dfmvendorapp2014 - google drive€¦ · title: dfmvendorapp2014 - google drive author: lapi created...
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Vendor Application 2014Application and payment due May 15, 2014.
Please submit questions or application by email to [email protected] mail to: 323 N. Burdick Street, Kalamazoo, MI 49007
Vendor Contact Information:
Business Name: ____________________________________________________________________________________________________
Primary Contact Person: __________________________________________________________________________________________
Street Address: _____________________________________________________________________________________________________
City/Zip Code: ______________________________________________________________________________________________________
Primary phone: ___________________________________________________________ Type: cell home work
Alternate phone: __________________________________________________________ Type: cell home work
Email Address: ____________________________________________________________________________________________________
Website: ___________________________________________________________________________________________________________
What do you plan to sell? (this information will be displayed on the market’s website)
Items Location grown or made (required)
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If more space is needed, please attach a second sheet with a list of items and locations.
Please circle the market dates you plan to attend in 2014. Priority will be given to vendors who can attend the most dates.
June 3 June 10 June 17 June 24
July 1 July 8 July 15 July 22 July 29
August 5 August 12 August 19 August 26
September 2 September 9 September 16 September 23 Sept. 30th
Vendor fee: $10 per booth per market event. Make check or money order payable to “Fair Food Matters”.
Weekly basis: Number of booths _____ X $10 = _____________ total fee enclosed
Whole Season: 18 markets (buy 15, get three free market dates!) = $160 = _____________ total fee enclosed
Check all that apply:
____ I intend to park my vehicle inside the market space to use as part of my booth (limited spots available).
____ My farm is certified organic. I will display my certificate at the market.
____ I am not certified organic and my growing practices are:
____ I need access to (circle all needed): electricity running water other (please specify)
reason:
____ I am selling a value-‐added product (circle all that apply):
Baked goods Processed Food Body/House Care Other non-‐food
____ I am selling eggs (circle all that apply). My transportation and storage practices are:
____ I have attached a copy of my certified kitchen/business license, which is required for certain processed foods and samples (see attached market guidelines for more information).
____ I am applying as an artisan/craftsperson.
Comments:
The Douglass Farmers’ Market Manager will use the information provided to determine your place at the market. We will try to fit in those who are interested based on variety of products, proximity to Kalamazoo, availability, seasonality, etc.
Please initial each of the following statements and print and sign below.
____ I have read and agree to the Market Guidelines enclosed with this application.
____ I understand that in case of any accident, neither the property owners (Douglass Community Association) or Fair Food Matters (or any of its employees) are liable for any injuries or damages.
____ I give permission to Fair Food Matters and the Douglass Community Association to use photos taken, for the purpose of promotional material of the Douglass Farmers Market, in publications including but not limited to newsletters, websites, posters and flyers.
____ I plan to attend the mandatory vendor orientation on (check one) _______May 20 ________May 27
Vendor Printed Name: ________________________________________________________________
Vendor Signature: _____________________________________________________________________ Date _________________________
General InformationThe goals of the Douglass Farmers’ Market are:
● to increase access to local, healthy, and affordable food in the Northside Neighborhood of Kalamazoo.
● to sustain an enjoyable, educational, and safe community event that will bring people together.
Location: Douglass Community Center, 1000 West Paterson Street, Kalamazoo, MI 49007
Dates: Tuesdays, June 3-‐ September 30, 2014
Hours: Market sales between 3:00pm-‐6:00pm
Vendor Set up/tear down: arrive between 2:00pm-‐2:45pm, leave by 7pm
Maximum vendors: 10
Vendor fee: $10 per booth per market, $160 for the whole season (18 markets)
Please make check or money order payable to “Fair Food Matters.”
Also payable by debit/credit card for a 3% convenience fee-‐contact the market manager
Mandatory Vendor Orientation: Tuesday, May 20 or Tuesday, May 27: 5:30-‐6:30pm
Market GuidelinesThank you for your interest in participating in the Douglass Farmers’ Market. The following guidelines are intended to make the market pleasant and sustainable for everyone involved.
General
● Vendors must attend one of the mandatory orientation sessions (see above dates). These will take place at the site of the farmers’ market.
● Vendors must display a sign identifying the name and location of the business as well as other signs related to Food Assistance (EBT, DUFB, Project FRESH).
● Vendors are required to bring their own tables. Tents are also the vendors’ responsibility and cannot be larger than 11’ X 11’. They must be staked to the ground or weighted for safety reasons and are subject to approval by the Fire Marshall.
● The Douglass Farmers’ Market strives to provide clear information about methods and practices involved in growing and producing food. We ask that vendors be prepared to provide this information to customers about their products as needed.
● Vendors with vehicles (parked inside the market) are expected to be set up by 2:30pm; vendors who will unload and park should be set up by 2:45pm.
● Vendors must sell only produce or products that they grow, create, or prepare, or services they provide. Resale of local growers’ produce is allowed, as long as the vendor is familiar with the growing and pest management methods of the additional farm and communicates this information clearly to customers. No wholesale or brokered items will be allowed.
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Liability
● Fair Food Matters insures the market as a whole against accidental injury and damage. Vendors assume full responsibility for their products and booth space and have the option to purchase Farmers’ Market Group Rate Insurance through MIFMA. See the market manager for more information.
Cancellations
● Vendor cancellations must be made by 10am on the Monday before the market by calling or emailing the market manager.
● If a vendor fails to attend without the proper cancellation notice, they may forfeit their booth fee and be cancelled for all further commitments made.
Reporting
● Vendors are expected to report weekly sales information to the manager so that we may track the growth and impact of the market. This information will be used anonymously to report to funders and stakeholders.
● Vendors are expected to provide written feedback about their experience at the market through Vendor Surveys so that we may improve vendor support systems and communication within the market.
Food Safety
● For information about compliance with federal, state and local food safety laws, please contact the following organizations:
Michigan Department of Agriculture269-‐428-‐2546http://www.michigan.gov/mda
Kalamazoo County Health and Community Services269-‐373-‐5200http://www.kalcounty.com/hsd/
● Eggs, cheese, meats and processed foods must meet all Federal, State and local storage regulations while on site.
● All baked goods must be prepared in a licensed kitchen or adhere to MI Cottage Food Law regulations.
● Any vendor selling processed or prepared foods that are not covered by the Cottage Food Law must give the Market Manager a copy of the kitchen license used.
● Additional information about food safety regulations is available in these documents:Cottage Food Law: Information about Michigan Cottage Industry Law is available through the Michigan Department of Agriculture and Rural Development:http://www.michigan.gov/mdard/0,4610,7-‐125-‐50772_45851-‐240577-‐-‐,00.html
Safe Sampling:http://www.michigan.gov/documents/mda/MDA_FdSmplngFarmMkts5-‐09_279110_7.pdf
Farmers’ Market FAQ:http://www.michigan.gov/mda/0,1607,7-‐125-‐1568_2387_46671_46672-‐169336-‐-‐,00.html
If an issue cannot be resolved using these guidelines the market manager will make the ultimate decision.
Please keep this document for your reference. Updated March 13, 2014
Questions? Concerns? Cancellations? Contact the Douglass Farmers’ Market Manager:
Michael Hoag [email protected] 269.492.1270 (office) 217.369.2236 (cell)
Website: douglassfarmersmarket.wordpress.com or www.fairfoodmatters.org