disaster management project - karnataka

© 2009 IBM Corporation

IBM

Disaster Management & Relief Operations – Government Of Karnataka / Andhra / Bihar

Presenters : IBM India Pvt LtdJuly 3, 2010


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Agenda

Proposed Solution

Development Plan

Deployment Plan


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Outline of the Disaster

15 Districts affected

78 Taluks affected

Damages to roads, bridges

Damages to houses

Crop Loss

Damages to electrical installations

Damages to tanks and irrigation canals

Information flow of Funds received and deployed

Information flow of goods received and distributed to the people

Consolidation of the information at the State Level


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Areas Addressed

Relief Material Flow

List of Victims and their Family details

Capturing of Donations received and utilised

Tracking of Funds sanctioned by Center and State

Relief Request Management

CRF Reports


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Areas Addressed

Phase-1 (Immediate)

Rehabilitation Management

Fund Sanction and Utilization Management

Phase-2 (For the Records)

Compensation Management

Phase-3 (Preparation for Future Eventualities)

Relief Material Management

Donation Management

CRF Reports


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Context of System Deployment

Information originating from Village / Taluk / District / State Level

Access and collation of information by Districts

Consolidation at State Level

Preliminary estimates in most data categories constantly being updated and refined

Infrastructure and facilities at impacted Taluks may not be available currently

Flexible model needed to support deployment based on available personnel and

infrastructure

Direct access to reports at Taluk / District and State Level


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Rehabilitation Management and Funds Sanction & Allocation SystemWork Flow

Village

Taluk

District

State

Task

Funds

Progress

Funds

Funds

Funds

Build 500 House

Survey No / Coordinate Details Amount Allocated – Amount Used Funding Sources Progress of Actual Work Work Description & Estimation

Manage Task

Allocate Funds To Tasks Execute Tasks

Create Tasks Update Fund Usage Update Fund Collected at Village Update Estimation

Expense

Expense

Expense

Create Tasks Monitor Tasks Update Fund Usage Allocate Funds Update Funds Collected at Taluks

Create Tasks Create Compensation Track Task Progress Update Fund Usage Allocate / Transfer Funds Update Funds Collected at Taluks

Create Tasks

Create Compensation

Track Task Progress

Update Fund Usage

Allocate / Transfer Funds

Update Funds Collected at Taluks


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Aasare – Main Screen


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Captures funds received in the from of Donations and Sanctions

Captures funds transferred to Districts, Taluks and funds allocated to a Project or Task

Also captures compensation payouts and other expenses incurred during rehabilitation

Project Aasare – Funds Module


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Captures Rehabilitation Tasks such as Village Relocation, House construction, roads constructions etc/

Also captures the Funds allocated to the tasks and the progress can be monitored

Project Aasare – Tasks Management Module


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Captures compensation given to the surviving member of the victim

Also captures the details of the adoption of surviving children

Project Aasare – Compensation Management Module


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• Funds Collection and Utilization Report

• Task Progress Report

• Compensation Report

• District and Taluk Dashboard

• CRF Reports

Project Aasare – Reporting Module


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Fund Usage & Rehabilitation Progress Report

Rehabilitation Management Fund Management

Rehabilitation Progress by Project.

Rehabilitation Progress Dashboard by Village / Taluk / District / State

Delayed Project Report

Compensation Report

Fund Collection Report by Village / Taluk / District / State

Fund Allocation Report by Project / Village / Taluk / District

Fund Utilization Report by Project / Village / Taluk / District

Fund Availability Report by Project / Village / Taluk / District / State

Negative Funding GAP report by Projects / Village / Taluk / District


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CRF Format Report – Rainfall Details

• Location wise Rainfall and Rainfall Deviation Reports for Flood Related Disasters can be captured and analyzed• Reports can be generated at the lowest level of customizable location levels


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CRF Format Report – SMF Farmer Assistance

• Disbursement /Assistance Requirements for SMF Farmers can be captured at any location level• Assistance requirements are linked to CRF Norms for Rainfed, Irrigated and Perennial land type and crop type.


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CRF Format Report – Non SMF Farmer Assistance

• Disbursement /Assistance Requirements for non SMF Farmers can be captured at any location level• Assistance requirements are linked to CRF Norms for Rainfed, Irrigated and Perennial land type and crop type.• Takes into account impact in current disaster as well as past disasters as per CRF Norms


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CRF Format Report – Restoration of Damaged Houses

• Disbursement /Assistance Requirements for Repair and Restoration of Damaged Houses can be captured at any location level• Assistance requirements are linked to CRF Norms for different types of houses such as Kuccha Houses, Pucca Houses, Huts etc.


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CRF Format Report – Relief Camp Details

• Relief Camp details can be captured at any location level.• Relief Camp module captures data such as current capacity, Expenditure on different essential aspects and analyzes overall costs of operation and funds requirement


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Implementation and Knowledge Transfer Plan

Implementation Plan

• 2 Volunteers will travel to affected districts and train the named official at DC level

• 1 Pilot Districts will kick-off on the date decided

• Implementation at the other 14 districts will commence from 3 days after the first districts in a big bang approach

Knowledge Transfer Plan

• Parallel to implementation, 2/3 programmers from the e-Governance team will be trained on source code for maintenance and future scope addition

• Documentation will be handed over

• Project Sign-off


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Victim Data Management – Information Collection

Victim Data Management – Reports

Victim List with details

Victim Report – By Gender, By Age, By Taluk, By District, Consolidate at State Level

Compensation Report – By Taluk, By District, Consolidated at State Level

Orphaned Children and Adoption report – By Taluk, By District, Consolidate at State Level


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Relief Request – Information Collection

Requester Name Request Date : 15 Oc tober 2009Request Docket No : RM0012

District Taluk

Request Type

Sub Category Quantity Units

Details

Request Resolution Status ( Open / Close / In Progress )

Target Closure Date Actual Closure Date

Request Assigned to ( Name )

Relief Requests


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AP RAMS Index Page

• User Rights Defined on basis of

• Location• User Profile (Ex: Data Entry/Report Generation)


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AP RAMS Form Development Framework

• Framework to dynamically build forms related to different sectors and areas of relief.• Ability to provide CRF Guideline amount for different types of losses for budgeting and financial purposes


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AP RAMS CRF Format Forms/Reports

• System supports various CRF format reports out of the box• System can be easily extended within minutes to add additional state specific formats to augment the data requirements of the Central Govt.


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AP RAMS Sector Format Forms/Reports

• System provides support for various sectors such as Infrastructure (Roads, Telecom, Power etc), Housing, Agriculture, Vital Needs etc• Can be easily extended and customized for individual state’s needs to add new sectors.


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AP RAMS CRF Format Report – Relief Camp Details

• Relief Camp details can be captured at any location level.• Relief Camp module captures data such as current capacity, Expenditure on different essential aspects and analyzes overall costs of operation and funds requirement


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Salient Points of System

• Standardized Reports as per CRF Format supported out of the Box • Customized State Report formats can be added easily within minutes• System utilizes an hierarchical location format and can be customized for any state within minutes• System is capable of handling multiple disasters in parallel and can also be utilized as an historical information system for analyzing past disasters• System is capable of tracking CRF/NCCF Fund Inflow and can track expenditure across different disaster events and gives a real time view of available funds in CRF and NCCF Accounts.


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IBM Typical Post-Disaster Response Approach

Quick deployment of proven disaster management support systems

Systems enable teams working on the ground to be better coordinated

Once setup, systems can also be used to address longer term

rehabilitation and reconstruction objectives

IBM Support is voluntary and time bound and provided at no charge

IBM transfers skills and responsibilities to the recipients so that they can

be self-sufficient and ensure long-term sustainability


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Thank you

disaster management project - karnataka

Technology

transfer funds update

ibm india pvt ltdjuly

utilised tracking of

impacted taluks

collation of information

bridges damages

compensation payouts

districts consolidation