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Disaster Preparedness for Effective Response

Gilgit-Baltistan (GB) 12 - 14 Sep 2018

Asian DISASTER Preparedness Center (adpc) www.adpc.net/igo

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TABLE OF CONTENTS

Introduction ------------------------------------------------------------------------------------------------------------- 3

Course Objective ------------------------------------------------------------------------------------------------------- 3

Participants -------------------------------------------------------------------------------------------------------------- 3

Training Schedule/Activities----------------------------------------------------------------------------------------- 4

Facilitators/Resource Persons/Specialization ------------------------------------------------------------------- 4

Logistical Arrangements ---------------------------------------------------------------------------------------------- 5

Proceedings of the Course ------------------------------------------------------------------------------------------- 5

Day 1 ---------------------------------------------------------------------------------------------------------------------- 5

Inaugural Session ------------------------------------------------------------------------------------------------- 5

Training Sessions ------------------------------------------------------------------------------------------------- 5

Day 2 ---------------------------------------------------------------------------------------------------------------------- 7

Training Session --------------------------------------------------------------------------------------------------- 7

Day 3 ---------------------------------------------------------------------------------------------------------------------- 9

Training Session --------------------------------------------------------------------------------------------------- 9

Course Evaluation/Feedback ---------------------------------------------------------------------------------- 10

Closing Ceremony and Certificates Distribution ---------------------------------------------------------- 11

List of Participants (Annex A) ---------------------------------------------------------------------------------------- 12

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Introduction

Since the recent past there has been a mark increase in the occurrence of disasters in Pakistan. Some of

these disasters have caused severe losses to national economy in various sectors. Focus on disaster

preparedness for effective response to improve the response capacity of all stakeholders and embedding

disaster risk reduction into plans and policy has been government’s top priority. Emphases is also being laid

on coordination and information management, as the experience of previous years highlighted the

underlying gaps in the capacities of government departments and civil society organizations.

In continuation to government’s policy in circumventing disaster damages, National Disaster Management

Authority (NDMA) and National Humanitarian Network (NHN) with support of Asian Disaster Preparedness

Centre (ADPC), as part of Pakistan Resilience Partnership (PRP)/ Asian Preparedness Partnership (APP) are

making an endeavor to build the capacity of government officials, members from civil society organizations

and other stakeholders through series of training. The training for the Gilgit-Baltistan (GB) Region was

organized from 12-14 Sep 2018 at Gilgit. The training event was conducted as part of PRP/APP being funded

by Bill and Melinda Gates Foundation (BMGF).

Course Objective

The objective of training course was to impart training and develop necessary skills of participants with

regards to disaster preparedness and response for saving lives and properties of people from natural and

human-induced disasters. Training also aimed at enabling professionals to implement given knowledge to

ensure effective response. Participants were also encouraged to develop key skills and adopt proactive

attitudes through participation in interactive lectures and reflection on a range of key issues raised during

discussions.

Participants

Nominations from the different government departments, humanitarian partners and other organizations

were requested and coordinated by Gilgit-Baltistan Disaster Management Authority (GBDMA) and NHN, to

ensure maximum participation. The course attended by 56 individuals. List of participants is attached at

Annex "A". Following is the summary of individuals who attended the training: -

Departments/Organizations Participants

Male Female Total

Government 23 4 27

Local NGOs 10 7 17

Media - 1 1

Academia 6 5 11

Total 39 17 56

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Training Schedule/Activities

Following was the schedule of the training activities: -

Topics Timing

Day 1 - Wednesday, 12th Sep

Registration 0830 - 0900

Pre-training evaluation 0900 - 0915

Inaugural session and group photo 0915 - 1000

Course overview and introduction of participants 1000 - 1030

Refreshments 1030 - 1100

DRM terms and concepts 1100 - 1200

GB hazard profile and prioritization 1200 - 1330

Lunch and prayer break 1330 - 1430

Disaster management spectrum, its components and action taken in each phase 1430 - 1530

Humanitarian coordination architecture 1530 - 1645

Day 2 - Thursday, 13th Sep

Recap of the first day 0900 - 0930

Contingency planning process 0930 - 1030

Refreshments 1030 - 1100

Information management in emergency and introduction to digital resource center (DRC) 1100 - 1300

Lunch and prayers break 1300 - 1400

Gender mainstreaming and inclusive approach 1400 - 1600

Disaster need assessment (Initial and detailed) 1600 - 1700

Day 3 - Friday, 14th Sep

Recap of the first day 0900 - 0930

Emergency response management: Overview, concept & process of emergency relief 0930 - 1100

Refreshments 1100 - 1115

Emergency relief requirements: Group work 1115 - 1215

Recovery after disaster 1230 - 1330

Lunch and prayers break 1300 - 1400

Recovery after Disaster: Case study flood 2010 1400 - 1530

Course evaluation 1530 - 1600

Closing ceremony and certificate distribution 1600 - 1645

Facilitators/Resource Persons and Specialization

Following resource persons took the sessions during the training: -

Resource Persons Organization

Mr. Amjad Ali NDMA

Mr. Farhan Ahmed NDMA

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Mr. Aftab Alam GBDMA

Ms. Qurat-ul-Ain HelpAge, Pakistan

Ms. Sana Zulfiqar NHN

Mr. Sajid Naeem ADPC

Logistical Arrangements

Logistical arrangements for all the training were done by NHN. The preparation for the training, request for

funding support from SPO, invitation to resource persons/ facilitators and participants was also undertaken

by NHN team.

Proceedings of the Course

Day 1

Inaugural Session

The proceedings of the course commenced with the recitation of Holy Quran followed by the welcome

remarks by Mr. Sajid Naeem. He welcomed the participants and thanked NDMA, GBDMA and NHN

(Provincial Chapter) for their support in organizing and conducting the training. Mr. Amjad Ali, NDMA in

his opening remarks thanked NHN and ADPC for organizing the training. He also urged the participants

to avail this opportunity to enhance their knowledge. Chairperson NHN (Regional Chapter) and

representative GBDMA also attended the session. The training overview was given by Ms. Sana Zulfiqar.

She explained to the participants the purpose of the training and the expected outputs. She also gave a

rundown of the scheduled activities for the three days training.

Training Sessions

Disaster Risk Management Terms and Concepts. The session on "DRM Terms and Concept" was

conducted by Mr. Sajid Naeem. The session was conducted in the form of group work at the end of

which the terms and concepts used in DRM were discussed and where essential, terms were

explained to the participants.

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GB Risk Profile and Hazard Prioritization. The session was taken by Mr. Aftab Alam, GBDMA.

He apprised the participants about the hazard risk profile of GB particular risk prevailing in each

district. He also discussed the necessity of DRM initiative to reduce the vulnerabilities at district

level and inclusion of vulnerable groups in risk assessment process. Mr. Aftab Alam also briefed the

participants about on-going DRR activities in the Region.

Disaster Management Spectrum, Its Components and Action Taken in each Phase. The third

session on the day was conducted by Mr. Amjad Ali, NDMA. While discussing "DRM Cycle, its

Components and Action Taken in each Phase" he elaborated the difference between DRM and DRR,

DRM cycle and the components of the DRM cycle. He highlighted the evolution of concept and the

steps taken by NDMA with regards to various activities of DRM cycle. He also discussed, in length,

the important characteristics and requirements of effective response.

Humanitarian Coordination Architecture. Last session of the day was facilitated by Ms. Sana

Zulfiqar. While discussing the topic, she briefed the participants about the importance of

coordination both in normal time and disaster situation. She discussed about the existing

coordination forums at national/provincial level and government and civil society coordination

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structure in Pakistan. She also explained humanitarian coordination requirements during all the

phases of disasters.

Day 2

Training Sessions

Contingency Planning Process. First session of the day was conducted by Mr. Farhan Ahmed,

NDMA. During the session he elaborated the Government contingency planning process, its time

line and action to be taken at various levels. He explained the outline of the contingency plan and

elucidated the process of contingency plan prepared by national, provincial and district

management authorities/units. He also discussed, in length, the importance of the planning process

and utilization of the plan at the time of disaster.

Information Management in Emergency. The session was taken by Ms. Sana Zulfiqar, who

briefed the course participants about importance of information management, information

management cycle and the basic principles of information management. She also talked about

information needs by different audience during the emergency response. At the end, through a

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group work, the participants were apprised about information needs in all the phase of disaster

management cycle.

Gender Mainstreaming and Inclusive Approach. Third session was conducted by Ms. Qurat-

ul-Ain, HelpAge, Pakistan. During the session, she discussed about concept of gender, aging and

disability. He explained about how aging vulnerability makes persons more vulnerable to disasters.

She discussed about the inclusive approach and explained the basic terms used in inclusion

approach, barriers to inclusion and facilitators to inclusion. She also discussed in length the

inclusion consideration in various DRR activities which must be ensured. After the presentation,

participants were given practice regarding gender inclusion through a group work.

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Disaster Need Assessment. The last session of the day was utilized for acquainting the

participants with disaster need assessment and the session was conducted by Mr. Sajid Naeem. He

briefed the participant about types of assessment, their objectives & timeframe and methodology

to carry out assessment. He also explained the roles of all stakeholders monitoring framework

prepared by NDMA for all types of assessments.

Day 3

Training Sessions

Emergency Response Management: Overview, Concept & Process of Emergency Relief and Group

Work on Relief Requirements. The sessions were conducted by Mr. Sajid Naeem. He explained the

participants about disaster response, response activities, tiers of response and responder in case of

various response activities. He also discussed in length, important characteristics and requirements

of effective response. While talking about relief process, he explained the focus of relief activities

during initial stages of response and various sources which contribute towards relief operation. He

also discussed the important features of relief operation and its linkages with early recovery. After

the presentation the participants were divided into groups to work out the shelter, food, health

and WASH requirement for affected population based on the given scenario.

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Recovery after Disaster. Third session of the day was conducted by Mr. Farhan Ahmed, NDMA.

He briefed the course participants about the purposes of recovery, essential sectors which are

focused during recovery and ideally when the recovery should begin. He explained how recovery

needs are determined through post disaster need assessment and planning parameters of

successful recovery. He also apprised the participants about the linkages between recovery and

NDMA policy/plan.

Recovery after Disaster - Case Study Flood 2010. Last session of the course was utilized for

presenting the response and recovery case study of Floods 2010. The session was conducted by Mr.

Sajid Naeem. He explained how relief and recover activities were conducted, various challenges

faced and measures taken to handle these challenges.

Course Evaluation/Feedback. The participants were asked to fill-in the evaluation form and give

their feedback on various aspects of the training/exercise. The table below shows the overall

rating of the training, provided by the 56 participants who filled in the evaluation forms.

Question Asked Agree No

Opinion

Disagree

Strongly Somewhat Somewhat Strongly

Training met my expectations 68% 25% 5% 2% 0%

Course materials/handouts/presentations helpful and well-designed

70% 28% 2% 0% 0%

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Knowledge of resource persons 85% 15% 0% 0% 0%

Presentation style of resource persons pleasing and well-suited

73% 27% 0% 0% 0%

Duration of training appropriate 75% 25% 0% 0% 0%

Closing Ceremony and Certificates Distribution. Mr. Farid Ahmad, DG GBDMA, was the chief

guest for closing ceremony. Mr. Sajid Naeem thanked the participants for their participation & their

valuable contribution during the training. He also thanked NDMA, GBDMA, and NHN (Provincial

Chapters) for their assistance in organizing and conducting this important event. Speaking at the

occasion, Mr. Farid Ahmad thanked NDMA and ADPC for conducting the training for GB officials. He

also thanked ADPC for their support and the participants for their whole hearted participation. He

urged that more such trainings should be organized. In the end certificate were distributed jointly

by Mr. Farid Ahmad and Mr. Amjad Ali.

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Annex A

Participants List

Ser Name of Participant Gender Designation Organization/Department E-mail Phone

Government (27)

1. Usama Majeed Cheema Male Assistant Commissioner District Admin, Diamir 26punjabi@gmail.com 0355-6054777

2. Inayat Ali Male Sub Divisional Officer LG&RD, Baltistan Region engr.inayat@hotmail.com 0346-2833350

3. Younus Ali Male Deputy Director LG&RD, Baltistan Region - 0355-5187687

4. Hidayatullah Male Deputy Director LG&RD, Baltistan Region - 0355-5351275

5. Sardar Khan Male Assistant Director LG&RD, Baltistan Region - 0346-9237399

6. Mazhar Ali Male Assistant Engineer LG&RD, Gilgit Region mazahir_engr@yahoo.com 0345-9555011

7. Muzafar Ali Male Assistant Engineer LG&RD, Gilgit Region muzafar500718@gmail.com 0343-5088691

8. Munawar Hussain Male Assistant Engineer LG&RD, Gilgit Region hussainmunawar14@gmail.com 0311-3123808

9. Malik Mushtaq Ahmad Male Program Manager LG&RD, Gilgit Region malikmushtaqahmad5@gmail.com 0355-5553403

10. Dr. Nuzhat Shafi Female DMS DHQ, Gilgit drnuzhatshafi@gmail.com 0313-4521073

11. Abid Hussain Male Sub Engineer Water & Power Department, GB abidmusofeer@gmail.com 0355-5435888

12. Didar Shah Male Sub Engineer Water & Power Department, GB - 0355-5229444

13. Samreen Liaqat Female Environment Officer EPA, GB samreenliaqat@gmail.com 0344-5298283

14. Aziz Ahmed Male Accounts Officer Women Development Department azizjauwdd3@gmail.com 0355-5552594

15. Safdar Ali Male Communication Manager PRCS, Gilgit safdar.prcsgb@gmail.com 0346-7445722

16. Shazia Aziz Female Admin Assistant GBRSP, GB shazoo916@gmail.com 0317-5548916

17. Iqtidar Hussain Male M & E Assistant GBRSP, GB ihtidar.scorpian143@gmail.com 0346-9235608

18. Shazia Abbas Female Trainer Girls Guide Association, GB shahnouragzi@gmail.com 0314-9793343

19. Siraj Uddin Male Member ERT, Jutial Boys Scouts Association, GB siddero@gmail.ocm 0340-8180538

20. Asad Ali Male Head ERT, Jutial Boys Scouts Association, GB asadbudubir898@gmail.com 0341-5926511

21. Zubair Ahmad Male Assistant Director GBDMA zubairk21@gmail.com 0323-5518703

22. Ghufran Ullah Baig Male Assistant Director GBDMA ghugranhunzai@gmail.com 0355-5555106

23. Shehzad Baig Male Assistant Director GBDMA shehzadbaig86@gmail.com 0355-5551581

24. Imtiaz Shah Male Assistant Director GBDMA Imtiaz.drmcord@gmail.com 0332-5594585

25. Mir Aftab Male Assistant Director GBDMA miraftabid@gmail.com 0344-5639495

26. Maj Amjad Ali Male Deputy Director NDMA ddcoord@ndma.gov.pk 0333-8875905

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27. Farhan Ahmad Male Assistant Director NDMA adr1@ndma.gov.pk 0311-5175289

Civil Society Organizations (17)

28. Nahida Khan Female Training Officer AKAH (NGO) nahida.khan@akdn.org 0342-5254027

29. Neelofar Bano Female Training Officer AKAH (NGO) neelofar.bano@akdn.org 0349-9447795

30. Imran Hussain Mir Male Training Officer AKAH (NGO) imranmil.kiu2008@gmail.com 0332-5016995

31. Rehmat Ullah Male Training Officer AKAH (NGO) rehmatabdi@gmail.com 0346-9548138

32. Saeed Ud Din Male Training Officer AKAH (NGO) saeedsabir@gmail.com 0346-9751727

33. Muhammad Shakeel Male Training Officer AKAH (NGO) shakeel.hayder@gmail.com 0345-5328636

34. Hamid Ullah Baig Male Member CICD (NGO) beyg92@gmail.com 0343-5929415

35. Syed Ikram Ali Shah Male Director CICD (NGO) syedikramalishah67@gmail.com 0355-4140041

36. Nadia Sajjad Female Girl Guide AKRSB, Gilgit (NGO) nadiasajjad769@gmail.com 0316-0516583

37. Nain Tara Female Girl Guide AKRSB, Gilgit (NGO) nain786tara@gmail.com 0314-4472657

38. Arifa Shams Female Trainer AKRSB, Gilgit (NGO) arifashams@gmail.com 0341-9468384

39. Shahid Hussain Male President RCDC (NGO) shahid.pmcc@gmail.com 0344-9494594

40. Darbar Bano Female Program Officer RCDC (NGO) sezzlinghoney@gmail.com 0344-8840355

41. Ghazala Yasmeen Female CEO GB Pride (NGO) ghazala.jasmeen@gmail.com 0345-9025155

42. Abbas Ali Male Project Manager Hashoo Foundation (NGO) abbasali@hashoofoundation.org 0346-2673151

43. Karamat Ullah Male Chief Officer VADO (NGO) vado.org@gmail.com 0312-9703311

44. Duni Bakht Male Social Worker Volunteer dunibeyg@gmail.com 0344-1912802

Media (1)

45. Gulzadi Female Correspondent PTV - -

Academia (11)

46. Hawas Khan Male Assistant Professor KIU hawaskhan@kiu.edu.pk 0355-5636519

47. Faiza Muneeb Female Lecturer KIU faiza.munib@kiu.edu.pk 0334-0513789

48. Saima Ali Female Student KIU saima@gmail.com 0311-8959093

49. Nasreen Akber Female Student KIU nasreen44@gmail.com 0316-5210485

50. Tahira Jabeen Female Student KIU tahirajabeen86878@gmail.com 0355-5690618

51. Umaira Ayub Female Student KIU umairaayub@gmail.com -

52. Kamran Ali Male Student KIU kamranphendr@gmail.com 0341-9808048

53. Syed Kashif Ali Male Student KIU kashifzaadi@gmail.com 0310-5924298

54. Arif Ali Male Student KIU aliarifjk9@gmail.com 0349-9447795

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55. Shukoor Murad Male Student KIU shukoormurad93@gmail.com 0311-1589510

56. Hamid Hussain Male Student KIU hamidndma@gmail.com 0313-5525348