,053 5,371,234 5,478,658 5,560,838 5,644,251 5,728,915 5,814,848 5,902,071

Notes / Assumptions: 2017 TV inflation rate multiplier is actualUses 2016 millage rates - may see Headlee reductions again in 2017Dexter Library capture ends six years after last renewal, per new State law. Renewal approved by voters Nov 2016.Wellness Center valuation is still in dispute and Tax Tribunal Case is being appealedState Treasury sets infation rate multiplyer

2017 0.92016 0.32015 1.62014 1.62013 2.42012 2.7

6 Year Average 1.62016 - 2017 - Assumed no building growth

DDA: 2017-03-16 Page: 18

Tax Information

2017 - 2016 - Assumed no building growth2018 - 2019 - Assumed building growth - Grand, Shultz

DDA: 2017-03-16 Page: 19

Tax Information

2025-2026 2026-2027 2027-2028 2028-2029 2029-2030 2030-2031 2031-2032 2032-2033 2033-2034 2034-2035 2035-2036 2036-20371.5% 1.5% 1.5% 1.5% 1.5% 1.5% 1.5% 1.5% 1.5% 1.5% 1.5% 1.5%

39,081,066 39,667,282 40,262,291 40,866,225 41,479,219 42,101,407 42,732,928 43,373,922 44,024,531 44,684,899 45,355,172 46,035,500 14,918,413 14,918,413 14,918,413 14,918,413 14,918,413 14,918,413 14,918,413 14,918,413 14,918,413 14,918,413 14,918,413 14,918,413 24,162,653 24,748,869 25,343,878 25,947,812 26,560,806 27,182,994 27,814,515 28,455,509 29,106,118 29,766,486 30,436,759 31,117,087

498,671 510,770 523,049 535,514 548,165 561,005 574,039 587,268 600,695 614,324 628,157 642,198 60,681 61,324 61,973 244,000 247,660 251,375 255,146 258,973 262,857 266,800 270,802 274,864

(123,635) (125,489) (127,372) (129,282) (131,221) (133,190) (135,187) (137,215) (139,274) (141,363) (143,483) (145,635) 435,718 446,604 457,651 650,231 664,603 679,191 693,997 709,025 724,279 739,761 755,476 771,426

10.2406 10.2406 10.2406 10.2406 10.2406 10.2406 10.2406 10.2406 10.2406 10.2406 10.2406 10.2406 3.4075 3.4075 3.4075 3.4075 3.4075 3.4075 3.4075 3.4075 3.4075 3.4075 3.4075 3.4075 4.5215 4.5215 4.5215 4.5215 4.5215 4.5215 4.5215 4.5215 4.5215 4.5215 4.5215 4.5215 1.7217 1.7217 1.7217 1.7217 1.7217 1.7217 1.7217 1.7217 1.7217 1.7217 1.7217 1.7217 0.4324 0.4324 0.4324 0.4324 0.4324 0.4324 0.4324 0.4324 0.4324 0.4324 0.4324 0.4324 3.4360 3.4360 3.4360 3.4360 3.4360 3.4360 3.4360 3.4360 3.4360 3.4360 3.4360 3.4360

20.6381 20.6381 20.6381 20.6381 20.6381 20.6381 20.6381 20.6381 20.6381 20.6381 20.6381 20.6381

5,990,602 6,080,461 6,171,668 6,264,243 6,358,207 6,453,580 6,550,383 6,648,639 6,748,369 6,849,594 6,952,338 7,056,623

DDA: 2017-03-16 Page: 20

Tax InformationDDA: 2017-03-16

Page: 21

Bond Payments

DDA Forecast - Bond Schedule2.16.2017 - Approved by DDA ___________________M. Fitzpatrick / M. Sherry / M. Aniol

Fiscal Year (July-June) 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 2024-20252011 Refunding ($900K) 81,051 82,986 79,847 75,738 72,673 74,608 2008 Taxable ($1.6M) 351,559 88,935 89,470 88,405 87,340 81,275 110,388 108,435 106,483 104,530 97,578 2008 Tax Exempt ($2M) 118,441 117,441 116,379 125,285 138,710 151,410 223,420 231,980 234,540 251,620 277,500 Bond Fees 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000

Total Debt 552,051 290,362 286,696 290,428 299,723 308,293 334,808 341,415 342,023 357,150 376,078

225,000$ RefundBond Pay 2,008 Down Taxable

NewDebt Schedule

Notes / Assumptions:

DDA: 2017-03-16 Page: 22

Bond Payments

2025-2026 2026-2027 2027-2028 2028-2029 2029-2030 2030-2031 2031-2032 2032-2033 2033-2034 2034-2035 2035-2036 2036-2037

95,803 93,478 86,153 244,060 249,528 229,298 214,533 - - - - - 291,250 303,750 315,000 - - - - - - - - -

1,000 1,000 1,000 500 500 500 500 - - - - - 388,053 398,228 402,153 244,560 250,028 229,798 215,033 - - - - -

DDA: 2017-03-16 Page: 23

Projects

DDA Forecast - Projects2.16.2017 - Approved by DDA ___________________M. Fitzpatrick / M. Sherry / M. Aniol

Projects will not be undertaken until revenues are to a level to support themFiscal Year (July-June) 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025Tupper Redevelopment ($347K) 149,656$ 50,000 - ADA Ramp ($85K)Ann Arbor St Lighting ($110K) 110,000 House Purchase Payback ($164K) 164,000$ 20,000 20,000 20,000 20,000 20,000 20,000 24,000 Brick Pavers 28,125$ 12,285 15,840 Central Street ($200K) -$ Parking Lot Maintenance ($10K) -$ Downtown Façade ($30K) -$ Main Street Parking Rehab ($95K) -$ Baker Rd Streetscape ($130K) -$ Dex-AA Rd Corridor ($200K) -$ Downtown Fire Safety ($10K) -$ Forest Street Improvements ($750K) -$ DTE Substation Move ($370K) 370,000$ - - - - - 50,000 25,000 25,000 25,000 DTE Substation Property Swap ($140,000) 140,000$ - - - - 20,000 20,000 25,000 25,000

Total Projects 192,285 35,840 20,000 20,000 20,000 20,000 24,000 70,000 45,000 50,000 50,000

Notes / Assumptions: DTE Substation when?House Payback continue?

DDA: 2017-03-16 Page: 24

Projects

2025-2026 2026-2027 2027-2028 2028-2029 2029-2030 2030-2031 2031-2032 2032-2033 2033-2034 2034-2035 2035-2036 2036-2037

25,000 25,000 25,000 25,000 45,000 50,000 50,000 25,000 25,000 50,000 50,000 25,000 25,000 45,000 50,000

DDA: 2017-03-16 Page: 25

03/08/2017 BUDGET REPORT FOR CITY OF DEXTER

2016-17 2016-17 2016-17 2017-18 2017-18APPROVED AMENDED PROJECTED RECOMMENDED APPROVED

GL NUMBER DESCRIPTION BUDGET BUDGET ACTIVITY BUDGET BUDGET

Fund 248 - DOWNTOWN DEVELOPMENT AUTHORITY

ESTIMATED REVENUES248-000-405.000 TAX CAPTURE REVENUE 303,600 303,600 302,700 308,200248-000-574.001 PERSONAL PROPERTY TAX REIMBURSEMENT 7,800 7,800 8,800 7,800248-000-665.000 INTEREST EARNED 500 500 1,400 1,000248-000-671.000 OTHER REVENUE 25,500 TOTAL ESTIMATED REVENUES 311,900 311,900 338,400 317,000

APPROPRIATIONS248-248-802.000 PROFESSIONAL SERVICES 5,000 5,000 2,500 10,000248-248-803.000 CONTRACTED SERVICES 1,700 1,700 1,500 1,500248-248-810.000 ATTORNEY FEES 20,000 35,000 35,000 25,000248-248-880.000 DOWNTOWN EVENTS 500248-248-957.002 DDA CAPTURE REFUNDS 5,000 5,000 700 500248-442-803.015 CITY MAINTENANCE 5,000 5,000 5,000 10,000248-901-972.001 PURCHASE OF HOUSE 20,000 20,000 20,000 20,000248-901-972.002 DTE SUBSTATION MOVE 50,000 50,000248-965-999.394 TR OUT FOR BOND PAYMENTS - 394 287,400 287,400 287,400 290,600 TOTAL APPROPRIATIONS 394,100 409,100 352,100 358,100

NET OF REVENUES/APPROPRIATIONS - FUND 248 (82,200) (97,200) (13,700) (41,100) BEGINNING FUND BALANCE 149,900 221,900 221,900 208,200 208,200 ENDING FUND BALANCE 67,700 124,700 208,200 167,100 208,200

DDA: 2017-03-16 Page: 26

2016-17 2016-17 2016-17 2017-18 2017-18APPROVED AMENDED PROJECTED RECOMMENDED APPROVED

GL NUMBER DESCRIPTION BUDGET BUDGET ACTIVITY BUDGET BUDGET

Fund 394 - DDA DEBT FUND

ESTIMATED REVENUES394-000-695.248 TRANSFER IN FROM DDA FUND 248 287,400 287,400 287,400 290,600 TOTAL ESTIMATED REVENUES 287,400 287,400 287,400 290,600

APPROPRIATIONS394-850-992.000 BOND FEES 1,000 1,000 1,000 1,000394-850-997.003 DDA 2008 TAXABLE BOND ($1.6M) 90,000394-850-997.004 DDA 2008 BOND ($2+M) 116,500 116,500 116,500 125,300394-850-997.005 2011 REFUNDING BOND ($620K) 79,900 79,900 79,900 75,800394-850-997.006 2015 REFUNDING - TAXABLE BOND 90,000 90,000 88,500 TOTAL APPROPRIATIONS 287,400 287,400 287,400 290,600

NET OF REVENUES/APPROPRIATIONS - FUND 394 BEGINNING FUND BALANCE ENDING FUND BALANCE

ESTIMATED REVENUES - ALL FUNDS 599,300 599,300 625,800 607,600APPROPRIATIONS - ALL FUNDS 681,500 696,500 639,500 648,700NET OF REVENUES/APPROPRIATIONS - ALL FUNDS (82,200) (97,200) (13,700) (41,100)

BEGINNING FUND BALANCE - ALL FUNDS 149,900 221,900 221,900 208,200 208,200ENDING FUND BALANCE - ALL FUNDS 67,700 124,700 208,200 167,100 208,200

DDA: 2017-03-16 Page: 27

OFFICE OF COMMUNITY DEVELOPMENT 8140 Main Street Dexter, Michigan 48130-1092 (734) 426-8303 Fax (734) 426-5614

STAFF REPORT To: Chairman Brouwer and DDA Courtney Nicholls, City Manager From: Michelle Aniol, Community Development Manager RE: Grand Street Paving Options Date: March 16, 2017

Accompanying this memo, the DDA you find the draft Grand Street Paving Options, submitted by OHM for Grand Street. City Engineer, Patrick Droze explained both options in his March 7, 2017 correspondence (attached). The DDA is asked to review and discuss these options during its meeting on Thursday, March 16, 2017. Comments from both City Council and DDA will be compiled and distributed to OHM, so a final design can be drafted.

Please let me know if you have any questions or comments.

Thank you.

DDA: 2017-03-16 Page: 28

memorandum

Date: March 7, 2017

To: Courtney Nicholls, City Manager From: Patrick Droze, P.E.& Zachary Hampton, EIT

Re: Grand Street Paving Improvements

BACKGROUND

Over the past year, developments at 8080 Grand Street and Grandview Commons have prompted the need to consider the future of Grand Street between Broad and Baker Road. This memorandum provides a summary of existing conditions and a draft proposal of the designs for the reconstruction and rehabilitation of Grand Street. We anticipate that after the review of this item by Council, a final memorandum will be provided summarizing the various elements discussed here. EXISTING CONDITIONS OHM reviewed existing conditions of Grand Street:

1. Limits: The limits considered as part of this analysis include Grand Street between Broad Street and Baker Road. It is possible that work may encroach into Broad Street due to potential sewer work.

2. Land Use: Land use on Grand Street from Broad to Baker varies. On the south side of the street, the former Pilot industries site will be developed into Grandview Commons, a residential complex containing Condominiums and Duplexes. West of this area exists several homes as well as a cemetery. On the north side of the street several homes exist alongside a condominium complex. Traveling west, past the homes and condo complex on the other side of an alley, exists industrial and commercial buildings. Development of one of these buildings (8080 Grand), is expected to be complete this year.

3. Existing Pavement Cross Section: Generally, the existing pavement cross section consists asphalt

pavement atop road gravel. See Table 1 for additional information. The existing asphalt pavement exhibits signs of fatigue cracking throughout with greater damage occurring on the outer of the pavement, likely caused by garbage and delivery vehicles. The road was chip sealed in 2009. The east end Grand Street is asphalt with curb and gutter; however, the remainder of the pavement utilizes open shoulder drainage. The existing industrial site on the corner of Grand Street and Baker is currently under redevelopment. The development, known as Grandview Commons, will include curb and gutter on the south side of Grand for about 700 feet west of Baker Road.

4. Typical Road Sections: The typical road section on Grand Street consists of 22 feet of asphalt

pavement with sporadic stretches 5-foot wide concrete walk on the north side of street. Several houses exist along the road with access in the form of concrete or asphalt driveways. On street parking exists in both open shoulder parking and designated parking spaces. Several parking lots on the west end of the site share boundaries with the road. The future development of the existing industrial site on the east end of the project will add approximately 670 feet of sidewalk and parallel

DDA: 2017-03-16 Page: 29

Grand Street Paving Improvements Page 2 of 3

on-street parking. Current Right-of-Way (ROW) is 100 feet. Two large group mailboxes exist within the road ROW.

5. Existing Drainage Patterns: Current drainage patterns convey water from the west towards the

intersections at Baker and Grand. Drainage is generally achieved via open shoulder with no swales or ditches. Development of the Grandview commons will include curb and gutter, along with all associated storm sewer catch basins and manholes.

6. Utilities: The existing utilities (water and sewer) will largely be replaced as part of the Grandview

Commons development. Additional utility conceived as part of the Broad Street redevelopment will provide enhancements for sanitary sewer in the corridor including the abandonment of a private pump station. Properties within the corridor west of the Grandview Commons site are serviced via water main within the alley which was installed within the past 20 years.

TABLE 1: EXISTING PAVEMENT CONDITIONS

PROPOSED CONDITIONS With the existing conditions in mind as well as proposed improvements by developments, OHM has developed a options for the reconstruction of the road as well as cost estimates (see Table 3 & 4). The recommendations are based on the City of Dexter Engineering Standards. The recommended improvements are as follows:

The pavement conditions coupled with the intended improvements that include curb and gutter are such that a full reconstruction is recommended. As a result, all existing pavement will be removed, including on street parking.

Curb and gutter will be installed along the road, with storm sewer and structures placed as needed. An asphalt pavement system will be placed within the curb. Paving improvements put in place as part of the Grandview Commons development will retained. A cross section is listed within Table 2.

Existing driveways will be reconstructed as required. Stormwater management will include new catch basins and storm sewer as required. On street parking will be provided. It is anticipated that this parking can be perpendicular or parallel

due to the roadway’s current status. 2 options have been provided for consideration. Public sewer was not considered as part of this exercise. It is assumed that sanitary sewer system

improvements will be coordinated with the redevelopment of the Broad Street project. If desired, a loop could be created within the water supply system in the area which will help system

with redundancy. This loop can be accomplished by extending the existing 8” stub located in the mid-block alley could be looped to the proposed 8” water main to be installed as party of the Grandview Commons development.

Provide sidewalk within gaps on the north side of the road and construct new sidewalk along the south side of the road. The sidewalk should be coordinated with the proposed Mill Creek Path Ph. II work.

Grand Street Existing Conditions

Roadway Length Approximately 1400 Feet Average Pavement Width Approximately 22 feet Parking Spaces Provided 19 Provided; Cars Also Park on the Shoulder

DDA: 2017-03-16 Page: 30

Grand Street Paving Improvements Page 3 of 3

TABLE 2: PROPOSED PAVEMENT CONDITIONS

TABLE 3: PROJECT COSTS – OPTION 1

TABLE 4: PROJECT COSTS – OPTION 2

RECOMMENDED NEXT STEPS

Determine a schedule for improvements along this corridor and coordinate improvements with planned developments.

Perform detailed design to determine drainage requirements. ATTACHMENTS Detailed Cost Breakdown Option 1 Detailed Cost Breakdown Option 2 Conceptual Grand Street Reconstruction Option 1 Exhibit Conceptual Grand Street Reconstruction Option 2 Exhibit

Grand Street Proposed Conditions

Typical Section Two (2) 12-foot lanes with 2 Foot Curb Eight foot parallel parking lanes or eighteen feet deep perpendicular parking stalls

Pavement Depth 6 inches of Asphalt Base Type and Depth 10 inches of Aggregate Base Parking Spaces Provided (Opt.1) 58 Spaces; Parallel Spaces Parking Spaces Provided (Opt.2) 62; 18 Parallel, 46 Perpendicular

Total Project Costs Option 1 Construction Cost $641,000 Design Fees $25,000 Construction Services $97,000

Total Cost $763,000

Total Project Costs Option 2

Construction Cost $634,000 Design Fees $25,000 Construction Services $96,000

Total Cost $755,000

DDA: 2017-03-16 Page: 31

OPINION OF PROBABLE

CONSTRUCTION COST

ORCHARD, HILTZ & McCLIMENT, INC.

34000 Plymouth Road, Livonia, Michigan, 48150 Telephone: (734) 522-6711 FAX: (734) 466-4557

PROJECT: Grand St Reconstruction DATE: 1.23.17

LOCATION: City of Dexter PROJECT #: 0130-17-0020

WORK: Roadway reconstruciton and storm water improvements ESTIMATOR: TJL

CHECKED BY:

CURRENT ENR: PMD

CATEGORY 1 -Grand - Broad to Baker show

1047051 Mobilization, 10% max LSUM 1 52,000.00$ 52,000.00$

2040020 Curb and Gutter, Rem Ft 100 11.00$ 1,100.00$

2040050 Pavt, Rem Syd 5498 10.00$ 54,980.00$

2040055 Sidewalk, Rem Syd 50 10.00$ 500.00$

2050040 Subgrade Undercutting, Type I Cyd 104 50.00$ 5,200.00$

2057002 Station Grading Sta 14 2,500.00$ 35,000.00$

2080020 Erosion Control, Inlet Protection, Fabric Drop Ea 12 125.00$ 1,500.00$

3020020 Aggregate Base, 8 inch Syd 5447 8.50$ 46,299.50$

4020600 Sewer, Cl E, 12 inch, Tr Det B Ft 84 50.00$ 4,200.00$


4030050 Dr Structure Cover, Type K Ea 6 700.00$ 4,200.00$

4030200 Dr Structure, 24 inch dia Ea 3 1,200.00$ 3,600.00$


4040073 Underdrain, Subgrade, 6 inch Ft 3000 10.00$ 30,000.00$

5010025 Hand Patching Ton 2 150.00$ 300.00$

5017031 HMA, 13A, Base Ton 787 85.00$ 66,895.00$

5017031 HMA, 13A, Wearing Ton 472 90.00$ 42,480.00$

8010005 Driveway, Nonreinf Conc, 6 inch Syd 266 50.00$ 13,300.00$


8020038 Curb and Gutter, Conc, Det F4 Ft 2461 20.00$ 49,220.00$

8020050 Driveway Opening, Conc, Det M Ft 429 23.00$ 9,867.00$

8030010 Detectable Warning Surface Ft 20 47.50$ 950.00$

8030036 Sidewalk Ramp, Conc, 6 inch Sft 195 8.50$ 1,657.50$

8030044 Sidewalk, Conc, 4 inch Sft 6010 5.50$ 33,055.00$



8110024 Pavt Mrkg, Ovly Cold Plastic, 6 inch, Crosswalk Ft 192 2.50$ 480.00$

8110045 Pavt Mrkg, Ovly Cold Plastic, 24 inch, Stop Bar Ft 36 10.00$ 360.00$

8110153 Pavt Mrkg, Sprayable Thermopl, 4 inch, White Ft 460 0.25$ 115.00$

8110154 Pavt Mrkg, Sprayable Thermopl, 4 inch, Yellow Ft 273 0.25$ 68.25$

8127051 Traffic Control LSUM 1 7,500.00$ 7,500.00$

8167011 Topsoil, sod Syd 1967 5.25$ 10,326.75$

SUBTOTAL FOR CATEGORY 1 -Grand - Broad to Baker SHOW 557,258.25$

CONTINGENCY ( 15% ) SHOW 83,588.74$

TOTAL OPINION OF PROBABLE CONSTRUCTION COST = 641,000.00$

TOTAL COST OF CONSTRUCTION SERVICES = 97,000.00$

ITEM

CODEDESCRIPTION UNIT TOTAL UNIT PRICE COST

DDA: 2017-03-16 Page: 32

OPINION OF PROBABLE

CONSTRUCTION COST

ORCHARD, HILTZ & McCLIMENT, INC.

34000 Plymouth Road, Livonia, Michigan, 48150 Telephone: (734) 522-6711 FAX: (734) 466-4557

PROJECT: Grand St Reconstruction DATE: 1.23.17

LOCATION: City of Dexter PROJECT #: 0130-17-0020

WORK: Roadway reconstruciton and storm water improvements ESTIMATOR: TJL

CHECKED BY:

CURRENT ENR: PMD

1047051 Mobilization, 10% max LSUM 1 52,000.00$ 52,000.00$

2040020 Curb and Gutter, Rem Ft 100 11.00$ 1,100.00$

2040050 Pavt, Rem Syd 5498 10.00$ 54,980.00$

2040055 Sidewalk, Rem Syd 50 10.00$ 500.00$

2050040 Subgrade Undercutting, Type I Cyd 50 50.00$ 2,500.00$

2057002 Station Grading Sta 14 2,500.00$ 35,000.00$

2080020 Erosion Control, Inlet Protection, Fabric Drop Ea 12 125.00$ 1,500.00$

3020020 Aggregate Base, 8 inch Syd 5113 8.50$ 43,460.50$



4030050 Dr Structure Cover, Type K Ea 6 700.00$ 4,200.00$



4040073 Underdrain, Subgrade, 6 inch Ft 3000 10.00$ 30,000.00$

5010025 Hand Patching Ton 2 150.00$ 300.00$

5017031 HMA, 13A, Base Ton 739 85.00$ 62,815.00$

5017031 HMA, 13A, Wearing Ton 443 90.00$ 39,870.00$



8020038 Curb and Gutter, Conc, Det F4 Ft 2462 20.00$ 49,240.00$

8020050 Driveway Opening, Conc, Det M Ft 429 23.00$ 9,867.00$

8030010 Detectable Warning Surface Ft 20 47.50$ 950.00$

8030036 Sidewalk Ramp, Conc, 6 inch Sft 195 8.50$ 1,657.50$




8110024 Pavt Mrkg, Ovly Cold Plastic, 6 inch, Crosswalk Ft 192 2.50$ 480.00$

8110045 Pavt Mrkg, Ovly Cold Plastic, 24 inch, Stop Bar Ft 36 10.00$ 360.00$

8110153 Pavt Mrkg, Sprayable Thermopl, 4 inch, White Ft 460 0.25$ 115.00$

8110154 Pavt Mrkg, Sprayable Thermopl, 4 inch, Yellow Ft 273 0.25$ 68.25$

8127051 Traffic Control LSUM 1 7,500.00$ 7,500.00$

8167011 Topsoil, sod Syd 1967 5.25$ 10,326.75$

SHOW 550,593.25$

CONTINGENCY ( 15% ) SHOW 82,588.99$

TOTAL OPINION OF PROBABLE CONSTRUCTION COST = 634,000.00$

TOTAL COST OF CONSTRUCTION SERVICES = 96,000.00$

ITEM

CODEDESCRIPTION UNIT TOTAL UNIT PRICE COST

DDA: 2017-03-16 Page: 33

OPTION 1PAGE 1 OF 2

DDA: 2017-03-16 Page: 34

OPTION 1PAGE 2 OF 2

DDA: 2017-03-16 Page: 35

I--Cf)

Cl

GRAND STREET (100' R.O.W. )

. . I H

" .. ~FMI

""

NO. PARKING STALLS

8.11,NK PROPOSED

® 9

® 12

© 10

® 5

© 8

® 2

© 16 TOTAL 62

OPTION 2 PAGE 2 OF 2

DDA: 2017-03-16 Page: 37

OFFICE OF COMMUNITY DEVELOPMENT 8140 Main Street Dexter, Michigan 48130-1092 (734) 426-8303 Fax (734) 426-5614

STAFF REPORT To: Chairman Brouwer and DDA Courtney Nicholls, City Manager From: Michelle Aniol, Community Development Manager Date: March 16, 2017

DDA Boundary Expansion Update

On March 7, 2017 the Library Board submitted, what its Executive Director, Paul McCann termed “a firm offer” request that the City/DDA remit $5,000 annually to the Library, through the Library’s 2022-2023 Fiscal Year. After reviewing the Library’s offer, the owner of 8180 Main have decided not to pursue the DDA redevelopment license.

Planning Commission Updates

On Monday, March 6, 2017 the Planning Commission considered the following cases:

• The final site plan for 2830 Baker Road Office. The plan calls for the redevelopment of a single story concrete block building at 2830 Baker Road, from a former bar/lounge/bowling alley to general office use. The applicant is SPB Equities II, LLC. Steve Brouwer represented the applicant.

The plan shows various portions of the existing building would be removed, along with all associated footings, foundations, and slab. A 2,567 sq. ft. single-story addition would be constructed to the rear of the building. Other improvements shown on the plan include: improved ingress/egress, access and circulation (motorized and non-motorized), parking, stormwater detention, landscaping, and completely new exterior elevations.

Mr. Brouwer announced that AR Brouwer would be moving its offices from 7444 Dexter-Ann Arbor Road to 2830 Baker Road.

The alignment of the sidewalk was discussed at length with the applicant committing 1) to not disrupt the Pharmacy’s drive-through service by scheduling work during non-business hours, and 2) to give the Pharmacy at least a weeks’ notice when construction activity would take place.

The Planning Commission voted unanimously to recommend approval of 2830 Baker Road Final Site Plan to City Council, subject to the following conditions:

1. Staff recommendations, as cited here;

2. CWA review dated, February 20, 2017, but not including recommendations #1 and #2;

3. OHM review and email dated, February 22, 2017; and

4. DAFD review dated, February 10, 2017.

• The final site plan for Mill Creek Outdoor Adventure Center, located at 8180 Main Street. The plan calls for the demolition of the existing 9,800 sq. ft. single story structure, formerly known as Mill Creek Sports, a retail sporting equipment and shooting range facility. In its place a new 6,107 sq. ft. single story structure would be constructed for an indoor/outdoor beer garden (i.e. tavern and outdoor eating area) and canoe/kayak livery (i.e. commercial outdoor recreation use).

The Planning Commission granted a waiver from the landscape buffer screening requirements along the west and east property lines. The Commission also determined that dead, poor and non-native trees would not require replacement, but any tree in fair or good condition must be replaced, in accordance with the DHB standards in Section 6.14 of the zoning ordinance.

DDA: 2017-03-16 Page: 38

CDM Report to City Council March 13, 2017 Page 2

After thoughtful deliberation, the Planning Commission voted unanimously to recommend approval of Mill Creek Outdoor Adventure Center Final Site Plan to City Council, subject to the following conditions:

1. Staff review, dated March 6, 2017;

2. Carlisle-Wortman review, dated February 14, 2017;

3. OHM review and email, dated February 22, 2017;

4. DAFD review, dated February 16, 2017;

5. Approval of the Washtenaw County Road Commission and MDEQ;

6. Approval of the new drinking water well by Washtenaw County;

7. The applicant shall connect to the city’s sanitary sewer system and pay the required connection fees; and

8. If the existing well fails, another well location cannot be found on the property, and the property owner requests to connect to the City water system, the property owner shall be responsible for all charges related to constructing new water main and connecting the property to the water system.

Next Steps: Grandview Commons

• The applicant needs to submit a revised Area Plan and revised Final Site Plan for Grandview Commons, which meets the conditions of approval granted by City Council, before the Development Agreement can be executed and recorded. In addition, the Condominium Subdivision Plan must be revised and resubmitted before the Master Deed can be recorded.

Miscellaneous Updates

• Dairy Queen installed a new sign and opened this past Saturday, March 11th.

• Dexter Creamery is putting the final touches on its new location and expects to be open by the end of the month.

DDA: 2017-03-16 Page: 39

3. draft.2017-02-16.dda.minutesDexter Downtown Development AuthorityDexter Senior Center

7. 2017-03 Treasurers Report7.a 2017-03-16 invoices7.c DDA Forecast - FY 17-18 Initial DraftSummaryTax CaptureBondsProjects

7.d DDA Budget - FY 17-18 Initial DraftBudgetReport

9.b.1 2017-03-16-Grand sTreet Paving Options9.b.1.0 OHM Grand Street9.B.1.1 160010_Exhibit_Option1-ROLL PLOT_PT1_29.b.1.2 160010_Exhibit_Option2-ROLL PLOT_PT1_211.c 2017-03-16-CDM.report

dexter downtown development authority › boards_commissions › dda › ...mar 16, 2017 · net of...

Documents