dilg-pamana third quarter report

Office of Project Development Services (OPDS) PAyapa at MAsaganang PamayaNAn (PAMANA-DILG Fund)

3rd Quarter Accomplishment Report As of September 30, 2015

PAYAPA AT MASAGANANG PAMAYANAN (PAMANA-DILG FUND)

___________________________________________________________________

1.0 BACKGROUND

In order to strengthen peace-building, reconstruction and development in Conflict Affected Areas (CAAs), the Government is adopting a two-pronged approach: Track 1 - (i) negotiated political settlement of all armed conflict through peace negotiations and Track (ii) undertaking programs aimed at addressing the root causes of armed conflict through interventions on the ground.

PAMANA as a whole builds positive healing relationship within conflict-

affected communities thru the application of peace and social cohesion

standards (PSC). Socio-economic interventions are identified and selected by

local governments thru the PSC conditions of participation, inclusion,

transparency and conflict-sensitivity.

PAMANA is being implemented by 11 national government agencies, namely

DILG, DSWD, DAR, DPWH, DA, NEA, DOE, DENR, NCIP, PhilHealth, and

CHED, in partnership with local government units (LGUs).

2.0 PROGRAM OBJECTIVES

The PAMANA Program aims to contribute to just and lasting peace by achieving the following objectives:

1. Improve socio-economic conditions in areas affected by and vulnerable to

armed conflict;

2. Strengthen institutional capacities of national government agencies and local government units to pursue peace and development plans and programs in areas affected by and vulnerable to armed conflict; and,

3. Enhance capacities of communities to address conflict issues and engage in peace building.

3.0 PAMANA-DILG FUND DESCRIPTION

The DILG component addresses sub-regional development interventions

covering economic structures, local roads, evacuation centers, water supply

systems and community infrastructure subprojects. It builds capacities of

DILG field offices and LGUs on conflict-sensitive planning and investment

programming. It also implements or formulates policies addressing issues on

good governance relative to conflict-affected areas. DILG provide advisory

assistance and technical assistance to Regional Offices in project appraisal,



DED review, and assistance to LGUs in procurement, operation and

maintenance.

4.0 PROGRAM DURATION: 2012 – 2016

5.0 BUDGET ALLOCATION

Particulars 2012 2013 2014 2015

Capacity-building for local government institutions to address issues of conflict

83.26M 50.00M

Financial Subsidies and Donations (MOOE)

958.00M 1,147.52M 1,414.21M 3,019.76M

Social Mobilization, Monitoring & Evaluation and Training on Geotagging activities (MOOE)

20.00M 50.00M 41.483M

Equipment on Geotagging (C.O.) 1.76 M

TOTAL 958.00M 1,169.29M 1,547.47M 3,111.243M

6.0 COVERAGE

Program Coverage:

Total of 32 provinces in 13 Regions in 2012

Total of 24 provinces in 12 regions in 2013



7.0 IMPLEMENTATION ARRANGEMENT

DILG - Executing Agency

OPAPP - Partner Executing Agency

LGUs - Implementing Agencies



8.0 PROGRAM ACCOMPLISHMENTS

A. 2012 PAMANA-DILG FUND IMPLEMENTATION

1. Physical Status

The FY 2012 PAMANA-DILG Fund amounting to Php 958.00M provides

financial subsidy to LGUs in order to implement 309 projects located in 155

municipalities of 32 provinces in 13 regions. Of the 309 projects, 145 sub-

projects will be implemented by cities/municipalities and 164 sub-projects by

provinces.

Figure 1 shows that 88% or 273 projects were completed by 7 provinces and

153 cities/municipalities, 4% (13 projects) are on-going; 1% 1 project is under

procurement process while out of 22 projects (7%), 21 projects are subject to

the signing of Closure Agreement by NG with RPMP/RPA/ABB thus, sub-

project proposals are not yet submitted.

Figure 1

STATUS OF PROJECT IMPLEMENTATION

FY 2012 Budget

proposal/DED 22

subprojects 7%

procurement 1 subprojects

1%

ongoing construction/ implementati

on 13 subprojects

4%

completed 273

subprojects 88%



Table 1 shows the Status of Project Implementation by Region while the

Detailed Project Status of Project Implementation Province, Municipality and

Project is shown in Annex 1.

Table 1

STATUS OF PROJECT IMPLEMENTATION BY REGION

FY 2012 Budget

SN Implementation

Stage

NO. OF PROJECTS

CAR IV-A IV-B V VI VIII IX X XI XII XIII ARM

M CO TT

PROJECT APPROVAL

1 FS/ Project Preparation 9* 12* 21

2 TWG Review/ Approval 1 1

3 RPMT Review 0

4 RD Approval 0

5 MOA Signed 0

Sub-total 9 1 12 22

PROJECT PROCUREMENT

6 Pre-Procurement Conference

1 0 1

7 AD/Posting ITB

8 Submission/Receipts of Bids

9 Bid Evaluation

10 Post Qualification

11 Notice of Award

12 Contract Signing

13 Notice to Proceed

Sub-total 1 1

PROJECT IMPLEMENTATION

14 On-going Construction/ Implementation

0 1 1 7 1 0 3 13

15 Completed 21 6 5 33 0 3 21 6 40 16 35

87

273

Sub-total 21 6 5 33 0 4 22 13 41 16 35 90 0 286

TOTAL 21 6 5 33 9 4 22 15 41 16 35 90 12 309

Legend: *21 projects to signing of Closure Agreement w/ RPMP/RPA/ABB-TPG



2. Financial Status

As shown in Figure 2, the CY 2012 total allocation of Php 958.00M, 94% or

Php 899.84 M has already been released to Project Implementing LGUs by

the DILG Regional Offices, 1% (Php 8.16 M) are funds intended to finance

the 20% second tranche which required the re-issuance of NCA since the

projects are not yet completed or either requests for release by the LGUs are

still being processed.

Figure 2

STATUS OF FINANCIAL UTILIZATION

FY 2012 Budget

The remaining balance of Php 50.00M (5%) are funds intended to finance

the 21 subprojects subject to the signing of Closure Agreement by NG with

RPMP/RPA/ABB. Notice of Cash Allocation is still to be released by DBM.

Table 2 shows the Status of Fund Utilization by Region while the detailed

status per Province, Municipality and Sub-project is shown in Annex 2.

NCA for Release PHP 50.00

5%

Re-issuance of NCA

PHP 8.16 1%

Cash Transfers PHP 899.84

94%



Table 2

STATUS OF FUND UTILIZATION BY REGION

FY 2012 Budget

REG ALLO-CATION

STATUS OF OBLIGATION

NCA RELEASES AND CASH TRANSFERS

Disb. Rate

Utilization Rate

Obliga-tion

Incurred

Unobli-gated

NCA Status CASH TRANSFER TO LGU

Relea-sed

Balance Cash

Transfer

Check for

Release

Staled Check

Lapsed NCA

Total

CAR 50,000 50,000 - 50,000 - 50,000 - - 50,000 100%

100%

IV-A 35,000 35,000 - 35,000 - 35,000 - - - 35,000 100% 100%

IV-B 20,000 20,000 - 20,000 - 20,000 - - - 20,000 100% 100%

V 95,000 95,000 - 95,000 - 95,000 - 95,000 100% 100%

VI

35,015 35,015 - - 35,015 - - - - -

100%

VII

VIII 50,000 50,000 - 50,000 - 48,000 - 2,000 50,000 96% 100%

IX 50,000 50,000 50,000 - 48,000 2,000 50,000 96% 100%

X 85,000 85,000 - 85,000 - 85,000 - - 85,000 100% 100%

XI 65,000 65,000 - 65,000 - 65,000 - - 65,000 100% 100%

XII 30,000 30,000 - 30,000 - 30,000 - 30,000 100% 100%

XIII 158,000 158,000 - 158,000 - 158,000 - - 158,000 100% 100%

ARMM 270,000 270,000 - 270,000 - 265,837 4,163 270,000 98% 100%

CO 14,985 14,985 -

- 14,985 - - - - -

100%

TOTAL 958,000 958,000 - 908,000 50,000 899,837 8,163 908,000 94% 100%



B. 2013 PAMANA-DILG FUND IMPLEMENTATION

1. Physical Status

For CY 2013, the PAMANA-DILG Fund amounting to Php 1.147B covers 9

cities and 61 municipalities in 24 provinces with 102 projects. Of the 102

projects, 38 projects will be implemented by city/municipalities and 64 projects

by provinces.

Figure 3 shows that 89% or 91 projects were completed by 22 provinces in

62CMs, 5% (5 projects) are ongoing, 3% (3 sub-projects) are still under

project preparation (project proposals & DED) and 3% (3 sub-projects) are

under procurement.

Figure 3


FY 2013 Budget

FS/PP Prep 3 subprojects

3%

Procurement 3 subproject

3%

On-ggoing 5 subprojects

5%

Completed 91 subprojects

89%



Table 3 shows the Status of Project Implementation by Region while the

Detailed Project Status of Project Implementation Province, Municipality and

Project is shown in Annex 3.

Table 3


FY 2013 Budget

SN Implementation Stage NO. OF PROJECTS

CAR IV-A IV-B V VI VII VIII IX X XI XII XIII TT

PROJECT APPROVAL

1 FS/ Project Preparation 3* 3

2 TWG Review/ Approval

3 RPMT Review

4 RD Approval

5 MOA Signed

Sub-total 0 0 0 0 3 0 3

PROJECT PROCUREMENT


2 1 3

7 AD/Posting ITB


9 Bid Evaluation


11 Notice of Award

12 Contract Signing


Sub-total 2 1 3


1 1 2 1 0 5

15 Completed 12 2 6 3 22 12 8 4 22 91

Sub-total 13 2 6 0 0 3 23 14 9 4 22 96

TOTAL 13 0 2 6 3 2 3 23 14 9 5 22 102

Legend: *3 project to signing of Closure Agreement w/ RPMP/RPA/ABB-TPG



2. Financial Status

As shown in Figure 4 the CY 2013 total allocation of Php 1.147B, 97% or

Php 1,111.52 M has already been released to Project Implementing LGUs by

the DILG Regional Office, 3% (Php 36.00 M) are funds intended to finance

the 20% second tranche which required the re-issuance of NCA since the

projects are not yet completed or either requests for release by the LGUs are

still being processed.

Figure 4 STATUS OF UTILIZATION

FY 2013 Budget

The remaining balance of Php 17.00 (1%) intended for Region VI and VII to

finance the five (5) projects under Closure Agreement by NG with

RPMP/RPA/ABB. Out of 5 subprojects, 2 projects of Region VII for

Procurement. Table 4 shows the Status of Fund Utilization by Region

Re-issuance of NCA

PHP 36,000.00 3%

Cash Transfers PHP 1,111,515.00

97%



Table 4


FY 2013 Budget

REG ALLOCA-

TION


TOTAL

Disb. Rate

Utilization Rate

Obligation Incurred

Unobli-gated


Released Balance Cash

Transfer Check for Release

Staled Check

Lapsed NCA

Total

CAR 211,800 211,800 - 211,800 - 211,800 - 211,800 100% 100%

IV-A

IV-B 6,000 6,000 - 6,000 - 6,000 - - 6,000 100% 100%

V 59,000 59,000 - 59,000 - 59,000 - - 59,000 100% 100%

VI 14,000 14,000 - - 14,000 - - - 14,000

14,000 100%

VII 3,000 3,000 - 3,000 - - - 3,000

3,000 100%

VIII 284,000 284,000 - 284,000 - 284,000 - 284,000 100% 100%

IX 133,000 133,000 - 133,000 - 127,800 5,200 133,000 96% 100%

X 51,675 51,675 - 51,675 - 45,675 6,000 51,675 88% 100%

XI 86,740 86,740 - 86,740 - 83,740 3,000 86,740 97% 100%

XII 75,000 75,000 - 75,000 - 70,200 - 4,800 75,000 93.6% 100%

XIII 223,300 223,300 - 223,300 - 223,300 - - 223,300 100% 100%

TT 1,147,515 1,147,515 - 1,130,515

17,000 1,111,515 36,000 1,147,515 97% 100%



C. FY 2014 PAMANA-DILG FUND IMPLEMENTATION

1. Physical Status

For FY 2014, the PAMANA-DILG Fund, has an Infrastructure Investment

allocation of Php 1.414 B, and covers 6 cities and 50 municipalities in 17

provinces. Of the 113 sub-projects identified and funded, 74 subprojects will

be implemented by cities/municipalities and 39 subprojects by provinces.

Among these 113 subprojects; 27% or 30 sub-projects have been completed

by 11 provinces in 17CMs, 31% or 35 projects are under construction or

ongoing, twenty-seven (27) projects are under procurement while twenty (20)

more subprojects are still under process of approval of subproject proposals.

Out of 20 projects, two (2) projects have signed MOA and one project

cancelled.

Figure 4


FY 2013 Budget

Cancelled 1 subproject

1%c

FS/PP Prep 18 subprojects

16%

MOA signed 2 subprojects

2%

On-going construction/imp

lementationn 35 subprojects

31%

under Procuremen

27 subprojects 24%

[CATEGORY NAME]

30 27%



Table 5


FY 2014 Budget



PROJECT APPROVAL

1 FS/ Project Preparation 12* 1 13

2 TWG Review/ Approval 2 3 5

3 RPMT Review

4 RD Approval

5 MOA Signed 2 2

Sub-total 12 5 3 20

PROJECT PROCUREMENT


9 1 10

7 AD/Posting ITB 2 1 4 7


9 Bid Evaluation 2 1 3


11 Notice of Award 4 2 6

12 Contract Signing

13 Notice to Proceed 1

Sub-total 6 11 1 2 7 27


2 5 4 5 6 10 3 35

15 Completed 1 1 2 4 2 13 7 30

16 Cancelled 1 1

Sub-total 3 1 7 4 9 3 6 23 10 66

TOTAL 9 1 7 27 9 4 13 33 10 113

Legend: *Subject to signing of Closure Agreement w/ RPMP/RPA/ABB-TPG (w/ 12 subprojects in 1 province /3

cities)



2. Financial Status

Of the FY 2014 total allocation of Php 1.414B, 95% or Php 1.337B has been

obligated, 78% or Php 1,106B has been disbursed or released to

Implementing LGUs by nine (9) of the Fund-conduit DILG Regional Offices.

Figure 5 STATUS OF UTILIZATION

FY 2014 Budget

Table 4


FY 2014 Budget

REG ALLO-CATION



Disb. Rate

Utilization Rate

Obliga-tion

Incurred

Unobli-gated


Relea-sed Balanc

e

Cash Transfer

Check for

Release

Staled Check

Lapsed NCA

Total

IV-A 26,000 26,000 26,000 20,800 5,200 26,000 80% 100%

IV-B 50,000 50,000 50,000 50,000 50,000 100% 100%

V 81,000 81,000 81,000 64,800 16,200 81,000 80% 100%

VI 148,500 82,500 66,000 148,500 66,000 82,500 148,500 44% 56%

IX 73,700 73,700 73,700 73,700 73,700 100% 100%

X 1,360 1,300 60 1,360 1,300 60 1,360 96% 96%

XI 294,200 293,000 1,200 294,200 232,000 62,200 294,200 79% 99%

XII 258,500 248,600 9,900 258,500 198,880 59,620 258,500 77% 96%

XIII 480,950 480,950 480,950 398,550 20,000 480,950 83% 100%

TOTAL 1,414,210 1,337,050 77,160 1,414,210 1,106,030 308,180 1,414,210 78% 95%

Reverted to NT PHP 60.00

0%

Re-issuance of NCA

PHP 178,380.00 13% Cash for Release

to LGUs PHP 145,480.00

10%

Cash Transfers PHP 1,090,290.00

77%



D. FY 2015 PAMANA-DILG FUND IMPLEMENTATION

1. Physical Status

For FY 2015, the PAMANA-DILG Fund, has an Infrastructure Investment

allocation of Php 3.019.76 B, and covers 99 cities and municipalities in 32

provinces and 2 highly urbanize cities. Of the 155 projects identified and

funded, 63 projects will be implemented by cities/municipalities and 92

projects by provinces.

Among these 155 projects; three (3) projects have been already completed.

Thirty-four (34) projects have been ongoing, 13 projects are under

procurement while 105 projects are still under project preparation, out of 105

projects, thirty-eight (38) projects with signed MOA, two (2) projects for RDs

approval, five (5) projects for RPMT review, twenty-nine (29) projects for

TWG/review and approval while the remaining 31 projects still under FS/PP

preparation.

Figure 6


FY 2015 Budget

FS/PP preparation 31 projects 20%

TWG Review/Approval 29 projects

19%

[CATEGORY NAME]

5 projects [PERCENTAGE]

[CATEGORY NAME]

2 projects 1%

[CATEGORY NAME]


[CATEGORY NAME]


[CATEGORY NAME]


[CATEGORY NAME]




Table 6


FY 2015 Budget



PROJECT APPROVAL

1 FS/ Project Preparation 2 19 4 2 3 1 31

2 TWG Review/ Approval 1 6 2 2 1 14 3 29

3 RPMT Review 3 2 5

4 RD Approval 1 1 2

5 MOA Signed 1 20 1 1 12 3 38

Sub-total 4 0 4 28 19 4 4 4 2 17 12 7 105

PROJECT PROCUREMENT


2 8 2 12

7 AD/Posting ITB


9 Bid Evaluation 1 1


11 Notice of Award

12 Contract Signing


Sub-total 2 8 2 1 13


5 1 2 8 18 34

15 Completed 1 2 3

Sub-total 6 1 2 8 10 37

TOTAL 12 5 28 19 4 6 12 4 17 20 28 155



2. Financial Status

FY 2015 total allocation of Php 3.019.76B 73% or Php 2,212.5B has been

obligated, 45% or Php 1,366B has been disbursed or released to

Implementing LGUs by seven (7) of the eleven (11) Fund-conduit DILG

Regional Offices.

Table 5


FY 2015 Budget

REG ALLO-CATION



Disb. Rate

Utilization

Rate Obliga-tion

Incurred

Unobli-gated


Relea-sed Balance Cash

Transfer

Check

for Relea

se

Staled Check

Lapsed NCA

Total

CAR 124,000 124,000 124,000 99,200 24,800 124,000 80% 100%

IV-B 55,850 55,850 55,850 44,680 11,170 55,580 80% 100%

V 344,861 278,355 66,506 344,861 222,684 122,177 344,861 64.57% 80.72%

VI 109,302 109,302 109,302 109,302 109,302

VII 60,500 60,500 60,500 60,500 60,500

VIII 599,500 204,500 395,000 599,500 163,600 435,900 599,500 27.29% 34.11%

IX 203,500 149,000 54,500 203,500 203,500 203,500 73.22%

X 15,000 15,000 15,000 10,400 4,600 15,000 69.33% 100%

XI 323,000 201,500 121,500 323,000 323,000 323,000 62.38%

XII 342,400 342,400 342,400 152,000 171,000 342,400 44.39% 100%

XIII 841,850 841,850 841,850 673,480 168,370 841,850 80% 100%

TOTAL 3,019,763 2,212,455 807,308 3,019,763 1,366,044 1,653,719 45% 73%



D. OTHER MILESTONE ACCOMPLISHMENTS

Participated in Regional Consultative Conference on Assessment of

LGUs conducted in all regional offices to resolve issues/problems on

project implementation

Participated in Inter-Agency Meeting for the PAMANA National

Conference 2015

Participation of key staff in the CY 2016 PAMANA Program Subproject

listing

Provided funding support to field offices for project monitoring including

provision of technical support to LGUs in the implementation of Locally-

Funded projects and to support ROs and POs by hiring technical staff.

Conducted Seminar workshop on Contract Management for Regions

CAR, IV-A, IV-B, V and VIII in DILG NAPOLCOM Center last May 19-

21, 2015. The participants are the PDMUs, Regional Directors and

PAMANA focal persons.

To fast-track the implementation of the FY 2012 – 2015 PAMANA –

DILG Fund a memorandum was issued last February 9, 2015

authorizing Regional Offices and Provincial Offices to hire Engineers

and other staff and last March 16, 2015 issued guidelines on the funding

support to field offices for project monitoring including provision of

technical support to LGUs in the implementation of locally-funded

projects administered by OPDS

Preparation of Budget Expenditure Plan (BP 201), Profile and

Requirements of Locally-Funded Projects (BP 202) and New and

Expanded Program/Project Proposal (BP 206) for FY 2016 budget

proposal

Tracking of CY 2014 obligation and disbursement releases.

Provided Technical Assistance to 82CMs (124 subprojects

validated/submitted for review and reviewed by regions) for CY 2015.

Conducted seminar workshop in Contract Management for Non-

Engineers in Region VIII, IX, V, XII, XIII. (Participants – MLGOOs,

PDMUs and Focal Persons)

dilg-pamana third quarter report

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