dhan suraksha a software for managing organizational risks solutions with an objective
TRANSCRIPT
Dhan Suraksha
A software for managing organizational risks
Solutions with an objective
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Topics
1. What it is all about?1. What it is all about?
2. Benefits you get2. Benefits you get
3. Implementation needs3. Implementation needs
4. About Greenfield Solutions
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Dhan Suraksha
A software tool to assist management in Tracking & monitoring of all Insurable Items Conducting Asset Audit Tracking & monitoring of asset obsolescence Insurance management Incident management Claims management
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Who Should Need It?
Organizations that protects its assets through insurance Public / Private sector organizations in
Mining & Minerals Metallurgical & Manufacturing Industries Drugs & Pharmaceuticals Chemical & Allied Industries Agro & Food Processing Others industry sectors ........
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Tracking of Insurable Items
Integrated management of all insurable items under one umbrella Monitoring of Fixed Assets
Taking stock of fixed assets Fixed Asset Register *
* Assumption: Data would be either imported from the existing system or will be freshly entered
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Tracking of Insurable Items... 2
Integrated management of all insurable items under one umbrella Tracking of Current Assets*
Materials in transit Domestic purchases & sales Imports & exports
Stock in stores, Work-in-progress, Finished goods Cash-in-Office & Cash-in-Transit
* Assumption: Data would be either imported from the existing system or will be freshly entered
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Tracking of Insurable Items... 3
Integrated management of all insurable items under one umbrella Other Insurable Entities
Employees# *
Employee family members # *
Directors’ liabilities Social liabilities ..................
# Employees on the role of contractors & their family members may also be covered, depending on the company’s policy
* Assumption: Data would be either imported from the existing system or will be freshly entered
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Asset Audit
A tool for managing physical verification of assets
Scheduling asset audit Conducting asset audit Evaluating asset health Root Cause Analysis, Corrective Action, &
Preventive Action Audit follow-up & closure
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Asset Obsolescence
Managing asset obsolescence Deciding asset replacement & disposal Tracking of disposed assets
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Insurance Management
It is much more than just Policy Renewal. It covers the following: Market survey for Policy Products &
developing the knowledge base Evaluating & choosing policies Recording current policies Monitoring policy renewals Evaluation of policy performance
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Managing Claims
Surveyor engaged
Incidenthappens
Self-inspection
done Claim process triggered
Claimsubmitted & followed up
The Incident-Claim Cycle
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Managing Claims
But the focus should be on Risk mitigation & Incident prevention
since any incidence adversely affects business
The tool will help to institutionalize Incident Management as a process Bringing in the best practices from ISO 20000
& ISO 27001
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Incident Management
Tracking of incidents & problems Organizing self-investigation / surveyor’s
visit Incident reporting Root Cause Analysis, Corrective Action,
Preventive Action & Closure of Incident Integrated link to Claims Management
Triggers claim processing as soon as Incident happens
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Claims Management
Helps to manage all related tasks as per pre-defined work flow Preparation & submission of claim bills Coordination with Broker Engagement of surveyor Document organization & validation thereof Final claim submission Claim follow-up & monitoring of realization
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Special Features
Backed by all graphic MIS with metrics analysis Highlighting improvement opportunities
Helps putting together the knowledge existing within the organization Developing checklists for claim submission Developing letter & mail templates
Speeds up the workflow using sms alerts & mails
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Special Features ... 2
Aids in claim submission - provides Checklists for claim submission Letter & mail templates Uploading facility for document scans &
photographs Built-in facility for
coordination & support by broker agencies Revaluation of assets Follow-up of claim applications
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Benefits
Fully integrated approach, tying up Asset audit Asset health monitoring & controlling
obsolescence Optimizing insurance coverage
Focuses on Incident prevention rather than making claims Protection of investments & liabilities
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Benefits ... 2
Makes the business process-dependent reduces dependence on individuals
Web-enabled application, accessible from any location
Easy for multi-company, multi-location, multi-region, multi-branch implementation
Seamless handshaking possible with any existing system including ERPs
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Upgradability
The system may be enhanced to cover Full Risk Management of Assets Mobile application to support bar code detection
& photographing of assets Management of ISMS* Audits Implementation & compliance to ISO 27001 Implementation & compliance to IFRS
* ISMS - Information Security Management System
* IFRS – International Financial Reporting Standards
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Supports Available
Training of trainers & other employees Asset audit Incident management Using the overall system Risk management Implementation of ISO 27001 ISMS Audit
Consulting on material codification
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Additional Supports ... 2
Material codification Data migration from the existing system
(ERP / others) Remote management of systems &
operational support
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Implementation Needs
Hardware needs Any hardware with adequate processing
power, storage, & internet connectivity Software needs
Ms-SQL 2008 Server as RDBMS Tomcat 7.0.14 (Java) Application Server IE 8, Mozilla 15, Chrome 22 or higher OS on workstations / laptops should be
Windows XP, or Vista, or Windows 7
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Prerequisites
Need to do Gap Analysis at target organization before any customization
Organizations need to make all data available*
Either from the existing system, and enable data migration through programming, or
Enter manually in this system
* Note: This system may work independently or may interface with other systems including any ERP
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Prerequisites ... 2
Organizations need to establish accountabilities for Assets & their well being (Asset Owner) Detection of Incidents & resolution thereof (Asset
Custodian & Chief Asset Custodian) Asset audits (Audit Team Member & Audit Team
Leader) Investigation of incidents (Investigation Team
Member & Investigation Team Leader)
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Implementation Phases
Phase 1 Phase 2 Phase 3 Phase 4
1. Gap Analysis2. System
customization3. Preparation
for data migration
1.Train the Trainers
2.Data migration
3.Master creations
4.Populating Policy Products
1.Entering current policies
2.User Acceptance Test
3.System approval
1.More staff training
2.Validation of migrated data
3.System goes online
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Time & Budget
Time & Budget would be dependent on Scope of system implementation Present level of data availability & accuracy Findings of gap analysis
to be conducted by Greenfield Solutions as a paid service
Additional features & services desired, if any
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Contact Us
Want to know more?
Please mail to: [email protected]
Greenfield Solutions
311 Ashok Road, Kolkata 700 084, India
+91 33 2462 4153 / 2462 8367
www.gfsindia.com