Discover Personal Identifiable Information&

Sensitive information within Documents

The Challenge

External• GDPR will require all EU organisations to focus on discovering “PII” on behalf customers & former employees• “Subject Access Request” is not new and will continue. The response timeline will decrease• “Right to be Forgotten” is new & will force organisations to collect all the digital information they hold

Internal• Organisations information is held multiple IT systems• Also non approved IT systems (shadow IT/BYOD)• Information is typically held in documents that are structured and un structured• Discovering PII is currently a manual process• This will costs organisations time and money

• “Subject Access Request” Ongoing breaches & Fines• 49% of organisations had a document breach in the past 2 years*• 73% of employees are accidentally exposing information stored within documents*• 63% of organisation’s claim they are unable to locate sensitive data stored in documents*

*Information taken from the Ponemon Institute Research report May 2017.

ScanR

Generate Reports

Read Office docs, PDF’s

Multiple Systems

The Solution

OCR photocopies, images to text

Product Demo ScanR

Also

Reduce your FILE data size

Remove duplicates

Archive non accessed files over a period of time

11 Chapters with 99 Articles

http://www.eugdpr.org/article-summaries.html

ScanR will help you comply with Articles: 5, 15, 16, 17, 18, 20, 24, 30, 32, 35, 42, 44, 45.

• Gain understanding of the where the PII data is located

• Gain an understanding of who has access to it

• Gain an understanding of how long it’s being retained

• Retain personal data for a period of time directly related to the original intended purpose

• Find risky files and take action

• Manage a Subject Access Request• Request a port of the data• Request a correction to the data• Request deletion of the data

Articles Contained in the GDPR

COMPANY SIZE DATA SIZE PRICE

SMALL 1TB/1 MILLION DOCUMENTS £2,999

MEDIUM 5TB/5 MILLION DOCUMENTS £7,999

LARGE 20TB/20 MILLION DOCUMENTS £14,999

20TB plus = price on application

Pricing is based on the size of data in the systems where the documents are stored, includes unlimited users and full product support. Annual subscription with unlimited scans regardless of the size of documents.

Summary

ScanR• Automate the process for discovering PII & Sensitive information

• Quickly respond to “Subject Access Request” & “Right to be Forgotten”

• Comply with over 10 of the 99 Articles

• Reduce the FILE data size, remove duplicates & archive non accessed files

www.termset.com

hello@termset.com