dinaledi conditional grant: 2012-2013 - 3 rd quarter performance

DINALEDI CONDITIONAL GRANT: 2012-2013 - 3RD QUARTER

PERFORMANCE

© Western Cape Government 2012 | Go to Insert > Header & Footer > Enter presentation name into footer field 2

DINALEDI CONDITIONAL GRANT:

BACKGROUND INFORMATIONStrategic goal: •To increase the number of learners taking Mathematics and Physical Sciences to Grade 12 in line with the National Strategy for Mathematics, Sciences and Technology Education (NSMSTE 2002) Grant purpose: •To improve the quality of learner performance in Mathematics, Physical Sciences and First Additional Language (FAL) English, in line with the Action Plan for 2014•To improve the content knowledge, pedagogies and didactic skills of Mathematics and Physical Sciences teachers.


BACKGROUND INFORMATION

Outcome statements: Continually increased performance of learners and teachers in schools presenting candidates in Grade 12 for the subjects Mathematics and Physical Sciences.

Grant Size:

Number of schools participating:46 (All 8 Districts participating)

Reporting:Quarterly and monthly reporting according to the financial year.

YEARCONDITONAL GRANT

ALLOCATIONTRANSFERS FROM DBE

2011-2012 R6 720 000 All funds transferred

2012-2013 R9 571 000 All funds transferred

2013-2014 R10 096 000 Transfers yet to commence


DELIBERATION

• In June 2012 a meeting was held with all Dinaledi schools at which the management of the Conditional Grant was discussed.

• Schools were informed that funds would be directly transferred into their dedicated Dinaledi Grant accounts.

• They had to procure goods and services according to their needs to achieve the outputs of the Conditional Grant as set out in the Conditional Grant Framework and approved in the Business Plan.

• Guidelines were discussed regarding procurement processes and the legal framework of the Supply Chain Management process. These are also contained in the Public Finance Management Act (PFMA) Act 29 of 1999 which is also stated in the Principals’ Manuals.


DELIBERATION (continued)

• In July 2012 WCED EXCO decided to change to a more accountable procurement process based on recommendations by the Auditor General.

• This meant that the whole procurement process had to be started over again so as to fit in with the legal requirements of Supply Chain Management and this implied that:

A Procurement Item List had to be developed based on the outputs as set out in the Conditional Grant Framework.

© Western Cape Government 2012 | 6Go to Insert > Header & Footer > Enter presentation name into footer field

Information meetings were held in each district to discuss central procurement requirements.

Schools had to procure goods and services according to their needs to achieve the outputs of the Conditional Grant as set out in the Conditional Grant Framework and approved in the Business Plan.

District Mathematics-Science Coordinators collated schools’ needs and submitted documents to head office for further processing.

Delays were incurred in schools, and subsequently districts, submitting documentation.


© Western Cape Government 2012 | 7

The Item Lists had to be collated into various composite lists as well as schools’ distribution lists.

Special project plans for the installation of technology were developed.

Documentation was submitted to SCM/DITCOM and tenders were prepared and advertised.

Bids were received and order numbers/letters of acceptance issued.

In the case of infrastructure projects site meetings had to be organised for potential service providers.


© Western Cape Government 2012 | 8

DELIBERATION

• The change in the manner of procurement caused delays and contributed to the low spending by the end of the third quarter.

• The differences between market prices obtained by schools earlier compared to much higher prices provided by procurement resulted in schools having to reprioritise their needs and hence further delays.

• At the end of the Third Quarter (Dec 2012) 4% of the allocated funds had been spent

• At the end of the Fourth Quarter of the financial year 48% of the allocated funds had been spent with a further 34% committed for which approval for a roll-over has been requested from the WC Provincial Treasury.


DATA ON BUDGETS: ALLOCATIONS FOR 3 YEARS

2011-20122012-2013 2013-2014

END 3RD QUARTER END 4TH QUARTERITEM

DESCRIPTIONAMOUNTS %

AMOUNTS

% AMOUNTS % AMOUNTS %

BUDGET ALLOCATED 2012/13

R6 720 000

-R9 571 000

R9 571 000.00

-R10 096 000

-

FUNDS TRANSFERRED TO THE PROVINCE

R6 720 000

100R9 571 000

R9 571 000.00

100 R0 O

COMMITMENTS AS AT 31 MARCH 2013(Orders placed – delivery in progress)

R3 239 738.31

34 - -

ACTUAL EXPENDITURE

R6 684 000

99,5

R410 424

4 R4 615 000 48 R0 0

TOTAL XPENDITURE(COMM+ACTUAL)

R7 854 738.31

82.1 - -

FUNDS AVAILABLE/BALANCE

R36 000 0.5 R9 160 576

96R1 716 261.69

17.9 - -


2. CAPACITY CONSTRAINTS

The following capacity constraints contributed to the low-spending by the third quarter:•Human resource challenges with regards to: - limited administrative support - small personnel to monitor and support schools in terms of conditional grant requirements.•Lack of institutional experience and knowledge at WCED Head Office, District and school levels, of the intricacies regarding central procurement processes prior to its implementation resulted in delays.•Execution of instructions not followed to the letter e.g. late return of documentation by schools and districts.


3. MONITORING CAPACITY

HEAD OFFICE

Responsible Personnel•Chief Education Specialist (CES): FET Schools •Deputy Chief Education Specialist

Monitoring issues:•Developing Procurement Item list and requisition documents•Mediating requirements with District officials and schools.Coordinating submission of Item Lists.Adherence to budget allocations issued to schools.Liaison with Supply Chain Management and the delivery of goods and services at schoolsSchool-based monitoring.


3. MONITORING CAPACITY

DISTRICTS

District Mathematics and Science Coordinator (not a special post – designated by districts – in some cases it is the Mathematics or Science advisor but in most cases it is the FET Coordinator) monitors Dinaledi schools’ compliance with WCED Head Office requirements in terms of issues pertaining to the conditional grant.

PRINCIPALS

Accountable for identifying schools’ needs and complying with procurement of goods and services.Monitor receipt and use of resources.


4. MONTHLY REPORTING

• A WCED Head Office Project Plan was developed to plan and monitor the procurement of goods and services process.

• Weekly reports are drawn up for the Directorate on the progress of Dinaledi Conditional Grant.

• Reports and information are received from schools by the Project staff and the District MS Coordinators and these are collated into a Monthly Report by the CES: Special Projects that are sent to the DBE. The Monthly reports comprise progress with regard to the receipt of goods and services to achieve the deliverables as set out in the Business Plan.


5. BUSINESS PLAN OUTPUTS

CONDITIONAL GRANT FOR THE RECAPITALISATION OF DINALEDI SCHOOLSMEASURABLE OBJECTIVES AS PER BUSINESS PLAN 2012-2013

Supply textbooks/Study Guides for each learner in Grades 8, 9, 10, 11 and 12 to address shortages

Equip science laboratories at 10 Dinaledi schools without laboratories

Provide ICT laboratories to 46 Dinaledi schools without ICT laboratories

Install televisions sets in 46 Dinaledi schools that can receive education TV broadcasts

Equip the 46 Dinaledi schools receiving ICT laboratories with 20 Computers in each room

Provide 46 Dinaledi schools with Mathematics, Physical Sciences and English FAL teaching and learning software

150 teachers to be trained in content knowledge in Mathematics, Physical Sciences and English First Additional Language (FAL)

Capacity development of principals in 10 Dinaledi schools achieving below 60% pass rate in the Mathematics and Sciences NSC examinations

Grades 8, 9 and 10 learners in 46 Dinaledi schools to be trained and supported to improve participation in Mathematics and Science Olympiads

dinaledi conditional grant: 2012-2013 - 3 rd quarter performance

Documents

header footer

dinaledi conditional

conditional grant framework

grant purpose

grant size

dinaledi schools

physical sciences teachers

number of schools