dia project overview 10-8-14 - denver international airport · capital improvement plan (cip) -...
TRANSCRIPT
PROJECT OVERVIEW
Somer Shindler, Senior DirectorAirport Infrastructure ManagementOctober 8, 2014
Welcome and Agenda
- Welcome – Somer Shindler
- Finance – Gisela Shanahan
- Tenant Work – Jerry Olson
- Airport Operations – Jenny Inglish
- Security – Alisha Lopez
- Safety – Keith Williams
- Risk – Kate Tremble
- Environmental – Mark Kunugi
- Business Management Services – Nathan Jones
- DSBO – Christina Lopez
- Commerce Hub – Ruth Rodriquez
The Who? What? Why? How? When?
Understanding Why DEN Projects are Different and How do we build our processes:– Meet the Operational and Financial Needs of our Airline Partners and
Traveling Public– DEN Airside/Terminal/Landside Operations– Keep Airline Costs Low = More Flights
– Governing Entities and Document References:– State and Federal requirements provide a firm foundation as a baseline of
minimum objective criteria to build by.– TSA, FAA, EPA, USFW, etc– CDPHE, SHPO, CDOT, etc– Federal Codes - 49 CFR, Parts 23 & 26– CCD Ordinances– Ordinance 760
– CCD Building Codes– Contract and General Contract Conditions (Yellow book) Title 17,
Inspection and Defects– DEN Design Standard Manual and Construction Specifications
– 24 hour/7 days a week Critical Infrastructure 3
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Capital Planning & Financing
Gisela ShanahanSenior Manager Capital Planning & Budget
Capital Improvement Plan (CIP)
- DEN’s CIP is a rolling 6-year plan- Next version is 2014-2019
- Expected publication in 4th Quarter 2014
- Future CIP’s- Projects are submitted for review January through July for the
next fiscal year- 2016 projects are reviewed first half of 2015
- Final CIP released July/August timeframe- 2016-2021 CIP issued approximately July 2015
- Projects released for 90 day advertising
- Project execution begins in January of first CIP year 5
CIP Timeline
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Jan‐JulSubmittal and
review of projects
July/AugustFinal CIP released
90 day advertisingContracting
Project execution
Project Categories
- Projects are evaluated based on their alignment with DEN’s
strategic objectives
– Projects generally fall into five categories:
1) Maintenance, rehab and renewal
2) Enhancing customer service and experience
3) Positive financial return
4) Growth in demand
5) Other
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Project Approval Status
- Final CIP includes projects that are “approved” and
“included”
– “Approved” projects
– Currently funded or funded as of planned start date
– Usually start during first year of CIP
– “Included” projects
– Project is included on CIP for planning purposes
– Requires further evaluation and analysis
– May or may not move to “approved” status
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Funding
- Funding sources
– Airport reserve funds
– Bond proceeds
– FAA grants
– Other federal and state grants
– Each funding source has specific requirements that impact
timing, scope and financial management of projects
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TENANT PROJECTS
Jerry OlsonManager of Special Programs – AIM Facilities
Tenant Project Opportunities
- Working at the airport doesn’t always mean having a
contract with the City
- Who are Tenants?
- Airlines
- Concessions
- Rental Car Companies
- Telecommunication Companies
- What is the difference?- Contract with the City and County of Denver
- Contract with a Tenant 11
Airport Operations
Jenny InglishAirport Operations ManagerConstruction Liaison
Airport Operations
Airport Operations
- Airport Operations Duties- Division Structure
- Ops 6/7/8/9
- Engineers/Project Managers/Quality Assurance Inspectors
- FAR 139 Certification
- Airfield Construction Meeting - Thursdays at 2pm
- Airport Operations Trailer
- Construction Liaison vs. Airport Operations Manager
What do I need to get started?
- Do I have an Obstructions? I need a 7460- FAA Obstruction Planning takes 90-120 days for approval
- Construction Safety Phasing Plan (CSPP)- Approved prior to design completion by Operations
- Safety Plan Compliance Document (SPCD)
- Needs Approval by Operations Prior to Notice to Proceed
- Advisory Circulars
- 150/5370-2F Operational Safety During Construction on
Airports
- 150/5370-10 Airport Construction Standards
Construction Season
– Construction Season: May 15 until September 15
– You may be delayed due to:
– Weather Delays
– Traffic Flows
– Deicing or Snow Operations
– Priority to keep our airport an AIRPORT
– Night Operations
– 2200L - 0600L is the preferred time period for work
– The only time period for Runway Closures
Haul Routes
– Standardized Construction Haul Route Procedures (AIM)
– Temporary Amendments
– Call Ops 6 prior to setting up flaggers and route
– Maintain cleanliness throughout the day with sweeper
– Call Ops 6 prior to closing up for the day
– May require inspection of the area
– Damage will be documented and Ops will have the
Contractor repair
AIRPORT SECURITY
Alisha LopezProgram Security Manager
Participant Status
– Denver Municipal Airport System Rules and Regulations
– Rule 20.01 Participant Status
– Each Air Carrier, Tenant, Vendor, Ground Transportation (GT)
Vendor, Contractor requiring access to the Secured Area, Sterile
Area, and/or Controlled Area shall become a “Participant” in the
Airport Security Program, and remain in good standing in order to
retain Airport Security privileges.
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New Company Setup
– Three key items to Airport Security New Company Setup
1. Participant Sponsorship Form
2. Participant Meeting
3. Obtaining Unescorted Access
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Sponsorship
1. Participant Sponsorship Form:
– Any vendor, ground transportation vendor, or contractor requiring
access to the Secured Area, Sterile Area, or Controlled Area must be
sponsored by the City and County of Denver Department of Aviation,
an air carrier, or a tenant.
– The sponsorship establishes that a vendor, ground transportation
vendor, or contractor has legitimate business at the airport. All
construction contractors must submit the Participant Sponsorship
Form with their sponsor’s signature, along with a signature from the
AIM division to validate non-city projects.
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Participant Meeting
2. Participant Meeting:
– Attend a Participant Meeting with the Assistant Director of Security or their designee. All pertinent information will be covered in this meeting. The following information and documents are required at the Participant Meeting:
– Sponsorship Form from each company you are servicing or working for
– Contact information for your company (e-mail address, phone number, etc.)
– List of areas, doors, and gates that you will require access through. Please contact your sponsor to determine necessary access.
– Fees for fingerprinting. Cash or check only. Check made payable to "Airport Revenue Fund."
– Authorized Signatory Class: the person that attends the Participant Meeting will be the Authorized Signatory and the security contact for your company
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Unescorted Access
3. Obtaining Unescorted Access:
– Any person requesting or requiring a badge that would permit unescorted access to the Sterile or Secured Areas must be fingerprinted, pass a Criminal History Background Check, and a Security Threat Assessment. If your company requests unescorted driving privileges on the airfield, every badged individual requesting a driving endorsement will be required to receive the AOA driver training on an annual basis through Computer Based Training (CBT).
– For full access to Airport Security Contacts, Forms, Fees, Office Locations, Hours of Operation, and New Company timelines, please visit the Airport Security Website at http://business.flydenver.com/security
– Review the Denver Municipal Airport System Rules and Regulations for further guidelines on conducting business at Denver International Airport. 23
Temporary Amendments
– Purpose is to temporarily amend to the Airport Security
Program
– Justification and approval determined on a case-by-case
basis
– Requires advance notice minimum 60 days
– Final approval or denial issued by TSA
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Contact Information
– Airport Security Construction Liaison:
– Alisha Lopez
– 303-342-4344
– New Company Setup & Participant Meetings
– Kelly Bennett
– 303-342-4329
SAFETY
Keith WilliamsSafety Manager
General Construction Safety Requirements -Introduction
− At Denver International Airport, Safety is a core value in everything we do. Our goal is to be proactive in addressing safety hazards.
− Contractors must report and correct safety hazards as soon as possible to prevent injuries
− Contractors of any tier must comply with all federal, state and local safety regulations
− Detailed safety requirements are found in Section 12.4 of the Project Management Guidelines
Four Critical Elements of Construction Safety Manual
− Compliance with these four elements is required before work can begin:
− Contractor Safety Representative
− Site Specific Safety Plan (SSSP)
− Drug Free Work Environment
− Safety Orientation Training
Requirements of Site Specific Safety Plan
− Technical Specifications for Contractor Safety Plans
− Division 1 – Section 01110
Contact Information
Keith Williams 303-342-2132
Cell: [email protected]
Mary Connors 303-342-2135
Cell: [email protected]
Ken Roberts 303-342-2638
Cell: [email protected]
RISK
Kate TremblayRisk Manager
Basic Insurance Requirements
– Any company or individual doing business of any type with
DEN must carry insurance which, at a minimum, includes:
– General Liability
– Workers’ Compensation
– Auto Liability
Additional Requirements
– Depending on the type of work that you are performing for
DEN, you may be required to carry additional insurance such
as:
– Umbrella Liability
– Professional Liability
– Environmental Liability
– Builders’ Risk
Steps of the Process
– Insurance requirements are issued with the RFP/Bid or are
in the draft contract
– Please be sure that you know what the requirements are-
once you sign the contract, you will be legally responsible
for meeting these basic requirements, even if you have to
go out and purchase the coverage before beginning work
Steps of the Process
– The uniform insurance language in the contract states that
the Consultant:
– Agrees to buy and keep in force the required insurance during
the entire term of the contract
– Will provide proof of that insurance to DEN upon execution of
the contract and prior to any work beginning
– Will ensure that all subcontractors will comply with all of the
insurance requirements.
Summary
– All businesses must have insurance to work at DEN
– Once you receive a RFP or bid packet, take the insurance
section to your insurance agent
– Once you are awarded the contract, have your insurance
agent send a certificate of insurance to DEN. Submit the
certificate with the signed contract.
– Do not start work until your insurance has been approved.
Invoices will not be processed until the insurance is
complete.
− In recent years, the airport has elected to include some CIP
projects in the Rolling Owner Controlled Insurance Program
(ROCIP)− Administrator
− Arthur J Gallagher Risk Management Services, Inc.
− Insurance Carrier− The Hartford
Rolling Owner Controlled Insurance Program
ROCIP Definition
− A ROCIP is a technique for consolidating the insurance
coverage for participants in a large construction project
− DIA purchases the insurance coverage and then recovers
from the contractors the amount each would have spent on
insurance absent the ROCIP
− There is one insurer and one insurance broker instead of a
patchwork program of coverage, indemnities, policies,
brokers and insurers
ROCIP Benefits
− DBE/WBE/MBE inclusion
− Certainty of better insurance coverage− Broader terms and higher limits
− Centralized focus− All parties interests are aligned financially and legally
− Proactive Safety and Claims Management
− Cost savings − Economies of scale
Contractor Responsibilities
– Exclude all Contractor and Subcontractor insurance costs from proposal and bid prices
– ROCIP documents shall be provided to the subcontractors– Timely enrollment required– Claims cooperation– Monthly Payroll Submission– Responsibility for Safety– Contractors must still provide:
– Off Site Workers Compensation
– Off Site General Liability
– All Auto coverage
Contact Information
Kate Tremblay
303-342-2152
Debbie Reyes-McDermaid
303-342-2151
ENVIRONMENTAL
Mark KunugiEnvironmental Public Health Manager
Agenda
- Regulatory Agencies
- National Environmental Policy Act (NEPA)
- Permits:- Air
- Wetlands
- Construction Stormwater
- Other
- Importance of Early Planning
Regulatory Agencies
- Federal Aviation Administration (FAA)
- Environmental Protection Agency (EPA)
- Colorado Dept. of Public Health & Environment (CDPHE)- Air Pollution Control Division
- Water Quality Control Division
- City & County of Denver - Public Works
- US Army Corps of Engineers (USACE)
- US Fish & Wildlife (USFW)
- State Historic Preservation Office (SHPO)
Environmental Checklist (ES-02)
NEPA
– National Environmental Policy Act (NEPA) documentation– Required for projects that are subject to 11 federal actions
– Federal Action:– Airport Layout Plan change
– Federal funding for airport planning and development projects, i.e.
parking lot, road, concourse expansion
– Categorical Exclusion (CatEx), Environmental Assessment (EA),
Environmental Impact Statement (EIS)
Air
– Air Pollution Emission Notice (APEN) for New, Modified or
Existing Sources– Examples:
– Land disturbance >25 acres
– Concrete batch plants
– Emergency generators
– Determine if APEN is required– Calculate uncontrolled actual emissions for criteria pollutants
– APEN thresholds - >1 ton/year criteria pollutant (non-attainment
area); >2 ton/year (attainment area)
– Exemptions (Reg. 3, Part A, Section II.D)
Wetlands
– Determine if the proposed project is located within a
wetland or water of the U.S.
– U.S. Army Corp of Engineers (USACE) Section 404 Permit
for dredge and fill operations into Waters of the U.S.
– USACE Nationwide Permit (NWP)- general permit to
authorize activities that have minimal individual and
cumulative adverse impacts. IE. NWP 14 – Linear
Transportation Projects
Construction Stormwater
– Colorado Discharge Permit System (CDPS) General Permit
– Issued by CDPHE
– Stormwater Discharges Associated with Construction Activity – Required if the project disturbs ≥ 1.0 acre
– Site has been identified as having a significant potential for erosion
based on site characteristics
– Site is within the 100 year designated floodplain of a drainage way
– Stormwater Discharges Associated with Industrial Activity
– Industrial and non-extractive industrial activities, IE. Batch plants
Construction Stormwater (Cont.)
– Construction Activities Stormwater Discharge Permit
(CASDP)
– Issued by City and County of Denver
– Stormwater Discharges Associated with Construction Activity – Required if the project disturbs ≥ 1.0 acre
– Permit for erosion control and sedimentation control
– Requires site specific stormwater management plan (SWMP)
– Issued by CCD Public Works
Construction Stormwater (Cont.)
– Stormwater Management Plan (SWMP)
– Identify potential sources of pollution which may reasonably be
expected to affect the quality of storm water discharges from
the construction site;
– Describe practices to be used to reduce pollutants in storm
water discharges from the construction site (IE. BMPs); and
– Assure compliance with the terms and conditions of the permit
(IE. Inspections and records)
Other
– CDPHE CDPS General Permit for construction dewatering
operations
– Required for projects that anticipate the need to discharge
water encountered during construction to waters of the state
– Specifically authorizes the discharge of groundwater, surface
water, and stormwater that has mixed with the groundwater
and/ or surface water that has come into contact with
construction activities
Importance of Early Planning
- Prevents Delays
- Early review of potential environmental impacts
- Long lead times for some permits (IE. 404 Permit)
- Permits have to be obtained before work can begin
Contact Information
Mark Kunugi303-342-2629 Office
303-960-2932 Cell
Tom Somers303-342-2733 Office
303-720-0614 Cell
CONSTRUCTION & PROFESSIONAL SERVICES CONTRACT PROCESS OVERVIEW
Nathan JonesContract Procurement Manager
Contract Process
− Design of project and development of Scope of Work by Project Manager and Designer
− Prepare Bid documents including plans and specifications or Request for Proposal (RFP) documents
− Advertise for three consecutive business days in the Daily Journal and post all documents on website (all contract information on website)
− Email notice to email list− Pre-Bid / Pre-Proposal Conference (and site visit) normally 7
to 10 days following first day of advertisement− Pre-Bid / Pre-Proposal Conference and Bid Opening held in
the South Campus, Trailer #2 (unless otherwise noted)
Contract Process (Cont.)
− Written questions due ten calendar days prior to Bid Opening date (Construction) or approximately 7 to 10 days following Pre-Proposal Conference (RFP)
− Public Bid Opening / Proposals Due approximately 30 days after first day of advertising
− Bid Bond required in the amount of 5% of your bid
− Review period for budget and DSBO requirements
− Selection Committee reviews and scores proposals (RFP)
− Shortlist of firms and formal presentations (RFP)
− Award of contract (Construction)
Contract Process (Cont.)
− Contractor has five consecutive business days to return signed contract with Performance & Payment Bond and Insurance
− Selection of Consultant (RFP) and negotiation period− Contract signing period (after contract returned by
Contractor) approximately 30 days for under $500,000 and 60 days for over $500,000 (Council approval required)
− Contract signing period for CONSTRUCTION contracts (after contract returned by Contractor) approximately 30 days for under $5,000,000 and 60 days for over $5,000,000 (Council approval required)
− Executed contract delivered with Notice To Proceed
Where to Find Documents
www.flydenver.com/
www.flydenver.com
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Business Center
Future Opportunities (Forecast)
Future Opportunities - Professional Services
Future Opportunities - Construction
Future Opportunities - Revenue Development
Project Notification Form - Construction and Professional Services (e-mail list)
Contract Website
Construction Contract Website
Professional Services Contract Website
Contract Download, Planholders List, Other Documents
Planholders List - Example
Contact Information
Nathan Jones
303-342-2137
Contract Procurement General Email
Division Of Small Business Opportunity (DSBO)
Cristina LopezContract Compliance Coordinator
Construction Ordinance 85, Purchasing Ordinance 86 and Federal Code
– Division 1, Article III, Chapter 28, D.R.M.C.
– “M/WBE” program
– “SBE” program
– “EBE” program
– Division 1, Article V, Chapter 28, D.R.M.C.
- Purchasing Program
– 49 CFR, Part 23 and Part 26
– “ACDBE” program
– “DBE” program
Program Descriptions
– ACDBE* – Airport Concessions Disadvantaged Business Enterprise (49 CFR Part 23) A federal
program, required of airports receiving federal funds, designed to encourage the use of
disadvantaged firms in airport concessions (operators and suppliers to concessionaires)
– DBE* - Disadvantaged Business Enterprise (49 CFR Part 26) A federal program, required of entities
receiving federal funds, designed to encourage the use of disadvantaged firms in transportation
related projects (mostly horizontal construction)
– M/WBE* - Minority/Women Business Enterprise (D.R.M.C. Chapter 28, Article III) A City and County
of Denver program encouraging the use of small, minority and woman owned businesses on City
contracts for design, construction and procurement
– SBE* - Small Business Enterprise (D.R.M.C., Chapter 28, Article VI) A City and County of Denver
program encouraging the use of small businesses on City contracts for design, construction and
procurement
*Also, firms meeting criteria for certification (personal net worth under $1.32M, business size under cap)
M/WBE, SBE, DBE Goal Setting
– Goals Committee: Heavy Highway; Construction;
Professional Services; and Purchasing
– Goals Committee made up of certified contractors and
private sector contractors - industry experts
– Evaluate project scope and available certified contractors in
marketplace to establish the project goal
– Once goal established, project is bid
Tenant Finish Goal Setting
– Concessions* (goals are inclusive of design and construction):$0 - $30,000 = 0% SBE$30,000.01 - $90,000 = 3% SBE$90,000.01 - $150,000 = 5% SBE$150,000.01 & above = 30% MWBE
– All other Tenant Finish projects follow the above schedule for projects that are $150,000 and below. Projects above $150,000 follow previously detailed goal setting process (goals committee).
In either case, your client is the concessionaire, airline or other DIA tenant and not DIA itself, however, all program requirements apply.
*Your process, expectations, requirements and experience should be the same regardless of whether your client is an ACDBE or non-ACDBE firm. Any exceptions must be brought to the attention of DSBO.
Responsive Bid/Proposal
– Letter of Intent (LOI) or Good Faith Effort (GFE) determines responsiveness
– Bid Projects: – MWBE goal LOI due three (3) days after bid due date– DBE goal LOI due (5) days after bid due date
– Proposal Projects: LOI due at time of proposal submittal
– GFE is due at the time of LOI submittal– GFE is nine-step process– GFE must be reviewed and approved by DSBO– Failure to meet all nine steps will result in non-responsiveness.
Responsive Bid/Proposal
– Compliance Plans:
– “Commitment to M/WBE Participation” page is required with bid/proposal submittal and must be signed.
– Completed Compliance Plans must be approved by the DSBO office prior to contract execution.
– LOI is due during the progress of the project
Responsive Bid/Proposal
– Established M/WBE Goal vs. Committed Goal
– The total participation indicated on LOI(s) will be the participation percentage the contractor/consultant is requiredto meet
– For example, if the M/WBE goal set by the Goals Committee is 15% participation and the contractor/consultant submitted LOI(s) that total 20% participation, the contractor/consultant is required to meet a minimum of 20% participation.
Subcontractor Payment Reporting
– The Prime Contractor is responsible for reporting payments
made to the subcontractor/consultant in the city’s contract
management system, B2G
– Payments are uploaded into B2G monthly
– The Prime Contractor will receive an email, which begins the
process
– B2G training will be available in upcoming workshops
Network and Ask Questions
– Get to know the certified firms:
– DSBO directory (City’s directory):https://denver.mwdbe.com/FrontEnd/VendorSearchPublic.asp?TN=denver&XID=6285
– CO UCP Directory (CDOT’s directory):https://coucp.dbesystem.com/FrontEnd/VendorSearchPublic.asp?XID=4211&TN=coucp
– Start early
– Contact DSBO for assistance when submitting LOI or for assistance soliciting participation of certified firms
– Apply for certification:http://denver.mwdbe.com/vendorstart.asp
DSBO Contacts
− Key Contacts Payment Reporting: Cristina Lopez 303-342-2191
ACDBE Program: Vicki Padilla [email protected]
Certification: Steve Martinez 720-913-1648 [email protected]
Project Requirements: Bridget Tetteh 303-342-2189 [email protected]
Tenant Finish: Julie Wilson [email protected]
DSBO Supervisor at DEN: Chris Lines [email protected]
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DOING BUSINESS WITH THE AIRPORT
Ruth RodriguezCommerce Hub Business Liaison
Commerce Hub Overview
− Mission
− To connect all businesses to opportunities at Denver
International Airport, with an emphasis on facilitating
participation of local, small, women and minority-owned
companies
Commerce Hub Core Services
– To serve as a unique Airport Business Center
– Help businesses navigate the challenging airport operating
environment
– Provide guidance about how to do business at the airport
– Access certification to Denver Office of Economic Development
and business development services
– Business liaison with the airport procurement and revenue
development offices
www.flydenver.com
– The Business Center is
updated regularly with
future opportunities and
resources on how to do
business with the airport
DIA PROJECT OVERVIEW
October 8, 2014