Digital Data Submissions Standards

Version 3.0.0

https://www.indy.gov/activity/public-works-specifications-and-manuals

Digital Data Submissions Standards

1. What is included in the Digital Submission

2. Why are these records important?

3. What is the submittal process?

4. What is the designer responsible for delivering?

Digital Data Submissions Standards Includes

The digital record of both public and private projects

Reproducible Plans GIS DataDigital Plan Data

Digital Data Submissions Standards Includes

The digital record of both public and private projects

O&M Manual Easement Documents

GIS Data: Attribute Tables

Storm Mains Traffic SignalsStorm Structures Streetlights

DamsLevees

Updates: Digital Copies Only

CD-R or DVD

Cloud file sharing (Preferred)Send link to

DigitalData@indy.govFlash Drive

Digital Data Submissions: Why Important?

Assist in design for future projects

INFOR: Asset Management

Digital Data Submissions: Permit Compliance

NPDES Compliance: Outfalls NPDES Compliance: SW BMPs

Digital Data Submissions Standards

1) send email to DigitalData@indy.gov2) Cc the DPW Construction Project Manager on all emails3) Attached the following files

• Record Drawingso Reproducible Plans (pdf)o Digital Plan Data (DWG)o Digital GIS Data (excel)

• Easement/ROW Documents • Updated O&M Manual(s)

Public Sector Projects: Workflow

Contractor RPR Designer GIS Specialist

DPW Construction Project manager

DPW Design Project manager

Public Sector Projects: Workflow – Red Line Drawings

ContractorPrepares and signs

Red Line Drawings

RPRReviews & approves

Red Line Drawings

RPRforwards

Red Line DrawingsTo the Designer

Public Sector Projects: Workflow – Record Drawings

DesignerCreates the

Record Drawings

RPRforwards

Red Line DrawingsTo the Designer

Design PSA - Attachment A: Design Related Services, sections 6.a and 6.b.

GIS Specialist -DigitalData@indy.gov-Provides the final approval

Construction Project Manager

• Record Drawings1. Reproducible Plans (pdf)2. Digital Plan Data (DWG)3. Digital GIS Data (excel)

• Easement/ROW Documents • Updated O&M Manual(s)

Digital Data Submissions Standards

1) Send via email to DigitalData@indy.gov2) Cc the DPW Construction Project Manager on all emails3) Attached the following files

• Record Drawingso Reproducible Plans (pdf)o Digital Plan Data (DWG)o Digital GIS Data (excel)

• Easement/ROW Documents • Updated O&M Manual(s)

Questions and/or an Example?