division of program standards office of next generation ... spring leadership/spring... · and use...

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Division of Program Standards

Office of Next Generation Learners

School Readiness Branch

2012 SPRING LEADERSHIP

The School Readiness Branch welcomes you.

• Bill Buchanan – Branch Manager

• Annie Rooney-French - Consultant

• Janis Logsdon - Consultant

• Rebecca Atkins-Stumbo - Consultant

• Katie Williams - Consultant

• Sally Shepherd - Consultant

• Laura Wathen – Consultant

• Linda Holbrook - Consultant

2012 SPRING LEADERSHIP The new format:

• allows you to revisit/review information.

• allows more time for ADMIN ELLN content in regional face-to-face meetings.

2012 SPRING LEADERSHIP AGENDA

KDE Updates

Preschool Count Data

Policy/Budget

Reports Due to KDE

Special Education

Infinite Campus

Head Start

2012 SPRING LEADERSHIP KDE UPDATES

Proficiency Plan

Screener Update

K-3 Program Review Update

P2R

Eligibility Determination Form


Proficiency Plan

• All children will be screened for kindergarten readiness by fall of 2012. 50% more students will be ready for Kindergarten by 2014 based on 2012 baseline results.

• 90% of 3rd graders will be proficient in math and reading by 2015.


Kindergarten Readiness Screener

• KDE posted RFP for Vendors

• Proposals due by March 9

• Decisions made by end of March

• Contingent upon funding availability

Statewide Kindergarten Entry Screener shall:

• Align with Kentucky’s Definition of School Readiness

• Assess 5 domains

– Adaptive, cognitive, communication, motor and social-emotional

• Be reliable and valid

• Produce point in time student level results

Administration

• Beginning the Fall of 2012 the common Kindergarten Entry Screener shall be administered to each student in the district no more than 15 days prior to the start of school and no later than the 30th instructional day of the school year.

Data Reporting

• Aggregate data will be provided by:

– School district

– School readiness domain

– Student demographics

– Prior care settings

• Student results shall be shared with parents of individual students

• Screener MAY NOT be used to determine eligibility for enrollment

• Data may be used to: – Inform districts about student learning

– Make local policy decisions

– Establish local goals for program improvement

– Ensure early learning outcomes are being met

– Evidence to support performance level in the K-3 program review

Data Reporting cont.


K-3 Program Review Update

• The K-3 Program Review pilot will begin in the middle of March and will conclude in May.

• The field test year will be 2012/2013

• The year it will be a part of the accountability system is 2013/2014


Preschool Program Review (P2R)

Cohort I 2011-12

Site visits announced in March

Desk Reviews for districts not receiving a site visit


P2R and Consolidated Audits

• 15 Districts have been selected to receive Consolidated Audit visits

• Preschool is included along with IDEA, Title I and Title II

• The visit will not include all the components of the P2R unless this is also the year for the cohort visit.

• These districts will complete their ECERS visits according to the Cohort schedule


Eligibility Determination Form: Household & Income Form for the KY State Funded Preschool Program

• To be used instead of Federal Free/Reduced Lunch Form

** NOT a replacement for the Free/Reduced Lunch form to be turned in to the district

• Foster Children automatically Eligible

• Homeless, Migrant, Runaway children automatically eligible


Income Eligibility Web-resources

http://aspe.hhs.gov/poverty/12fedreg.shtml

http://www.familiesusa.org/resources/tools-for-advocates/guides/federal-poverty-guidelines.html












2012 SPRING LEADERSHIP PRESCHOOL COUNT DATA

December 1, Child Enrollment Count

Data collected from Infinite Campus

• At Risk = 11,850

• S/L = 4,744

• MMD = 4,269

• SEV = 493

• Total eligible for funding = 21,086

Preschool Numbers Compared to Last Year

2011-12 2010-11 Difference

At Risk 11,580 11,895 -315

Speech

Language

4,744 5,055 -311

Mild to

Moderate

4,269 4,758 -489

Severe 493 457 36

Total

Eligible

21,086 22,165 -1,079

6,762

8,020 8,688

9,110

10,565

11,895

11,580

6,000

7,000

8,000

9,000

10,000

11,000

12,000

Preschool At-Risk

9,130

12,292

11,661

10,270

9,506 9,000

10,000

11,000

12,000

13,000

3s & 4s with Disabilities 2000-2012

2012 SPRING LEADERSHIP POLICY AND BUDGET

Race to the Top – Early Learning Challenge Grant

Preschool Expansion

2012 General Session

Race to the Top – Early Learning Challenge Grant

The Early Learning Challenge Grant is designed to address the needs of at-risk children through a comprehensive approach – improving the overall quality of services for young children and their families. It seeks to build better early learning services, as well as ensure alignment of services from birth through 12th grade and higher education.

Race to the Top – Early Learning Challenge Grant continued

• There were 37 state applications

• Nine states received awards: NC, MA, WA, DE, OH, MD, MN, RI and CA

• Kentucky will keep focus on improving school readiness and developing an integrated system of improvement

Proposal to Expand Preschool

“Our goal is to make sure every Kentucky child has the opportunity to participate in ... early

childhood education and development programs.”

Governor Beshear, Lexington Herald Leader, February 16, 2012

• Governor Beshear’s proposal:

– Increase preschool funding by $15 million

– Increase eligibility to 160% of federal poverty level to reach an additional 4,400 children

2012 General Session

• House Bill 329 (L. Belcher, C. Rollins II)

– Proposes to amend KRS 157.226 to count the average number of appropriately identified children on December 1 and March 1 of the prior academic year to calculate preschool funding.

– Eliminates negative adjustment

– Simplifies funding formula and does away with negative adjustment

2012 SPRING LEADERSHIP REPORTS DUE TO KDE

Supplemental Fall Count and

Supplemental Spring count for 3s

Program Approval Form

Preschool Program Report


Supplemental 3s will be counted through

Infinite Campus • 3 year-olds with disabilities who turned 3 after

Dec. 1 (97s) • IEP in Infinite campus is active and locked • Served through the State-funded preschool

program, not Head Start funded, special ed only (“N” enrollment type), or home based


Supplemental Fall Count:

3s (97s) enrolled from 12-2-11 to 2-29-12

Supplemental Spring Count:

3s (97s) enrolled from 3-1-12 to 5-31-12

KDE will pull the numbers from IC and send the districts an e-mail verifying the accuracy of the count.


Supplemental Fall Count

• In Infinite Campus , choose Preschool Enrollment Count.

Under Extract Options choose Fall Supplemental Count

Date range should automatically say 12/2/2011 to 2-29-2012

Choose CSV format

Click on generate report

Open the report, see if it’s correct

2012 SPRING LEADERSHIP SPECIAL ED

Updates for Indicators 6, 7, and 12

Updates

KSI/RTI best Practice

2012 SPRING LEADERSHIP SPECIAL ED

Updates on Indicator 6

• Feds did not require states to report preschool LRE on Ind. 6 this year.

• However, KDE anticipates that states will be required to report on Ind. 6 in the upcoming year.

• Continue to collect data on LRE using training and guidance provided by Chris and Wendy.

State Preschool Progress Data Reported to Feds on Indicator 7

Improvement Activities Responsible for Progress in FFY 2010

• All districts are now accountable and are reporting continuous assessment data through KEDS

• RTCs provided training and technical assistance to districts concerning completion/use of data, compliance for all areas of assessment and data entry requirements, and use of data in instructional planning

• KEDS provides and maintains recorded tutorials, FAQ documents were updated as needed, districts receive technical assistance and training from KEDS, and modifications to KEDS continues

Improvement Activities Responsible for Progress in FFY 2010 Continued

• KEDS continues to verify and monitor demographic fields to increase data accuracy and additional steps were implemented to review data prior to inclusion in analysis

• Communication protocol was implemented among KEDS, Infinite Campus, and KDE to improve accuracy of data downloads among the data systems

Review of Indicator 12 Data: Transition C to B

Statewide Transition Rate for FFY 2010:

99.65% Only two districts were not at 100%

GREAT JOB!! Keep up the good work!

Part C Part B Interagency Agreements

• Local transition agreements are still encouraged. State level agreements are required for data sharing, financial arrangements if any, or services.

• Request support from RTCs, Co-op staff, and First Steps if needed.

Ongoing Document Revisions

• Child Find/Kentucky System of Intervention (KSI) Preschool toolkit is being updated

• Preschool IEP Guidance Document continues to be updated and revised

RTI/KSI Best Practice

Special Education is the service Preschool is the setting • Families should be told their child is being screened for

possible delays and potentially special education services. If the child qualifies for special education the district will provide that service in the preschool classroom. • Many districts tell families their child is being screened for

preschool and do not make it clear that the screening is the first step in determining eligibility for special education services

• Flyers, brochures, and other advertisement should reference the ways children may qualify for preschool (family is at 150% of poverty, child qualifies for special education, and tuition-if district allows)

RTI/KSI Best Practice

RTI/KSI should be individualized for each child • The district needs a plan for implementation of

RTI/KSI but the length and type of intervention provided should vary and be individualized for the child

• RTI/KSI can be implemented at the same time as an evaluation for special education, if this is in the best interest of the child

2012 SPRING LEADERSHIP INFINITE CAMPUS

Tips for Head Start children

• Head Start children should be enrolled in IC if they receive school district services such as transportation, meals, and/or special ed services.

• Fill out the Preschool Type in the Preschool Tab and click on Head Start in the first column. You don’t need to fill out the family component.

2012 SPRING LEADERSHIP HEAD START

Full Utilization

New Collaboration Director

Head Start Full Utilization

• Kentucky state law requires that the number of 4 year olds in Head Start be maximized.

• This number is the old “pre-KERA” number or higher.

• Number is determined in section 3 of our local agreement with Head Start.

Head Start Full Utilization

• Plan early! Head Start must be fully enrolled on the first day recruitment and enrollment activities.

• Collaborate! The future is collaboration with ALL community partners.

• And keep collaborating! Engage Head Start as your partner. Don’t compete. . .collaborate!

Joe Roberts

Governor's Office of Early Childhood

Head Start Collaboration Office

125 Holmes St.

Frankfort KY, 40601

(502)782-0201

[email protected]

New Head Start State Collaboration Director

mailto:[email protected]

2012 SPRING LEADERSHIP

If you have any questions:

• This webinar will remain posted through the month of March in order to provide access information review as needed.

• If questions remain, please contact your KDE consultant, via email, with specific questions. We will respond as soon as possible as well as build an FAQ.

• Each region will allow a period of 1 hour the morning of regional face-to-face meetings for any further clarifications.

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