district rural development agency,...

Contractor BDO, Danagadi

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GOVERNMENT OF ORISSA

PANCHAYATIRAJ DEPARTMENT

BID DOCUMENT

NAME OF THE WORK :- Const. of C.C.road from Fuljhar Sevashram

chhak to Dhabahali. (RD 00 to 847Mtr).

Bid Identification/DTCN No2440(1)/P.S Danagadi/2014-15

PANCHAYAT SAMITI, DANAGADI


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PANCHAYAT SAMITI, DANAGADI

DETAILED TENDER CALL NOTICE

No 2440 Dt-31.07.2014.

1. Sealed percentage rate bids are invited by Panchayat Samiti, Danagadi, in single cover from contractor, as mentioned in column no.5 in tender call notice, registered with the state government and contractors of equivalent Grade / class registered with other state Government /Central Government /MES /Railways for execution of civil works on production of definite proof from the appropriate authority in prescribed form for following works as mentioned below.

Sl. No.

Name of the work

Approx. estimated

cost. (in Rs. )

EMD (in Rs. )

Class of contractor

Cost of Tender Paper

(in Rs.)

Period of completion

1 2 3 4 5 6 7

1

Construction of CC road from Fuljhar Sevashram chhak to Dhabahali (RD 00 to 847m) Gobardhanpur GP.

3482426.00 34900.00 “B” & “A” 6000.00

+ 5% VAT

Four calendar months

2

Construction of “E” type staff quarter building at Danagadi Block colony.Trijanga GP.

1275372.00 12800.00 “C” & “B” 6000.00

+ 5% VAT

Four calendar months

2. The sale of the Bid document shall start from the date of publication in Newspaper during office hours in the office of the Panchayat Samiti, Danagadi, Jajpur till Dt.20.08.2014 up to 5.00 PM.

3. Bids shall be received in the office of the Panchayat Samiti, Danagadi,Jajpur till Dt. 20.08.2014 up to 5.00PM- through Registered Post/Speed Post only. The authority will not be held responsible for postal delay in the delivering of the documents or non-receipt of the same.

4. The tender will be opened in the office of the Panchayat Samiti, Danagadi, Jajpur at 11.00AM, on 21.08.2014 in presence of the bidders or their authorized representatives

5. The bid documents can be had from the Office of the Panchayat Samiti, Danagadi, Jajpur in person on application and payment of cost of bid documents in demand draft/Bankers cheque drawn in favour of B.D.O, Danagadi, Jajpur payable at S.B.I. Duburi project,Danagadi . The bid document can be downloaded from the official web site of Jajpur District (http://www.jajpur.nic.in). In case of downloaded bid document the cost of bid document should be attached with the bid. The cost of bid document is not refundable. The envelope containing bid document should be “superscripted with Tender Call Notice Number2440 / 31.07.2014

6. The undersigned reserves the right to negotiate or reject any or all the tenders in the interest of the Govt. with or without assigning any reason thereof. Any dispute in this matter will be settled up under the Jurisdiction of Jajpur District. (The bids of the defaulting contractors of this block those who has not completed the work in time are liable for rejection.)

7. Additional performance security deposit shall be deposited by the successful bidder when the bid amount is seriously unbalanced i.e. less than the estimated cost by the more than 10%. In such an event the successful bidder will deposit the additional performance security to the extent of the differential cost of the bid amount at the time of agreement in shape of POSB/NSC/POTD/KVP/Deposit receipt of schedule bank pledged in favour of B.D.O. Danagadi.

8. If the tender documents sent through registered /Speed Post does not reach the concerned office by the above date

and time, the officer will not be considered on any account even if the tender documents were despatched by the

tenderer before the due date.

9. The tender is to be submitted in one cover is to contain EMD, signed DTCN, price bid duly filled in and signed by

the tenderer, attested copy of registration certificate, PAN card, valid VAT clearance certificate, certificates duly

filled-in and documents required as per the relevant clauses of this DTCN and special conditions if any. The cover

is to be sealed and super scribed as the bid of the works as mentioned in column No.1 of the tender call notice.

10. The bid must be accompanied by security deposit of the amount @ 1%(One percent) of the estimated cost to tender

as mentioned in column No.4 along with tender in the form of deposit receipt of Schedule Bank /Kissan Vikash

Patra /Post Office Savings Banks amount /National Savings Certificated /Post Office Time Deposit amount duly

pledged in favour of the B.D.O, Danagadi, payable at Danagadi as per the terms and conditions laid down in


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OGFR and in no other form. Bidders desirous to hire machineries or equipments from outside the state are required

to furnish 2% (Two percent) of the amount put to tender, only in form of above shape and as per the above terms

and conditions. Tenders not accompanied with EMD as specified above shall be liable for rejection.

11. i) The tender should be accompanied with the attested true copies of the valid registration certificate, valid

clearance certificate and PAN card which are mandatory and the original certificate are to be produce with in 3

(Three) days of opening of the tender before the B.D.O, Danagadi for verification otherwise his/her bid shall be

declared as non-responsive and thus liable for rejection.

ii) Bidders from outside the state who intend to participate in the tender and who have not been registered

under the VAT act, as they have not started any business in the state, as yet, may submit an undertaking in the form

of an affidavit indicating therein that, they are not registered under the VAT act as they have not started any

business in the state and they have no liability under the act. But before award of the work, such bidder will have to

produce the VAT clearance certificate in form VAT 612.

12. The work is to be completed in all respects within specified period inclusive of rainy season as mentioned in the

column No.7 of the tender call notice. Tenderers whose tender is accepted must submit a work program at the time

of execution of Agreement.

13. All tenders received will remain valid for a period of 90 (Ninety) days from the last date of receipt of tenders and

validity of tenders can also be extended if agreed to by the tenderer and the Department.

14. An applicant or any of its constituent partners of whose contract for any work has been rescinded or who has

abandoned any work in the last five years, prior to the date of bid shall be debarred from qualification. The

tenderer is to furnish and affidavit at the time of submission of tender paper about the authentication of tender

documents. An affidavit to this effect is to be furnished in schedule-B. Non-furnishing of information in schedule-

B and required affidavit in schedule-B, the bid document will be summarily rejected.

15. No Relation Certificate.

The contractor shall furnish a certificate along with the tender to the effect that he is not related to any officer in

the rank of an Assistant Engineer & above in the state P.R. Department or Assistant/Under Secretary & above in

the P.R. Department. If the fact subsequently proved to be false, the contract is liable to be rescinded. The earnest

money & the total security will be forfeited and he shall liable to make good the loss or damages resulting

for such cancellations. The proforma for non-relationship certificate is contained in a separate sheet vide Schedule-

A.

16. If an Individual makes the application, the individual should sign above his full type written name and current

address.

17. If the application is made by proprietary firm, it shall be signed by the proprietor above his full type written name

and full name of his firm with its current address.

18. If the application is made by a firm in partnership, it shall be signed by all the partners of the firm above their full

type written names and current address, or alternatively by a partner holding power of attorney for the firm in

which case a certified copy of the power of attorney shall accompany the application. A certify copy of the

partnership deed and current address of all partners of the firm shall also accompany the application.

19. If the Application is made by a limited company or a corporation, it shall be sign by duly authorized person

holding power of attorney for signing the application in which case a certified copy of the power of attorney shall

accompany the application. Such limited company or corporation will be required to furnish satisfactory evidence

of its existence along with the technical bid.

20. The tender should be strictly in accordance with the provisions as mentioned in the tender schedule. Any change in

the wordings will not be accepted.

21. No tenderer will be permitted to furnish their tender in their own manuscript papers. All information should be

submitted in English. The applicant’s name should appear on each page of the application along with his signature

or the signature of the authorized representative at the bottom of each page.

22. Instruction for quoting percentage rate below /above the estimated cost amendment to para -3.5.5 of O.P.W.D.

Code Volume-1.

Following new provisions shall be made to quote the rate of work by the contractor.

3.5.5 (V) – Percentage Rate Contract –

Percentage contract will be in addition to item rate, lump sum contracts etc. In such contracts the schedule

of quantities shall mention estimated rate of such item and amount there to .The contractor has prescribed format

appended to the tender documents. The contractor participated in the tender for more than one work may offer

conditional rebate. Rebate offer submitted in separate sealed envelope shall be opened, declared and recorded first.

The rebate so offer shall be considered after opening of all packages called in the same tender notice. The

contractors who wish to tender for two or more works to which they refer, written on the envelope.

The adopted format for percentage rate is same as date of form adopted for item rate tenders but the word

“item rate” shall be replaced by “percentage rate” and contract form may be named as p-1. In this form, time is the

essence. The contractor is required to maintain a certain rate of progress specified in the contract. The contract can

also be terminated with penalty when the progress of work is not as per the conditions of contract. The quantity


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mentioned can be increased or reduced to the extent of 10% per individual items subject to a maximum of 5% over

the estimated cost. If it exceeds the limit stated above period approval of competent authority is mandatory before

making any payment. The period of completion is fixed and cannot be altered except in case of exceptional

circumstances with due approval of next higher authority.

In case of percentage rate tenders, only percentage quoted shall be considered. Percentage quoted by the

contractor shall be accurately filled in figures and words so that there is no discrepancy. But if any discrepancy is

found in the percentage quoted in words and figures, then the percentage quoted by the contractor in words shall be

taken as correct. If any discrepancy is found in the percentage quoted in percentage excess /less and total rate

quoted by the contractor, then percentage will be taken as correct. The percentage quoted in the tender without

mentioning excess or less and not supported with corresponding amount will be treated as excess. The contractor

will write percentage excess or less up to one decimal point only. If he writes the percentage excess or less up to

two or more decimal points, the first decimal point shall only be considered without rounding off. Where the

contractor has omitted to quote the rates either in figures and words, the officer opening the tender should record

the omission.

Bills for percentage rate tenders shall be prepared at the estimated rates for individual items only and the

percentage excess or less shall be added or subtracted from the gross amount of the bill.

23. The tenderer shall carefully study the tentative drawing and specification applicable to the contract and all the

documents which will form a part of the agreement to be entered in to by the accepted tenderer and details

specifications for and other relevant specifications and drawings which are for sale. Complaint at a future date that,

plans and specifications have not been seen by the tenderers, cannot be entertained.

24. The drawing furnished with the tender is tentative and subject to revision or modification as tendered during the

execution as per actual necessity and details test conducted. But the tendered rates quoted by the tenderer will hold

good in case of such modification of drawings during the time execution and shall in no way invalidate the contract

and no extra monetary compensation will be entertained. The work shall, however be executed as per final

approved drawing to be issue by the Engineer–in–charge as and when required.

25. Every tenderer is expected before quoting his rates to inspect the proposed work. He should also inspect the

quarries and approach roads to quarries and satisfy himself about the quality and availability of materials. In every

case the materials must comply with the relevant specifications. Complaints at future date that the availability of

materials at quarries has been misjudged cannot be entertained.

26. The offer of tender shall be inclusive of cost of construction and maintenance of island, ferry service, fair-weather

road, service road, Foot Bridge, Pylon base, winch stand and derrick etc. as required for the work.

27. It must be definitely understood that the Government does not accept any responsibility for the correctness and

completeness of the borings shown in Cross Section.

28. The tenderer may at his option quote reasonable for each item of work carefully so that rate for one item should not

be unworkable low and others too high for others.

29. Additional performance Security: If the bid of the bidder is seriously unbalanced in relation to the Engineer’s

estimate of the cost of work to be performed under the contract, the officer inviting the bid may require the bidder

to produce detailed price analysis for any or all items of the bill of quantities which are quoted 10% below the

estimated rates to demonstrate the internal consistency of those prices with the construction methods and schedule

proposed. After evaluation of the price analysis, the officer inviting the bid may require that the amount of the

performance security set forth be increased at the expense of the bidder to a level sufficient to protect the

Engineer-in-Charge against financial loss in the event of default of the successful bidder under the contract. If the

Contractor fails to do these items of work, the amount so furnished as additional performance security will be

forfeited in addition to the other penal clauses, if any, to be imposed.

(i) Additional performance security, for quoting below 10% of the corresponding estimated costs, shall be

determined as follows: -

Additional performance security =90% of the estimated cost - the bid amount (derived on the basis of the % quoted

on less side)

(ii) The additional performance security as per clause 29(i) shall be furnished by the bidder before execution of

agreement in the form of NSC/KVP/POTD pledged in favour of BDO, Danagadi in shape of fixed deposit receipt

at any schedule bank which will be over and above the performance security payble at SBI, Duburi project,

Danagadi otherwise tender shall be liable for rejection.

30. The tender containing extraneous conditions not covered by the tender notice are liable for rejection and quotations

should be strictly in accordance with the tender call notice. Any change in the wording will not be accepted.

31. Letters etc. found in the tender box regarding raising or lowering the rates or dealing with any point in connection

with the tender will not be considered except the case related to clause no.22.

32. Schedule of quantities are accompanied in the DTCN (Price Bid). It shall be definitely understood that the

Government does not accept any responsibility for the correctness or completeness of this schedule and that this

schedule is liable for alternation or omissions, deductions set forth in the conditions of the contract and such

omissions, deductions, additions or alternations et forth shall no way invalidate the contract and no extra monetary

compensation, will be entertained.


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33. The authority reserves the right to reject any or all the tenders received without assigning any reasons there-of

what-so-ever.

34. The earnest money will be retained and dealt with as per the terms and conditions of the O.P.W.D. code.

35. The bidder/tenderer, whose bid has been accepted, will be notified of the award by the Engineer-in Charge prior to

expiration of the validity period by cable, telex or facsimile confirmed by registered letter. This letter (hereinafter

and in the conditions of Contract called the “Letter of Acceptance”) will state the sum that the Engineer-in-Charge

will pay the contractor as prescribed by the contract (Herein after and in the contract called the “Contract Price”).

The notification of award will constitute the formation of the contract, subject only to the furnishing of a

performance security (initial Security Deposit) in form of Deposit receipt of Schedule Bank/ Kissan Vikash

Patra/Post Office Saving Bank Account/ National Savings Certificate /Postal Times Deposit account duly pledge in

favour of the BDO, Danagadi and in now other form which including the amount already deposited as bids security

(earnest money) shall be 2% of the value of the tendered amount (excluding 1% deposited toward hiring of

equipment /machinery from outside the state if any ) and sign the agreement in the prescribed of PWD form for the

fulfillment of the contract in the office of the BDO, Danagadi. The security deposit together with the earnest

money & the amount withheld according to the provision of F-2 agreement shall be retained at security for the due

non-fulfillment of this contact and additional performance security in accordance with the provision of the

agreement. The agreement will incorporate all agreements between the officer inviting the bid/ Engineering Staff

in-charge and the successful bidder. Within fifteen days following the notification of award along with the letter of

Acceptance, the successful bidder will sign the agreement and deliver it to the Engineer-in-charge. Following

documents shall form part of the agreement.

a. The notice inviting bid, of the document including additional conditions, specifications and drawings, if any,

forming the bid as issued at the time of invitation of bid and acceptance thereof together with any correspondence

there to and required amount of performance security including additional performance security.

b. Standard PWD form F-2 with latest amendments.

Failure to enter in to the required agreement and to make the security deposit as above shall entail

forfeiture of the bid security (earnest money). No contract (tender) shall be finally accepted until the required

amount of initials security is deposited. The security will be refunded after one year of completion of the work &

payment of the final bill and will not carry any interest. As concurred by law department and finance department in

their U.O.R. No.848 dtd.21.05.97 J.O.R. No.202 W.F.D. dtd.06.03.98 respectively the E.M.D. will be forfeited in

case, where tenderers back out from the offer before acceptance of tender by the competent authority.

36. That for the purpose of jurisdiction in the event of disputes if any of the contract would be deemed to have been

entered in to within the State of Orissa and it is agreed that neither party to the contract will be competent to bring

a suit in regard to the matter by this contract at any place outside the state of Orissa.

37. The contractor should be liable to fully indemnify the department for payment of compensation under workman

compensation Act. VIII of 1923 on any account of the workman employed by the contractor and full amount of

compensation paid will be recovered from the contractor.

38. Tenderers are required to abide by the fair wages clause as introduced by the Govt. of Works department L. No.

VIII-R 8/5225-dtd.26.02.55 and No.IIM-56/628842(5) dtd. 27.09.61 as amended from time to time.

39. In case of any complaint by the labour working about the nonpayment or less payment of his wages as per latest

minimum Wages Act, the BDO, Danagadi will have the right to investigate and if the contractor is found to be in

default, he may recover such amount due from the contractor and pay such amount to the labour directly under

intimation to the local labour office of the Govt. The contractor shall not employ child labour. The decision of the

B.D.O. Danagadi is final and binding on the contractor.

40. The contractor shall bear cost of various incidental, sundries and contingency necessitated by the work in full

within the following and similar category.

a) Rent, royalties and other charges of materials, octroi duty, all other taxes including sales tax, ferry tolls

conveyance charges and other cost on account of land building including temporary building and temporary

electric connection to work site as well as construction of service road and diversion road and its maintenance till

completion of work site as required by the tender for collection of materials, storage, housing of staff or other

purpose of the work. No tenderer will however be liable to pay Govt. for temporary occupation of land owned by

Govt. at the site of the work.

b) Labour camps or huts necessary to a suitable scale including conservancy and sanitary arrangements

therein to the satisfaction of the local health authorities.

c) Suitable water supply including pipe water supply whether available for the staff and labour as well as

for the work.

e) Suitable equipments and wearing apparatus for the labour engaged in risky operations

d) Fees and duties levied by the municipal, canal supply authority.

f) Suitable fencing barriers, signal including paraffin and electric signal where necessary at work and

approaches in order to protect public and employees from accidents.

g) Compensation including the cost of any suit for injury to persons or property due to neglect of any

measure of precaution also become payable due to operation of the workmen compensation act.


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h) The contractor has to arrange adequate lighting agreement for the work wherever necessary at his own

cost.

41 .After the work is finalized all surplus materials should be removed from the work site. Preliminary work such as

vats, mixing platform etc. should be dismantled and all materials removed from the site and premises left neat and

clean, this should be inclusive of the rates.

42. No payment will be made for benchmarks, level pillars profiles and benching and leveling the ground wherever

required. The rates to be quoted should be for the finished items of work inclusive of carriage of all materials and

incidental item of work.

43. It should be understood clearly that no claim what so ever will be entertained to extra items of works quantity of

any item besides estimated amount unless written order from the engineer-in-charge and rate settled before the

extra item of work or extra quantity of any items of work is taken up.

44. The tenderer shall have to abide by the CPWD safety code rules introduced by the Govt. of India, Ministry of work

housing and supply in their standing order No.44150 Dted.25.11.57.

45. Bid documents consisting of plans specification the schedule of quantities and set of terms and conditions of

contract and other necessary documents can be seen in all offices issuing the documents during office hours every

day except on Sunday and public holidays till last date of sale and receipt of tender papers. Interest bidders may

obtain further information at the same address. But it must be clearly understood that the tender must be received

in order and according to instructions.

46. Tendrerers are required to go through each clause of PWD form F-2 carefully in addition to the clause mentioned

here in before tendering.

47. All reinforced cement concrete works should confirm to detailed standard specifications, IRC code and Bridge

Code section I, II, III, IV and VII & latest design criteria for pre-stressed concrete bridge specifically for road and

bridges issued by MORT & H, Govt. of India.

48. Steel shuttering and centering shall be used which shall be lined with suitable sheeting and made leak-proof and

watertight.

49. The department will have the right to inspect the scaffolding, centering and shuttering made for the work and can

reject partly or fully such structures if found defective in their opinion.

50. Concrete should be machine mixed, unless otherwise ordered in writing by the executive engineer. The contractor

should arrange his own concrete mixer, Vibrator and pumps etc. for this purpose at his own cost.

51. Cement shall be used by bags and weight of 1 bag of cement being taken as 50 Kg.

52. The contractor should arrange the materials like steel, cement, paint and bitumen etc. of approved quality and

specification at his own cost for completion of the work within the time schedule. No extension of time will be

granted on the application of the contractor due to delay in procurement of materials.

53. The contractor will be responsible for the loss or damage of any departmental materials during transit and in the

execution of the work due to reasons what-so-ever and the cost of such materials will be recovered from the bills at

stock issue rates or market rates, whichever is higher.

54. If the contractor removes Govt. materials supplied to him from the site of work with a view to dispose off the same

dishonestly, it shall be in addition to any other liability civil or criminal arising out of his contract bill liable to pay

a penalty equivalent to 5 times the price of the materials according to the stock issue rate or market rate, whichever

is higher. The penalty so imposed shall be recovered at any time from any sum that may then or at any time there

after become due to the contractor or from his security deposit or from the proceeds of the sale there-of.

55. The selected contractor may take delivery of departmental supply according to his need for the work, issued by the

B.D.O. Danagadi, subject to the availability of the materials. The tenderer shall make all arrangement for proper

storage of materials; but no cost for raising sheds for storage, pay of watchman etc. will be borne by the

department. The department is not responsible for considering the theft of materials at site. It is the Contractor’s

risk. Under any such plea, if the tenderer stops the work, he shall have to pay the full penalty as per clause of F-2

agreement.

56. The department will have the right to supply at any time in the interest of work any departmental materials to be

used in the work and the contractor shall use such materials without any controversy or dispute on that account.

The rate of issue of such materials will be at the stock issue rates inclusive of storage charges or rates fixed by the

department or current market rate, whichever is higher.

57. All the materials which are to be supplied from store will be as per availability of stock and the contractor will

have to bear the charges of straightening, cutting, jointing, welding etc. to required size in case of MS rods or Tor

Steel/ MS angles, Ts and Joists etc. After the issue from the store, the materials may be under the custody of the

contractor and the contractor will be responsible for its safety and storage. Cut pieces of steel more than 1 mtr in

length will be returned by the contractor at the issuing stores, without conveyance charges.

58. Though departmental issue of Cement & steel has indicated, it may not be taken as binding. The contractor must

have to arrange by themselves, cement, steel bitumen & every sorts of materials from approved manufacturer and

get it tested in the departmental laboratory and get it approved by the Department before use. No extension of time

or escalation of price on such account shall be entertained in future. The cost of cement, bitumen and steel shall be

reimbursed only after production of relevant documents in support of purchase of required grades from the


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authorized and approved suppliers.

59. TOR rods plates and structural members will be supplied in quantity, length and size in the stock. For payment of

Reinforcement, the steel including plates etc. shall be measured in length of different diameter, size and

specification as actually used (including hooks and cranks) in the work correct to an inch or cm. And their weight

calculated as per sectional weight prescribed by the Indian Standard specification or as directed by the Engineer-in-

charge (Wastage of bars and unnecessary lapping will not be considered for measurement and payment).

60. The tentative alignment of the proposed bridge has been shown in the enclosed drawing. However, the department

has got the rights to shift the actual bridge position within a reasonable range in U/S and D/S.

61. The contractor should at his own cost arrange necessary tools and plants required for the efficient execution of

work and the rates quoted should be inclusive of the running charges of each plant and cost of conveyance.

62. After completion of the work, the contractor shall arrange at his own cost, all requisite equipment for testing one

unplugged well and specified span free of cost as directed by the Engineer-in-charge and bear the entire cost of the

test.

63. Measurement of earthwork in road and canal embankment will be done by section measurement after the earth is

consolidated including rolling with hand or power roller and sheep foot roller at optimum moisture content and no

extra payment will be made for jungle clearance for taking earth from the borrow area. Earthwork from cutting will

be economically utilized in filling.

64. The stock of (building road and irrigation structures) metal and gravel will be measured in boxes of 1.5 m X 1.5 m

X 0.5 m which will be taken as 1.5 m X 1.5 m X 0.44 m = 1 Cum. The soling stone will be measured in the

suitable stacks with deduction for voids @ 1/6th

of the volume or more depending upon the looseness of stacking,

which would be determined on actual observation and deduction.

65. The machineries, if available with the department, may be supplied on hire as per charges noted in the enclosed

statement, subject to the condition that the contractor will execute in advance an agreement with the Engineer-in-

charge.

66. In the event of any delay in the supply of the department road roller for unavoidable reasons, no extension time

will be granted to the contractor under any circumstance.

67. The tenderer should furnish along with their tenders, a list of works, which are at present in their hand in the

prescribed proforma enclosed herewith.

68. Sinking of wells shall be measured from the bottom of well cap up to bottom of cutting edge or 15 cm above low

water level, whichever is less.

69. All method of sinking including pneumatic sinking by employment of divers and other equipment shall be included

in the rate. Removal of trees, logs of trees, or isolated boulders and desilting of sand or earth from existing well,

rectification of tilt and shift, if any, etc. shall also be included within the rate of sinking.

70. The depth of foundation indicated on the drawing are provisional, but these may be altered, if necessary, in the

light of the nature of strata indicated by boring, which must be taken in advance of actual execution of foundation.

71. When resort has to be made for sinking the wells by air lock and vacuum chamber method, rates there of shall be

pre-decided by the authority accepting the tender.

72. Construction of cofferdam or island or the work of open excavation or dressing or labour for laying well curbs

shall be included in the rate of well sinking.

73. For concreting the bottom plugs of the well under the method of providing concrete should be either with tremie or

any other approved method as well be directed by the Engineer-in-charge, with 10% extra cement to be used for

under water concreting without any extra cost to the department.

74. No claim will be entertained in respect of difficulties during sand blowing met with during sinking of wells.

75. No part of the bearing for the superstructure shall be allowed to rest on the noses of the piers.

76. Tor steel mesh reinforcement shall be provided in the concrete of the Girders on the Caps of the piers/ abutments

immediately in contact with the bearing to ensure proper distribution of heavy load.

77. Lugs & Grooves shall be provided in the bearings to prevent them from skewing and getting out of alignment.

78. Inspection by the Director General of Supplies and Disposals of the bearing during manufacture and X-Ray or

Gamma-Ray examination of casting’s thickness more than 8” and load testing of bearing, if considered necessary,

shall have to be carried out at the contractor’s cost. The same procedure for testing may have to be followed for

ribbed bearing manufactured by widening.

79. a) It should be clearly understood that the joints of bars are to be provide with lapping, welds or bolts nuts as

well be directed by the Engineer-in-charge.

b) Concrete test specimens 150mm X 150mm X 150mm in size (whether or plain or reinforced concrete) for

the testing shall be taken for each structural member by representative of the contractor in the presence of

responsible officer of the rank not lower than that of an Assistant Engineer. The Contractor shall bear the cost so

involved in testing. The test specimen in cube should be carried out in the departmental control. Test should be

carried out in accordance with the stipulations in bridge code section- III.

c) Test specimen shall be formed carefully in accordance with the standard method of taking test specimen

and no plea shall be entertained later on the grounds that the casting of the test specimen was faulty and that the

result of these specimen did not give a correct indication of the actual quality of concrete.


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d) Plain concrete and reinforced concrete specimens will be tested in govt. research laboratory at

Bhubaneswar or Zonal laboratory at Cuttack. Cost of testing of all specimens and samples will be borne by the

contractor.

e) The construction of well standing by injecting cement or grout in coarse aggregate placed in position shall

not be permitted.

80. The thickness of cement concrete in top plugging should be as per departmental drawing.

81. In well sinking the maximum tolerance permissible in tilt is 1:80 and the shift is 150 mm to the normal direction.

Where it is not possible to work these tolerance, the contractor shall carry out suitable remedial measures as may

be directed by the Engineer-in-charge to overcome the adverse effects of the tilts and shifts without any extra cost

to the department and without any damages to the well. Any additional work, necessary consequent upon the

excess tilt and shift, shall be carried out by the contractor, at no extra cost to the department.

82. Concrete of strength below of the required strength (as determined by actual tests) shall not be accepted.

83. If the well is beyond rectification, the well shall be rejected. The well has to be abandoned and another well to be

sunk at a suitable location at the cost of the contractor. The tilt and shift of the well including compensation is to be

abided as per the clauses of MORT & H for roads & Bridges.

84. No claim for carriage of water, what-so-ever, will be entertained.

85. The contractor shall employ 1 or more engineering Graduate or diploma holders as apprentice at his cost, if the

work as shown in the tender exceeds Rs. 2, 50, 000/-. The apprentices will be selected by the Superintending

Engineer. The period of employment will commence within 1 month after the date of work order and would last till

the date when 90% of the work is completed. The fair wage to be paid to the apprentices should not be less than

emolument of personnel of equivalent qualification employed under govt. The no of apprentices to be employed

should be fixed by the Superintending Engineer in the manner so that the total expenditure does not exceed 1% of

the tender cost of the work

86. Special class contractor shall employ under him 1 graduate engineer and 2 diploma holders belonging to the state

of Orissa. Likewise, A-Class contractor shall employ under him 1 Graduate engineer or 2 diploma holders

belonging to state of Orissa. The contractor shall pay to the engineering personnel monthly emoluments, which

shall not be less than the emoluments of the personnel of equivalent qualification employed under the state govt. of

Orissa. The engineer-in-Chief (Civil), Orissa may however assist the contractor with names of such unemployed

Graduate engineers and Diploma Holders, if such help is sought for by the contractor. The names of such

Engineering personnel appointed by the Contractors should be intimated to the tender receiving authority along

with the tender as to who would be supervising the work. Each bill of the Special Class or ‘A’ Class Contractor

shall be accompanied by an employment Roll of the Engineering personnel together with a Certificate of the

Graduate Engineer or Diploma Holder so employed by the contractor to the effect that the work executed as per the

bill has been supervised by him. (Vide Works Department No. Codes M-22/91-15384 dated 9.7.91). The required

certificate is to be furnished in the proforma contained in a separate sheet vide Schedule – B.

87. It is the responsibility of the contractor to procure and store explosive required for blasting operation. Department

may render necessary possible help for procuring license.

88. Orissa Bridge & Construction Corporation Ltd. will be allowed price preference up to 3% over the lowest

quotation or tender as laid down in works and Transport Department Resolution No-285 date-17.04.1974. The

Orissa Construction Corporation will be allowed a price preference to the extent of up to 3% over the lowest tender

amount (Where their tender is not the lowest) provided they express willingness to execute the work after reduction

of rates by negotiation.

89. Amendment of existing Clauses: - By admission of a tender for the work, a tenderer will be deemed to have

satisfied himself by actual inspection of the site and locality of the work, about the quality and availability of the

required quantity of material including the wheat/ rice referred to above, medical aid, labour and food stuff etc.,

and that rates quoted by him in the tender will be adequate to complete the work according to the specifications

attached there to and that he had taken in to account all conditions and difficulties that may be encountered during

its progress and to have quoted rates including labour and materials with taxes, octroi, other duties, lead, lifts,

loading and unloading, freight for all materials and all other charges necessary for the completion of the work, to

the entire satisfaction of the Engineer-in-Charge of the work and his authorized subordinates. After acceptance of

the contract rate Government will not pay any extra charges for any reason in case the contractor claims later on to

have misjudged as regard availability of materials, labour and other factors.

90. The prevailing percentage of I.T. Department of the gross amount of the bill towards income tax will be deducted

from the contractor’s bill.

91. Prevailing rate of VAT on the gross amount of the bill will be deducted from the contractor’s bill, where

Agreement Value is one lakh and above.

92. The contractor is required to pay royalty to Govt. as fixed from time of time and produce such documents in

support of their payment to the concerned Executive Engineer with their bills, failing which the amount towards

royalties of different materials as utilized by them in the work will be recovered from their bills and deposited in

the revenue of concerned department.

93. Under no circumstances interest is chargeable for the dues or additional dues if any payable for the work.


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94. Under section 12 of contractors labour (Regulation and Abolition) Act. 1970 the contractor who undertakes

execution of work through labour should produce valid license from licensing authorities of labour Department.

95. Sample of all material – The contractor shall supply sample of all materials fully before procurement for the work

for testing and acceptance as may be requiring by the concerned Executive Engineer.

96. Trial Boring – The foundation level as indicated in the body of the departmental drawing is purely tentative and for

the general guidance only. The Department has no responsibility for the suitability of actual strata at the foundation

level. The contractor has to conduct his own boring before starting the work and get the samples tested at his own

cost to ascertain the S.B.C. and credibility of the strata at founding level while quoting his rates for tender the

contractor shall take in to account of the above aspects.

97. Any defects, shrinkage or other faults which may be noticed within 36 (Thirty six) months from the completion of

the work arising out of defective or improper materials or workmanship timing are upon the direction of the

Engineer-in-Charge to be amended and made good by the contractor at his own cost unless the Engineer for

reasons to be recorded in writing shall be decided that they ought to be paid for and in case of default Department

may recover from the contractor the cost of making good the works. The contractor is also required to maintain the

road for three years from the date of successful completion of the work.

98. From the commencement of the works to the completion of the same, they are to be under the contractors charge.

The contractor is to be held responsible to make good all injuries, damages and repairs occasioned or rendered

necessary to the same by fire or other causes and they hold the Govt. of harmless for any claims for injuries to

person or structural damage to property happening from any neglect, default, want of proper care or misconduct on

the part of the contractor or any one in his employment during the execution of the work. Also no claim shall be

entertained for loss due to earthquake, flood, cyclone, epidemic, riot or any other calamity whether natural or

incidental damages so caused will have to be made good by the contractor at his own cost.

99. Gradation of ingredients: The coarse and fine aggregate shall meet the grade requirement as per the latest provision

of relevant I.S. Code/ I.R.C. code/ MoRT&H specifications.

100. Tilts and shifts

i) Maximum permissible shift is 150 mm.

ii) Maximum permissible tilt is 1:80.

101. Payment for variation in price – (Vide Works Department Memorandum No-12073 /W Dt. 7.4.1986, 14379 Dt.

22.06.1991 and No-222874 Dt. 24.10.1992)

a) “If during the progress of the work the price of any material (excluding the cost of Steel, Cement & bitumen)

incorporated in the work (not being materials supplied from the Engineer-in-charges store) increases or decreases

as a result of increase or decrease in the average wholesale price index (all commodities), and the contractor there

upon necessarily and properly pays in respect of that materials (incorporated in the work) such increased or

decreased price, then he shall be entitled to reimburse or liable to refund quarterly as the case may be, such an

amount, as shall be equivalent to the plus or minus difference of 75% in between the Average wholesale Price

Index (all commodities) which is operating for the quarter under consideration and that operated for the quarter in

which the tender was opened, as per the formula indicated below provided that the work has been carried out

within the stipulated time or extension thereof as are not attributable to him:-

Formula to calculate the increase of decrease in the price of materials.

Vm = 0.75 x Pm x R x (i-io)

100 io

Vm = Increase or decrease in the cost of work during the quarter under consideration due to change in the price of

the materials.

R = the value of work done in Rupees during the quarter under consideration.

io =The average Wholesale Price Index (all commodities) for the quarter in which the tender was opened (as

published in R.B.I. bulletin from time to time.)

i = The Average Wholesale Price Index (all commodities) for the quarter under consideration.

Pm = Percentage of materials component as per sub-clause of this clause.

(a) (ii)-Where original contract period is one year or above, Increase/ decrease of cost of steel, cement and

bitumen are to be paid / recovered. Payments in case of increase are to be made with prior approval of Government

when the total claim is more than Rs. 50,000/- and with prior approval of the E.I.C. /Chief Engineer (as the case may

be) when the claim is up to Rs. 50,000/-. Recovery in case of decrease shall be made by concerned B.D.O. from the

contractor, immediately.

The cost shall be determined as follows: -

1. Steel ............ Rate as fixed by steel authority of India Limited (SAIL)

2. Cement ......... Average factory price of three manufacture of cement inside the state.

3. Bitumen ... Rate as fixed by Indian Oil Corporation Limited (IOCL)

(a) (iii)-Where original period of contract is six months and below one year, Increase/ decrease of cost of steel,

cement and bitumen are to be paid / recovered. Payments in case of increase are to be made with prior, approval of

Government when the total claim is more than Rs. 50,000/- and with prior approval of the E.I.C. /Chief Engineer (as

the case may be) when the claim is up to Rs. 50,000/- subject to fulfillment of the conditions mentioned below.


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(i) The cost shall be determined as follows: -

Steel… Rate as fixed by steel authority of India Limited (SAIL)

Cement… Average factory price of three manufacture of cement inside the state.

Bitumen… Rate as fixed by Indian Oil Corporation Limited (IOC)

(ii) Cost of the project should be more than 50.00 lakhs. However the differential cost of such material may be

paid to the contractor after deducting the hike percentage amount in the tender for those materials from the calculated

amount of differential cost.

(iii) Contractor has to submit the vouchers showing procurement from an authorized dealer for the said work

within 28 days before utilization of steel, cement & bitumen.

(v) Differential cost will be allowed only for the original agreement period, but not for the extended period

even through it might have been validly extended.(vi) Differential cost will be allowed only after successful

completion of the work as per the approved work programme. Stipulation contained in the existing

clause 31(f)Recovery in case of decrease shall be made by concerned Block Development Officer from

the contractor, immediately.

(b) Similarly, if during the progress of work, the wages of labour increase or decrease as

a result of increase or decrease in minimum wages for labour prescribed by Government and the

contractor thereupon necessarily and properly pays in respect of labour engaged on execution of the

work such increased or decreased wages then he shall be entitled to reimburse or liable to refund

quarterly, as the case may be such an amount as shall be equivalent to the 75% plus or minus

difference in between the minimum wages for labour which is operating for the quarter under

consideration and that operated for the quarter in which the tender was opened as per the formula

indicated below.

Formula to calculate the increase or decrease in the price of Labour.

VI= 0.75x PI x R x (i- io)

100 io

VI = Increase or decrease in the cost of work during the quarter under consideration due to

changes in the minimum wages rate of labour.


io = the minimum wages for labour as prevailed during the quarter under consideration in

which the tender was opened.

i = the minimum wages for labour prevailed during the quarter under consideration.

Pl= Percentage of labour component (as per sub-clause). c) Similarly. if during the progress of work, the price of Petrol, Oil and Lubricants (Diesel oil being the representative item for the price adjustment) increases or decreases as a result of the price fixed there for by the Government of India and the Contractor there upon necessarily and properly pays, such increased or decreased price towards Petrol, Oil and Lubricants used on execution of the work, then he shall be entitled to reimburse or liable to refund. Quarterly as the case may be, such an amount, as shall be equivalent to the 75% plus or minus difference in between the price of P.O.L. which is operating for the quarter under consideration and that operated for the quarter in which the tender was opened as per the formula indicated below: -

0.75 x K2 R x (D2 - D1)

KI = --------------- x ----------------

100 D1

KI = Increase or decrease in the cost of work during the quarter under consideration due to changes in

the price of P. O. L.


D1= Average Price per liter of diesel oil which was fixed by the Government of India during the

quarter in which the tender was opened.

D2= Average Price per liter of diesel oil which is fixed during the quarter under consideration.

K2= Percentage of P. O. L. component as per sub-clause. d) The following shall be the percentage of materials, labour and P. O. L. component for reimbursement/ refund on variation in price of material, labour and P. O. L. as per sub- classes (a), (b) and (c) of this Clause.


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Category of works

Contractor' Supply Departmental supply of

materials

% Of Materials % Of Labour % Of P.O.L.

Irrigation work

a) Structural works 20% 30% 5% 45%

b)Earthwork, Canal work,

Embankment work etc.

20% 60% 5% 15%

(R&B) Works

a) Bridge work 20% 30% 5% 45%

b) Road work 45% 40% 5% 10%

c) Building works *30% 30% 5% 35%

(* Where brick is supplied by the Department, it should be 20% instead of 30%)

e) Vide Works Department letter No-21369 dated-22.09.91, the reimbursement i refund on

variation in price of materials, (except steel, cement and bitumen which will be governed as per

clause no 31(a-ii) &(a-iii), labour and P.O. L. as per sub-clauses (a-i), (b) and (c) of this clause 31

shall be applicable in the following manner.

"In term of aforesaid escalation clause, where the period for completion of the work as

stipulated in the agreement is less than one year, no escalation is admissible at all. In case of

work where the stipulated period of completion is one year and more escalation on account of price

variations would be admissible only for the remaining period after excluding the first one-year

period thereof, provided that the work has been carried out by the contractor in term of the relevant

provision of the Agreements. In the situation, where the period of completion initially

stipulated in the agreement is less than one year and subsequently the completion

period has been validly extended on the ground that the delay in completion of the work is not

attributable to the contractor and in the result the total period including the extended period stands at

one year or more, escalation is admissible only for the remaining period after excluding the first one

year period there from." f) The contractor shall for the purpose of sub-clauses (a), (b) & (c) of this clause keep such books of Account and other documents as are necessary to show that the amount of increase claimed or reduction available and shall allow inspection of the same by a duly authorized representatives of Govt. and further, hall at the request of the Engineer-in- Charge furnish, verified in such a manner as the Engineer-in- Charge may require any document kept and such other information as the Engineer-in-Charge may require The contractor shall within a reasonable time of his becoming aware of any alteration in the price of such material, wages of labour and/ or price of P.O.L. give notice thereof to the Engineer-in- Charge stating that the same is given pursuant to this condition together with an information relating thereto which he may be in a position to supply.

102. For diversion road the contractor will have to make his own arrangement to make the same in private land if necessary for which agreement of such land by the side of C.D. works and the rental charges for such private land shall be borne by the contractor including the proper maintenance with lighting arrangements during the night time and signaling during day time and barricading etc. till the C.D. wor ks are opened to the traffic. No extra rate will be paid to the contractor for the above rental charges etc. His rates in the tender for other items shall include this arrangement, rental charges for the land and maintenance, lighting and removal of such temporary road crust from the private land to bring the land to its original condition etc. complete.

103. The contractor has to arrange the land required for borrowing earth if necessary for the road work at his cost. No extra payment by the Department will be made on this account and no claim what-so-ever will be entertained on this ground. The rates quoted by the contractor should be inclusive of all such charges.

104. Where it will be found necessary by the Department, the Officer-in-Charge of the work shall issue an order book to the contractor to be kept at the site of the work with pages serially numbered. Orders regarding the work whenever necessary are to be entered in this book by the Officer-in-Charge/ Engineer-in-charge with their dated signatures and duly noted by the contractor or his authorized agents with their dated, signature. Orders entered in this book and noted by the contractor's agent shall be considered to have been duly given tom contractor (cj, owing the instructions of the Department. The order Book shall be the property of, the Office-in-charge and shallot be removed from the site of work without written permission of the Engineer-in-charge and to be submitted to the Engineer-in-charge every month.

105. The tenderer should conduct three bores at each pier and S.B.C. of soil at foundation level and abutments location and furnish the test results in conformity with I.R.C. code at his own cost before


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execution of the work and rates quoted by the contractor should be inclusive of such bores and S.B.C. tests etc. without any extra cost to the Department.

106. The details of foundation, sub-structure and floor protection for execution shall be done in accordance with the test results thus obtained.

107. The contractor shall have no claim what so ever for the extra quantity of work to be executed in view of above possible changes and payments is to be made as per clause 11 of the F-2 Contract.

108. Over and above these conditions, the terms and conditions and rules and regulations and specifications as laid down in Detailed Standard Specification, P.W.D. Code, Bridge code and MoRT&H specifications with latest revision / amendment are also binding on the part of the contractor.

109. No part of the contract shall be sublet without written permission of the concerned B.D.O. or transfer be made by power of Attorney authorizing others to receive payment on the contractor's behalf.

110. The contractor should attach the certificate in token of payment deposit with the registration authority as percent circular of the Government relating to his registration.

111. Any damages caused by natural calamities should be done by the contractor at his own cost. The Department will not be any way responsible for the same and will not pay any cost towards the repair done by the contractor.

112. The rates quoted by the contractor shall cover the latest approved rates of labours, materials, P.O.L. and Royalties. Arrangement of borrow areas; land, approach road to the bridge site etc. are the responsibility of the contractor.

113. The rate for each work of concrete items wherever dewatering is imperatively necessary the term dewatering shall mean the execution or operation of the items due to standing water as well as due to percolation of water. The quoted rates will be inclusive of this.

114. The materials, borrow areas and hutments at site should be arranged by the contractor at his own cost. No future complaint on this account shall be entertained.

115. The contractor shall make requisition of claim book from the date of commencement of the work from the Department and shall maintain in proper P.W.D. form with pages serially numbered in order to record items of works are not covered by his contract and claimable as extra. Claims shall be entered regularly in this book under the dated signature of the contractor or his duly authorised agents at the end of each month. A certificate should be furnished along with the claim to the effect that he has no other claim beyond this claim up-to-date. If in any month there are no claims to record, a certificate to that effect should be furnished by the contractor in the claim book. Each claim must be defined and should be given as for as possible regarding the quantities as well as the total amount claimed. The claim book must be submitted by the contractor regularly by 10th and 16th days of each month for orders of the Engineer-in-Charge or competent authority. Claims not made in this manner or the claim book not maintained from the commencement of the work, are liable to be summarily rejected. The claim book is the property of the Block and shall be surrendered by the contractor to the Engineer-in-charge after completion of the work or before recession of the contract by the Department whichever is earlier for record.

116. Number of tests as specified in I.R.C./ MORT&H / I.S.I specification required for the construction of roads/ bridges / buildings or any other structural works will be conducted in any Govt. Test House / Departmental laboratories/reputed material testing laboratory as to be decided by the Engineer-in-charge. Testing charges including expenditure for collection / transportation of samples /specimens etc. will be borne by the contractor. The collection of samples and testing are to be conducted for both prior to execution and during execution as may be directed by the Engineer-in charge and on both the accounts the cost shall be borne by the contractor.

117. Besides, the firm / contractor shall install full-fledged field laboratory at work site for conducting required tests as per IRC / MoRT & H / ISI requirements at his own cost for providing sufficient opportunity for checking from time to time. An Engineering personnel of the executing agency should be present at work site at the time of visit of high level inspecting officers in the rank of Superintending Engineer and above. After completion of the road in all respects the road furniture's should be affixed by the executing agency indicating locations like school, hospital, No-horn etc.

118. Even qualified criteria are met, the bidders can be disqualified for the following reasons, if enquired by the Department (a) Making a false statement or declaration.

(b) Past record of poor performance.

(c) Past record of abandoning the work half way/ recession of contract.

(d) Past record of in-ordinate delay in completion of the work

(e) Past history of litigation.

119. The information furnished must be sufficient to show that the applicant is capable in all respects to

successfully complete the envisaged work.

120. In case the 1st lowest tenderer or even the next lowest tenderers withdraw in series one by one, thereby

facilitating a particular tender for award, then they shall be penalized with adequate disincentives with

forfeiture of EMD unless adequate justification for such back out is furnished. Appropriate action for black

listing the tenderers shall also be taken apart from disincentivising the tenderer.

121. ADDENDUM TO THE CONDITION OF F2 CONTRACT

Clause-2(a) of F2 Contract:-TIME CONTROL:-


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2.1. Progress of work and Re-scheduling programme.

2.1.1 The Block Development Officer shall issue the letter of acceptance to the successful

contractor. The issue of the letter of acceptance shall be treated as closure of the Bid process and

commencement of the contract. 2.1.2. Within 15 days of issue of the letter of acceptance, the contractor shall submit to the

Engineer-in-Charge/ BDO for approval a Programme commensurate to Clause no.2.1.3 showing the general methods, arrangements, and timing for all the activities in the Works along with monthly cash flow forecast.

2.1.3. To ensure good progress during the execution of the work the contractors shall be bound in all cases in which the time allowed for any work exceeds one month to complete, 1/4th of the whole of the work before 1/4

th of the whole time allowed under the contract has elapsed, 1/4

th of the whole of the work

before 1/2 of the whole time allowed under the contract has elapsed, 3/4th

of the whole of the work before 3/4

th of the whole time allowed under the contract has elapsed.

2.1.4. If at any time it should appear to the Engineer-in-Charge that the actual progress of the work does not conform to the programme to which consent has been given the Contractor shall produce, at the request of the Engineer-in-Charge, a revised programme showing the modifications to such programme necessary to ensure completion of the works within the time for completion. If the contractor does not submit an updated Programme within this period, the Engineer-in-Charge may withhold the amount of 1% of the contract value from the next payment certificate and continue to withhold this amount until the next payment after the date on which the overdue Programme has been submitted.

2.1.5. An update of the Programme shall be a programme showing the actual progress achieved on each activity and the effect of the progress achieved on the timing of the remaining work including any changes to the sequence of the activities.

2.1.6 The Engineer-in-Charge's approval of the Programme shall not alter the Contractor's obligations. The Contractor may revise the Programme and submit it to the Engineer-in-Charge again at any time. A revised Programme is to show the effect of Variations and Compensation Events

2.2 Extension of the Completion Date. 2.2.1 The time allowed for execution of the works as specified in the Contract data shall be the

essence of the Contract. The execution of the works shall commence from the 5th day or such time period as mentioned in letter of Award after the date on which the BDO issues written orders to commence the work or from the date of handing over of the site whichever is later. If the Contractor commits default in commencing the execution of the work as aforesaid, Government shall without prejudice to any other right or remedy available in law, be at liberty to forfeit the earnest money & performance guarantee / Security deposit absolutely.

2.2.2 As soon as possible after the Agreement is executed the Contractor shall submit the Time & Progress Chart for each milestone and get it approved by the Department. The Chart shall be prepared in direct relation to the time stated in the Contract documents for completion of items of the works. It shall indicate the forecast of the dates of commencement and completion of various trades of sections of the work and may be amended as necessary by agreement between the B.D.O. and the Contractor within the limitations of time imposed in the contract documents, and further to ensure good progress during the execution of the work, the contractor shall in all cases in which the time allowed for any work, exceeds one month (save for special jobs for which a separate programme has been agreed upon) complete the work as per milestone given in contract data.

2.2.3. In case of delay occurred due to any of the reasons mentioned below, the Contractor shall immediately give notice thereof in writing to the BDO but shall nevertheless use constantly his best endeavors to prevent or make good the delay and shall do all that may be reasonably required to the satisfaction of the BDO to proceed with the works.

i) Force majeure, or ii) Abnormally bad weather, or

iii) Serious loss or damage by fire, or iv) Civil cognition, local commotion of workmen, strike or lockout affecting any of

the trades employed on the work, or.

v) Delay on the part of other contractors or tradesmen engaged by Engineer-in-Charge in executing

work not forming part of the Contract.

vi) In case a Variation is issued which makes it impossible for Completion to be achieved by

the Intended Completion Date without the Contractor taking steps to accelerate the

remaining work and which would cause the Contractor to incur additional cost, or

vii) Any other cause, which, in the absolute discretion of the authority mentioned, in

Contract data is beyond the Contractors control.

2.2.4. Request for reschedule and extension of time, to be eligible for consideration, shall be made

by the Contractor in writing within fourteen days of the happening of the event causing delay. The

Contractor may also, if practicable, indicate in such a request the period for which extension is

desired.


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2.2.5. In any such case a fair and reasonable extension of time for completion of work may be

given. Such extension shall be communicated to the Contractor by the B.D.O in writing, within 3

months of the date of receipt of such request. Non-application by the contractor for extension of

time shall not be bar for giving a fair and reasonable extension by the B.D.O. and this shall be

binding on the contractor.

2.3. Compensation for Delay.

2.3.1. If the contractor fails to maintain the required progress in terms of clause 2 or to complete the

work and clear the site on or before the contract or extended date of completion, he shall, without

prejudice to any other right or remedy available under the law to the Government on account of

such breach, pay as agreed compensation the amount calculated at the rates stipulated below as

the Superintending Engineer (whose decision in writing shall be final and binding) may decide on the

amount of tendered value of the work for every completed day / month (as applicable) that the

progress remains below that specified in Clause 2 or that the work remains incomplete.

This will also apply to items or group of items for which a separate period of completion has been

specified. Compensation @ 1.5% per month of for delay of work, delay to be completed on per Day

basis. Provided always that the total amount of compensation for delay to be paid under this condition

shall not exceed 10% of the Tendered Value of work or to the Tendered Value of the item or group of

items of work for which a separate period of completion is originally given.

The amount of compensation may be adjusted or set-off against any sum payable to the Contractor

under this or any other contract with the Government. In case, the contractor does not

achieve a particular milestone mentioned in contract data, or the rescheduled milestone(s) in terms of

Clause 2.5, the amount shown against that milestone shall be withheld, to be adjusted

against the compensation

levied at the final grant of extension of time. Withholding of this amount on failure to achieve

a milestone shall be automatic without any notice to the contractor. However, if the

contractor catches up with the progress of work on the subsequent milestone(s), the

withheld amount shall be released. In case the contractor fails to make up for the delay in

subsequent milestone(s), amount mentioned against each milestone missed subsequently also

shall be withheld. However no interest whatsoever shall be payable on such withheld amount.

2.4. Management Meetings

2.4.1. Either the Engineer or the Contractor may require the other to attend a management

meeting. The business of management meetings shall be, to review the plans for remaining

work and to deal with matters raised in accordance with the early warning procedure.

2.4.2. The Engineer shall record the business of management meetings and is to provide copies of his

record to those attending the meeting and to the Employer. The responsibility of the parties for actions to

be taken to be decided by the Engineer either at the management meeting or after the management

meeting and stated in writing to all who attended the meeting.

Clause-2 (b) of Item Rate F2 Agreement: - Rescission of Contract (Amendment as per letter

No.10639 dt.27.05.2005 of Works Department, Orissa):-

To rescind the contract (of which rescission notice in writing to the contractor under the hand

of the B.D.O shall be conclusive evidence), 20% of the value of left over work will be

realized from the contractor as penalty.

122. SPECIAL CONDITIONS:

(I) SITE ENGINEER

The intending bidder must furnish certificate having employed a minimum list of following Qualified Civil

Engineering Personnel to work as Site Engineer: -

a) Degree Engineer / equivalent - 1 No.

b) Diploma Engineer / equivalent - 1 No.

c) BSc. / Science Graduate- 1 No.

123. Cess @ 1% of the agreement cost shall be deducted from contractor bill as per circular of Govt. of Orissa

Labour and Employment Department vide letter No 3757/ Dt 25.04.2009.


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124. ELIGIBILITY CRITERIA: To be eligible for qualification, applicants shall furnish the followings.

A) Required E.M.D as per the clause No. 10.

B) Copy of valid Registration Certificate, Valid VAT clearance certificate or affidavit as per clause

No 11. PAN card along with the tender documents and furnish the Original Registration

certificate, VAT clearance certificate and Pan card, for verification within 3(three) days of opening of the

tender before tendering authority as per Clause No.10.

C) DTCN duly signed by the contractor

D) Bank Draft towards cost of Tender Paper if downloaded or Money Receipt as per Clause No 5.

Total: - 124 (One hundred twenty four) clauses only.

Contrctor Block Development Officer,

Danagadi


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SCHEDULE-A (CERTIFICATE OF NO RELATIONSHIP)

I/We hereby certify that I/We* am/are* related/not related (*) to any officer of PR Deptt. of the rank of

Assistant Engineer & above and any officer of the rank of Assistant / Under Secretary and above of the P.R

Deptt, Govt. Of Odisha. I/We* am/are* aware that, if the facts subsequently proved to be

false, my/our` contract will be rescinded with forfeiture of E.M.D and security deposit and I/We* shall be

liable to make good the loss or damage resulting from such cancellation. I/We also note

that, non-submission of this certificate will render my / our tender liable for rejection.

(*)Strike out which is not applicable

SCHEDULE-B CERTIFICATE OF EMPLOYMENT OF UNEMPLOYED GRADUATE

ENGINEER/DIPLOMA HOLDERS (For special class / “A” class contractors only)

I/ We hereby cetify that at present the following Engineering personnel are working with me / in our

firm / company and their bio-data are furnished below.

Sl.

No.

Name of the

Engineering

personnel

appointed for

supervising

contractor’s

work with

address

Qualification Date of

Appointment

Monthly

emolument

Whether full

time

engagement

and

continuous

If they are

superannuated /

retired / dismissed or

removed personnel

from state Govt. /

Central Govt. / Public

Sector undertaking /

Private Companies

and or any one

ineligible for

Government service.

1 2 3 4 5 6 7

SCHEDULE- C FORMAT OF AFFIDAVIT

1. The undersigned do hereby certify that all the statements made in the required attachments are

true and correct.

2. The undersigned also hereby certifies that neither our firm M/s

____________________________________nor any of its constituent partners have abandoned any

road/ bridge/Irrigation /Buildings or other project work in India nor any contract awarded to us for

such works have been rescinded during the last five years prior to the date of this bid. 3.The

undersigned hereby authorized and request (s) any bank, person, firm or Corporation to furnish pertinent

information as deemed necessary and as requested by the Department to verify this statement

or regarding my (our) competency and general reputation.

3. The undersigned understands and agrees that further qualifying information may be requested

and agree to furnish any such information at the request of the Department.

(Signed by an Authorized Officer of the firm)

Title of Officer :

Name of Firm :

Date: :

Block Development Officer,

Danagadi

Asst.Executive Engineer Danagadi Block

APPROVED FOR 15 (Fifteen) pages only

Addl. Project Director (Tech.), DRDA. Jajpur


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Sold for the work ……………………………………………………………………………………...

…………………………………………………………………………………………………………

,Danagadi Block” on payment of Rs. 6300/- (Rupees Six Thousand Three Hundred) only vide Money Receipt No

……… …… Dt …………… against BC / Bank Draft No……………………… Dt……………………… payable

at SBI, Duburi project,Danagadi..

Block Development Officer,

Danagadi

CHECK LIST

(To be filled up by the contractor)

Sl.

No

.

Documents

Submitted

Page No. Issuing authority Yes No.

1 2 3 4 5 6

1 Cost of tender paper

2 Copy of valid license

3 Copy of valid I.T. / Pan Card

4 Copy of VAT clearance certificate

5 Required EMD in approved form

6 No relation Certificate

7 Affidavit of no litigation

8 Affidavit of authenticity of true document

attached

9 List of Engineer personnel to the engaged

in the work

Certified that all the information mention above have been attached with the tender paper & are

true and correct to the best of my Knowledge & belief.

Contractor Block Dev.Officer,

Danagadi


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BILL OF QUANTITIES

Name of the WorkConst. Of CC road from Fuljhar Sevashram chhak to Dhabahali (RD 00 to 847m) .

Sl

No. Description of item of work Quantity Unit

Rate in

Rs.

Amount In

Rs

1 2 3 4 5 6

Earth work in excavation of foundation in trenches in hard

soil or gravelly soil except sheet rock requiring blasting to

proper profile with all leads, lifts and delifts to proper

section and profile including dressing & leveling the bed

upto required depth and making it fit for laying concrete and

depositing the excavated materials away from the work site

with all leads and lifts including dewatering, if necessary

from foundation complete as directed by Engineer-in-charge 83.14

One

Cubic

meter 89.90 7474.00

1

2

Filling in Foundation and Plinth and floor with sand,

watered and rammed including all cost of sand, conveyance,

royalty with labour and T & P required for the work.as per

direction of Engineer-in-charge.

230.94

One

Cubic

meter 436.23 100743.00

3

Cement Concrete of proportion (1:3:6) using 4cm and down

graded size Hard Granite Crusher Broken metal for

foundation, flooring concrete approved quality from

approved quarry including hoisting, lowering and laying

concrete to the required level ramming, watering, curing etc.

complete including cost, conveyance, royalty of materials

with all labour charges as directed by Engineer-in-Charge. 285.40

One

Cubic

meter 4001.86 1142131.00

4

Cement concrete in proportion(1:2:4) with crusher broken

granite 12 mm down graded course agrregate of approved

quality mixing by concrete mixture including hoisting ,

lowering & laying the concrete in position to proper slope &

level and compacting by vibrators in layers not exceeding

0.15 mtr in depth . Finishing exposed surface smooth

providing grooves whereever necessary including cost

,conveyance , royalty, curing & other taxes on materials, T

& P materials required for this item incluidng hire charges

& running charges of mechinaries complete as directed by

the Engneer-in-Charge. 371.35

One

Cubic

meter 5395.88 2003760.00

5

Rigid and smooth centering & shuttering at all heights of all

types of work using required scafolding , T & P ,centering

shuttering including all taxes of materials cost of scafolding

conveyance and dismentalling and disposing debrise clear of

work site complete to receive rainforcement grills and

concrete as per direction of Engineer-in-charge one

square

meter

628.15 83.58 52501.00

6

Supplying providing of salitex board of 12 mm thick in the

expansion joint properly and as per direction of Eng.in.

charge.

74.27

one

square

meter 652.00 48424.00

7 Providing for hire and running charges of plate vibrator as per direction of Eng-in-charge 656.79

One

Cum 42.40 27848.00


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8

Collecting , stacking and spreading good quality moorum

from approved quarry and compacting including watering ,

cost, conveyance, royalty, taxes , T & P of all materials etc

as per direction of Engineer-in Charge 288.21

One

Cubic

meter 334.98 96545.00

9

Providing of display board of size 1.20m x 1.20m x 0.25m(thick) above G.L. and 0.45m below G.L. and shall be plastered ,painted and writing etc. as per direction of Eng. In.charge. 1 One No 3000.00 3000.00

Total 3482426.00

Total 09( Nine) items only

(Rupees Thirtyfour lakh Eightytwo thousand four

hundred twentysix) Only

Approved

BDO, Danagadi Asst.Executive Engineer, Danagadi Addl. Project Director (Tech.), DRDA.Jajpur

My / our quoted rate is ___________________________________________________________ % (both in figures and

words) excess over / less than / equal to the above estimated cost.

Signature of Tenderer

NOTES:

1. The contractor should not write anything excepting quoting of percentage and in any case anything else regarding tender

rate is mentioned, the tender is liable for rejection.

2. Percentage quoted by the tenderer shall be accurately filled in words and in figures.

3. Strike out which is not applicable. If the tenderer quotes the percentage without mentioning excess or less, it will be

considered as excess.

4. Percentage should be quoted up to 1 (one) digit after the decimal point. If the tenderer writes more than 1 digit after

decimal, then the first digit will only be considered without rounding off.

5. Rate of all items are inclusive of cost, carriage, royalty and other taxes of materials.

Tenderer

No of Corrections__________________

No of Over writings ________________

No of Interpolations _________________