direct loan reports and resources exploring the world of direct loan reports
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Direct Loan Reports and Resources Exploring the World of Direct Loan Reports. Julie Aloisio U.S. Department of Education, Federal Student Aid Tracy Lardinois U.S. Department of Education, Federal Student Aid. Field Guide. Setting Report Options Available Direct Loan Reports - PowerPoint PPT PresentationTRANSCRIPT
Direct Loan Reports and Resources
Exploring the World of Direct Loan Reports
Julie AloisioU.S. Department of Education,
Federal Student Aid
Tracy LardinoisU.S. Department of Education,
Federal Student Aid
Field Guide
• Setting Report Options• Available Direct Loan Reports• Information contained in reports to assist
with processing• How the reports can assist with issue
identification and the reconciliation/closeout process
Report Formats and Options
Setting Report Options in COD
’11-12
https://cod.ed.gov
To Access:•Click on School•Choose Report Selection
Setting School Account Statement Options in COD
’11-12
Accessing Direct Loan Reports Online Select Services Tab
Select Hyperlink
To access COD reports:
• Select the Services tab
• Select the hyperlink
COD Direct Loan Newsbox
Years
COD Viewing/Selection Options
Origination
• Duplicate Student Borrower Report
• Completed PLUS Application Report (Since July 2011)
• Entrance Counseling Report (Since March 2011)
x
Duplicate Student Borrower• What –List of
students at your school with awards at another school
• When – Monthly
• Where – SAIG and COD Web
• Why – Identify potential overawards
Completed PLUS Application Report• Unique PLUS
Requests
• Application Complete Date
• New or Modified
• Parent or Grad PLUS
• Award Year/Loan Periods
• Credit Decision
• Credit balance
• 6-month deferment
Entrance Counseling Report• What –Shows all
entrance counselings completed on StudentLoans.gov
• When- Weekly on Sat. (Sat.- Fri.)
• Where- Web only, CSV format
• Why – Identify students who completed Entrance Counseling (Name, SSN, Completion Date, Time, & Type)
Changes
• SSN Name DOB Change Report
• Direct Loan Rebuild
x
SSN Name Date of Birth Change Report• What –List of
individuals at your school with identifier changes
• When – Weekly
• Where – SAIG and COD Web
• Why – Confirm identifier changes, update your records & prevent rejects
Direct Loan Rebuild• What –Electronic
file containing origination and disbursement detail from COD.
• When – By request via COD website.
• Where – SAIG • Why – Used to
rebuild lost DL data
Master Promissory Notes(MPN)
• Completed MPN Report
(Since July 2011)
• MPN Due to Expire Report
• Expired MPN Report
• MPN Discharge Report
x
Completed MPN Report• Receipt/Create
date determines inclusion
• Displays electronic & paper
• MPN Status• Linked
– To a loan
– To an endorser
– Single-Year functionality school
MPN Due to Expire MPN Report
• What –List of MPNs about to expire
• When – Monthly
• Where – SAIG and COD Web
• Why – Identify MPNs that will be expiring in next 60 days
Expired MPN Report• What –List
of MPNs that have expired
• When – Weekly
• Where – SAIG and COD Web
• Why – Identify MPNs no longer available for linking
DL HEADER 0000MPNINAOP#I8G010072010043023522220100430235222 U.S. DEPARTMENT OF EDUCATIONEXPIRED MPN REPORTLAST NAME|FIRST NAME|MIDDLE INITIAL|SSN|DOB|MPN ID|EXPIRATION DATE|MPN STATUS|MPN EXPIRATION STATUS|LA||757777777|19670705|757777777M10G01007001|20100414|E|EXPIRED|LA||767777777|19670705|767777777M11G01007001|20100414|E|EXPIRED|SA||095555555|19400316|758888888N10G01007001|20100401|E|EXPIRED|SA||096666666|19400317|761111111N11G01007001|20100401|E|EXPIREDLUTTS|SANJUANITA||093333333|19400314|75333333N11G01007001|20100414|E|EXPIREDLUTWIN|SANJUANA||092222222|19400313|752222222N11G01007001|20100414|E|EXPIREDMARSHALL|DONNY|D|443333333|19520707|755555555N10G01007001|20100413|E|EXPIREDMARSHALL|DONNY|D|443333333|19520707|755555555N10G01007001|20100413|E|EXPIREDWEINMANN|LAMONT|H|754444444|19670630|75444444M11G01007001|20100414|E|EXPIREDWEINRICH|LAKITA|D|750000000|19670626|75000000M10G01007001|20100428|E|EXPIREDWEINS|LAKISHA|C|749999999|19670625|749999999M11G01007001|20100428|E|EXPIREDDL TRAILER00000000010000000000000000
Pipe Delimited Format
Pipe Delimited Formatted in Excel
MPN Discharge Report• What –List of
MPNs inactive due to discharge
• When – Weekly
• Where – SAIG and COD web
• Why – Identify MPNs no longer available for linking
Comma Delimited Formatted in Excel
Comma Delimited Format
Disbursements
• Pending Disbursement Listing Report
• Action Queue
• 30 Day Warning Report
• Inactive Loan Report
• Actual Disbursement List (Oct. 2011)
• School Monitoring Email
x
Pending Disbursement Listing Report• What –Pending
disbursements for that period
• When – Weekly
• Where – SAIG or COD Web
• Why – Determine future funding needs, identify disbursements that should be actuals (DRI=True) or inactivated
Disbursement Dates in past should be:• Made Actuals or• Inactivated
Aaron K Spells 123456789 S 123456789S11G01001011/13/11 2 2750.00 27.00 14.00 2737.00TOTAL NET AMOUNT: 2737.00
COD website – Action Queue
• What – Lists Disbursements in “Pending” Status
• When – Anytime• Where – COD
website• Why – Identify
loans that should be disbursed (DRI=True) or reduced to zero
30 Day Warning Report• What –
Unbooked Loans/MPNs
• When - Monthly• Where – SAIG
or COD Web• Why – Identify
and Resolve Unbooked Loans on COD and monitor compliance with 30-day reporting requirement
REPORT ID: U.S. DEPARTMENT OF EDUCATION PAGE 1 OF 1RUN DATE: 04/03/2012 FEDERAL DIRECT LOAN PROGRAM RUN TIME: 01:05AM 30-Day WARNING REPORT AWARD YEAR: 2011-2012 FOR THE PERIOD ENDING 03/31/2012 THIS DOCUMENT CONTAINS SENSITIVE INFORMATION PROTECTED BY THE PRIVACY ACT SCHOOL NAME: SAMPLE UNIVERSITY SCHOOL CODE: G01999ADDRESS: 5 COLLEGE AVE NEW YORK, NY 10038-2206Loans Pending Booking Section: DATA NEEDED LOAN LOAN ID BORR NAME DATE LOAN PROM DISBTYPE RCV'DP 111234222P12G01999001 NOONAN, DANNY 02/02/2012 Y YP 222345333P12G01999001 SASSAFRAS, HENRY 02/26/2012 Y YP 345432111P12G01999001 BELL, BOBBY G 02/08/2012 N YP 465433333P12G01999001 SIMON, JOHN S 02/08/2012 Y YP 733433593P12G01999001 MARK, KELLY D 02/08/2012 N YP 743433582P12G01999001 MILLBERN, DAN M 02/08/2012 Y NP 877433583P12G01999001 SUITER, GARY B 02/08/2012 Y NP 888433366P12G01999001 FLOOD, MEGHAN 01/30/2012 Y NP 999433330P12G01999001 BECHARA, MARK 02/07/2012 Y N-----------------------------------------------------------------------------------TOTAL NUMBER PLUS 9-----------------------------------------------------------------------------------S 314111634S12G01999001 LEE, KIM G 02/28/2012 OK Y NS 765555463S12G01999001 KIBBEE, LOIS 02/28/2012 OK N Y-----------------------------------------------------------------------------------TOTAL NUMBER SUBSIDIZED 2-----------------------------------------------------------------------------------U 654321674U12G31933001 BUCHANAN, JAMES 01/07/2012 OK Y Y-----------------------------------------------------------------------------------TOTAL NUMBER UNSUBSIDIZED 1----------------------------------------------------------------------------------------------------------------------------------------------------------------------TOTAL NUMBER PERKINS 0 -----------------------------------------------------------------------------------GRAND TOTAL 14-----------------------------------------------------------------------------------Promissory Notes Without Origination Records Section:PROMISSORY NOTE ID DATE RECEIVED NOTE AMOUNT200104117M12G01999001 03/04/12123404117M12G01999001 03/16/12200156765N12G01999001 03/30/12
P 733433593P12G0199001 MARK, KELLY D 02/08/2012 N YP 743433582P12G0199001 MILLBERN, DAN M 02/08/2012 Y N
Inactive Loan Report• What –
Inactive Loans
• When - Monthly
• Where – SAIG or COD Web
• Why – Identify Inactive Loans that should be active or vice versa
RUN DATE: 08/20/2011 U.S. DEPARTMENT OF EDUCATION PAGE 1RUN TIME: 04:34PM FEDERAL DIRECT LOAN PROGRAM INACTIVE LOANS REPORT AWARD YEAR: 2011-2012 REPORTING PERIOD: 2011-07-01 - 2011-07-31 THIS DOCUMENT CONTAINS SENSITIVE INFORMATION PROTECTED BY THE PRIVACY ACTSCHOOL NAME: SCHOOL CODE: G08303ADDRESS: LOAN INACTIVETYPE LOAN ID BORROWER NAME DATE--------------------------------------------------------------------------------S 100017013S12G08303001 JOHN M CREWS 07/31/2011S 100013828S12G08303001 THOMAS P JOHNSON 07/31/2011TOTAL NUMBER OF INACTIVE DIRECT SUBSIDIZED LOANS FOR PERIOD: 2 --------------------------------------------------------------------------------U 100019365U12G08303001 JOEL J MILLER 07/31/2011U 100014333U12G08303001 MICHAEL F RUMSFELD 07/31/2011U 100018722U12G08303001 PETER I WALKER 07/31/2011TOTAL NUMBER OF INACTIVE DIRECT UNSUBSIDIZED LOANS FOR PERIOD: 3 --------------------------------------------------------------------------------P 100111365P12G08303001 KRISTEN J FORD 07/31/2011P 100111333P12G08303001 LORI F KENDRICK 07/31/2011TOTAL NUMBER OF INACTIVE PLUS LOANS: 2 --------------------------------------------------------------------------------GRAND TOTAL: 7
Actual Disbursement List• What -Displays
booked, unbooked and future dated actual disbursements
• When-Generated on Saturday; Reporting period is previous Sat. to Fri.
• Where -NewsBox in CSV; SAIG in comma delimited
• Why – Compare to school’s actual disbursements
Explore in October 2011
School Monitoring Email• What –Email
sent to notify schools of Unsubstantiated Cash, POP, and 30 Day Reporting
• When – Weekly• Where – Email
to FAD • Why – Alerts
schools of potential processing issues
School Monitoring Email
Reconciliation & Closeout
• School Account Statement
• School Summary Financial Information Page in COD
• Cash Activity Page in COD
• Closeout Confirmation Page in COD
x x
School Account Statement• What –Main
Tool for required monthly reconciliation
• When – Monthly
• Where – SAIG only
• Why – Use cash summary and detail to reconcile with school data
Year-To-Date Cash Summary
School Account Statement
Cash Detail
School Account Statement
Loan and Disbursement Detail
School Summary Financial Information Page in COD
• What – Contains same data as the SAS Cash Summary
• When – Updated daily
• Where – COD Web
• Why – Monitor cash balances
Cash Activity Page in COD• What – Lists
all cash drawdown's & refunds of cash for one program year/program at a time
• When – Updated daily
• Where – COD Web
• Why – Monitor cash transactions
Days Left for On-time Reporting
Closeout Confirmation Screen in COD• What –
Submit Closeout Confirmation
• When – Before Closeout Deadline
• Where – COD Web
• Why – Easy way to confirm your closeout balance
Closeout Confirmation Screen in COD
Other Resources
• COD Technical Reference, Volume 6, Section 8 (Reports)
• Look for updated information on IFAP
http://ifap.ed.gov/ifap/
