DISSERTATION 

Presented By: 

Abheejit Kumar Sinha  I.R.A.S.(P)                   

Different statement generated in Traffic Account Office

 

Types of statement generated in Traffic Account Office

1. 6A Statement

2. 7A Statement

3. 7C Statement

4. Gross Traffic Receipt

5. Traffic Suspense

6. 10 Days Earning Statement

7. Some Other Statements

Purpose - To Serve the duties of Purpose - To Serve the duties of the Traffic Account Office the Traffic Account Office

Duties are to see

1. That the person to whom service is rendered pays the proper amount

2. That the railway servant receiving payment correctly accounts for the same;

3. That if more than one railway renders the service, the receipt is properly distributed between them; and

4. That the rates and fares prescribed by the administration for the various classes of traffic are within the maxima and minima

fixed by the President.

Basic documents from where the data is taken Basic documents from where the data is taken for generating these statementsfor generating these statements

1. Passenger Classification.

2. Balance Sheet of different station for

Coaching and Goods earning..

3. Balance Sheet generated in Account Office.

4. Machine Prepared Abstract.

5. Wharfage and Demurrage returns.

6. Statement of siding charges.

7.Abstract of Goods outward and inward for

local and foreign railway.

8. Local Abstract and summaries of parcels

forwarded and received.

6A Statement6A Statement

•Mainly related with Passenger Earning.

•Statement generated on the basis of Passenger Classification

•Divided into two category - 1.Suburban 2.Non-Suburban

•Each category contains - 1. Number of passenger (class wise)

2. Earning from each class

3. Lead – Average distance travelled

by a passenger

7A Statement7A Statement

•Mainly related with Originating Earnings.

•Statement generated on the basis of Machine Prepared Abstract.

•7 major commodity which are monitor separately, rest are in 8th

category

•Main items (commodity wise) in 7A statement are-

1. No. of wagon loaded 2. Total tonnage

3. Average freight per ton.km.

4. Average load & NT Km travelled by each commodity

5. Total Earning for each commodity

6. Percentage concept – Yelled per Ton Km =Total

Earning/NT Km

7C Statement7C Statement

•In this statement information will be same as 7a

Statement but it will for through traffic or traffic which is

travelled over particular railway.

•This statement is related with apportionment traffic and

earnings.

Gross Traffic ReceiptsGross Traffic Receipts

•Related to total earning of particular zone.

•Mainly four sources of earning in Indian Railway

1. From Passenger Services 2.From Goods Services

3. Other than coaching services 4.Sundry services

•Data and information taken from balance sheet of different stations

and balance sheet of Account Office.

•Prepared in both absolute and percentage terms.

Traffic Suspense StatementTraffic Suspense Statement•Traffic Suspense is the liquidated loss to the Railways on the account of

non-realization of Railway dues. It also represents the Closing Balance of the

Traffic Account Suspense head. This head is operated in Traffic Book Part-C.

It consists of the following

1. Station Outstanding 2. Account Office Balance Sheet

3.Cash in Transit 4. Demand Recoverable•Information taken from

1. Station Outstanding – Closing balance of Balance Sheet

2. Account Office Balance Sheet – CVR

3.Cash in Transit -- From Cash Office

4. Demand Recoverable -- From Book Section (Account current of all

station s are compiled here.

Other Statements prepared on machine for Other Statements prepared on machine for use of Traffic Account Officeuse of Traffic Account Office

1.Statement of Incorrect Cards relating to Printed Series.

2. Statement showing station wise total fares and concession

fares for Printed Card Series.

3. Statement showing the result of apportionment of the total

fares in respect of Through Passenger Traffic (Printed Series).

4. Machine tabulation of Printed Tickets issued to taxable station

5. Statement of Incorrect Invoices.

6. Outward Machine Prepared Abstracts for Goods traffic

7. Paid Statement for Goods Traffic.

Importance of these StatementsImportance of these Statements

1. For proper accounting purpose

2. For controlling and checking purpose like Error correction , Fraud detection

3. For knowing the actual earnings or position of a particular zone (Daily, Monthly, and yearly basis)

4. Preparation of Earning Budget (For calculation of average lead, freight/Tn Km, average rate fare per passenger Km)

5. For apportionment purpose.

6. For simplification and mechanisation of traffic account procedure.

Thank You