digitization basics for archives and special collections – part 1: select and scan
TRANSCRIPT
Digitization Basicsfor Archives and Special CollectionsEmily Pfotenhauer
Recollection Wisconsin Program Manger, WiLS
WiLSWorld Workshop July 22, 2015
Start with a planIssues to consider How does this project support our organization’s
mission/vision?
What resources/skills/capacity do we already have? What do we need to develop in-house? Outsource?
What standards and best practices will we use?
What is our timeline?
Who will do the work?
How will we document decisions and procedures?
Start with a planResources for digital project planning & management
FADGI Digitization Activities: Project Planning and Management Outline http://www.digitizationguidelines.gov/guidelines/DigActivities-
FADGI-v1-20091104.pdf
Sustainable Heritage Network http://sustainableheritagenetwork.org/
Digital NZ “Make it Digital” http://www.digitalnz.org/make-it-digital
Don’t scan a mess!Resources for archives management & collections care
Wisconsin Archives Mentoring Service http://www.uwosh.edu/archives/wams/
Connecting to Collections http://www.connectingtocollections.org/
Connecting to Collections in Wisconsin
http://rl3.dpi.wi.gov/svc_connecting_collections
National Park Service Conserve-O-Grams http://www.nps.gov/museum/publications/conserveogram/
cons_toc.html
If I could do it all over again…Tips from other digitizers
Start with a clearer plan Take the time to organize and research the physical
collection before digitizing Have firm deadlines to help stay on track Tackle a smaller group of materials at first Build a team (inside or outside your institution)
Finding fundingPotential grant opportunities
Digitization of Library Historical Resources (LSTA grants from IMLS, through DPI)
For public libraries and systems
Deadline September 4
http://pld.dpi.wi.gov/pld_lsta
Wisconsin Humanities Council Mini-Grants (4 times/year)
Major Grants (3 times/year)
Projects that engage communities and involve humanities experts
http://www.wisconsinhumanities.org/grants
recollectionwisconsin.org221,359 historical resources219 Content Partners
DPLA Service HubBringing Wisconsin’s digital collections to a national stage
“The Digital Public Library of America (DPLA) brings together the riches of America’s libraries, archives, and museums, and makes them freely available to the world. It strives to contain the full breadth of human expression, from the written word, to works of art and culture, to records of America’s heritage, to the efforts and data of science.”
PONDS LAKES OCEAN
Partner Metadata OAI-PMH
OAI-PMH
Metadata Aggregator
Participating in RW Service Hub & DPLAContent Partner Responsibilities
Apply minimum required metadata for each digital object
Ensure that digitized resources are freely available to the public for personal, educational, and research use
Make metadata available for harvesting through OAI-PMH or an OAI Static Repository
Grant permission to share metadata through a Creative Commons Zero declaration/public domain dedication
Providing Access to Digital Content
WiLSWorld Workshop July 22, 2015
Considering software for access
Skill level
Support
Hosted?
Scalable
Can I get my data and content out?
OAI-PMH
CONTENTdm
Avenues for implementation…
Hosted by Milwaukee Public Library through Recollection Wisconsin
$200 one-time setup fee
Annual hosting fees starting at $75 for 500 items
Hosted by OCLC “Quick Start” version (up to 3,000 items) free for OCLC FirstSearch Base
Package subscribers
Hosted on your own server
Examples: InfoSoup Memory Project http://memory.infosoup.org
UW-Milwaukee http://collections.lib.uwm.edu
ResCarta Toolkit
Free and open source
Host it yourself; or hosting available through Northern Micrographics
ResCarta Foundation – based in Wisconsin http://rescarta.org
Examples: UW-La Crosse http://digitalcollections.uwlax.edu
Winding Rivers Library System ECHO Project http://www.wrlsweb.org/echo
Other access platforms (a few)
Omeka
Archon
ArchivalWare
Greenstone
Collective Access
PastPerfect Online
Islandora