Digital Bridge eCR Governance Body Meeting September 8, 2016, 12PM – 1PM Eastern Facilitator – John Lumpkin Conference Line: Dial: 1-866-774-4804 Code: 988-724-4096 Web: https://attendee.gotowebinar.com/register/5088889835092491011

Topic Contents Duration

Meeting Start • Roll call • Agenda review

2 minutes

Governance Body Membership • Review list of Governance Body members • Discuss any needed adjustments • Vote

5 minutes

Governance Body Meeting Cadence and Schedule

• Restate Governance Body meeting cadence and schedule

3 minutes

Draft Governance Charter • Review and discuss draft Governance Charter • Provide timeline for edits and final review

25 minutes

Requirements Workgroup • Issue charge to Requirements Workgroup • Review DRAFT Requirements Materials • Requirements Workgroup Tasks

25 minutes

Agenda

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Governance Body Members Governance Body

Project Director – J. Jellison

Project Manager – T. Miller

Communications Director – J. Cook

Communications Specialist – J. Lowe

ONC Rep – J. Daniel (D. Chaput)

Co-Principal Investigators – V. Singletary, A Wiesenthal

Program Management Ex Officio Members

Interim Governance Chair – J. Lumpkin (H. Heishman)

Vendor

Allscripts – G. Caplea (J. Brule)

Cerner – B. Harmon (K. Hagemann)

eClinical Works - T. Malhotra (J. Vaithiling)

Epic – J. Doyle (C. Alban)

Meditech – J. Wall (Vacant)

Care Delivery Networks

HealthPartners – R. Paskach (C. Boehm)

Kaiser Permanente – W. Suarez (K. Isbell)

Partners Healthcare – A. Karson (Vacant)

UNMC – M. Rupp (Vacant)

Public Health

APHL – S. Becker (S. Hinrichs)

ASTHO – M.A. Cooney (L. Wolk, S. Moffatt)

CDC – B. Mac Kenzie (M. Iademarco, B. Edlin)

CSTE – K. Turner (M. Lichtenstein, J. Engel)

NACCHO – O. Alleyne (A. Davidson, J. Gibson, L. McKeown)

CDC– C. Richards

Analyst – N. Viator

Analyst – B. Stratton

Technical Strategy SME – J. Stinn

Technical Project Manager – B. Chang

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• Upcoming Meetings – Every Other Week

Thursday, 9/22, 12p-1p Eastern

Thursday, 10/6, 12p-1p Eastern

Thursday, 10/20, 12p-1p Eastern

• Requirements Workgroup to meet on off-weeks

Thursday, 9/15, 12p-1p Eastern

Thursday, 9/29, 12p-1p Eastern

Thursday, 10/13, 12p-1p Eastern

Thursday, 10/27, 12p-1p Eastern

Governance Body Meeting Schedule and Cadence

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• Review and discuss draft Governance Charter

• Timeline for review by constituent organizations

Proposed deadline of 9/22/2016

• Plan to ratify on 9/22/2016

Governance Charter

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• Principles: Transparency, Respect for Process, Outreach, Utility, Representativeness, Trust

• 5 Organizations each from 1) Health Care, 2) Public Health, and 3) EHR Technology

• Each Organization provides 1 Primary Representative and up to 3 Alternates

• Both Primary and Alternate Representatives may join Governance Meetings as discussants

• Basic parliamentary procedures (Standard Code of Parliamentary Procedure [formerly Sturgis Standard Code of Parliamentary Procedure] may be invoked if necessary)

• Quorum: 2/3 of Primary Representatives (or designated Alternates) present

• Only Primary Representative (or designated Alternate) may vote

• Ex Officio Members and Project Office may not vote; Chair only votes in event of tie

• Governance Body creates Work Groups and their charges

• Work Groups may include Governance members and SMEs

Governance Charter Highlights

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Requirements Work Group

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• Determine approach for decision-making

• Review draft "strawman" eCR business process description (Matrix, Task Flow Diagram)

• Review draft "strawman" eCR functional requirements

• Recommend an eCR business process description (Matrix, Task Flow Diagram)

• Recommend eCR functional requirements

• Recommend charge to Technical Architecture Workgroup

Requirements Work Group Charge

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• Clear goal and objective for eCR process

• Start and end points of eCR process

• Processes and tasks that are out of scope for eCR

• Where in the clinical workflow an eCR is triggered (needs to allow for sufficient patient data capture)

Requirements Work Group Deliverables Should Address:

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Requirements Work Group Members

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Requirements Chair – To be nominated from within Governance Body 9/8/2016

Vendor

Allscripts – G. Caplea (J. Brule)

Cerner – B. Harmon (K. Hagemann)

Meditech – J. Wall (Vacant)

Care Delivery Networks

HealthPartners – R. Paskach (C. Boehm)

Kaiser Permanente – W. Suarez (K. Isbell)

UNMC – M. Rupp (Vacant)

Public Health

APHL – S. Becker (W.S. Campbell)

CDC – L. Conn (L. Helmus)

CSTE – K. Turner (M. Lichtenstein, J. Engel)

NACCHO –S. Dearth (A. Davidson)

ONC – J. Daniel (D. Chaput)

Requirements Work Group Document Review

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Electronic Case Reporting Business Process Matrix

Electronic Case Reporting Taskflow

Electronic Case Reporting Requirements

Tasks • Identify workgroup chair

• Confirm workgroup participants

• First workgroup meeting 9/15/2016

• Establish dates for report outs to Governance Body

• By 9/9, share Digital Bridge Interim Governance Charter Draft with constituents in preparation to finalize on 9/22

• By 9/16, review and provide feedback on today’s meeting minutes

• Next Meetings:

− Requirements Work Group: Thursday, 9/15

− Governance Body: Thursday, 9/22

Next Steps

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