This report is based on conditions and operations which existed at the time of the inspection. The information contained in this report does not certify that all locations, unsafe conditions, violations of federal, state or local regulations or laws are in compliance, nor does it conclude that all possible infractions, hazards or hazardous conditions were observed or reported.

January 5, 2009 Mr. John Moore Director of Physical Plants SHASTA-TEHAMA-TRINITY COMMUNITY COLLEGE DISTRICT 1155 Old Oregon Trail Redding, CA 96049 RE: SWACC PROPERTY & LIABILITY INSPECTION Dear John: Enclosed is the report for the SWACC Property & Liability Inspection conducted for the Shasta-Tehama-Trinity Community College District on December 9-11, 2008. The inspection was conducted on behalf of SWACC. A follow-up audit will be conducted in October 2009 which will consist of a review of selected recommendations made during this inspection to determine the status of corrective action. It has been a pleasure to be of service to Shasta-Tehama-Trinity Community College in the area of Loss Control/Risk Management and to assist you with providing a safe environment for staff, faculty, students and the general public. If you have any questions concerning the report, please contact me directly at (530) 243-8234. Sincerely,

Philip Clark Loss Control Consultant Enclosure cc: Nancy Conner, Keenan & Associates, Rancho Cordova Colleen Bjerknes, Keenan & Associates, Torrance

SWACC PROPERTY & LIABILITY INSPECTION

December 2008

PREPARED FOR

SHASTA-TEHAMA-TRINITY COMMUNITY COLLEGE DISTRICT

Prepared By

PHILIP CLARK CONSULTANT

RISK MANAGEMENT/LOSS CONTROL SERVICES

KEENAN & ASSOCIATES 2882 Prospect Park Drive, Suite 200

Rancho Cordova, CA 95670

Lic. #0451271

TABLE OF CONTENTS INTRODUCTION ........................................................................................................................................... 1 ACKNOWLEDGEMENT ............................................................................................................................. 1 LIMITATIONS ................................................................................................................................................. 1 SCOPE OF SERVICES ............................................................................................................................... 2-3 SITES SURVEYED .......................................................................................................................................... 3 SUMMARY .................................................................................................................................................... 3-4 LOSS EXPERIENCE REVIEW ................................................................................................................... 4 PROGRAM REVIEW ..................................................................................................................................... 5 RECOMMENDATIONS .......................................................................................................................... 6-15

INTRODUCTION On December 9-11, 2008, Keenan & Associates conducted a SWACC Property & Liability Inspection for Shasta-Tehama-Trinity College located in Redding, California. The purpose of the inspection is to assist Shasta College in its Property & Liability Loss Prevention Program. The inspection was conducted by Philip Clark, Loss Control Consultant, and was processed by Danielle Clayson, Project Coordinator. ACKNOWLEDGMENTS Keenan & Associates would like to thank Shasta College Staff and Faculty for their assistance during the site inspections. LIMITATIONS A sincere effort was made to conduct a thorough inspection of the facilities and associated properties. This effort was directed at identifying unsafe conditions within these properties. The observations are based upon conditions observed at the time of the inspection and were apparent to the inspector. The information contained in this report does not certify that the campuses, Maintenance facilities, grounds, equipment, material, or operations are in compliance with any federal, state, or local law, rule, or regulation. The information in this report does not conclude that all possible conditions, hazards, or hazardous conditions were observed or reported.

SCOPE OF SERVICES The sole purpose of the inspection is to reduce the frequency and severity of property and liability losses at the District by identifying those hazards that could result in those types of losses and by providing recommendations to the District on ways to correct the hazards. As part of the inspection, the following programs were reviewed: Security Emergency Preparedness Fire Prevention Playground Safety Pest Management Chemical Safety Forklift/Utility Cart Procedures Self-Inspection Program

In addition, a physical survey of the following areas was conducted: Applied Arts, Vocational Arts, Technical Arts, Classrooms, and Labs:

Science labs and storage rooms Art and ceramics rooms Wood shops Metal/welding/machine shops Auto shops Computer/technology labs Libraries

Graphics/print shops Child Care and Child Development/Playgrounds Athletic equipment, facilities housing playground, and athletic equipment including:

Bleachers Stadiums Athletic fields Weight rooms Gymnasiums Swimming Pool Basketball nets/backboards Hard court areas Locker rooms

A representative sampling of general classrooms

Grounds and common areas including: Sidewalks Walkways Parking lots Turf Multipurpose rooms Cafeterias Theaters

Maintenance/grounds and transportation facilities Electrical and mechanical rooms Boiler rooms SITES SURVEYED A list of sites surveyed was provided to Keenan by Shasta College staff. These included: Shasta College Main Campus Shasta College – Downtown Redding Center Tehama Center Weaverville Center Please note: The Burney Site consists of one general classroom connected to Burney High School. Considering no hazardous materials or high level safety related hazards exist at this location it was determined by Shasta College Physical Plants Director that an inspection of this location was not necessary. SUMMARY The results of the inspection revealed that the District is making a diligent effort to recognize and correct items that may be potential hazards to staff, students, and the public. Hazards identified during the inspection are noted under Recommendations listed below. Part of the inspection process includes an interview with staff to receive input on a wide variety of programs and mechanisms administered by the District that address property and liability concerns. The results of this interview are included below. The District has a formal Safety Program, which includes an Injury & Illness Prevention Program (IIPP). Documented inspections of campus sites are being done on an area-by-area basis. Playground inspections at the Child Development Center (CDC) are conducted by CDC staff and Facilities Planning & Management personnel (FPM) with results or hazards identified being reported to FPM for correction. Current student enrollment is up approximately 5% from FY07-08. The District is currently constructing two new buildings; the new Library Annex #700 located on the Shasta College

Main Campus is slated for completion in fall 2009, the new Tehama County Facility is slated for completion in July 2009. No District sites have been sold or leased in the past two years. The use of District facilities by outside organizations is permitted. A Facility Use Form with appropriate hold harmless and indemnity language is utilized. Proof of insurance is required. Activities are required to be supervised by outside user. In addition, outside vendors are required to provide certificates of insurance. The District does offer classes in Welding, Fire Science, and Nurse/Medical/EMT Training. Classes in Commercial Truck Driving with Class ‘A’ License and Making Bio-Diesel will be added. Student safety is strongly emphasized by each instructor. There is an on-site Student Health Services Center available. The District does participate in a contact sport (football) which utilizes qualified in-house athletic trainers that are present at team-related sporting events. Volunteers are used by the District and these individuals are covered under the District’s Worker’s Compensation policy. There is no Board Policy in effect to reflect this, it is recommended that one be developed and adopted by the board. The District does operate and maintain four 15-passenger vans, four 12-passenger vans, one non-passenger cargo van and one mini van. DMV checks are conducted for all individuals driving District vehicles. Employees driving District 15-passenger vans are required to obtain the Class-B California Drivers License but are not required to attend a Driver’s Safety/Education training course. It is recommended that all employees driving district vehicles or private vehicles for district use be required to attend an annual Driver’s Safety/Education training course. Parking lots are well lit and are regularly monitored for defective lighting, surfaces conditions, and trash. Vandalism has been limited to a few minor events with no significant claims filed. LOSS EXPERIENCE REVIEW A review of Property and Liability losses for the past 4 years is summarized below: There were three property claims filed. One of the three claims filed resulted in

costs incurred. It is as follows: 1-Power outage due to an automobile hitting a power pole. The total incurred value is $9,500.

There were a total of nineteen liability claims filed. Thirteen of the nineteen claims

resulted in costs incurred. They were as follows: 4-automobile related, 6 personal injury related, 1-claim for non-monetary relief and 2-alleged civil rights violations. The total incurred value is $97,733.

PROGRAM REVIEW Security: The District does have a security force in place as well as a separate contract with the local Redding Police Department to prioritize one officer solely for the Shasta College Main Campus. The district has exterior and interior audio/visual alarm systems monitored by the California Safety Company as well as Voice-over IP phone Systems. Employees are all educated on the use of 911 emergency call services. Emergency Preparedness: The District has developed and implementing an Emergency Response and Preparedness Program. Each building has identified building coordinators and alternates made up of staff and/or faculty which carry radios and oversee evacuation or lockdown procedures. All evacuation and lockdown guidelines are posted throughout the buildings. The Emergency Response follows the SEMS incident command format. Fire/Life Protection: Main campus District buildings are protected by electronically monitored fire alarms. The alarms are monitored by the California Safety Company. Fire extinguishers are serviced annually by an outside vendor although monthly inspections have not been consistently done (see report Recommendations – some weakness district-wide). The nearest fire station for the main campus is located on campus. The Tehama County campus is covered by Red Bluff Fire District and the Weaverville Campus is covered by the Weaverville Fire District. Chemical Safety: Appropriate precautions for chemical storage and handling were well controlled with regard to fuel, oil, paint, etc. in maintenance operations areas within science classrooms and labs. Hazardous waste disposal is conducted by Environmental Recovery Services Inc. on an as needed basis. The District is presently developing an online chemical inventory, map and MSDS database which is slated for completion by June 2009. Asbestos Awareness: The district does currently have minor amounts of asbestos on campus. Removal of asbestos has been handled by a contracted asbestos removal company. All maintenance and custodial staff have completed the 2-hour asbestos awareness training. Forklift/Utility Carts: The District does use forklifts and utility carts. Certification training for some staff is still needed. Keenan Loss Control can provide this certification training on a contract basis which has been discussed with Shasta College Physical Plants Director. A Key Control Program is in place.

RECOMMENDATIONS Recommendations resulting from the inspection are listed under General or Site Specific Recommendations. General Recommendations are those that apply to some or all sites of operations throughout the District. Site Specific Recommendations are those that are specific in nature and pertain only to a particular work site. Immediate/High Priority items would be listed separately below due to the severity of the exposure. If a hazard of this type was identified, it was brought to the attention of the District as soon as was possible. Additional Locations Inspected is the locations inspected where no hazard was detected. IMMEDIATE/HIGH PRIORITY RECOMMENDATIONS SHASTA COLLEGE – WEAVERVILLE CENTER Parking Lot Lights - It was identified that the parking lot lights had not been changed to accommodate the winter hours whereby putting the staff and students at risk by having to maneuver in the dark. A call was made to the Shasta College Physical Plants Director who immediately took care of the problem.

SHASTA COLLEGE – MAIN CAMPUS & DOWNTOWN REDDING CENTER Fire Extinguisher Expired – The following locations have fire extinguishers that are expired and should be replaced. Main Campus Print Shop Downtown Redding Health & Science Center Rm. 8218

Fire Extinguisher Discharged – The following location has a fire extinguisher that has been discharged and should be replaced. Main Campus Bus Mechanic Shop

GENERAL RECOMMENDATIONS SHASTA COLLEGE – DISTRICT WIDE Fire Extinguisher Signs: Signs indicating location of fire extinguishers should be placed at or near each fire extinguisher. It is recommended that fire extinguishers mounted inside wall cases utilize the type of sign shown in the photo below. This will ensure the location will be recognizable when viewing down a hallway or at a side angle.

Fire Extinguisher Sign

Fire Extinguisher Monthly Inspections: In addition to the annual servicing, extinguishers are required to be visually inspected at least once per month in accordance with CCR Title 19 and CCR Title 24. To ensure the inspections are done, all responsible parties should initial and date the service tag which is attached to each extinguisher at the annual servicing. In order to implement an efficient inspection program, employees with an extinguisher in their work area should be required to conduct the monthly inspection. Unsecured Equipment (Multiple Locations District Wide): Bench-style and unstable freestanding equipment, i.e., grinders, vises, miter saws, and drill presses, should be secured to the bench or floor, as appropriate, to prevent them from moving or tipping over during use. Power Strips Connected to Each Other - The practice of using extension cords and/or surge bars end to end must be discontinued. The equipment should be connected directly to the permanent electrical supply, or if this is not possible, one surge bar may be used. Multiple examples of this were discovered throughout the district. Discussion with Doug Meline, Shasta College’s Associate Vice President of Information Services & Technology has taken place with assurances that whenever possible they will try to discontinue this practice. Eye Wash Stations: Proper functioning eyewash and deluge showers are essential to the reduction of the severity of chemical exposure injuries. Therefore, all emergency eyewash stations and deluge showers should be inspected, tested and documented on an attached display card at least monthly to ensure proper operations. All inspection information and results should be documented and kept in a central location for at least one year. Personal Refrigerators: All personal refrigerators utilized by employees to store food should be clearly marked “For Food Only.” Other refrigerators used to store non-food items such as animal vaccines and medicine, biological cadavers and other non-food type items should be clearly marked “Not for Food.” TV’s Mounted to Portable Carts: TV’s located on portable carts should be mounted directly to the cart or secured by a strap to ensure it won’t fall over.

SITE SPECIFIC RECOMMENDATIONS SHASTA COLLEGE - MAIN CAMPUS Warehouse/Shipping & Receiving

1. Warehouse Operations Office - Extension cords should not be used for permanent use. Therefore, all extension cords should be eliminated and permanent wiring installed in accordance with the National Electric Code.

2. Carpenter Shop – Fire Extinguisher not mounted - A unit that weighs 40 pounds

or less should be mounted so that the top is no higher than 5’ above the floor. A unit that weighs more than 40 pounds should be installed so the top is no higher than 3’ above the floor.

3. Mechanic Shop – Waste Oil Filter Drum Not Labeled – Labeling should include

substance name, major hazard, and precautionary statements.

Warehouse Operations Office – Extension cord used for permanent purpose

Warehouse Operations Office – Extension cord used for permanent purpose

Warehouse Operations Office – Extension cords on floor creating trip/fall & fire hazard (cord in water).

Mechanic Shop – Drum to be labeled: “Used Oil Filters”

Fire Department

4. Upstairs Cal-Fire Barracks – A power strip was discovered hanging from the outlet which could cause an electrical fire. Recommend additional electrical outlets be installed in accordance with state and local building codes to accommodate electrical needs.

5000 Building

5. 5006 Fire Academy – Fire Extinguisher not mounted and without indentifying sign – A unit that weighs 40 pounds or less should be remounted so that the top is no higher than 5’ above the floor. A unit that weighs more than 40 pounds should be installed so the top is no higher than 3’ above the floor. A sign should be affixed above the fire extinguisher identifying its location.

Horticulture Department

6. Flammable Storage Container (Behind Office) – Flammable liquids were stored in an unapproved cabinet. The flammable liquids should be stored in approved flammable liquid storage cabinets that are properly vented and have self-closing doors. Rusted containers should be removed and disposed of in accordance to federal, state, and local hazardous waste disposal guidelines. Considering this cabinet is located outside it should be kept locked at all times.

Fire Department Cal-Fire Barracks – Electrical Outlet located too high

7. Goat Barn – Potential Fire Hazard - Excessive build-up of combustible material (straw/dirt) causing a potential fire hazard. It is recommended that all electrical outlets and panels be kept cleaned of dirt and combustible material. Recommend maintaining a regularly scheduled cleaning program.

Horticulture Area – Behind Office Improper fire proof containment with

rusted containers

Goat Barn – Electrical outlets/panels covered with combustible material creating

fire hazard

Softball Practice Field

8. Parking Area – Public parking close to practice fields create a potential liability for the district if cars get hit by stray balls. It is recommended that warning signs be posted informing the public of this potential hazard.

Main Gymnasium

9. Capacity Plate Missing - Rooms that do not have fixed seating and have a capacity of 50 or more persons are required by CCR Title 19 and CCR Title 24 to have the maximum occupancy posted in a visible location. All large classrooms, band/music rooms, multipurpose rooms, gymnasiums, and most of the libraries in the District should have their maximum occupancy determined, the limits clearly posted, and the rule strictly enforced.

Main Sports Field

10. Snack Bar a. No Fire Extinguisher – A fire extinguisher should be installed inside the

snack bar. A unit that weighs 40 pounds or less should be mounted so that the top is no higher than 5’ above the floor. A unit that weighs more than 40 pounds should be installed so the top is no higher than 3’ above the floor. A sign should be affixed above the fire extinguisher identifying its location.

b. Poor Functioning Door Lock – The west facing access door has a faulty

locking system. The cause should be determined with repairs made to ensure the threat of vandalism and/or other unwanted entry is removed.

Softball Practice Field –

Parking hazard Example – Hazard warning sign

11. Electrical Power Center Near Press Box – Extension cords should not be used for permanent use. Therefore, all extension cords should be eliminated and permanent wiring installed in accordance with the National Electric Code.

Kitchen

12. Main Freezer – Light bulb was discovered burnt out. Bulb should be replaced.

13. Main Gas Shut Off – In the case of an emergency it is recommended that kitchen personnel be educated on how to handle emergency ‘Gas Shut Off’ procedures.

Men’s & Women’s Dormitory

14. Unlocked Custodial Closets – Custodial closets in both locations were unlocked with no custodian around. It is recommended that all custodial closets remain locked to ensure that chemicals and other hazardous items stored in the room are not accessible to students and the general public.

100 Building

15. Rm. 113 – An electric power cord under a sink was discovered energized with no attached load. When not in use, extension cords should be unplugged and properly stored.

16. Rm. 156 - When sinks are operable the use of nearby electric circuits increase the

risk of electric shock injuries. Therefore, the electric circuits/outlets should be equipped with ground fault interrupters.

Press Box – Extension cord Press Box – Extension cord

200 Building – Learning Resource Center 17. Rm. 208 - An electric power cord was discovered energized with no attached load.

When not in use, extension cords should be unplugged and properly stored.

18. Rm. 224 - An electric power cord under a sink was discovered energized with no attached load. When not in use, extension cords should be unplugged and properly stored.

Theater Building

19. Rm. 514 - When sinks are operable the use of nearby electric circuits increase the risk of electric shock injuries. Therefore, the electric circuits/outlets should be equipped with ground fault interrupters.

1600 Building

20. Outside of Rm. 1632 – A large rock is being used as a door stop which can cause a

trip and fall hazard. This practice should discontinue with conventional door stops be installed on to the doors.

21. Rm. 1621 - Food product (cream) was found stored together with biological

specimens. Foods should be separated from hazardous substances unless used for lab purposes. Foods used for lab purposes should be clearly labeled "NON-EDIBLE" or "NOT FOR INTERNAL USE".

22. Rm. 1625 - When sinks are operable the use of nearby electric circuits increase the

risk of electric shock injuries. Therefore, the electric circuits/outlets should be equipped with ground fault interrupters.

SHASTA COLLEGE – TEHAMA CENTER

23. MSDS (Material Safety Data Sheets) – MSDS should be regularly updated to ensure all chemicals on site have a corresponding MSDS sheets located in a binder and accessible to all employees. Deficiencies noted in this area. Discussion with Red Bluff Campus Assistant Director Nancy Lamberson has taken place with assurances that this will be addressed.

SHASTA COLLEGE – WEAVERVILLE CENTER

24. Rm. 1515 (IT Room) – Fire extinguisher missing – A fire extinguisher should be mounted in this location.

25. MSDS (Material Safety Data Sheets) – MSDS information is missing from this

site. Recommend conducting an inventory of all chemicals located at this site and providing the correlating MSDS in a binder available to all employees. Education for employees on Hazard Communication should also be provided.

ADDITIONAL LOCATIONS INSPECTED In addition to locations listed above, the following classrooms and campus locations were inspected and no hazards were found. No recommendations required. SHASTA COLLEGE - MAIN CAMPUS Shipping & Receiving Warehouse Fire Department Main Bay and outside facilities 5000 Building: The LANCE Rm., Rms. 5006, 5015 Natural Resource Office Building 1300: Rms. 1301A, 1301B, 1316, 1317 Industrial Ed/Heavy Equipment: Main Area, Rm. 1213 Automotive Technology: Rms. 2402, 2411, 2414 Welding Technology: Diesel Technology, Rms. 2501, 2507, 2512, 2513,

2520 S.E Parking Lot N.W. Parking Lot South Parking Lot 2600 Building: Rm. 2607 Horticulture Department: Greenhouse, Men’s Dorm house, Women’s Dorm

house, Tractor Storage Warehouse, Hay Barn 4000 Building: Rm. 4002 (storage warehouse), Agriculture

warehouse, Rm. 4102 Men’s Baseball Field Women’s Softball Track Field Main Sports Field Press Box, Snack Bar Sports Building: Swimming Pool, Pump house Room, Storage Room,

Men’s Locker Rm., Women’s Locker Rm., Weight Rm. 1804, Fitness Rm. 1805, Trainer Rm. 1807, Racket Ball Area, Tennis Courts

2000 Building: Kitchen, Rms. 2004, 2005 (EOPS), 2007, 2020, 2033, 2038, 2040, 2051

2300 Building: Bookstore, Rms. 2308, 2318 Early Childhood Development: Bldn. 3600 (Storage), Bldn. 3200 – Rms. 306, 3217,

3221, 3219, 3210, 3212, 3212A (Custodian Closet), 3214, Playground

Head Start Modular’s: Bldn. A, Bldn. B, Bldn. C, Two Playgrounds 3400 Building: Dormitory Community Room 2100 Building: Rms. 2105, 2113, 2114, 2136, 2143, 2150, 2152, 2165 2200 Building: Rms. 2208, 2209, 2210, 2211, 2215, 2217, 2228 100 Building: Rms. 105, 109, 113, 115, 121, 126, 138, 139, 146, 150,

152, 154, 155, 156, 200 200 Building: Rms. 208, 210, 211, 224, 242, 245 300 Art Building: Rms. 300, 301, 302, 303, Hot Shop (Glass

Blowing/Welding) outside area 400 Humanities: Rm. 410

Theater Building: Rms. 505, 512, 520, 522 Music Rooms: Rms. 622, 624, 630, 633, 639 800 building: Boiler Room, Rms. 802, 811, 815, 823, 826, 827 900 building: Rms. 918, 924, 931, 933 1100 Building: Rms. 1101, 1102, 1104, 1107, 1108 1400 Building: Rms. 1401, 1404, 1407, 1409, 1414, 1417, 1427 1600 building: Rm. 1617 SHASTA COLLEGE - DOWNTOWN REDDING CENTER Economic Workforce Development Center Small Business Development Center Health & Science Center: 820AZ, 8204C, Rms. 8106A, 8106C, 8106D, 8106E,

8106 G, 8106L, 8106M, 8106P, 8106S, 8106T, 8111, 8112 (Mechanical Rm.), 8112A, 8113, 8116, 8202, 8207, 8207A, 8208, 8217, 8217A, 8218, 8221, 8223

SHASTA COLLEGE – TEHAMA CENTER Parking Lot Custodial Closet The Following Rooms: Rms. 7301 (Main Office), 7301A, 7302, 7401, 7402,

7501, 7502, 7600, 7601, 7602, 7604, 7701, 7801, 7802, 7803, 7804, 7805, 7806

SHASTA COLLEGE – WEAVERVILLE CENTER Parking Lot Custodial Closet The Following Rooms: Rms. 1511 (Main Office), 1512, 1513, 1515, Large

Computer Rm., 1521, 1522, 1531, 1532