Director’s Report Libraries General Meeting

June 12, 2013

Budget News

AD Evaluation Process

Strategic Plan Update

BUDGET NEWS

WHAT WE’VE BEEN TOLD FOR FY14

Materials Budget PBA support of $700,000 for normal inflation

Will be split with Law and Health Sciences as usual Absorb increases from new OhioLINK formula using our

cash reserves Will address ongoing need in FY15

Increases for salaries and benefits

Will receive PBA to fund (if there are increases)

What’s Your Message?

Evaluation Process for

Assistant/Associate Directors

Background

The Libraries’ Pattern of Administration (POA) mandates a regular, rotating schedule of evaluations for each Assistant or Associate Director, at least once every four years, in addition to their regular annual supervisory evaluations. All Libraries faculty and staff should have an opportunity to participate in this process.

• Evaluate all of the ADs at one time, as a cohort, rather than on a rotating basis.

• Utilize a 360-degree feedback approach, with each administrator receiving an individualized report of results.

Process

360-degree feedback

• 360-degree feedback comes from an employee's immediate work circle: subordinates, peers, and supervisor, as well as a self-evaluation.

• It can also include feedback from external sources, such as interested stakeholders.

Self

Manager

Co-workers

Direct reports

External

Formative

The overarching purpose of 360 feedback is formative: • To help plan a path for

improvement.

• To enhance leadership development.

Conger, J.A. and Benjamin, B. (1999). Building leaders: how successful companies develop the next generation. San Francisco: Jossey-Bass.

Cohort Model

Leadership development is “no longer focused on the individual learner but increasingly on shaping the worldviews and behaviors of cohorts of managers and even transforming entire organizations.”

Benefits

Learning is by nature social, and is most likely to occur when learners share ideas, enquire and problem solve together. A cohort approach to 360 performance evaluation and subsequent leadership development activities supports: • Enhanced connections between cohort

members. • Improved understanding and interpreting of

assessment results in context. • Increased motivation for improvement.

Process

This approach suggests a two-faceted process: • All faculty and staff will have an opportunity

for input by submitting a comments form.

• Smaller group of direct reports and co-workers will use a 360 survey tool, the Leadership Performance Inventory (LPI), which has been validated through extensive use.

Leadership Practices Inventory

The online Inventory has 30 items (behavioral statements) and can be completed in 10-15 minutes. The conceptual framework consists of The Five Practices of Exemplary Leadership®:

• Model the Way • Inspire a Shared Vision • Challenge the Process • Enable Others to Act • Encourage the Heart

Behavioral Statements: Examples • Is clear about his/her

philosophy of leadership • Supports the decisions that

people make on their own. • Finds ways to celebrate

accomplishments. • Experiments and takes risks,

even when there is a chance of failure.

Next Steps

Consultation/Deployment: • Executive Committee in April • Faculty Advisory Council in May • Libraries Faculty meetings in June • Staff Advisory Council in June • Libraries General meetings in June Expected launch: Late summer/early fall 2013

Timeline

Announce initiative

Week 1

Week 2

Week 3

Week 5-6

Week 7-8

Week 9-10

Consultant meets with cohort; delivers individual reports to ADs and Director

LPI invitations sent

Invite others to complete Comments Form

Consultant generates LPI reports, compiles comments

Director discusses report with each AD, shares summary with Libraries. Consultant, cohort may meet to plan follow-up

STRATEGIC PLAN

1) ENGAGE WITH FACULTY AND SERVICE UNITS ACROSS CAMPUS TO INTEGRATE LIBRARY SERVICES AND RESOURCES TO ENHANCE TEACHING AND LEARNING

Teaching & Learning is supporting the English Department with a Writing MOOC, which includes revised videos.

Reference Student Assistants continue to offer reference help in dorms and at the Younkin Success Center.

Progress made in embedding special collections in courses where students learned archival research methods and interpretive skills.

Expanded engagement with Digital First Initiatives and the new Office of Distance Education. Jointly created resources to support e-learning are being developed.

2) INCREASE ALIGNMENT OF LIBRARY-SPONSORED PROGRAMS AND EXHIBITIONS WITH UNIVERSITY-LEVEL TEACHING AND RESEARCH INITIATIVES.

The Libraries co-sponsored three programs with the Digital Arts and Humanities WG.

Archives was an integral partner with the university-wide celebration of Woody and Anne Hayes.

TRI collaborated with ASC, Theatre, Slavic and East European Studies, and the Columbus Museum of Art for the “Strings Attached” exhibit.

The Diversity and Inclusion Committee coordinated the Libraries’ Annual Black History Month Lecture and an accompanying exhibit.

3) OFFER ENHANCED AND INNOVATIVE RESEARCH SERVICES TO FACULTY AND GRADUATE STUDENTS.

The Research Commons Task Force started its work related to a vision, mission and services for the 3rd floor space in the 18th Avenue Library.

Support for e-learning is being developed through the Copyright Resources Center’s web site.

4) INCREASE THE SCALE AND SCOPE OF DISTINCTIVE AND DIGITAL COLLECTIONS AND ENHANCE ACCESS TO AND USAGE OF THESE MATERIALS TO SUPPORT RESEARCH AND ANYTIME, ANYWHERE LEARNING.

OCA Archivist completed an Innovation project to research and test software packages for the long-term preservation of email records and explore ways to make large collections of email available in a secure and accessible format.

5) INCREASE THE EFFECTIVENESS OF LOCAL PRINT COLLECTION MANAGEMENT AND ACT TO PROVIDE ACCESS TO THE FULL RANGE OF EMERGING “COLLECTIVE COLLECTIONS” REGIONALLY AND NATIONALLY.

Completed initial shipment of more than 12,000 volumes to the CIC Shared Print Repository.

Launched a project with OCLC Research and the CIC to analyze OSUL monographic collections in the context of collective CIC and corresponding mega-region holdings. This project is expected to provide a foundation for future planning for the development of a CIC-focused shared monographic repository.

6) ENGAGE WITH PARTNERS ACROSS THE UNIVERSITY TO INCREASE THE AMOUNT, VALUE, AND IMPACT OF OSU-PRODUCED DIGITAL CONTENT.

RBMS developed a virtual installation of the physical “Translation… open the window to let in the light” exhibition as part of an Innovation proposal/grant.

Made improvements to the Knowledge Bank including enhancing system performance to reduce login time, re-architecting Elastic Search, enhancing the statistics portal page, and expanding available storage.

Made improvements to the Library’s website and started a redesign of the Cartoon Library website.

7) DEVELOP A TALENT MANAGEMENT PROGRAM THAT HIGHLIGHTS IMPROVEMENT, INNOVATION, DIVERSITY AND ACCOUNTABILITY.

Completed LIBQual and are currently analyzing results.

In-house training was conducted regarding coaching and performance management.

The Libraries supported cost effective training in areas of critical skill building in special collections.

Archives launched a survey to determine value of its social media outlets and reported on the results to inform further investment in online resources.

You’ve heard the HR report on recruitment.

8) MEET EVOLVING USER NEEDS BY ENGAGING IN A STRATEGIC REVIEW OF FACILITIES, ALONG WITH THE DEVELOPMENT AND EXECUTION OF A FACILITIES MASTER PLAN

The FAES Library and Student Success Center project is entering the design phase. Construction anticipated to begin Autumn 2013.

18th Avenue first floor renovation will begin in Summer 2013 and is scheduled for completion prior to Spring Semester 2014.

Engaged in a joint feasibility study for BPL to explore renovation opportunities with Pharmacy, Office of Research and other partners across campus.

Renovation of Sullivant Hall nearly complete. Grand opening of the BICLM scheduled for Autumn 2013.

9) BUILD A ROBUST, RELIABLE, SECURE TECHNICAL INFRASTRUCTURE FOR THE LIBRARIES, INCLUDING BOTH HUMAN AND TECHNOLOGY RESOURCES.

Completed searches for: Head, Digital Initiatives and Head, Applications Development & Support.

Completed reorganization of IT into 3 departments: Applications Development & Support , Digital Initiatives, and Infrastructure Support.

Completed migration from Millennium to Sierra system.

10)RAISE EXTERNAL FUNDS TO SUPPORT LIBRARIES’ PRIORITIES DURING THE “BUT FOR OHIO STATE CAMPAIGN.”

Have raised an estimated $24M of our $25M campaign goal.

Approximately $80K away from completing the Schulz Challenge.

Our Campaign Committee is working on new priorities.

Polar received a NFPF grant proposal for the preservation of 10 Byrd films, as a result of work completed by an intern in the summer of 2012.

Women in Philanthropy awarded University Libraries $25K for the Research Commons.

Questions?