disastrous procurement acquisition and contracting when disasters strike
TRANSCRIPT
DISASTROUSPROCUREMENT
Acquisition and Contracting
When Disasters StrikeRick Stiff
Emergency ManagementSt. Petersburg, FL
PROCUREMENT, CONTRACTINGACQUISITIONS, MATERIALS MGMT
“ICS LOGISTICS” IS A GLIMPSE OF
CRITICAL RESOURCE NEEDS
SUPPLY UNITTRANSPORTATION UNITMEDICAL UNITFACILITIES UNITCOMMUNICATIONS UNITPROCUREMENT/PURCHASING UNIT
SITUATIONAL AWARENESS
•Knowing your environment. Laws, statutes, policies, etc.
•Know your environment..Chaos• Proactive action to surpass
performance expectations.
THE DISASTER ENVIRONMENTLAWS, STATUTES, POLICIES, ETC
Emergency policies and procedures are invoked.Resource needs outpace those on hand.Alternate sources, SMAA, EMAC may be in play.Pre-Event and other contracts are activated.Appearance of FEMA Public Assistance Program and other assistance $$ programs.
THE DISASTER ENVIRONMENT
Stafford Act Declarations County per capita damages…National Contingency Plan (Can you name 1?)Planned EventsOther declared emergencies…FDA, SBA, local, etc.
SITUATIONAL AWARENESSChaotic
•Knowing your environment. Laws, Statutes, Policies, etc.
•Know your environment Chaos!!• Proactive action to surpass
performance expectations.
Chaotic Internal Operations
Communications are all messed up. Staffing is messed up. Generally insufficient.Direction may be vague for very good reasons.Never mind everybody else, your resources are
an issue.What are E-TEAM, WEBEOC, Constellation?
Chaotic External Operations
Vendors issues abound…availability, delivery, inventory, pricing, etc.
You have ordered a kingdom, where will you warehouse it??
Demands of FEMA resource typing.Resource tracking i.e. reception/check-in and
demobilization.
NATIONAL INCIDENT MANAGEMENT SYSTEM FIELD KITCHEN UNIT
DEFINITIONS FOR MASS CARE RESOURCE TYPING DEFINITIONS FOR MASS CARE
FIELD KITCHEN UNIT DESCRIPTION Field Kitchen Units are deployable feeding units, typically a trailer or tractor-trailer, set up at a stationary location to produce a significant quantity of meals with accompanying personnel.
RESOURCE CATEGORY Mass Care RESOURCE KIND Unit
OVERALL FUNCTION Field kitchens provide a centralized food production site to prepare and serve food to survivors and responders or for distribution by Food Service Delivery Units. Food service capabilities are based on a predetermined standard meal.
COMPOSITION AND ORDERING SPECIFICATIONS The type of kitchen ordered depends on the number of meals needed This resource is not recommended for short-term service delivery, and once this unit is delivered, it typically is not moved until demobilization
RESOURCE TYPES TYPE I TYPE II TYPE III TYPE IV
20,000+ meals 20,000 or fewer meals 10,000 or fewer meals <5,000 NOTES: Food service capabilities are based on serving sizes by volume of eight-ounce entree, six-ounce vegetable and six-ounce fruit
Field Kitchen Manager is a supervisor or manager certified to a nationally recognized standard of food service preparation
40 workers 30 workers 20 workers 15 workers
NOTES: Logistics for team operations are included in the reference Supplemental Aid to Typed Resource Definitions for Mass Care
Chaotic External Operations
Vendors issues abound…availability, delivery, inventory, pricing, etc.
You have ordered a kingdom, where will you warehouse it??
Demands of FEMA resource typing.Resource tracking i.e. reception/check-in and
demobilization.
SITUATIONAL AWARENESS
•Knowing your environment. Laws, Statutes, Policies, etc.•Knowing your environment. Chaos.
•Proactive action to surpass performance expectations.
ENVIRONMENTAL ISSUES
VENDORS WAREHOUSING RESOURCE TYPING SOFTWARE PRGMS COMMUNICATIONSSTAFFING INTERNAL RESOURCES DIRECTION AND LEADERSHIP
PROACTIVE ACTION TO SUCCEED
Policies and procedures….Organizational leadership, performance
objectives and expectations.Staff designations e.g. critical, essential. Their
performance objectives. Remember the airline safety speech…..”put your
O2 mask on before helping others..”
Proactive Action to Succeed
External training to prepare stakeholders to successfully partner in your work.
Alternate work location.Delegations, successions, roles responsibilitiesIT and communications challenges.Preservation of critical records.A plan to return to normalcy.
Proactive Actions to Succeed
Contactors have an importance role in the jurisdictions disaster cost recovery program.
Do you understand that role? Are you competent in this universe? Contracting out is gaining popularity…can you
monitor and supervise such contracts? Have you planned for the insane world of
public assistance and mitigation projects?
