disaster planning: an overview eileen e. brady washington state university [email protected]
TRANSCRIPT
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DISASTER PLANNING:
An Overview
Eileen E. Brady
Washington State University
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Likely Events in the Northwest
• Fire (most frequent cause of disaster in libraries/archives)/wildfires
• Floods/rain storms
• Earthquake
• Mudslide
• Volcanic eruption
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Likely Events in the Northwest (cont’d)
• Tornado/high winds
• Tsunami
• Wildfires
• Building failures (burst pipes/sewage, HVAC
problems, electrical/construction accidents)
• Terrorism
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Fire
Los Angles Public Library
4/29/1986
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San Diego Aerospace Museum, Balboa Park
San Diego, California
2/22/1978
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Flood
Colorado State University,
Fort Collins
7/28/1997
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Flood
University of Hawaii, Manoa
October 30, 2004
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Earthquake
The Evergreen State College Library
Olympia Earthquake
2/28/2001
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The Main Stacks
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Los Angeles area libraries after the
Northridge, CA earthquake
1/17/1994
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EMERGENCY OR DISASTER?
• Emergency: An unanticipated or
threatening event that requires action.
• Disaster: An emergency that gets out of
control. A large-scale calamity that
requires immediate action. It may result in
significant loss, damage or destruction.
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Definitions
• Prevention
• Preparation
• Response
• Recovery
• Salvage
• Follow Through
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Prevention
• Assign emergency responsibility• Coordinate with local agencies/personnel
• Assess potential sources of emergencies & identify hazards
• Assess collection assets & set priorities• Assess prevention & protection needs• Consider fiscal implications• Implement when possible
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Preparation
• Prepare immediate response summary & telephone tree
• Identify insurance & emergency funds
• Purchase & distribute in-house supplies
• Identify sources of supplies, services, & experts
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Reaction to EmergenciesPeople react in one of three ways:
Freeze
Flight
Fight
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Communication Plan• Up-to-date office, home, cell phones, and
pager numbers kept with Emergency Response plan at work and elsewhere (e.g. car trunk)
• Phone trees, email/instant messaging, “reverse 911”
• Emergency recordings on established phone line, out of state emergency number
• Have a crisis communication plan in place
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Emergency Contact Information for All Staff and Volunteers
• In the event of injury or death, who should be called? Where do they want to be treated?
• Keep contact numbers, emergency call lists readily available in case of evacuation. Have a backup set offsite.
• Life safety comes first!
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First Response Action List
Include:
• Who to call
• What to say
• What actions should be taken firste.g. Step-by-step instructions forgas, water, fire sprinklers, HVAC, etc.
Do you know where the controls are and how to work them or who to call?
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Your Disaster Plan Should Cover People and Collections
• Coordinate your plan with your larger institution’s plan
• Keep it up-to-date
• Distribute multiple copies
• Include procedures to handle most likely emergencies
• Cover both people and collections
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Train Staff to Respond to the Most Likely Emergencies
• All staff must know their roles in an emergency
• Train beyond evacuation drills• Encourage staff to have emergency plans
for their families• Conduct a disaster exercise or drill at least
annually• Use every event as a “test” of your
preparedness
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Insurance
• Does your institution have insurance? Find out!
• What does it cover – buildings, equipment, collections? What type of damage?
• What type of insurance – commercial, self-insured, or both?
• What emergency actions can you take without jeopardizing your coverage?
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Disaster Supplies for Staff
• Is your first aid kit adequate for the number of people in your unit/institution?
Don’t forget your patrons.
• Do you have supplies for large wounds, insect bites, allergic reactions, eye injuries?
• Do you have extra gloves (latex and nitrile)?
• Masks? Dust and Hepa?
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Collection Disaster Supplies
• Immediate response supplies for water emergencies– Plastic sheeting– Tape– Scissors– Buckets, mops, sponges– Pack out supplies, e.g. boxes (not stored in
the basement!)
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Are you ready to roll!
Mobility and accessibility
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Large Emergencies
• Large number and types of supplies for other collections-related emergencies
• List of supplies for large scale needs
• List of suppliers and services
• List of specialists or consultants in the area/region
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Salvage Priorities for Collections, Files and Equipment
• What are the most important collections?
• What are their specific needs in a disaster?
• Are there critical files and/or equipment?
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Survey Your Building for Risks
• Conduct an internal and external survey of your building(s)
• Decide what you can do to protect or lessen damage to collections
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Establish Collaborative Relationships
• Establish relationships within you institution, city, country region
• Look to the neighboring museums/libraries
• Invite emergency responders to your institution for orientation to your building and collection value
• Bring groups with common goals together
• Form strategic partnerships in advance
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Be PREpared
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Questions?
Eileen E. Brady
Manager, Owen Science & Engineering Library Collection Preservation and
Access, and Security
Washington State University
Pullman, WA [email protected]
(509-335-4080)