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DIRECTOR’S GUIDEWelcome to

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inspireSix months before I was born my parents left the small town in Illinois where

they grew up and began to make their home 1,000 miles away in Texas. They left

behind everyone they were related to as they followed God’s call. Growing up

there meant no sleepovers with my cousins, or bicycle rides to Grandma’s house …

and yet our home and my heart could not have been more full.

There were always people to share a meal with on holidays. At every school play

and track meet, a small crowd was always there to fully, even embarrassingly,

support me. Every birthday I was celebrated and loved by a strong community.

Despite not living near my biological family, my parents gave me a gift, which was

second only to creating an environment in our home where I was able to meet and

fall in love with Jesus. My parents gave me the gift of a faith community, or as I

more affectionately call them, my family.

Now that I am married and have a child of my own, I realize more than ever that

these kinds of faith communities do not just happen. Engaging the people around

me in relationship is a choice. I can choose to do life on my own, keeping my

neighbors and even the people I worship with strangers, or I can choose to do life

with them.

I want to do life together.

Vacation Bible School can be one more thing on the list of summer activities, or it

can be a chance to love, laugh, and do life with the people in the places where we

live. It can be a catalyst for community. It can be a chance for God to speak to His

children right where they are: “You belong here …” “You have been redeemed …”

“You are a part of My big story!”

Mallory Rae

TruTeam

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equipTHE TALE OF THREE CHURCHES:

CHURCH ONE:Five years ago Rock Harbor church in Costa Mesa, California, made the decision to take VBS into the communities of Orange County, instead of making Orange County come to them. VBS was reimagined and designed to take place in backyards, parks, schools, and even senior centers. Families and volunteers were trained to lead the sites in their own neighborhoods and communities. This new structure allowed the church to build relationships with children and families who were mostly unchurched and hearing God’s big story for the very first time. In the years that have followed, attendance has grown to more than 1,000 children participating at more than 40 sites in 19 cities throughout Orange County. In 2013, 100 kids made first time decisions to follow Christ!

On the last day of VBS, a young girl approached her Site Leader and announced that she wanted to be baptized. The leader was unsure of how to proceed. So, she paused and prayed, then asked the girl to share her decision with her parents and meet at the community pool the following morning. Word spread, and the next morning, nine children and their parents arrived at the pool to be baptized.

Empowering people to have a missional perspective—to take the Gospel out into various communities and the world— has given life and strength to the church that reaches beyond the week of VBS. As a result of the relationships that have been developed in these communities, Life Groups have formed, as well as the possibility of starting church campuses in these new cities and neighborhoods.

Church Two:The Beacon of Orange, California, is no stranger to set up and tear down of a portable church. Each week this faith community meets at a local high school and begins to set up the sound system, chairs, teaching supplies … everything they need for the weekend worship services. When the leaders at The Beacon heard about another local church that was doing VBS out in the community, they knew it was the perfect opportunity to partner with this church.

Together the two churches hosted a VBS site at a local park. The volunteer team at the site was a combination of people from both churches. Each of the volunteer teams gave of their time, talent, and resources to make it happen. While some donated snacks, others served on their days off, all finding ways to help with the preparations.

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Throughout the week, these two faith communities came together as one and were able to share God’s love with the people He had placed in their neighborhoods. Humility and sacrifice defined the spirit of this VBS team. Through their offerings, God showed their city a beautiful picture of what it means to be a part of not just a church, but also God’s family.

Church Three:For many years the Community Bible Church of San Bernardino had a pretty traditional approach to VBS. Children came to the church campus for five days that were full of great fun and chances to experience God. One year as the leaders were hauling the week’s décor and props to the trash they were overwhelmed with the sense that there must be another way. How could they reach their struggling community while utilizing their resources for a greater reach?

According to the 2010 census, San Bernardino is the second poorest big city in the country, following Detroit. The crash of the housing market and the disappearance of several key industries in the area had a big impact on the city. In fact, almost 35% of San Bernardino’s residents live below the poverty line. The church knew that it was time to change what they were doing in order to better serve their community.

In 2012, CBC rallied their people and cast a vision for taking VBS out into their city so that they could share their resources, time, and God’s love with their community. The first year they were able to host five sites. They chose to host VBS in the evenings and make it a free event so that more children and families could participate. When the time had come to prepare for VBS the following year, the church could not contain their passion and excitement for the many ways God was going to work within their city.

We, too, are excited for the many ways God is going to work within your communities. This year we are pleased to bring you The Big God Story VBS. It is our hope that the resources provided would serve as inspiration as your church reaches beyond its walls and into the heart of your neighborhoods and communities. May God use you and your teams to reach families with the power of His story—The Big God Story!

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Support“Therefore go and make disciples of all nations, baptizing them in the name of the Father and of the Son and of the Holy Spirit, and teaching them to obey everything I have commanded you. And surely I am with you always, to the very end of the age.” (Matthew 28:19–20)

“But you will receive power when the Holy Spirit comes on you; and you will be my witnesses in Jerusalem, and in all Judea and Samaria, and to the ends of the earth.” (Acts 1:8)

We have been empowered by the Lord Jesus to go, to take the Gospel—His good news—to the people in our neighborhoods, communities, and the world. As we go, we can be confident that He has gone before us, preparing the way and will supply for all of our needs. Before you dive into The Big God Story VBS, gather your team and spend some time praying for your neighboring communities. Ask the Lord to open your eyes to the opportunities He has for you and your church.

Once you’ve decided upon various locations within the neighboring communities, set aside some time to do a prayer walk with your team. As you walk, ask your team to be mindful of the things they’re observing. What are the opportunities for outreach? Are there places where community could be created? Where is God already at work? How could you come alongside what He’s already doing?

It’s our prayer that The Big God Story VBS will be a helpful tool you can use to reach the families in the neighborhoods of your town.

- The David C Cook Development Team

“if we know that jesus is with us, every power will

be developed and every grace will be

strengthened. we will throw ourselves into the

lord“'s service with heart, soul, and strength.“ “charles spurgeon

(1834-1892)

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table of contentsTHIS VBS KIT INCLUDES 7THE VISION 9THE BIg gOD STOry VBS PrOgram OVErVIEw 11

THE SITE mODEL 12 CHaraCTErISTICS 12 gaINS aND rISKS 13

HOw TO PrEParE 13 PLaNNINg TImELINE 13 PHaSE 1: CaSTINg VISION, CaLLINg LEaDErS, SECUrINg LOCaTIONS 16 -COmmUNICaTINg THE VISION OF THE BIg gOD STOry VBS 16 -rECrUTINg SITE LEaDErS 17 -SITE LEaDEr EXPECTaTIONS 18 -SITE rEQUIrEmENTS 21 PHaSE 2: BUILDINg TEamS aND BUILDINg EXCITEmENT 23 -VOLUNTEEr rOLES aND rESPONSIBILITIES 23 -rECrUTINg aND PLaCINg gENEraL VOLUNTEErS 24 -PrOmOTION 25 -CHILD rEgISTraTION 26 -BUDgETINg 27 PHaSE 3: EQUIPPINg LEaDErS 29 -rOLE OF SITE SHEPHErDS 29 -rESOUrCINg a SITE 30 -VOLUNTEEr TraININg 49 -THE mISSION’S PrOJECT 50 -THE FamILy rEmEmBEr aND CELEBraTE EVENT 51

rUNNINg a SITE 55 Daily Schedule 55 Preschool Daily Schedule 55 Elementary Daily Schedule 56 Schedule: Elements and Breakdown 57 Volunteer Policies 62 Discipline Policies 63

FOLLOwINg UP 63 Tools for Continued relationships 63 Volunteer appreciation 64 Evaluations 65 Telling your VBS Stories 65

SUggESTIONS ON USINg THE BIg gOD STOry VBS IN OTHEr CONTEXTS 66 On Church-site with Large and Small group rotation 66 Cross-culturally 69

SUPPOrT FrOm THE TrU COmmUNITy 73

If you’re using this material for a traditional VBS at your church site or on a mission trip experience,

please see the section entitled “Suggestions on Using The Big God Story VBS in Other Contexts” for

ways to adapt this curriculum in those settings.

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this vbs kit includes

DIRECTOR’S GUIDEIn the Director’s Guide you will find everything you need to know about creating your own

VBS experience. You will find resources for understanding the Site Model, as well as tools

for planning, implementation, and follow-up. Creative suggestions have been provided to

help you take VBS into other contexts.

LEADER’S GUIDEThe Leader’s Guide is the go-to resource for all volunteers. This guide will provide

volunteer leaders with everything they need to know about their roles and responsibilities,

volunteer policies, VBS timelines, supply lists, curriculum for the daily activities, ideas for

the Family Remember & Celebrate Event, and more!

THE BIG GOD STORy FLIpBOOkThis easy-to-print booklet can be given to children for use during their small group times.

The booklet will serve as a fun and interactive tool to help children remember their VBS

experiences.

REpRODUCIBLE RESOURCES pACkThe following reproducible documents are provided to aid you in creating the best VBS

experience possible:

• Child Registration Form

• Site Leader Commitment and Application

• General Volunteer Application

• Supply Lists

• The Big God Story VBS Images for Storytelling

• Incident Report

• Daily Sign-in Sheets

• FAQ’s

• Daily Take Home Papers

• Reimbursement Form

• Evaluations

• Follow-up Suggestions for Leaders

• Next Steps for Parents

• Salvation Path for Kids

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pROMOTIONAL MATERIALS pACkThe following templates are included to create the basics of your promotional campaign:

• Promotional Cards

• Posters

• Site Welcome Banners

• T-Shirts

• A Digital Slide

• The Big God Story VBS Logo

• Thank-you Notes

SUppORTING MATERIALSThe Big God Story video

To purchase The Big God Story storybook visit:

http://www.davidccook.com/catalog/Detail.cfm?sn=106521

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the visionWho doesn’t love VBS? Kids come out of the woodwork with anticipation and excitement.

And we have the opportunity to share the most exciting truth with them—God loves

us and has sent Jesus to be our Savior! But many of us wanted a VBS that was also in

alignment to our growing hunger to provide something that truly upheld the family as

primary, which centered on formation and information, made relationship paramount, and

honored The Big God Story narrative. We knew that this was going to be a paradigm shift

in the way we approached VBS.

This has led us to create a structure in The Big God Story VBS that is simple enough it can

be taken out of the church and into a backyard, a park, a living room, or even a soccer field

in South Africa. Although this VBS can be adapted to use on a church site, taking it off-site

has allowed many families and parents to get involved, with more ownership, than we ever

imagined possible.

In this Director’s Guide you will find resources on how to run a decentralized, multisite,

neighborhood-based VBS experience (referred to as simply the “Site Model” hereafter).

Understanding the opportunity in this model, the “why” behind it, and the “how” in doing

it are all key elements to catching the vision.

OUR OppORTUNITy• To equip God’s people to be ministers of His grace in their own communities (Ephesians 4:11–13).

• To create a safe and loving environment for kids in our communities so they can come to an

understanding of who Jesus is.

• To live out the Gospel in word and deed amongst our neighbors.

WHy WE GO• To be the church together in our neighborhoods. When we embody love for God in our

love for our neighbors, people begin to see a greater picture of who God is.

• To meet both the physical and spiritual needs of people in our communities.

• Because the Lord commissions us to go (Matthew 28:18–20). We desire to be disciples,

hearing the Word and following through in action.

• We have been given much and to whom much has been given, much is required (Luke

12:48b).

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HOW WE GOIntentionally: We will be intentional in prayer and in building relationships.

Humbly: We go humbly as servants, modeling after Jesus who came to serve not to be

served. In humility we also recognize that the Holy Spirit goes before, with, and behind us.

prepared: We will work diligently and in unity to create environments where children and

families will feel known, cared for, and loved.

Many parts of The Big God Story VBS, including the content of the daily lessons, flow of

group time, as well as our foundational understanding about how we do ministry, will look

very familiar to those who use Tru resources in their ministries throughout the year. Yet,

there will also be some things described in these pages that might be new, and appear to

be risky. We invite you to lean in, knowing that we have worked hard to provide the best

resources to help you along the way. As always, this work is tempered with the wisdom

and insights of others who have stepped out to take some of these same risks and who, in

return, have encountered God in powerful ways.

However, we recognize that you know your church, your community, and your families

best, and you know what is going to be the best use of this curriculum in your specific

context. We want to give you the freedom to take these tools and create the VBS

experience that is the right fit for your community. In that spirit, we will also offer some

suggestions for how to implement the experience for a large group in a centralized

location using a rotational model, and also instruction for how The Big God Story VBS can

be used on a mission trip.

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the big god story program overviewSCOpE & SEQUENCE

DAy pONDER pOINT

BIBLE LESSON REMEMBER VERSE

CREATE

1“The Big Plan”: God is Redeemer

Adam and Eve—relationship broken & redemption promised (Genesis 2—3)

Jesus answered, “I am the way and the truth and the life. No one comes to the Father except through me.” John 14:6

Backpacks

2 “The Big Family”: God is a Covenant Keeper

Abraham and God’s people—redemption comes through the family line (Genesis 12, 15)

The Lord is not slow in keeping his promise, as some understand slowness. Instead he is patient with you, not wanting anyone to perish, but everyone to come to repentance. 2 Peter 3:9

Preschool: Family Portrait

Elementary:Family Tree

3 “The Big Purpose”: God is in Control

Joshua and the Promised Land—God’s redemptive purpose (Joshua 1—4)

Have I not commanded you? Be strong and courageous. Do not be afraid; do not be discouraged, for the Lord your God will be with you wherever you go. Joshua 1:9

Bracelets

4 “The Big Promise”: Jesus is the Promise

Jesus the Redeemer—His birth, life, death, and resurrection (Luke 2; Matthew 21, 26—28)

For God so loved the world that he gave his one and only Son, that whoever believes in him shall not perish but have eternal life. John 3:16

Christmas Ornaments

5 “The Big News”: Jesus is the Good News

Peter and the early Church—the good news of redemption spreads (Acts 2, 4, 8)

But you will receive power when the Holy Spirit comes on you; and you will be my witnesses in Jerusalem, and in all Judea and Samaria, and to the ends of the earth. Acts 1:8

PictureFrames

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the site modelMany of you have been hosting block parties, backyard clubs, and neighborhood-based

summer events for years. For others, adopting this model is going to feel like a big risk. In

this section you’ll find the tools you need to understand what is meant by the term “Site

Model,” and for deciding if this model is right for your church.

CHARACTERISTICS OF THE SITE MODEL1. In the Site Model, the focus is on building community in the places where people live and

play. This gives families and individuals in your church the tools to reach out to their neighbors

and create safe spaces for relationships to be built and for The Big God Story to be shared.

2. This allows VBS to take place in multiple locations throughout your community rather

than being limited to a church campus.

3. Site Leaders are key to your volunteer structure. These are the people who will open

their homes, gather their neighbors, research and find potential venues, ask friends to be a

part of their team, and more!

4. A typical site utilizes a home, park, school, or neighborhood community building as its

gathering space.

5. An average site can host anywhere between 7 and 40 children, ages 4 to 12, but is flexible

to fit the need of that area. *We recommend that preschool sites host 20 children or less.

6. The church supplies each site with promotional materials, curriculum, creative projects,

game supplies, first-aid supplies, and staff support.

7. Normal volunteer procedures apply with regards to application and screening.

8. While a set week and time is set aside for VBS within your church community, sites can

run their gatherings at times that work best for those in their communities. *We recommend

that parents of preschoolers stay on-site; check with your Director for more details.

9. Children are not required to pre-register or to pay a fee for attendance. We know that

sounds scary, but we promise to show you why and how it works!

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GAINS AND RISkSCONSIDERING THE GAINS/RISkS INVOLVED WITH UTILIZING A SITE MODEL FOR yOUR VBS

GAINS IN THE SITE MODEL RISkS IN THE SITE MODELRealizing your church’s outreach

potential.

Asking for buy-in from church and ministry

leaders.

Empowering your church families

and key leaders to minister to

their own communities.

Getting people to be bold and

step up as leaders in this new way.

The potential to be more budget

friendly by spending less on

traditional production expenses.

Not charging children a

registration fee.

A good solution for how to do VBS if

your church has multiple campuses.

Decentralization can sometimes

feel like disorganization.

For the church staff it is all in the prep

work, leaving the week of VBS for you

to enjoy and engage in the experience.

Asking your staff to take on new tasks and

different roles when you have a system that

they already know.

how to preparepLANNING TIMELINE6 Months Before

• Meet with appropriate church leadership to cast vision for the Site Model and get buy-in

from necessary groups.

• Begin to pray for the children, families, and volunteers who will be a part of VBS.

• Set VBS dates on your all-church calendar.

• Create a working budget. (See “Budgeting” under the Phase 2 section for a sample

budget sheet.)

5 Months Before

• Create and gather your lead team. Depending on your church size and structure,

this might mean gathering staff from multiple campuses, recruiting people from

other departments who have necessary insight and skill, or just clarifying roles and

responsibilities within your children’s ministry staff.

• Identify key families and volunteers to pursue as Site Leaders.

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4 Months Before

• Gather past key VBS volunteers and those identified as potential leaders to cast vision

for the Site Model and recruit Site Leaders. Consider hosting a coffee or dessert, and

invite these key people to an informational meeting to cast the vision. It’s important for

people to focus on the “why” of the shift, rather than on the “how to’s” at this point in

the planning. Make sure to allow people to sign up for a leadership position after being

inspired.

• Continue to meet regularly with your lead team for updates, encouragement, and prayer.

• Process Site Applications. This includes assessing the individual Site Leaders and their

proposed sites. It’s highly recommended that your staff visit the actual site before granting

site approval.

3 Months Before

• Confirm approved Site Leaders and Site Applications.

• Provide your church families with a “Save the Date” communication giving them dates

and vision for VBS via email or print material. You may also want to let them know more

information will be coming in the weeks that follow.

• Consider hosting a parent vision night. If this is going to be a big (and exciting) change

for many of your families, they’ll have many questions.

• Begin recruiting general volunteers that will serve at the confirmed sites.

• Order supplies that will be distributed to each site. Don’t forget to think about what

you’ll place those supplies in for distribution; you might need to order boxes or reusable

plastic bins.

• Assign staff members and/or key leaders (these will probably be people from your lead

team) to be the Site Shepherds for multiple Site Leaders. The Site Shepherds will serve as

guides for the Site Leaders in preparations as well as activities the week of VBS.

2 Months Before

• Continue recruiting general volunteers (host an interest table where appropriate).

• Process volunteer applications and background checks.

• Begin preparing supplies for each site.

1 1/2 Months Before

• Give VBS promotional postcards to Site Leaders to begin to distribute in their communities.

• Promote VBS to your church families and community by providing the list of sites and dates

where VBS will be happening. Consider creating info cards specific to regions. Be sure to

continually provide an updated list of sites with addresses on your church’s website.

• Provide Site Leaders with a list of approved volunteers for their site. Continue to send this on

a regular basis as more volunteers register.

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1 Month Before

• Final call for general volunteers. All volunteers should be confirmed and screened prior

to your volunteer training.

• Site Leaders begin communicating with their volunteer teams, based on the lists you

send them.

• Continue communicating sites and dates to your church families.

• Staff/VBS lead team continue working with the Site Leaders ensuring that all logistical

preparations are in place to run a successful site.

• Make final preparations for supplies to be given to each site.

2 Weeks Before

• Hold a mandatory training meeting for all Site Leaders and general volunteers.

• Give all VBS supplies and promotional materials to Site Leaders at the training. This

should include volunteer T-shirts and name tags.

• Site Leaders organize and become familiar with all of the supplies and curriculum given

to them.

• Site Leaders gather their individual team at

least one time in the weeks prior to VBS to

ensure that tasks are clearly understood and

to promote team bonding.

1 Week Before

• Site Shepherds should make sure Site

Leaders are not missing any supplies.

• Site Shepherds communicate their schedule

for the week of VBS to their Site Leaders,

letting the Site Leaders know how often they

will be visiting their sites throughout the week.

• Site Leaders and volunteer teams should

make a final promotional push in their

community.

Week of The Big God Story VBS

• Site Shepherds visit sites on a daily basis,

prepared with extra supplies for sites that

have more children than expected.

• Site Shepherds gather all leftover supplies

from each site on the final day.

• Consider having someone visit various sites

to capture the activities on video and/or film.

Please note: the sample child registration

form contains a photo release.

To familiarize yourself with the general processes

required to reserve a location at a park or public building, start by visiting your city'’s

website. Most cities will have a list of areas that can be

reserved and will walk you through how to secure that reservation. In many cities, the Parks and Recreation

Department or the Community Services Department

facilitates the process. The city website will also provide important phone numbers and

contact information if you have further questions.

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1 Week After VBS

• Volunteers and staff complete evaluations.

• Site Shepherds facilitate debrief sessions with their individual Site Leaders.

• Provide a thank you letter or gift to your Site Leaders and volunteers.

• Find creative ways to share your VBS stories with your church leadership and

congregation. Utilize pictures, videos, firsthand testimonies, and more!

phase 1: casting vision, calling leaders,securing locationsCOMMUNICATING THE VISION OF THE BIG GOD STORy VBSIn many churches VBS can be a sort of “sacred cow.” People love VBS for many reasons.

As you begin to cast vision for what will most likely be a new kind of VBS, one of your

first tasks will be helping your leadership, staff, volunteers, and even parents understand

that you are not taking all of the great things they love about VBS away from them. You’re

simply introducing a new method of accomplishing the potential that VBS has in store.

One thing to consider before casting vision is the method you use to communicate the

journey you’re about to embark upon. Utilizing the “Inspire, Equip, Support” model is often

very effective for bringing people along. Begin by inspiring them with the “why” for the

change, including inspirational stories or thoughts. Follow up with the “what” and equip

them with whatever tools (knowledge, curriculum, etc.) they need. Finally, offer support by

answering whatever questions they have, providing prayer, etc.

Church Leadership

For leadership, VBS is often seen as one of the year’s biggest outreach efforts, and

attendance numbers are seen as an indication of the church’s general reach. You’ll want

to let your leadership know that this could be an opportunity to reach out farther and in

better ways than you have before. This might even mean doing the tough work of really

evaluating your past numbers and being honest about how many unchurched children and

families you were actually reaching.

At one church, in the years prior to using the Site Model, approximately 4% of the children

in attendance were unchurched. However, through using the Site Model, at least 50% of

the children who participated were unconnected to a church. Does your church already

have a percentage far greater than 4%? Perhaps then for you it’s not about drastic

changes in numbers, but simply adopting a method that has the potential to foster greater

long-term benefits.

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key Volunteers

For many people, volunteering with VBS is

a large part of their identity at church. VBS

is what they do; they work half the year on

it, spend countless hours preparing, and

love (even when they’re stressed) every

minute of it! You’ll want to make sure your

key volunteers know that you appreciate and

need them more than ever. Get them excited

about directing their efforts specifically

toward the people in their community, and

challenge them to step up to the task of

being a Site Leader!

Families and Children

For many of your church families, VBS is

a likely known entity that many of your

church families have come to expect as a

part of their summer routine. Make sure

your parents know that The Big God Story

VBS will still offer their children an exciting

week wherein they’ll be able to connect with

God, their friends, and caring adults in a safe

environment. The families who love VBS will also be some of your greatest Site Leaders

and volunteers. Challenge families by presenting them with this great opportunity to serve

together as a family, open their homes to their neighbors, and provide churched children

the opportunity to be leaders as they invite their own friends. During your weekend or

midweek services, challenge your kids to think of VBS as a chance to serve their friends

and share The Big God Story with them.

RECRUITING SITE LEADERSRecruiting Site Leaders is one of your first and biggest tasks. Begin identifying possible

candidates as early as five months out. Look not only to your key VBS leaders from

past years, but look to those people who are in leadership roles throughout the church.

Assuming your church leadership is on board, you’ll really have the opportunity to make

this a church-wide movement. Consider partnering with your church’s small group

ministry. Oftentimes, small groups are willing to work together to host and lead a site.

You might begin by sending those people a vision letter inviting them to an interest

meeting. If they cannot make it to the meeting, or a meeting is not best for your context,

be sure to direct them toward other avenues to express their interest. Then, build the

meeting around your target audience. For example, if your potential leaders are mostly

women from the church, consider hosting a nice brunch and providing childcare.

suggestion: encourage the site leaders to get to know the volunteers that will be helping at their specific

sites, and take the time to hear about their passions and natural

strengths. discern if the roles they have volunteered for are actually a good fit for them. if not, look for ways to rearrange roles to make sure that everyone is working out

of their god-given gifting. this will make the volunteers“ and the children“s

experiences that much better.

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If your potential leaders are young families,

consider hosting it at someone’s house and

providing pizza and activities for the kids.

Do whatever it’s going to take to get those

people there and get them excited.

At an interest meeting you can cast vision,

talk them through what it is to be a Site

Leader, and challenge them to take home

the “Site Leader Commitment and Site

Application Form” (found in the Reproducible

Resources Pack). You’ll ideally want to have

your Site Leaders and their sites confirmed by

the time you’re three months out.

SITE LEADER ExpECTATIONSAs you’re recruiting your Site Leaders, you’ll

want to make sure you fully communicate

expectations and clearly explain the

commitment without overwhelming your

prospective leaders. If you have some leaders

who want to apply as couples or partners,

it would certainly be acceptable that these

tasks could be divided, as long as it’s clear

who’s in charge of what.

SITE LEADERS WILL …

1. Oversee the entire VBS site; make any

logistical arrangements to ensure the site

meets necessary requirements.

One thing we’ve learned is that churches have lots of people who are happy to volunteer

the use of their home as a site, but they don’t want to be in charge of overseeing the

site or inviting their community. While this is a very generous offer, it misses one of the

biggest components of this experience—empowering our people to be the ministers in

their own community! It’s very important that Site Leaders understand that providing the

location, whether that’s in their home or somewhere else, is only one small part of their

commitment. You’ll be looking for leaders, not just hosts. (Note: You might come across

situations where, for instance, a mom would like to use a grandparent’s home, in her same

neighborhood, to host her site. Partnerships are not necessarily a bad thing, and these can

be considered on a case-by-case basis.

What should be avoided is having leaders use a space that belongs to someone they don’t

know and aren’t connected to.)

Facebook pages can be a great way to share stories and build

excitement throughout the week of VBS. Consider hosting one general

page where all of your Site Leaders and volunteers can come to tell their stories. If some Site

Leaders aren’'t quite familiar with how to navigate Facebook pages, ask them to enlist a teenager or other volunteer who might have fun with the social networking. This can also be a great way to keep the congregation involved.’

just be sure to advertise the page prior to the week of VBS. Also,

decide if there is a hashtag that can be used in various social

networking platforms to link all of the pictures and updates. If so,

be sure to let all of your staff and volunteers know.

19

Some Site Leaders will want to use a meeting

space that requires them to get a permit

or permission from their neighborhood

association or the city’s Parks and Recreation

Department. Depending on you and/or

your staff’s capacity, you’ll need to decide

if you’re going to be able to do the work

to secure these permits or if you’re going

to need your Site Leaders to take on this

responsibility. Some Site Leaders will feel

overwhelmed by the thought of working

with the city to get permits, so be prepared

to coach them through the process or take

on that task yourself. The Site Leaders will

also be responsible for making sure their site

is up to “code.” This includes requirements

regarding restrooms, pools, pets, firearms,

and insurance. This is discussed in more detail

in the next section, “Site Requirements.”

2. Lead promotional efforts in their area.

One of the biggest projects a Site Leader will

have is getting the word out. Site Leaders

should understand that while promotion will be going on at your church, they’re going

to need to be the primary initiator for promoting their own site, in their own area. We’ve

given you the resources so you can provide Site Leaders with promotional postcards they

can pass out to their community, posters they can post in local shops (with permission, of

course), as well as welcome banners they’ll use the week of VBS.

The task of inviting might seem overwhelming to some leaders, especially to those who

are looking to connect with their neighbors but who have not yet established those

relationships. Your role here as a supporter and encourager is critical. As your Site Leaders

express any trepidation, be sure and take those opportunities to pray with them, assuring

them that God is going before them. Encourage them that there’s no magic number for

how many kids should show up. They might have 3 children come, or 20 children. Either

way, it’s not about numbers, but about quality relationships.

You can also encourage your Site Leaders to make use of networks they already have in

place to help get the word out. They should look to their church small group for support

(especially if they all live near each other), have their children invite friends from school,

and begin talking to neighbors they have the most contact with. (While they’re at it, ask the

neighbors they do know for introductions to other neighbors they might not know as well!)

practitioner comment: if you have sites that are in a hot,

outdoor location, being prepared with pop-up tents or other

shade coverings can make all the difference in the success of those sites. “we happened to have picked a hot week in

southern california so shade would have helped a bit.“ “-the beacon, orange ca

20

3. Communicate and meet with the volunteer team prior to the week of VBS.

Once your Site Leaders and sites are confirmed, you’ll begin your push for general

volunteers. These volunteers will serve under the leadership and direction of the Site

Leaders. The process of recruiting those general volunteers is discussed under “Recruiting

and Placing General Volunteers.” Site Leaders will be responsible for communicating with

their volunteer team prior to the week of VBS. You’ll need to provide the Site Leaders with

a list of the volunteers that will be coming to their site no later than two weeks out. Based

on that list, the Site Leaders should, through emails or phone calls, introduce themselves

and communicate volunteer roles and responsibilities to the rest of the team.

It’s also recommended that the Site Leaders facilitate one team meeting in the week prior

to VBS. The meeting should be held at, or include a visit to, the location of the site so that

all team members can get a sense of spacing and environment. One of the goals of this

team meeting should be to encourage bonding as well as provide an opportunity for the

team to come together in prayer.

4. Support volunteers at their site.

During the week of VBS, it will be the Site Leaders’ responsibility to make sure that the

volunteers at their site are cared for and supported. These volunteers will probably range

in age from teenagers to grandparents and the Site Leaders will need to work to make

sure everyone understands their role, any questions are answered, and all volunteers feel

appreciated and encouraged.

5. keep their VBS site on schedule.

Site Leaders shouldn’t tie themselves down to another role that might prevent them from

serving in an oversight capacity during each day’s activities. They will be responsible for

making sure, as much as possible, that the site stays on schedule. They’ll also need to be

free to address any last-minute or emergency circumstances and be able to assist other

volunteers when necessary.

6. Lead team prayer and debrief time.

Site Leaders will also facilitate a team gathering time every day prior to the children’s

arrival as well as a debrief time after the children have left. The initial gathering time each

day should be centered around prayer, and will serve to provide space to communicate

new information for that day. During the debrief time, Site Leaders will want to be sure to

hear from each volunteer to make sure any frustration or confusion is being addressed.

This will also be a sweet time to hear about highlights from the day and to share stories

about God’s movement. If there are lots of volunteers whose children will be present

during this time, suggest ways to keep the kids occupied (extra crafts, a movie, or clean-

up tasks).

21

7. Come to a clear understanding with the Director regarding costs associated with

their site.

One of the stickiest issues to consider is that of expenses. While the church will be paying

for and supplying the promotional cards and banners, all of the supplies called for in the

daily curriculum, The Big God Story VBS T-shirts (if you so choose), costs associated with

getting permits, and various registration and administrative supplies, things such as food

for the volunteers and any extra goodies the site may want to utilize don’t have to always

fall on the church to reimburse. The key here is to communicate clearly.

Make sure your volunteers (Site Leaders and general volunteers) understand that

they don’t have free license to spend whatever they want and then ask the church for

reimbursement. Communicate the basics that the church will provide. Depending on your

budget, you might have more room to offer to pay for additional things. Whatever your

expectation is, make it clear, and be prepared to have one-on-one conversations with Site

Leaders as specific needs arise.

SITE REQUIREMENTSAs with everything you do, safety for your children and volunteers is of utmost

importance. Identified here are several issues that must be addressed when assessing if a

site is a proper place to invite a group of children. All of these requirements are covered

in the form of questions on the “Site Leader Commitment and Site Application” (found in

the Reproducible Resources Pack). You and your staff will need to follow up with certain

applications based on their answers to the questions.

THE REQUIREMENTS ARE AS FOLLOWS1. Each site must have a restroom facility.

This seems simple enough, but you may have some outdoor sites that don’t have restrooms.

If using a park, the proximity of the restroom to the group’s area should be considered.

The restroom shouldn’t be out of the group’s site. Some Site Leaders may want to rent a

portable toilet for their outdoor location. While this is an acceptable option, you’ll want to

make sure to discuss the issue of cost and who will be responsible for that expense.

2. Sites with pools must have a locking gate around the pool.

Even though a pool can be a great gathering place and lots of fun during designated

times, it’s important to have a gate to keep children out of the area during the other times.

Some Site Leaders may want to use their pool when they invite families and children to

the Family Remember & Celebrate Event. Assuming parents are present to supervise their

children, this can be a great way to build excitement throughout the week.

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3. Sites that have pets must secure those pets in an area away from the children.

We all love our pets, but sometimes bringing a large group of children into a home can

push even the most loving pets over the edge. Therefore, pets should be kept in a secure

area away from the children. This will also help in preventing any issues children may have

with allergies.

4. Sites that have firearms must have them secured in locked vaults or cases.

Depending on where you are geographically, this may be more or less of an issue.

Regardless of gun culture in your particular area, the requirement is constant: Firearms

must be locked away.

5. Outdoor sites must be able to provide adequate escape from the elements.

You will need to consider how weather might affect your outdoor sites. For most parts

of the country heat will be the biggest factor. It’s important that there’s shade and

drinking water in areas where the heat will be an issue. If there’s a possibility of rain or

thunderstorms, you’ll also want to make sure there’s a covered area that can provide

shelter.

6. If a site requires a permit for use, that must be obtained.

Many public sites require that organized groups obtain permits for use. As much as

possible, educate yourself on general requirements in your area and make sure your Site

Leaders know that it isn’t acceptable to just “wing it” and hope that it’s okay to use a site.

Site Leaders must either commit to do the work, or partner with you, to find out if a permit

is needed, and then, if necessary, it must be secured.

23

phase 2: building teams and building excitementVOLUNTEER ROLES AND RESpONSIBILITIESPractitioner Comment: If you have sites that are in a hot, outdoor location, being prepared

with pop-up tents or other shade coverings can make all the difference in the success

of those sites. “We happened to have picked a hot week in Southern California so shade

would have helped a bit.” –Pattie Fenton from The Beacon

Site Leader (This person should already be set.)

• Oversees the entire VBS site; making any logistical arrangements to ensure the site

meets necessary requirements.

• Leads promotional efforts in their area.

• Communicates and meets with volunteer team prior to the week of VBS.

• Shepherds volunteers at the site.

• Keeps VBS site on schedule.

• Leads team prayer and debrief time.

• Comes to a clear understanding with the Director regarding costs associated with the

site.

Registration Leader

• Oversees registration and attendance each day at VBS.

• Ensures that all of the kids’ liability release forms are filled out.

• Oversees the sign-in and sign-out process of each day.

• Oversees the Missions Project and how much money is raised.

Storyteller

• Teaches The Big God Story in Celebrate//Large Group each day of VBS.

• Offers a Blessing at the end of each day.

• Reminds kids about daily themes and the Family Remember & Celebrate Event.

Game Leader

• Oversees the opening Connect//Games and Game Time each day.

• Gathers all supplies needed for each game.

• Explains all game rules and lead games.

Small Group Leaders (All volunteers can lead a small group of kids.)

• Leads a small group of kids in the small group Connect and Respond times.

• Facilitates discussion, community building, and small group prayer time.

24

Anticipate/Create Leader

• Oversees and prepares all elements for the beginning Anticipate section.

• Oversees and prepares all elements for the Create section.

• Provides instruction for the rest of the team on both the Anticipate and Create sections.

Music/Worship Leader (Optional)

• Leads children in worship songs through the use of instruments or music tracks.

RECRUITING AND pLACING GENERAL VOLUNTEERSOnce you’ve confirmed and approved your Site Leaders and their sites, it’s time to begin

recruiting their teams. Some Site Leaders will have family members, friends, and people

from their small groups that they’ll want to be a part of their team. This is great! Make

sure your Site Leaders know that these people still must go through the normal volunteer

application process, which should include a background check. Site Leaders should also

be open to the fact that people they do not know might be placed on their team.

Give yourself at least eight weeks to recruit general volunteers. This would ideally be when

you’re between three months and one month out. This process should not feel drastically

different from how you’ve recruited VBS volunteers in the past. Get the word out however

you can! You can make use of your standard volunteer application, or use the example

we’ve provided in the Reproducible Resources Pack.

If using your own, you’ll most likely want to add a few questions and information to your

standard application to aid in the placement of these volunteers.

1. Ask these volunteers to choose which site they would like to serve. If they only want to

serve in one specific location, they should only provide one answer. If they would be open

to several options, ask them to choose their top three. Be sure to provide people with the

list of confirmed sites. (This is why it’s necessary to have those details set prior to this

phase of recruitment. One church neglected to ask this question and attempted to place

volunteers how they felt was best. This resulted in a lot of requests for changes and ended

up being a big waste of time!) Encourage volunteers to choose the location(s) closest to

their home or interest.

2. You’ll also want to provide these general volunteers with the list and description of

volunteer roles and responsibilities. Let them tell you which roles they would be interested

in filling, being sure to let them know that they may be asked to serve in multiple

capacities.

3. Remember to communicate the date of your volunteer training on this application, so

they can put it on their calendars as soon as possible. At this point in your preparation

process you probably feel like you’ve cast your vision to everyone you’ve ever met. Don’t

forget that some of these general volunteers might be hearing this for the first time.

Make sure, like you did with your Site Leaders, that you’re giving them all the “why’s” and

getting them excited about this new movement!

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pROMOTIONWhen it comes to promotion, your goal is to advertise early and often! The more you can

put your vision in front of your entire church, including your children, the better. These

are the people who will take the information into their communities. In the Promotional

Materials Pack you’ll find the following templates.

promotional postcards

These invitations are the primary tool Site Leaders and volunteers will use to invite people

to their particular site. The cards will be the same for every site; however, there’s an empty

square on each card where a label can be placed to give the specific details of a particular

site. These cards should also be available for your church families to pick up on the weekends.

At your weekend services, consider creating a map that clearly shows families the

locations of your sites. You could even number those locations on the map and have them

correspond to numbers on the promotional postcards so families know exactly which

card to grab. The cards also feature an editable field where you can direct people to your

church’s website for more information. You may want to have some “location neutral”

cards available. These would be cards where the label you place on the card directs people

to your website to find a VBS site instead of listing a specific site.

pRINTING SpECIFICATIONS

You’ll find two documents with the promotional postcards. The “Promo Postcard-ProPrint”

document has been professionally set up by our design team as a 4” x 6” full bleed,

process color document. This can be sent to your local print shop as is, or if your church

has the necessary equipment, can be printed in office. If you’re looking for a simpler way

to print the promotional postcards, you’ll want to use the “Promo Postcard-Basic Print”

document. This can be printed on any standard office printer.

posters

These posters are great for hanging up around your church, in coffee shops, in store

windows, or in community centers. Please be sure to get permission first. Like the

promotional postcards, these posters provide general information for all sites, but have a

blank box where a particular site’s information can be written in or where a label can be

placed.

pRINTING SpECIFICATIONS

You will find two poster documents. The “Poster-Professionally Print” document has been

professionally set up by our design team as an 11" x 17", full bleed, process color document.

This can be sent to your local print shop as is, or if your church has the necessary

equipment, can be printed in office. If you’re looking for a simpler way to print the posters,

you’ll want to use the “Poster-Basic Print” document. This can be printed on any standard

office printer on 11" x 17" paper.

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Site Welcome Banners

It’ll be important that during the week of VBS, every site has its welcome banner displayed

in a prominent location. This banner will help to identify the site, especially for those sites

that are in parks and not at a specific address.

pRINTING SpECIFICATIONS

We have provided a predesigned 72" x 36" welcome banner that you can have printed

locally. We recommend vinyl banners as they’re generally the best value for your money

and are incredibly effective. If you’d like the banners to be hung with grommets, make sure

to indicate this in your order with the print shop. You may choose to hang banners in an

alternate fashion by using duct tape or Velcro.

T-Shirts

In the Promotional Materials Pack you’ll find a template to have your The Big God Story

VBS T-shirts printed. This design is for a T-shirt that only has printing on the front of the

shirt and is ready to be sent to a local screen printer.

Digital Slide

This image is a general advertisement that can be projected or used on screens

throughout your church. It also has editable fields to insert your particular dates and

contact information.

The Big God Story VBS Logo

In this document you’ll find a high-resolution copy of the general The Big God Story VBS

logo. You’re welcome to use this logo on documents or promotional pieces associated

with your VBS experience.

CHILD REGISTRATIONWhen considering registration for children, there are usually two parts: the sign-up, which

secures the child a spot in the program, and the fee for each child registered. You’ll need

to decide which aspects of registration you’ll still want to make use of in the Site Model.

Registration fees

Being that the target group of children will be mostly unconnected to the church,

some churches have found that it’s awkward for Site Leaders to invite their friends and

neighbors while at the same time asking for money. However, most churches will not have

the ability to just go without the supplemental income that would normally come from

child registrations. To help cover the costs of VBS, consider requesting a $30 fee from

your volunteers. You might see that this is no different than asking people to provide

funds for their mission trip or even the money required to be a part of a local service

opportunity. Most volunteers will have no issue with this, especially when you show them

that their $30 is used for the kids to attend at no cost!

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Signing Up

The thought of not having children sign up ahead of time might cause you the most

anxiety. The reasons you might not have children sign up ahead of time are similar to why

you may decide not to charge a fee. Some people might be intimidated or discouraged

from participating if they have to commit and turn in registration forms to the church

ahead of time. What those same people are often comfortable with is giving a verbal

commitment to the Site Leader who invited them. If this is the case, the Site Leader then

becomes the resource for estimating how many children will be at the site. Based on

whom they’ve invited and who they’ve heard back from, Site Leaders will have a very good

idea of how many children to expect at their site.

A hybrid option might be to ask your church families to pre-register their children,

while not requiring that the Site Leaders ask those children they have invited, who are

unconnected to the church, to pre-register. While this might sound like a nightmare,

it could be helpful in a couple of ways. For one, your church families are used to pre-

registering. Encourage parents to choose the site closest to where they live. By allowing

them to select the site their children will be attending and turn in registration forms ahead

of time, you’ll be creating an experience like what they’ve had with VBS in the past. This

can also be helpful in your preparations when you look at each site and can combine the

number that the Site Leader is expecting with the number of church families that have

pre-registered. If you choose this method, you’ll want to make sure it’s well-communicated

that anyone, whether connected to the church or not, can just show up, so as not to

discourage people who might be confused as to whether they have to sign up or not.

BUDGETINGAnytime you’re doing a new program, or at least doing it in a way you haven’t done it in

the past, your budget can feel like one of the biggest wild cards. Most churches have a

certain amount of money budgeted for VBS, which is then supplemented by registration

fees. As we mentioned in the previous section, in the Site Model we would recommend not

charging the children a registration fee. This loss of income can be made up for by asking

volunteers to pay a fee. Also, you might consider calling your congregation to donate

money to sponsor a site, making sure to communicate that their donation will allow VBS

to happen at no cost to the children.

Figuring out the budget will look different for every church. However, we’ve offered a

basic example of what you might expect one site to cost. Keep in mind this is a very basic

list of expenses. This is based on 20 children and 5 volunteers per site. If you have a site

that has 40 children and 10 volunteers, you might find that not all expenses will double.

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Sample Budget:

CHILD ExpENSES pER CHILD 20 CHILDRENAnticipate $2.00 $40.00

Games $2.00 $40.00

Small Group $2.00 $40.00

Snacks $0.50 $10.00

Celebrate $1.00 $20.00

Create $8.00 $160.00

Totals $15.50 $310.00

SITE ExpENSES pER SITESite Welcome Banner $10.00

5 Volunteer T-shirts @ $6.00/each $30.00

General Supplies (registration, first aid, etc.) $20.00

5 Leader Background Checks @ $9.00/each $45.00

Total $105.00

MISC. ExpENSES pER SITEPromotion and Printing $60.00

Travel Expenses (Gas for Site Shepherd and Staff) $15.00

Site Permit $25.00

Total $100.00

SITE COST 5 LEADERS AND 20 kIDS20 Children $310.00

Site Expenses $105.00

Misc. Expenses $100.00

Site Total $515.00

If the total cost for a site could be around $515, when subtracting the $150 coming from

the registration fees of the 5 volunteers, the cost then becomes only $365. If you can

get someone from the church to sponsor the site for $300, then the cost to the church

becomes only $65!

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phase 3: equipping leadersROLE OF SITE SHEpHERDSThe Site Shepherd will be a critical part to running successful sites. Site Shepherds will

most likely be members of your staff or key volunteers who aren’t serving as Site Leaders.

A Shepherd can realistically be asked to oversee three to five sites. You’ll probably want

to assign a Site Shepherd to a site as soon as that Site Leader’s application has been

approved.

For the Site Leader, the Shepherd will be the first place they look when they have

questions. Beyond just being a resource, the Shepherd should be prepared to be a

counselor. At some point prior to the week of VBS most Site Leaders will have moments of

anxiety as they realize they are about to share the Gospel with their neighbors! It is at this

point that the Site Shepherd’s encouragement and prayers will be most needed.

Leading up to VBS Site Shepherds Should:

• Personally call each of their Site Leaders to check in, introduce themselves, and answer

any of the Site Leaders’ questions.

• Confirm Site Leaders and Volunteer Teams have received their volunteer team lists from

the Children’s Ministry Staff.

• Confirm that Site Leaders are attending the VBS training.

• Confirm that Site Leaders have their box of supplies, banner, promotional postcards,

posters, etc.

• Confirm when Site Leaders will be meeting with their team of volunteers.

• Remember to pray with Site Leaders—even if it’s over the phone!

Week of VBS Site Shepherds Should:

• Visit each of their assigned sites every day if possible.

• Listen for and collect stories.

• Record daily attendance at each site and report numbers to the Director.

• Report daily missions’ totals.

• Identify the time and location of each site’s Family Remember & Celebrate Event.

• At each site, look over the site roster and confirm that each volunteer has registered,

paid, and has received a T-shirt.

• Take extra T-shirts and Leader Guides as they visit the sites.

• Have two extra boxes of supplies in order to restock a site if needed.

• If a site has no kids on the first day, encourage the volunteers to not give up hope. Use

the normal time that the volunteers would be at VBS to go around and invite kids in the

neighborhood, pass out promotional postcards, and pray for what the next day might

be like.

30

RESOURCING A SITEBeing prepared with the supplies needed for your sites can feel daunting. Here you’ll

find a basic list of what each site will need including promotional materials, registration

supplies, first-aid supplies, basic necessities, and supplies for the daily activities as called

for in the curriculum. With the exception of the promotional materials, which will most

likely be distributed to the Site Leaders and general volunteers at various times in the

months leading up to VBS, we’d recommend condensing all of the other types of supplies

into a “VBS box.” This box should be packed with all of the necessary supplies to host 20

children. If a site plans on having 40 children, then you just give them two VBS boxes, and

they’re all set to go!

promotional Materials

Be prepared to provide each Site Leader with the promotional items listed below. You’ll

probably find that Site Leaders will come back to you asking for more promotional postcards

and posters as they get closer to the week of VBS, so be sure you’re prepared with extras.

Also, don’t forget that you’ll want to have promotional postcards and posters available for

your own use during your weekend and mid-week services.

ITEM QUANTITy NOTEPromotional

Postcards

60 per site Will depend on how many people Site Leaders plan on inviting. An average site that hopes to have 20 children would start with around60 cards. These will most likely be distributed to the Site Leaders and general volunteers at various times in the months leading up to VBS.

Posters 5 per site Will vary depending on the

needs of the particular site.

Site Welcome Banner 1 per site Consider providing more if the

site is in a large outdoor area.

T-shirts 1 per volunteer Consider providing iron-on

applications for children if

they want to create their own

shirts. If you are not doing

preregistration, you’ll probably

find it too difficult and costly to

provide children with screen-

printed shirts. Volunteers must

wear shirts every day.

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VBS Boxes

It’s recommended that you use boxes with dimensions of approximately 30" x 30" x 30".

This should be big enough for all of the supplies. These could be cardboard boxes, or if

you have the money, you could invest in plastic bins. Keep in mind that you’ll need more

boxes than you actually have sites. If a site is going to expect 40 children, they’ll need two

VBS boxes. Furthermore, Site Shepherds will want to keep extra boxes with them as they

visit their sites, in case they need to restock a site that has more children than expected.

VBS BOx CONTENTS

registration and administrative Supplies

These are all of the supplies necessary for making sure that children are checked in and

out every day, and for making sure all of the necessary paper work has been filled out

for each child. You’ll also find the paperwork and supplies necessary for keeping a site

organized. Each box should be prepared for 20 kids.

ITEM QUANTITy (pER BOx)

NOTE

Child Registration

Forms

20 This form only needs to be filled out once

during the week, not every day.

Daily Sign-in Sheets 10 2 sheets per day

Name tags/labels 20 large

shipping labels

for Day 1

80 regular name

tags

20 per day

Pens 1 dozen For registration and general use.

Permanent Markers 6 These are necessities for name tags and

general use.

Clipboard (optional) 1 This will aid in keeping daily sign-in

sheets in order.

1-inch Binder

(optional)

1 This is a good way to keep the children’s

registration forms in order.

Incident Reports 5 This form should be filled out in the

case of any injury or when any out-of-

the-ordinary event has occurred that

disturbed a particular child or the site in

general.

Daily Supply Lists 1 From the Reproducible Resource Pack;

print out the list of daily supplies.

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First-aid Supplies

This is a basic kit for addressing first-aid needs. Injuries that require more specialized

attention than what can be provided for in this kit should signal that it is appropriate to

contact the child’s parent, guardian, or 9-1-1.

ITEM QUANTITy (pER BOx)

NOTE

Instant Ice Packs 3 A pack that is activated by applying

pressure and is approved for one time

use.

Bandages 15 Consider providing various shapes and

sizes.

Antiseptic Wipes 15

Latex Gloves 3 pairs Volunteers should take extra caution by

wearing gloves in certain situations.

Basic Necessities

These items will help ensure that sites are kept clean and organized.

ITEM QUANTITy (pER BOx)

NOTE

Hand Sanitizer 1 large bottle Great to have before snack time,

especially at outdoor sites.

Disinfectant Wipes 1 container Whether it’s keeping a picnic table

or a dining room table clean, your

Site Leader is sure to appreciate

these.

Trash Bags 5 Heavy-duty bags will be most

effective.

Zippered Plastic Bags

(optional)

5 gallon-sized and 10

sandwich-sized

These are always great to have on

hand to help in organizing supplies

or keeping small elements together.

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preschool Supply Lists:

Daily activity Supplies

ANTICIpATE ITEMS QUANTITy (pER BOx)

NOTE

Every Day washable

markers

50 Markers will be necessary for

various activities each day

Day 1 Build an Animal pages

construction paper

scissors

craft glue (tube)

washable markers

20

20

1

10

50

Day 2

(Option 1)

old sheets

string

clothespins

masking tape (roll)

scissors (optional)

5-7

10 yards

40 (2 per child)

1

10

Sheets to be gathered

from the volunteer team

at the site. These supplies

will be used to create

large tents.

Day 2

(Option 2)

construction paper

masking tape

craft sticks

washable markers

(1 piece per child)

1

(6-8 per child)

50

To go for a smaller

approach use these

supplies to create

miniature tents.

Day 3 craft rolls

string (skein)

stickers (various

shapes)

masking tape (roll)

washable markers

scissors

40 (2 per child)

1

100 (5 per child)

1

50

20

Day 4 butcher paper (pieces)

washable markers

stickers (Christmas

themed, stars, trees,

etc.)

10 (each 4 feet

long)

50

200 (10 per child)

Optional: Leaders can

work together to set out

Christmas lights, fake

trees, Christmas-themed

yard inflatables, or plan

to play some Christmas

tunes.

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Day 5 blank megaphones

(purchased or

templates printed on

construction paper)

markers

tape (optional)

20

50

1

Consider purchasing

from: http://www.

ssww.com/item/spirit-

megaphone-craft-kit-

GP2128/ or http://www.

orientaltrading.com/diy-

megaphones-a2-57_6559.

fltr or use the template

provided in the

Reproducible Resources

CONNECT//GAMES ITEMS QUANTITy (pER BOx)

NOTE

Day 1 none

Day 2 none

Day 3 none

Day 4 green crepe paper

streamers (roll)

ribbon (spool)

tape (roll)

Christmas ornament

stickers

5

1

1

100 (5 per child)

Day 5 none

CONNECT//SMALL GROUpS

ITEMS QUANTITy (pER BOx)

NOTE

Every Day rubber

chicken

5 This does not have to be a rubber

chicken—it can be a ball or even a

stuffed animal— but it should be

something fun to hold. It might be

squishy or glittery or lit up. There

should be enough for 1 per small

group.

35

SNACk ITEMS QUANTITy (pER BOx)

NOTE

Day 1 cheese

crackers,

juice boxes

Enough for 20

children

This assumes that you will have parents provide snacks the remaining days. See the “Schedule: Elements and Breakdown” under “Running a Site” for a discussion on how to handle snacks.

Day 4 Optional:

Christmas

cookies

provided by

leaders

Enough for whole site

The Leaders might consider providing a special treat for the children today as they celebrate Christmas. They should be aware of any allergies at the site and plan accordingly.

CELEBRATE//LARGE GROUp

ITEMS QUANTITy (pER BOx)

NOTE

Every Day Bible 1 Use during Mail Time and

Storytelling.

Every Day The Big

God Story

Images

1 set per site:

TBGS Image #1:

Eden

TBGS Image #2:

Abraham

TBGS Image #3:

Promised Land

TBGS Image #4:

The Redeemer

TBGS Image #5:

The Ends of the

Earth

There will be 5 pictures used

during Storytelling throughout

the week. On day 1 you will use

TBGS Image #1, on Day 2 you

will use TBGS Image #1 and #2,

and so on, until you are using all

5 images on the last day.

Every Day twine 10 feet

Every Day clothespins 10 You will use 2 for each image.

Every Day mailbox 1

Every Day Mail in

envelope

1

Every Day Treasure

Box

1

Every Day rainbow

yarn or

crepe paper

streamers

10 feet Use a length of rainbow dyed

yarn, or for a bigger visual

impact, take 5 different colors of

streamers (each 10 ft. long) and

twist them together.

36

Every Day gold foil

seals

5 You will use 1 for each image.

Every Day permanent

marker

1 Can be used from the

Registration and Administrative

Supplies.

Every Day music (CD

and CD

player, or

instrument)

Optional Worship leaders at each site

should consider if they’ll be

using their own instrument

or if they’ll need a CD player.

Each worship leader will need

to provide these materials or

work with the Site Leader to

coordinate use of the CD player

that’s being used in other

activities.

Day 1 plastic

snake

1

Day 2 star 1

Day 3 rock/stone 1

Day 4 baby

picture

1 to be provided by the storyteller

Day 5 inflatable

globe

1

RESpOND//SMALL GROUpS

ITEMS QUANTITy (pER BOx)

NOTE

Every Day The Big God Story

preschool flipbooks

20

Every Day washable markers 50

Every Day gallon-sized sealable

plastic bag

5 1 per small group. If you

need more, draw from

the Basic Necessity

supplies.

37

CREATE ITEMS QUANTITy (pER BOx)

NOTE

Day 1 canvas drawstring backpacks

fabric markers

20

20

If you do not have

fabric markers, generic

markers can be used

from other activities.

However, they will not

be permanent and

might run.

Day 2 craft sticks

craft glue (tube)

cardstock squares

washable markers

stickers

80 (4 per child)

10

20

50

100 (5 per child)

Day 3 cord (cut to 8-10”)

packing tape

beads (bag)

scissors

14’

1

1

10

Create leader should

have cord precut for

their kids.

Day 4 9” gold foil stars

ribbon (spool)

pom-poms (large bag)

stickers

tissue paper (sheets)

craft glue (tube)

washable markers

scissors

tape

labels

20

1

1

100 (5 per child)

20

10

50

20

1

20

Pom-poms and ribbon

can be used from

previous activities.

Labels can come from

the name tags.

Day 5 wooden picture frames

foam shapes and letters (bag)

craft glue (tubes)

washable markers

group picture (optional)

20

1

10

50

20

38

GAME TIME ITEMS QUANTITy (pER BOx)

NOTE

Day 1 Animal Cards 1 set (10 cards)

Day 2 CD or MP3 player

with music

Game Leader needs to provide their own.

Day 3 none

Day 4 CD or MP3 player

with music

Game Leader needs to

provide their own.

Day 5 sponges

scissors

yarn

bowl or buckets

water

12

1

12 pieces (cut)

4

Scissors are for the

leader to prepare ahead

of time.

BLESS AND DISMISS

ITEMS QUANTITy (pER BOx)

NOTE

Every Day Daily Take Home

Pages

20 of each day’s

Day 5 “Next Steps for

Parents” handout

20

39

Elementary Supply Lists:

Daily activity Supplies

ANTICIpATE ITEMS QUANTITy (pER BOx)

NOTE

Every Day washable

markers

50 Markers will be

necessary

for various

activities each day

Day 1 construction paper

scissors

tape (roll)

yarn (skein)

washable markers

pom-poms (bag)

pipe cleaners

feathers

craft glue (tube)

20

20

1

1

50

1

100 (5 per child)

60 (3 per child)

10

Day 2

(Option 1)

twine or cord

blankets/sheets/

towels (provided by

the leaders)

approximately 5

yards

Supplies will be gathered

from the volunteer team

at the site. These supplies

will be used to create

large tents.

Day 2

(Option 2)

construction paper

masking tape

craft sticks

washable markers

(1 piece per child)

1

(6-8 per child)

50

To go for a smaller

approach use these

supplies to create

miniature tents.

Day 3 craft rolls

string (skein)

stickers (various

shapes)

masking tape (roll)

washable markers

scissors

40 (2 per child)

1

100 (5 per child)

1

50

20

Day 4 butcher paper

(pieces)

washable markers

stickers (Christmas-

themed, stars, trees,

etc.)

10 (each 4 feet

long)

50

200 (10 per child)

Optional: As leaders,

work together to set out

Christmas lights, fake

trees, Christmas-themed

yard inflatables, or plan

to play some Christmas

tunes.

40

Day 5 blank megaphones

markers

tape (optional)

20

50

1

You might have been

provided with actual

megaphones or simply

pieces of construction

paper that can be formed

into the megaphones.

CONNECT//GAMES

ITEMS QUANTITy (pER BOx)

NOTE

Day 1 none

Day 2 none

Day 3

(Option 1)

penny 1 Game Leader should

provide. The other

game option for

today requires no

supplies.

Day 4 decorated butcher paper

ribbon (spool)

crepe paper streamers

(roll)

tape (roll)

10 (pieces from

Anticipate)

1

5

1

To go for a smaller

approach use these

supplies to create

miniature tents.

Day 5 none

CONNECT//SMALL GROUpS

ITEMS QUANTITy (pER BOx)

NOTE

Every Day rubber

chicken

5 This does not have to be a rubber

chicken—it can be a ball or even

a stuffed animal—but it should be

something fun to hold. It might be

squishy or glittery or lit up. There should

be enough for 1 per small group.

41

CELEBRATE//LARGE GROUp

ITEMS QUANTITy (pER BOx)

NOTE

Every Day Bibles 5 Use during Storytelling.

Bibles can be sent home

with children who don’t have

one at the end of the week.

Site Leaders should request

more from their Shepherd if

necessary.

Every Day The Big God

Story Images

1 set per site:

TBGS Image #1: Eden

TBGS Image #2:

Abraham

TBGS Image #3:

Promised Land

TBGS Image #4: The

Redeemer

TBGS Image #5: The

Ends of the Earth

There will be 5 pictures

used during Storytelling

throughout the week. On

day 1 you will use TBGS

Image #1, on Day 2 you

will use TBGS Image #1

and #2, and so on, until

you are using all 5 images

on the last day.

Every Day twine 10 feet

Every Day clothespins 15 You will use 2 for each

image and 1 for each

Ponder Point paper strip.

Every Day Ponder Point

paper strips

1 set per site:

Ponder Point #1 “The

Big Plan”: God Is

Redeemer

Ponder Point #2 “The

Big Family”: God Is a

Covenant Keeper

Ponder Point #3

“The Big Purpose”:

God Is in Control

Ponder Point #4

“The Big Promise”:

Jesus Is the Promise

Ponder Point #5 “The

Big News”: Jesus Is

the Good News

42

Every Day rainbow yarn

or crepe paper

streamers in

five different

colors

10 feet Use a length of rainbow

dyed yarn, or for a

bigger visual impact,

use 5 different colors of

streamers (each 10 ft. long)

and twist them together.

Every Day gold foil seals 5 You will use 1 for each

image

Every Day permanent

marker

1 Can be used from

the Registration and

Administrative Supplies.

Every Day music (CD and

CD player, or

instrument)

Optional Worship leaders at each

site should consider if

they’ll be using their own

instrument or if they’ll

need a CD player. Each

worship leader will need to

provide these materials or

work with the Site Leader

to coordinate use of the

CD player that’s being

used in other activities.

RESpOND//SMALL GROUpS

ITEMS QUANTITy (pER BOx)

NOTE

Every Day The Big God

Story flipbooks

20

Every Day pens/pencils 20

Every Day gallon sized

sealable plastic

bag

5 1 per small group. If you

need more, draw from the

Basic Necessity supplies.

43

SNACk ITEMS QUANTITy (pER BOx)

NOTE

Day 1 cheese

crackers,

juice boxes

Enough for 20

children

This assumes that you will have parents provide snacks the remaining days. See the “Schedule: Elements and Breakdown” under “Running a Site” for a discussion on how to handle snacks.

Day 4 Optional:

Christmas

cookies

provided by

leaders

Enough for whole site Leaders might consider providing a special treat for the children today as they celebrate Christmas. They should be aware of any allergies at the site and plan accordingly.

CREATE ITEMS QUANTITy (pER BOx)

NOTE

Day 1 canvas drawstring backpacks

fabric markers

20

20

If you don’t want

to provide fabric

markers, generic

markers can be

used from other

activities. Note—

they will not be

permanent and

might run.

Day 2 poster board

washable markers

green construction paper

scissors

tape (roll)

5 (1 per small group)

50

20

20

1

Same markers

as used during

Anticipate.

Day 3 fabric strips

scissors

fabric markers

packing tape (roll)

60 (1”x22” pieces, 3

per child)

20

20

1

If you were provided

with bandanas cut

up three of them to

get your 60 strips.

44

Day 4 9” gold foil stars

ribbon (spool)

pom-poms (large bag)

stickers

tissue paper

craft glue (tube)

washable markers

scissors

tape

labels

20

1

1

100 (5 per child)

20

10

50

20

1

20

Pom-poms and

ribbon can be

used from previous

activities. Labels

can come from the

name tags.

Day 5 wooden picture frames

foam shapes and letters (bag)

craft glue (tubes)

washable markers

group picture (optional)

20

1

10

50

20

BIBLE LEARNING GAMES

ITEMS QUANTITy (pER BOx)

NOTE

Every Day poster board 5 pieces Use 1 piece per

day. The Game

Leader will write the

Remember Verse

for that day on the

board.

Every Day washable markers These can be the

same markers

as used during

Anticipate.

Day 1 construction paper

tape

20 Tape can come from

general supplies.

Day 3 construction paper

tape

15 Tape can come from

general supplies.

Day 4 plastic Easter eggs

permanent marker

candy (optional bag

of candy)

20

1

1

45

GAME TIME ITEMS QUANTITy (pER BOx)

NOTE

Day 1 poster board Use the back of

the board provided

for Bible Learning

Games.

Day 2 CD or MP3 player

with music

Game Leader need

to provide their own.

Day 3 bandana 2 Each should be a

different color.

Day 4 none

Day 5 none

BLESS AND DISMISS

ITEMS QUANTITy (pER BOx)

NOTE

Every Day Daily Take Home Pages 20 of each day’s

Day 5 “Next Steps for Parents”

handout

20

46

Shopping Checklist

Because some supplies will overlap in their use, this list has condensed the items into a

shopping checklist to make it easier when it comes time to do your purchasing. This list

includes the supplies you’ll need to purchase for one box, but does not include things that

you’ll need to print or that the Site Leader will provide. This is a basic shopping list for

elementary sites. See the addendum to the chart that separates out those supplies needed

for the preschool activities.

ITEMS QUANTITy (pER BOx)1-inch binder (optional) 1

Antiseptic wipes 15

Bandages 15

Bandanas 5

Bibles 5

Box (for VBS supplies, plastic or cardboard) 1 (This is the box!)

Butcher paper or canvas (4 foot long sheets) 10

Candy (large bag, optional) 1

Canvas drawstring backpacks 20

Cheese crackers, large box (optional) 1

Clipboard (optional) 1

Clothespins 55

Construction paper (sheets, any color) 103

Construction paper (sheets, green) 20

Construction paper (sheets, red) 20

Craft glue (tubes) 10

Craft rolls 40

Craft sticks 150

Crepe paper streamers (rolls in 5 different colors) 5

Disinfectant wipes (container) 1

Easter eggs (plastic) 20

Fabric markers (optional) 20

Foam stickers: shapes and letters (large bag) 1

Glue sticks 10

Gold foil seals 5

Gold foil stars (these are foil coated cardboard stars

available at party supply stores, sized 9”)

20

Hand sanitizer (large bottle) 1

Instant ice packs 3

47

Juice boxes (optional) 20

Latex gloves (pairs) 3

Masking tape (roll) 2

Megaphones (optional: you can also print template

instead of buying)

20

Name tags (regular size) 80

Pencils 20

Pens 12

Permanent markers 6

Pipe Cleaners 100

Pom-poms (large bag) 1

Poster board 10

Ribbon (spool of curling ribbon) 2

Rubber chickens 5

Scissors (child’s size) 20

Sequins (large bag) 1

Shipping Labels (large, for use as name-tags on Day 1) 20

Stickers (various shapes) 100

Stickers (Christmas themed, stars, trees, etc.) 200

Tape (clear roll) 3

Tape, Packing (roll) 1

Tissue paper (sheets) 20

Trash bags 5

Twine (feet) 25

Washable Markers 50

Wooden picture frames 20

Yarn (entire ball or skein any color) 2

Yarn (rainbow colored measured in feet) 10

Zippered plastic bags: gallon (optional) 5

Zippered plastic bags: sandwich (optional) 10

48

Additional Shopping Checklist for preschool Activity Supplies

Most of the items needed for Preschoolers overlap with items already called for in the

master shopping list. These are simply the additional items you would also need if you

were hosting a combination of elementary and preschool children at a site.

Beads (bag) 1

Cardstock squares 20

Cord (for use as bracelets, measured in feet) 14

Craft sticks 80

Crepe paper streamers (green colored rolls) 5

Decorative Star 1

Inflatable globe 1

Mailbox 1

Plastic Snake 1

Sponges 12

Stickers (Christmas themed) 100

Stickers (general variety) 100

Stone 1

Treasure Box 1

49

VOLUNTEER TRAININGTraining will be one of the most important things you do as you prepare for VBS. This

may be the only time you have your whole team in the same place at once. Don’t miss

this chance to build excitement and to bless your volunteers by providing them with tools

for equipping themselves, and space for worship and prayer. They’re sure to come under

spiritual attack as they begin reaching out to their community, so don’t underestimate the

value of using some of this time for worship and prayer.

Your volunteer training should ideally be around two to three weeks before God In Action.

This training should be mandatory for all Site Leaders, Site Shepherds, and general

volunteers. The suggested training below is designed to last one-and-a-half hours. If

possible, by the time of your training, have all of the VBS supplies prepared so you can

pass them out to the Site Leaders at this meeting.

Suggested Training Agenda

Welcome, prayer, staff introductions 5 min.

Vision casting: Why and how of VBS 10 min.

Discuss the role of key players: Identify Site Shepherds, Site

Leaders, and volunteer teams

10 min.

Breakout session: Allow Site Leaders to gather their volunteer

teams. The purpose of this time should be for introductions and

basic team bonding. They should also use this time to establish the

details of their team meeting time prior to the week of VBS.

15 min.

Provide overview of how to run a site— speaking to schedule,

supplies, and general policies

25 min.

Provide overview of The Big God Story VBS curriculum 10 min.

Question and answer time 15 min.

Closing prayer

50

THE MISSIONS pROjECTThere are several ways to introduce children to other cultures and how the Gospel is

spreading in those places. Your church may already be engaged with an organization,

or you may be considering how to partner with another global mission organization.

Whatever project you adopt, we pray your kids will see how God fiercely pursues the

hearts of people everywhere—their hearts included!

The Registration Leaders will be responsible for distributing information you provide for

the Missions Project. This might include organizing additional flyers or printed information

to give the families, coming up with fun, creative ways to tell the children about the

project, and overseeing any donations the children bring in.

Global Missions partner

The Big God Story speaks to every tribe, race, and region of the world, from the jungles

of the Amazon to the countryside of Ireland to a playground in Iowa. As part of The Big

God Story VBS, we’re offering the opportunity for children to learn about and make a

difference in the lives of kids in India.

David C Cook is a non-profit organization focused on equipping the global Church to

make and teach disciples who obediently transform today’s generations. With 137 years of

experience in developing curriculum and resources for children, David C Cook is uniquely

suited to minister to children around the world.

In India, this outreach takes the form of J127 Clubs (based on James 1:27). There are many

organizations that do a mighty job in providing for the physical needs of kids. David C

Cook focuses on the spiritual, emotional, and mental health of children, most in developing

countries. The Clubs in India are based in orphanages, both in rural areas and in cities;

there are small and large facilities, poor and well funded. This customized whole life

discipleship program seeks to heal damaged hearts, break generational patterns of sin and

faulty belief systems, and set children on a lifelong path of faith in Jesus.

Learn about the kids’ daily lives, the games they play, the food they eat, their hopes for the

future, the obstacles they face—their life stories and the miraculous ways Jesus is moving

in their lives. Be inspired by heart change and abundant joy in the midst of challenging

circumstances.

Join us as we seek to help the children of India experience the transforming power of

Jesus Christ. You may choose to sponsor a J127 Kid’s Club or help raise money to provide

every child with a copy of The Action Bible in Hindi, Telegu, or English. The artwork is

drawn by DC and Marvel Comics artist, Sergio Cariello, and is often the only possession

these kids call their own.

For more information visit www.trumissions.com.

51

LOCAL MISSIONS pARTNERConsider partnering with a local outreach organization. Use this as an opportunity to

introduce your kids to various ways they can help meet the needs of the people living in

their own community. Your church may already have local partnerships. This is a great

place to start! If you don’t, ask around! Chances are someone at your church is involved

in a local outreach organization and would jump at the opportunity to partner with you in

this way.

Still not sure how to get your children involved in serving? Consider enlisting them to help

in doing a school supply drive. Connect with a local school or teachers from your church

who would be blessed by some extra supplies for their classrooms and students.

THE FAMILy REMEMBER & CELEBRATE EVENTOne of the greatest opportunities for The Big God Story VBS is that it’s the beginning of

something great and long-lasting in our communities and with our families. One HUGE

benefit to the Site Model is that it’s a strategic catalyst to creating community that can

continue beyond the week of VBS. The Family Remember & Celebrate Event is an effective

tool that sites can use as a finale to the week’s events for inviting families into a continuing

community. This is something that your Site Leaders will need to begin coordinating with

their volunteer teams before the week begins.

Before planning this event, encourage your Site Leaders and volunteers to consult the

Follow-Up Suggestions for Leaders handout (in the Reproducible Resources Pack). This

information graphic is a good way for your leaders to begin considering what continuing

community will look like in their context.

What is a Family Remember & Celebrate Event? It’s a chance for all of the Site Leaders

and volunteers to invite the parents and families of the children who came to VBS to the

site, meet the leaders and other families, hear stories, and see what their children have

been doing all week. This posture of “remembering” gives children a chance to bring their

parents and grandparents into the storyline and friendships that they’ve participated

in. Next, the time of “celebrate” allows for members to share a meal or snacks while

solidifying new relationships.

Volunteers will need to begin inviting the parents on the first day of VBS and continue to

remind them throughout the week. The event will look a little different at every site, and

that’s okay! We’ve included a few suggestions for different ways to approach the event.

However, keep in mind there’s really no wrong or right way to do the event, as long as the

goal is relationship-building and establishing continuing community.

52

An Evening potluck

A potluck helps gather the community together and keeps things feeling very low-key

and unintimidating. If the site has met in a place other than a home throughout the

week, consider if it would be more effective to host this event at a home. A park or other

outdoor location might still be a great option for this get-together. If for some reason

the evening isn’t a good time to gather all of the families at the site, Site Leaders might

consider doing something like an afternoon picnic.

An Afternoon picnic

The afternoon picnic is a good option for celebration if it’s not possible for families to

come to an evening event. Site Leaders may suggest that families bring a blanket and a

small picnic lunch and all gather together at noon when Friday’s events have finished. This

picnic could be in a backyard or in a park.

Whether it’s an afternoon or evening event, most sites will find that it’s beneficial to

have some sort of a program, even if a very short one. For sites that already have strong

connections among the involved families, it might be more comfortable to have a less

programmed event, but sites that have families who are not yet very connected will want

to be sure to make the effort to provide these families with specific ways to interact with

each other. Whether it’s a very programmed or a free-flowing event, the Site Leaders and

volunteers won’t want to miss this chance to let the children show their parents what

they’ve learned. This is also a wonderful chance to be able to pray a blessing over the

families and children.

If a site should choose to program some elements into their event, these are suggestions

for ways to engage the families. A site may choose to do this complete schedule, or they

might simply choose to pick out one or two parts that work best in their context.

Schedule for the gathering

Arrive and Anticipate (15 min.)

Connect Game (15 min.)

Feast and Storytelling (35–40 min.)

Announce (10 min.)

Bless and Dismiss (10 min.)

Arrive and Anticipate

This is a time for the Site Leaders and volunteers to really connect with the parents of

the kids that they’ve been investing in all week. Volunteers should take the time to get to

know the families and share with them the unique characteristics that they’ve identified in

their child. How has their child changed? How has their child been a blessing to the others

around them?

53

Connect Game

Choose one (or more) of the Connect Games from the week for parents and kids to do

together. This allows kids to remember how they began their Big God Story journey this

week, and also allows them to bring their parents into their newfound relationships.

Feast and Storytelling

As this time begins, remind parents and their children that this gathering is a time to

celebrate the week and remember all God revealed to us through His story. Remind them

that stopping to Remember & Celebrate God is a long-standing tradition that goes all the

way back to “Bible times” when God’s people would pause from their work or daily lives to

celebrate God’s faithfulness in the form of a weekly Sabbath or an annual feast/festival.

As everyone eats together, the Site Leaders should take some time to talk about what this

week has meant to them. How has God revealed Himself? Has He shown Himself in some

specific way? Hold up certain items (Storytelling images, items from Create, etc.) and ask

the kids to share what they know about God (not just what they know about that part

of The Big God Story) as they’re reminded of the week through these items. This is also

a great time to allow kids to tell stories of how they experienced God this week through

community, His Word, etc.

Announce

This is a chance to update the parents on the missions focus for the week. Choose a

couple of kids to talk about how they participated this week, whether it was through

a global effort or a local focus in the community. Also, have them reveal the total that

was raised at the site as well as the overall total from the other sites. The Site Shepherds

should have this information.

This is a good opportunity to invite the families in attendance into continuing community.

Based on your observations throughout the week and the considerations of your location

(see the “Follow-up Suggestions for Leaders” handout), talk with your families about how

you might continue building community in your neighborhood. Explain that you don’t

want to see this event simply as the end of VBS, but as the beginning of something new

for your community.

Bless

For the last five days, the kids (and maybe some parents) have been accustomed

to receiving a blessing at the end of each day. However, many of the parents in the

community will be unfamiliar with this tradition and feel ill-equipped to lead their kids

through this time. Take time to explain hopes for these kids now that this week has come

to an end. Explain what it has meant to be able to bless the kids at the end of each day.

Explain why it’s important to do so. What does it mean to bless someone or to be blessed

by someone?

54

Throughout The Big God Story, we see God’s people be blessed and say blessings over

one another—particularly from elder to child. Explain to parents that blessings can be

portions of Scripture, prayers of commissions, or words of encouragement. Encourage the

volunteers to surround the families as the Site Leader prays a prayer of encouragement or

reads a verse that will ultimately be a blessing to all of the families.

Why Bless? We offer blessings at the end of our times together as a type of benediction. A

blessing can be a prayer of commission, a portion of Scripture, or words of encouragement

and guidance. Numbers 6:22-26 records the Lord instructing Moses to bless the people

with these words, “The LORD bless you and keep you; the LORD make his face shine on

you and be gracious to you; the LORD turn his face toward you and give you peace.”

55

running a siteDAILy SCHEDULEBelow is a general schedule to keep a site on track. This is based on children being present

for three hours, from nine to noon, although a site could do its programming at any point

during the day. Encourage Site Leaders to allow for flexibility during the program, allowing

for more or less time per activity as needed. Also, note that the first day’s registration will

most likely take longer than the allotted time.

Sites with preschoolers will need to be especially flexible in regard to prep time as well

as how long each activity should take. If you feel like your kids just need a break from the

programming, go ahead and take a break. After the first day, you should have a general

idea of your group and what changes you might need to make. For example, if you have a

group that needs to get up and move around after each activity, find some simple games

that don’t require any supplies. You may find that your group needs more time than is

allotted for a given activity and that’s fine too! Remember, they’re young and for many this

might be their first structured setting.

pRESCHOOL DAILy SCHEDULE

ACTIVITy TIME pERSON RESpONSIBLEPrayer and Preparation Time 8:00–9:00

flexible if young

children are present

Site Leader

Registration and Check-In 9:00 - 9:20 Registration Leader

Anticipate 9:20 - 9:40 Anticipate/Create Leader

Connect//Games 9:40 - 9:50 Game Leader

Connect//Small Groups 9:50 - 10:05 All Leaders

Snack Break 10:05 - 10:20 All Leaders

Announcements 10:20 - 10:25 Storyteller

Celebrate//Large Group 10:25 - 10:45 Storyteller (and optional Worship

Leader)

Respond//Small Groups 10:45 - 10:55 All Leaders

Create 10:55 - 11:10 Anticipate/Create Leader

Game Time 11:10 - 11:30 Game Leader

Lunch* 11:30-11:50 All Leaders

Bless and Dismiss 11:50 - 12:00 Storyteller

Team Debrief 12:00 - 12:30 Site Leader

*We have added this as an option to keep to the 3 hour timeline. As always, it’s up to your individual

site to adjust timing if you’d rather shorten the length of time for your preschoolers. If you choose

not to have lunch together, your time will end just after 11:30am.

56

ELEMENTARy DAILy SCHEDULE

ACTIVITy TIME pERSON RESpONSIBLEPrayer and Preparation Time 8:00 - 9:00 Site Leader

Registration and Check-In 9:00 - 9:20 Registration Leader

Anticipate 9:20 - 9:40 Anticipate/Create Leader

Connect//Games 9:40 - 9:55 Game Leader

Connect//Small Groups 9:55 - 10:05 All Leaders

Announcements 10:05 - 10:10 Storyteller

Celebrate//Large Group 10:10 - 10:30 Storyteller (and optional Worship

Leader)

Respond//Small Groups 10:30 - 10:45 All Leaders

Snack Break 10:45 - 10:55 All Leaders

Create 10:55 - 11:15 Anticipate/Create Leader

Bible Learning Games 11:15 - 11:30 Game Leader

Game Time 11:30 - 11:50 Game Leader

Bless and Dismiss 11:50 - 12:00 Storyteller

Team Debrief 12:00 - 12:30 Site Leader

You might also consider instituting some fun “big” themed days at your site. For example:

Monday: Big Welcome Day

Tuesday: Big Hair Day

Wednesday: Big Color Day

Thursday: Big Christmas Day

Friday: Big Socks Day

See the Announcements section of the daily curriculum for further explanation of each

day’s theme.

57

SCHEDULE: ELEMENTS AND BREAkDOWNSites that are hosting 40 or fewer children should have no problem running this schedule

straight through, with all children doing the same activities at the same time. If a site

has enough physical space, it’s even possible that groups as big as 100 children can do

everything together. However, if there is a larger group of children where the site cannot

accommodate everyone being in the same area at the same time, the rotational model as

described at the end of this guide might be a helpful solution.

pRESCHOOL:prayer and preparation Time: 60 min

This is one the most important parts of your day as the volunteer teams gather together

to pray. The Site Leader will lead this time. If necessary, this time should also be used for

talking through the day’s activities and answering any questions.

Registration and Check-in: 20 min

Volunteers can take this opportunity to greet each child and parent, introducing them to

kids and leaders. This portion of the day sets the tone for the site. Prior to parents leaving,

the Registration Leader will make sure all of the appropriate paperwork has been filled

out for each child. Each site will be provided with a registration packet that will include

registration and liability release forms and sign-in sheets for each day of VBS. All of the

children in attendance must have a completed registration form signed by their parent

or legal guardian. All of the parents/guardians sign their children in upon arrival and sign

them out for dismissal. All sites should have a table designated for registration.

Anticipate: 20 min

This is an energizing time for parents and kids to start engaging with the material that

will be presented in the lesson. It’s intentionally designed to spark curiosity and cultivate

a sense of awe and wonder about God. Encourage parents to stay and participate in this

time if they are dropping off their children.

Connect//Games: 10 min

The Connect Games are designed for kids to have fun and connect with the leaders and

other kids at VBS. Use this time to be silly and help new kids feel comfortable by inviting

them to participate.

Connect//Small Groups: 15 min

VBS small groups are designed for kids to laugh, play, and form new relationships in a

smaller setting. Each day, children will engage in traditions and answer fun questions within

their small group. All leaders, even if they’re functioning in other roles, can lead small groups.

Each leader should have a group of five to seven children. Sites might consider dividing

the groups by age when possible. Consider grouping ages five to six, seven to nine, and

ten to twelve. However, at smaller sites or sites where ages are not so evenly divided, it can

actually be a fun environment to have kids of varying ages learning and playing together.

58

Snack Break: 15 min

Snack Break is a time to find some shade and take a break. Spend some time eating

together and building relationships with one another. The spontaneous conversations

can be some of the best conversations all week. Depending on the budget, snacks can be

handled in different ways. You might consider providing a small snack on the first day and

then asking parents to send their children with their own personal snacks the following

days. This ensures that children with special dietary needs or restrictions are getting an

appropriate snack, and it can also keep costs down. Another option to consider is actually

asking parents to bring something to share with the group. For example, one parent

might bring two dozen juice boxes and another parent might provide a big box of cheese

crackers. If the church won’t be providing a daily snack, Site Leaders should make use of

one of these options instead of feeling pressured to front the cost and provide the snacks

themselves.

Announcements: 5 min

During announcements, kids will hear about the mission project, daily traditions,

instructions on Dress-Up Days, and the special Family Remember & Celebrate Event.

Celebrate//Large Group: 20 min

Storytelling and Worship Time is a time set aside for kids to connect with God and others

as they experience The Big God Story. If a site has a Worship Leader, this would be the

time where he would lead the children in worship through music. Deciding whether a

site will have a time of singing isn’t merely a matter of having or not having a leader to

function in that role, but also a matter of whether or not the particular children at that site

would be ready to participate in singing. For unchurched kids, singing and dancing in a big

group is probably something to which they are unaccustomed. If a site is going to have a

time of worship, it might be best, at least at the beginning of the week, to keep the songs

light and fun.

Respond//Small Groups: 10 min

Respond is a time for children to engage in relationship, reflect on the lesson, and consider

how God might want to transform their lives. During Respond, help kids have spiritual

conversations, reflect on God in their lives, and explore what it means to have a personal

relationship with Jesus.

Create: 15 min

This is a time designated for children to work individually or together to create a physical

expression or remembrance of what they’ve learned during their time together.

Game Time: 20 min

Game Time is a great way to close out the activities of the day. Through play kids are able

to have fun as they continue to build relationships with the other children and families in

their community. If parents arrive early, invite them to join in the fun.

59

Bless and Dismiss: 10 min

Close your time together each day with a blessing. A blessing can be a portion of

Scripture, a prayer of commission, or a word of encouragement. Invite parents to join you

if they arrive early. During dismissal remember to:

• Have parents sign their children out.

• Hand out the Daily Take Home papers.

• Build relationships and get to know the parents.

• Remind everyone to come dressed for the next day’s theme.

• Remind kids to bring their money for the Missions Project.

• Remind everyone about the Family Remember & Celebrate Event at the end of the week.

Team Debrief: 30 min

Team Debrief is a time for the site’s team to talk about the day. Site Leaders should allow

time for storytelling, affirmation, prayer, celebration, and planning for the next day. It’s

important for Site Leaders to be intentional with this time to build community within the

team and to thank God for what He is doing at the site.

ELEMENTARy:prayer and preparation Time: 60 min

This is one the most important parts of your day as the volunteer teams gather together

to pray. The Site Leader will lead this time. If necessary, this time should also be used for

talking through the day’s activities and answering any questions.

Registration and Check-in: 20 min

Volunteers can take this opportunity to greet each child and parent, introducing them to

kids and leaders. This portion of the day sets the tone for the site. Prior to parents leaving,

the Registration Leader will make sure all of the appropriate paperwork has been filled

out for each child. Each site will be provided with a registration packet that will include

registration and liability release forms and sign-in sheets for each day of VBS. All of the

children in attendance must have a completed registration form signed by their parent

or legal guardian. All of the parents/guardians sign their children in upon arrival and sign

them out for dismissal. All sites should have a table designated for registration.

Anticipate: 20 min

This is an energizing time for parents and kids to start engaging with the material that

will be presented in the lesson. It’s intentionally designed to spark curiosity and cultivate

a sense of awe and wonder about God. Encourage parents to stay and participate in this

time if they are dropping off their children.

Connect//Games: 15 min for Elementary

The Connect Games are designed for kids to have fun and connect with the leaders and

other kids at VBS. Use this time to be silly and help new kids feel comfortable by inviting

them to participate.

60

Connect//Small Groups: 10 min

VBS small groups are designed for kids to laugh, play, and form new relationships in a

smaller setting. Each day, children will engage in traditions and answer fun questions

within their small group. All leaders, even if they’re functioning in other roles, can lead

small groups. Each leader should have a group of five to seven children. Sites might

consider dividing the groups by age when possible. Consider grouping ages five to six,

seven to nine, and ten to twelve. However, at smaller sites or sites where ages are not so

evenly divided, it can actually be a fun environment to have kids of varying ages learning

and playing together.

Announcements: 5 min

During announcements, kids will hear about the mission project, daily traditions,

instructions on Dress-Up Days, and the special Family Remember & Celebrate Event.

Celebrate//Large Group: 20 min

Storytelling and Worship Time is a time set aside for kids to connect with God and others

as they experience The Big God Story. If a site has a Worship Leader, this would be the time

where he would lead the children in worship through music. Deciding whether a site will have

a time of singing isn’t merely a matter of having or not having a leader to function in that

role but also a matter of whether or not the particular children at that site would be ready to

participate in singing. For unchurched kids, singing and dancing in a big group is probably

something to which they are unaccustomed. If a site is going to have a time of worship, it

might be best, at least at the beginning of the week, to keep the songs light and fun.

Respond//Small Groups: 15 min

Respond is a time for children to engage in relationship, reflect on the lesson, and consider

how God might want to transform their lives. During Respond, help kids have spiritual

conversations, reflect on God in their lives, and explore what it means to have a personal

relationship with Jesus.

Snack Break: 10 min

Snack Break is a time to find some shade and take a break. Spend some time eating

together and building relationships with one another. The spontaneous conversations can

be some of the best conversations all week. Depending on the budget, snacks can be

handled in different ways. You might consider providing a small snack on the first day and

then asking parents to send their children with their own personal snacks the following

days. This ensures that children with special dietary needs or restrictions are getting an

appropriate snack, and it can also keep costs down. Another option to consider is actually

asking parents to bring something to share with the group. For example, one parent might

bring two dozen juice boxes and another parent might provide a big box of cheese crackers.

If the church won’t be providing a daily snack, Site Leaders should make use of one of these

options instead of feeling pressured to front the cost and provide the snacks themselves.

61

Create: 20 min

This is a time designated for children to work individually or together to create a physical

expression or remembrance of what they’ve learned during their time together.

Bible Learning Games: 15 min

These games are a fun and interactive time to learn the Remember Verse for each day.

Game Time: 20 min

Game Time is a great way to close out the activities of the day. Through play, kids are able

to have fun as they continue to build relationships with the other children and families in

their community. If parents arrive early, invite them to join in the fun.

Bless and Dismiss: 10 min

Close your time together each day with a blessing. A blessing can be a portion of

Scripture, a prayer of commission, or a word of encouragement. Invite parents to join you

if they arrive early. During dismissal remember to:

• Have parents sign their children out.

• Hand out the Daily Take Home papers.

• Build relationships and get to know the parents.

• Remind everyone to come dressed for the next day’s theme.

• Remind kids to bring their money for the Missions Project.

• Remind everyone about the Family Remember & Celebrate Event at the end of the week.

Team Debrief: 30 min

Team Debrief is a time for the site’s team to talk about the day. Site Leaders should allow

time for storytelling, affirmation, prayer, celebration, and planning for the next day. It’s

important for Site Leaders to be intentional with this time to build community within the

team and to thank God for what He is doing at the site.

62

VOLUNTEER pOLICIESWhile serving as a VBS volunteer, there are several policies that must be adhered to. Below is

a suggested list of those requirements, though you may have additional policies to add on.

1. All volunteers must complete a VBS Volunteer Application. With the application, you

may be asked to each contribute a registration fee to help make this experience free to all

the children.

2. Wear your VBS T-shirt and a nametag every day. If sites are participating in theme days,

dress up according to each day’s theme.

3. To interact with children, dress comfortably and casually while remaining modest.

4. After being checked in, a child may never leave the group or site without adult supervision.

5. Children must be picked up by a parent/guardian each day from their site in order for

you to release them.

6. Only women can take children to the restrooms. Also, give “side hugs” as opposed

to full frontal hugs with a child. You should never find yourself alone with a child in a

room. Also be cautious about having children sit on your lap. These rules must be strictly

enforced for the safety of all leaders and kids.

7. In the event that a child is injured, there will be a first aid kit located at each site. The

first aid kit will include ice packs, bandages, and anticeptic wipes. Should a serious

injury occur (unconsciousness, uncontrollable bleeding, cessation of breathing, choking),

immediately dial 9-1-1 and notify the Site Leader. The Site Leader should also immediately

notify the Site Shepherd. An Incident Report should be filled out for all injuries, major

or minor. (A copy of the Incident Report form can found in the Reproducible Resources

Pack.)

8. Lead by example! Remember that you represent Christ at the site. Your example,

excitement, and energy will be contagious to every child.

9. Never use any language that would be considered questionable.

10. Use lots of positive reinforcement by praising the children for desirable behavior.

11. Remember to reach out to parents and families who might be present at the site. These

conversations can lead to incredible ministry opportunities.

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DISCIpLINE pOLICIESThe discipline policy of The Big God Story VBS is designed to create a space that will

allow children to know, love, and follow Jesus in a safe and enjoyable environment.

When it comes to discipline, volunteers should …

Consider

Are you being fair in your judgment?

Does the child understand what is expected of her?

Can you give the child an alternative activity, as a way to redirect the situation?

keep in mind

Children must never be spanked or hit, even on their hands.

Discipline should take place one-on-one and not across a room.

If an issue arises, take the following steps:

1. Warning

2. Separation from the group activity

Preschool: A set “time out” of approximately one minute per year of age.

Elementary: No set time; child can enter back into the group when he feels he is ready to

participate again within the boundaries of the activity. The child needs to stay in visual

sight at all times.

3. Take the child to the Site Leader who oversees the area.

4. If the problem reoccurs within a limited time period, contact the child’s parent or the

Site Shepherd.

following upTOOLS FOR CONTINUED RELATIONSHIpSOne of the most important things about The Big God Story VBS is understanding that

it’s just the beginning. The relationships that are established this week will be the true

markers of success. In preparing for continued relationships, there are several different

relationships to consider.

Leaders to Families

First is the relationship between the Site Leaders, along with their volunteer teams, and

the families who came to their site. It would be such a shame if after this week things in

the neighborhood or community went back to how they’d previously been. That’s why

it’s so important for those who served and led at a VBS site to understand that this isn’t

the end. To help Site Leaders and volunteers with ideas for ways they can continue to be

intentional in pursuing their community, we’ve included the “Follow-up Suggestions for

Leaders” handout in the Reproducible Resources Pack.

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This handout includes ideas like hosting a family game night, organizing a potluck, or even

just starting by opening the garage and being present in the front yard. This is a great

resource for leaders to use when planning their Family Remember & Celebrate Event

and can be passed out at your training meeting or in conjunction with passing out your

Leader’s Guides, whichever comes first.

The Church to Families

Another important relationship to invest in is that between the church and the families

who came to all of your various sites. It’s important for the families that attended the

various sites to get connected to the larger faith community if they aren’t already. The

“Next Steps for Parents” flyer is a great tool for helping connect those new families to a

church and The Big God Story. We’ve created this so that on the backside of the flyer you

have the opportunity to print a list of churches (your own and others) that are near that

particular community. Be sure Site Leaders pass this flyer out to all parents on the final

day.

The Church to Leaders

Once the week is over don’t miss the chance to intentionally connect with your Site

Leaders and other key volunteers. They’ll hopefully have many wonderful stories to share

with you as well as some ideas for improving next year’s VBS. Really listen to these people

and find ways to show your genuine appreciation. Some hard work here will foster leaders

and leadership teams who are excited and ready to go come next summer!

VOLUNTEER AppRECIATIONVolunteer appreciation is always a key element to any program. If this is your first year

using the Site Model, it’s especially important that you find genuine ways to show your

volunteers just how thankful you are for them. It can be very stressful doing something

new, and affirmation and encouragement will go a long way when it comes time for VBS

recruitment the following year. Your budget will have a large impact on how you’ll be able

to spend money when it comes to appreciation. However, don’t forget that sometimes

the only cost of a meaningful thank you is time. These are a few suggestions on ways you

might say thank you!

A personal phone Call

For most of you, this will have the highest cost in the time category. While it might not be

realistic to call all of your volunteers, perhaps try to call each of the Site Leaders.

A Handwritten Thank you Note

A handwritten note from the Site Shepherds to all of the Site Leaders and volunteers

they oversaw could be a very meaningful gesture. Whenever possible, encourage Site

Shepherds to speak to the strengths they saw in the individual leaders and offer words

of blessing and affirmation. In the Promotional Materials Pack we’ve included a template

for a thank-you card. Consider printing these to be used by yourself, your Site Shepherds,

and even your Site Leaders. If the Site Leaders will be writing thank-you notes to their

own volunteer teams, help them out by providing them with the addresses of their team

members.

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A Gift

A copy of The Big God Story book is a great thank-you gift to leave with your Site Leaders

in remembrance of this special week. The Site Shepherds could help coordinate the

volunteer team at each site, so that each volunteer has a chance to sign the book, and

offer words of encouragement to their Site Leader. To order copies of the storybook, visit:

www.davidccook.com.

A Big God Story VBS party

Consider throwing a party for all of your volunteers in the weeks immediately following

VBS. This could be anything from a potluck to a catered event, but it’s a great format for

reconnecting the volunteer teams and for allowing the week’s stories to be told.

EVALUATIONSFinding out what worked well, insights, and feedback from your Site Leaders and

volunteers will be a big help as you look forward to next year’s program. In the

Reproducible Resources Pack, you’ll find an evaluation ready to be printed and given to

your volunteers. The evaluation asks the following questions:

What aspects worked well?

What components need to be changed?

Was the training you received adequate? If not, what did you need?

Was the curriculum helpful and easy to understand and communicate?

Did you feel well supported by staff and Site Shepherds?

What tips and ideas do you have for next year?

What was the location of your VBS site and should we host a site at this location next

year?

What was your highlight of the week?

TELLING yOUR BIG GOD STORy VBS STORIESOne of the most fun and rewarding aspects of your follow-up process will be telling the

stories from The Big God Story VBS to your congregation. Though this is categorized as

follow-up, it’s actually a process that should begin as soon as you start casting your vision.

Capture your thoughts as you see the ground work God is laying for this week. Don’t

forget those moments where you ran into the perfect person at just the right time, or

when you realized that God had been preparing the hearts of your leadership before you

even said a word. Write down your prayers and prayers for your staff, the volunteers, and

the families and children who will take part in VBS.

As the week begins, consider having a photographer and/or videographer visit the sites to

capture those special moments. Then as the week comes to a close, listen! Listen to what

God has done in your own heart and what He did in the lives of those around you. Look for

those people and families who never considered themselves leaders but stepped out, took

a risk, and shared Jesus with their neighbors. Encourage people to let you record them as

they share their stories because those are moments that you’ll want to have for years to

come.

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suggestions on using the big god story in other contextsON CHURCH-SITE WITH LARGE AND SMALL GROUp ROTATIONThe Site Model has been described as a format that allows all of the children to participate

in the same activities at the same time. However, it might make more sense in some cases

to utilize a rotational model. This can be beneficial if a particular site has a large number of

children, or if you are using The Big God Story in a centralized location rather than at various

sites.

We hope you feel the freedom to take The Big God Story VBS and make it the best that it

can be for your church. In that spirit we want to provide a few suggestions and things to

consider if you want to use the large group rotational model.

Volunteers

One of the first things to consider when doing a large group rotation is that you’ll

most definitely need more volunteers. It’ll be best for everyone if you can have enough

volunteers so that there are permanent small group leaders who have no other

responsibilities than to be with their particular group of children. You’ll need other

volunteers to serve specifically as your Game Leaders, Create Leaders, Storytellers, etc.

Number of Rotations

Your space, the number of children, and the number of volunteers available to you will

determine the number of rotations you can facilitate. The most basic option would be

to have three main areas through which three groups rotate. Those three groups could

be distinguished as Pre-K and Kinders, Elementary, and Upper Elementary. It might look

something like this:

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ACTIVITy TIME pERSON RESpONSIBLE

NOTES

Registration/

Check-in

9:00 - 9:15 Small Group

Leaders

Each child gets checked

in to his or her individual

small group location. From

here each group will travel

to either station A, B, or C.

The rotations would be:

A-B-C

B-C-A

C-A-B

Travel 5 minutes

Station A: 45 minutes

Anticipate 9:20 - 9:35 Anticipate

Leader

Depending on how large

your groups are you might

have them broken down

into three smaller groups

while at this station, so

that they are also rotating

within the station itself.

Connect//Games 9:35 - 9:50 Game Leader

Connect//Small

Groups

9:50 - 10:05 Small Group

Leaders

Travel 5 minutes

Station B: 45 minutes

Announcements 10:10 - 10:15 Storyteller At this station you could

have the whole group

participating in the same

activity at the same time.

Celebrate//Large

Group

10:15 - 10:40 Storyteller

and Worship

Leader

Respond//Small

Groups

10:40 – 10:55 Small Group

Leaders

Travel 5 minutes

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Station C: 45 minutes

Create 11:00 - 11:15 Create Leader Depending on how large

your groups are you might

have them broken down

into three smaller groups

while at this station, so

that they are also rotating

within the station itself.

Bible Learning

Games

11:15 - 11:30 Game Leader

Games 11:30 – 11:45 Game Leader

Travel 5 minutes

Return to Small Group Location

Snack Break 11:50 - 11:55 Small Group

Leaders

At this point the Small

Group Leaders would take

their group back to their

classroom or meeting

location and offer the

children a small snack. This

is also a chance to pray a

prayer of blessing over the

children before they leave

each day.

Bless and

Dismiss

11:55 - 12:00 Small Group

Leaders

69

Groupings

If your program includes rotations and traveling, you’ll want to be sure to have a way to

distinguish your small groups. This can be as simple as naming the Pre-K and Kinders the

Blue Group, the Elementary kids the Red Group, and the Upper Elementary kids the Yellow

Group. Within those blue, red, and yellow groups, you can create Blue Group 1, Blue Group

2, Blue Group 3, and so on. Most often when traveling you’ll also want to provide your

small group leaders with a basket or bag to help in carrying around all of the children’s

belongings and new creations.

CROSS-CULTURALLyFor many churches one great benefit of The Big God Story VBS is that, because of its

simplicity in message and in implementation, it’s perfect to use on mission trips. If your

church is going to be putting on a VBS in a cross-cultural context as part of a mission trip,

consider sending them with The Big God Story VBS. How cool if you had 10 sites in your

city and 1 in Haiti, or Mexico, or Kenya!

While all of The Big God Story VBS is designed so that you can easily customize the

program to your specific needs, we did want to help by offering a few suggestions on

ways to adapt the program and things to keep in mind as you plan.

How many days?

When using The Big God Story VBS in another context, first consider how many days

you’ll have to do VBS. You may have three or four days with the children or possibly only

one day. The chart below provides a few examples of the ways you can alter the scope and

sequence of the program to fit your needs

NUMBER OF DAyS

pONDER pOINT

BIBLE LESSON

REMEMBER VERSE

CREATE

1 “The Big

Plan”: God is

Redeemer

Adam and Eve—

relationship broken

& redemption

promised (Genesis

2—3)

Jesus answered, “I am the

way and the truth and the

life. No one comes to the

Father except through

me.” John 14:6

Instead of canvas

backpacks, take

something simple

like paper grocery

bags for the kids to

decorate and keep

their creations in.

2 “The Big

Family”: God is a Covenant Keeper

Abraham and

God’s people—

redemption comes

through the family

line (Genesis 12, 15)

The Lord is not slow in

keeping his promise,

as some understand

slowness. Instead he is

patient with you, not

wanting anyone to perish,

but everyone to come to

repentance. 2 Peter 3:9

The “Family Tree”

craft can still be a

great option. Paper

and markers are

light or could be

purchased at your

destination.

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3 “The Big

Promise”:

Jesus Is the Promise

Jesus the

Redeemer—His

birth, life, death,

and resurrection

(Luke 2; Matthew 21,

26—28)

For God so loved the

world that he gave his

one and only Son, that

whoever believes in

him shall not perish but

have eternal life. John

3:16

Christmas ornaments will probably not be practical or contextual in many areas. Instead consider using Day 3’s craft from the full curriculum the “Braided Bracelet” as a remembrance of God’s promise.

4 “The Big

News”: Jesus Is the Good News

Peter and the

early Church—

the good news

of redemption

spreads (Acts 2,

4, 8)

But you will receive power when the Holy Spirit comes on you; and you will be my witnesses in Jerusalem, and in all Judea and Samaria, and to the ends of the earth. Acts 1:8

Create frames by using paper as a background to secure a photo instead of a wooden frame.

NUMBER OF DAyS

pONDER pOINT

BIBLE LESSON

REMEMBER VERSE

CREATE

1 “The Big

Plan”: God is

Redeemer

Adam and Eve—relationship broken & redemption promised (Genesis 2—3)

Jesus answered, “I am the way and the truth and the life. No one comes to the Father except through me.” John 14:6

Instead of canvas backpacks, take something simple like paper grocery bags for the kids to decorate and keep their creations in.

2 “The Big Promise”: Jesus Is the Promise

Jesus the Redeemer—His birth, life, death and resurrection (Luke 2; Matthew 21, 26—28)

For God so loved the world that he gave his one and only Son, that whoever believes in him shall not perish but have eternal life. John 3:16

Christmas ornaments will probably not be practical or contextual in many areas. Instead consider using Day 3’s craft from the full curriculum the “Braided Bracelet” as a remembrance of God’s promise.

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3 “The Big News”: Jesus Is the Good News

Peter and the early Church—the good news of redemption spreads (Acts 2, 4, 8)

But you will receive power when the Holy Spirit comes on you; and you will be my witnesses in Jerusalem, and in all Judea and Samaria, and to the ends of the earth. Acts 1:8

Create frames by using paper as a background to secure a photo instead of a wooden frame.

NUMBER OF DAyS

pONDER pOINT

BIBLE LESSON

REMEMBER VERSE

CREATE

1 “The Big

Plan”: God Is

Redeemer

Adam and Eve—relationship broken & redemption promised (Genesis 2

Jesus answered, “I am the way and the truth and the life. No one comes to the Father except through me.” John 14:6

Instead of canvas backpacks, take something simple like paper grocery bags for the kids to decorate and keep their creations in.

2 “The Big Promise”: Jesus Is the Promise

Jesus the Redeemer—His birth, life, death, and resurrection (Luke 2; Matthew 21, 26—28)

For God so loved the world that he gave his one and only Son, that whoever believes in him shall not perish but have eternal life. John 3:16

Christmas ornaments will probably not be practical or contextual in many areas. Instead consider using Day 3’s craft from the full curriculum the “Braided Bracelet” as a remembrance of God’s promise.

NUMBER OF DAyS

pONDER pOINT

BIBLE LESSON

REMEMBER VERSE

CREATE

1 “The Big

Promise”:

Jesus Is the

Promise

Jesus the Redeemer—His birth, life, death, and resurrection (Luke 2; Matthew 21, 26—28)

For God so loved the world that he gave his one and only Son, that whoever believes in him shall not perish but have eternal life. John 3:16

Christmas ornaments will probably not be practical or contextual in many areas. Instead consider using Day 3’s craft from the full curriculum the “Braided Bracelet” as a remembrance of God’s promise.

72

What resources are available?

In deciding how to implement The Big God Story VBS, think through the supplies that will

be available to you. How big will your space be? What supplies are available for purchase

once you arrive? Answers to these questions will have a big impact on what you decide to

do. Depending on your space and the number of leaders available to you, you might need

to incorporate some sort of rotation, rather than having everyone do the same activities at

the same time.

Consider using crafts that are not dependent on supplies you would have to bring from

home. By using only the supplies that are available in that region, you are helping to show

the people and churches you are partnering with what they could do without spending

lots of money or needing supplies from your country or region.

Who will be leading?

Just as one of the goals of using the Site Model is to empower people to be the ministers

in their own community, this is also an opportunity for empowerment. If you’re partnering

with a particular church or organization on the ground, consider asking them if there are

people within the community where you’re serving who could be the leaders and teachers

for the VBS. The shift for you would be that you’d become more of a trainer, equipping

these local leaders to share The Big God Story, and run VBS on their own. Let your local

partners know that you want to learn from them, and that you’d love to share what you’ve

learned about The Big God Story with them.

What’s that language?

In doing cross-cultural ministry, one of the biggest obstacles is often language. As you

look over The Big God Story VBS curriculum, you’ll find several places where we’ve

used images that won’t connect to the children you’re working with. You’ll need to filter

those things and replace them with more contextually appropriate wording. Your local

partners will be your best asset in accomplishing this. You also need to plan for the effect

that any need for interpretation, particularly in the large group time, will have on the

program. You’ll most likely want to simplify the days’ stories, since adding an interpreter

can sometimes almost double the amount of time children are asked to sit and listen. This

can also be remedied by empowering a local leader who speaks the language to be the

teacher.

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support from the tru communityParadigm shifts and big changes can seem overwhelming. However, as you head into this

new journey with VBS we want you to know that you’re not alone! Be sure to make use of

the Tru forums at tru.davidccook.com to ask questions, give ideas, tell your stories, and

find support! We’re here to serve you and to do our best to come alongside you as you

head into this new adventure.

Most importantly, know that you, your leaders, and your families are being prayed for! God

has big things in store for you and we can’t wait to hear your stories.