disaster risk reduction (drr) project portal - user guide

ISDR Asia Partnership www.drrprojects.net

Disaster Risk Reduction (DRR)Project Portal

A User Guide


What is it for?It is an online system for collecting information on DRR projects and

programmes being implemented, planned, or having been completed in the Asia Pacific region

The DRR Project Portal is an online system for collecting information on DRR projects and programmes being implemented, planned, or having been completed in the Asia Pacific region.

It is important because if governments, organisations and donors work together on implementing DRR projects and programmes, they will be more:-Effective-Efficient-Sustainable-Holistic-Able to cover wider areas and reach more people


Organisations Donors National Governments

Plan better – know who is doing what, where

Learn from past and ongoing DRR projects and programmes

Identify gaps and determine priorities

Minimise overlap and maximise resources

Find organisations with experience/expertise in addressing certain hazards or working in certain countries/areas

Identify potential donors

Find partners; scale up implementation or share

knowledge

Identify potential implementing organisations

Identify potential donors and implementing organisations

Understand types of support available and regional DRR

landscape

How is it useful?


How to use it

Navigation tabs

Shortcuts

Summary of the purpose and use of the DRR Project Portal

Add DRR projects and frameworks

AboutHelpContact

Login and Register

VideoTourUser Manual

Current number of projects and frameworks

Marketplace: under construction


Video Tour and User Manual

• Click on Video Tour on the homepage to watch a 7 minute video which demonstrates and narrates how to use the features of the DRR Project Portal

• Click on User Manual on the homepage to download a document which explains in detail all features of the DRR Project Portal and how to use it


Enter a project

• Choose whether the project you are entering is:- Current

- Proposed (with or without funding secured)

- Completed

• Click the appropriate green button on the homepage

• Enter the following information…


Enter a project* Mandatory fields

• Project title*

• Start date* (except for proposed projects)

• End date

• Duration

• Countries

• Hazards

• Themes

• Objectives

• Activities


Enter a project• Outputs• HFA Priorities• RFA Priorities (only for Pacific projects)

• Lead organisation*• Partner organisations• Donors• Total Funding (US$)• Focal Person*• Organisation• Email*• Files• Comments• Part of another project or programme?• Save


Project List

• Click on the Project List tab

• Scroll through the projects

• Export entire list to Excel

• Click on to view project details

• Click on Lead Organisations or Donors to link to their websites


Project Search

• Search using:

– Keywords

– Filter options; click to expand the options

Filter by: Countries, Hazards, LeadOrganisation, Donors etc.

• Click

• Go to the graph, map or matrix report showing these results

• Search criteria is shown

• Export search results to Excel for further analysis


Project Analysis - Graphs

• Click on the Project Analysis tab• To view graphs displaying projects

by country, hazard, theme etc. click on one of the options

For example: Select the graph for hazards

- Change the graph axes by choosing different filters from the two drop down boxes

- View number of projects by holding your cursor over the graph bar

- View the list of these projects by clicking on the bar and then the link shown


Project Analysis – Graphs

• To create your own graph, choose from the filter options by clicking to expand

For example: Select Philippines and Flood, Cyclone or Earthquakes

- Graph filters are shown

- Save graph to My Page (available when logged in)

- Download your graph as an image to add into reports and proposals

Note: you can choose whether the filters are ‘and’ or ‘or’. I.e. if you select cyclones and earthquakes you can chose whether the graph displays projects which address cyclones and earthquakes, or cyclones or earthquakes (which will also show cyclone and earthquake projects too)


Project Analysis - Map

• Click on the Project Analysis tab

• Click on the map image

• Click on the orange circles to view projects in this country – click on project title in the box to go to project details

• Click to view risk layers on the map

• Choose which projects are shown on the map using the filter options like those for the project search and graphs


Project Analysis – Matrix Report

• Click on the Project Analysis tab

• Click on the matrix report image

• Select filters from the Advanced Filter options

• Select which filters are displayed using the 3 drop down boxes

• Select the button to view the informationFor example: In India, 11 donors are funding projects addressing flood hazard with a theme of Capacity Development


Regional Organisations

• Click on the Regional Organisations tab• Scroll through the list of regional organisations categorised into:Regional Centres, Regional Offices and Regional Organisations

Also, a list of:- Committees- Mechanisms- Forums- Networks- Meetings


DRR Frameworks

• Click on DRR Frameworks tab• Scroll through DRR Frameworks

including:- Regional Roadmaps- National Action Plans and

Strategies- Organisation Strategies

• Search the DRR Frameworks

• Open attached documents by clicking on the link

• Follow links to organisations


My Page• Click on the My Page tab once you are logged in

(My Page is only available for logged in users)

• Chose to view any searches, graphs, maps or matrix reports you have saved(this will include any projects fitting the criteria, including ones entered since the original search, graph, map or matrix reports was saved)

• Choose to subscribe to any search, graph, map or matrix report filters by selecting

(an email will be sent every week with any new projects which have been entered matching your search criteria)

• Any projects which you are authorised to edit will be listed on My Page as well, click to make any changes


Please support us in making this a useful resource.

The DRR Project Portal values your:

Contribution – Add your project information and use the DRR Project Portal for programming and planning.

Support – Encourage your partners to enter their project information and use the DRR Project Portal. Spread the word about it at conferences, training and events

Feedback – Let us know what you think about the website, it’s functions and features – email us at [email protected].


Thank you for your time

Remember to visit the DRR Project Portal at: www.drrprojects.net

disaster risk reduction (drr) project portal - user guide

Technology

project search search

ongoing drr projects

project analysis map

pacific projects

project analysis graphs

project analysis graphs

view project details

funding projects