dmptool webinar 9: talking points for institutional stakeholders
DESCRIPTION
TRANSCRIPT
Logistics for Webinar
You must call in for audio: 866-740-1260 access code 9870179#
Participants mutedAsk questions in chat any time
20 minutes for Q&A
Recording & slides, schedule of webinars: blog.dmptool.org/webinar-series
DMPTool Webinar Series 9: Talking Points for Stakeholder MeetingsSponsored by IMLS27 August 2013
Talking Points for Institutional Stakeholders
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Dan Phipps | @ItsDanPhippsUniversity of California Curation Center, California Digital Library
DMPTool Webinar Series 9: Talking Points for Stakeholder MeetingsSponsored by IMLS27 August 2013
28 May Introduction to the DMPTool
4 June Learning about data management: Resources, tools, materials
18 June Customizing the DMPTool for your institution
25 June Environmental Scan: Who's important at your campus
9 July Promoting institutional services; EZID Outreach Made Simple!
16 July Health Sciences & DMPTool - Lisa Federer, UCLA
23 July Digital humanities and the DMPTool - Miriam Posner, UCLA
13 Aug Data curation profiles and the DMPTool – Jake Carlson, Purdue
27 Aug Talking Points for Meeting with Institutional Stakeholders
24 Sept Beyond Funder Requirements: More Extensive DMPs
15 Oct Other tools and resources that work with/complement the DMPTool
5 Nov Case studies – How librarians have successfully used the tool
TBD Outreach Kit Introduction
blog.dmptool.org/webinar-series
Road Map
Goals of this Webinar
Collaboration Overview
Self Assessment and Outreach Planning
Talking Points and Other Outreach Materials
Example Talking PointsSourc
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Webinar Goals
• Provide follow-up to Environmental Scan Webinar
• Give overview of outreach basics
• Highlight useful techniques and materials
• Resources: example talking points documentation
From Flickr by Charlie Bird
Remember the Environmental Scan Webinar?
• Formal assessment though Informal contacts
• Libraries: Neutral, Service-Oriented, relationship building
• Understand the elements of your institution
• Learn more: blog.dmptool.org/webinar-series
Where can I find these Resources?
https://bitbucket.org/dmptool/main/wiki/Materials
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Goals of this Webinar
Collaboration Overview
Self Assessment and Outreach Planning
Talking Points and Other Outreach Materials
Example Talking Points
Collaboration is Important
From Flickr by Robotconscience, ILRI, Musgo Dumio_Momio, brewbooks, intelfreepress, signalpad
“Yes, Librarians work with Data”
• Remember: some people still associate libraries with books… and books only
• Be prepared to explain that you deal in all forms of information
• Some may not even be aware of the problems that you are able to solve
• If so: that’s where you start!
Source: Flickr Username: feuilllu
Librarian Mandate: Collect, Coordinate Resources
Image Source: Flickr Username: chrispederick, tusnelda;
Thought experiment source: Suzanne Briet
Collaboration Components
• Self assessmentWhat are you already doing?
• List of goalsWhat should you be doing?
• Outreach planHow are you going to do it?
• Develop materialsWith what?
Source: Flickr Username: andertoons-cartoons. Captain Planet © 1990 Program TBS Productions, Inc. and DIC Enterprises, Inc.
Libraries are the natural group to coordinate and
collate data management resources.
Source
: Flickr. U
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Where to Make Contact:
• Information Technology• Grants Administration & Support• Department Administrators• Large Project Administrators and
Researchers• Graduate Students and Postdocs• Other Librarians
Road MapSourc
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Goals of this Webinar
Collaboration Overview
Self Assessment and Outreach Planning
Talking Points and Other Outreach Materials
Example Talking Points
Using your Environmental Scan
• Avoid duplicating effort
• Highlight gaps in service
• Set goals that can reasonably be achievedWhat can we do alone?Where do we need help?
• Start making materials!
commons.wikimedia.org/wiki/File:Welcome_mat_2.jpg
Self Assessment: Answer These Questions
• What services are you providing?
• What long term goals already exist?
• What can you handle internally?
• What can you contribute to those you can’t?
http://en.wikipedia.org/wiki/File:Gorshinriddler.JPG
Long Term Planning: Time
• It’s about the big picture, not the details
• Set monthly/weekly goals, not specific dates
• Work backwards from your major goals
• Be prepared to edithttp://en.wikipedia.org/wiki/File:GanttChartAnatomy.svg
http://commons.wikimedia.org/wiki/File:Paul_Signac_Femmes_au_puits_1892d%C3%A9tailcouleur.jpg
Short Term Planning: Urgency/Importance
Important/Urgent Grant deadlines
Upcoming meetings Answering patron
questions
Important/ Not Urgent Organizing/infrastructure
Creating resources Conference planning
Not Important/Urgent Paperwork
Daily obligations Cleaning the break room
fridge
Not Important/ Not Urgent
Pet projects Things you don’t actually
have to do (But maybe you want to)
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Goals of this Webinar
Collaboration Overview
Self Assessment and Outreach Planning
Talking Points and Other Outreach Materials
Example Talking Points
The Elevator Pitch
• Fast overview of how your organization addresses a problem
• Helps you capitalize on unexpected opportunities
Source: Flickr. Username: brizzlebornandbred
Research: Answer these Questions
• Do they have a stake in data services?
• Do you know anyone who can help you set up a meeting?
• What are your goals for this meeting?
• What happens if these goals aren’t met?
Source
: Flickr. U
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Talking Points: Tools for Getting the Most out of Meetings
Useful For:• Staying on
Message• Having Relevant
Facts on Hand• Making Sure your
Main Points are Addressed
Source
: Flickr. U
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Talking Points: Format
• NOT a script• Short, to the point
bullets• Keep it to one
page, easy to access
• For internal use only: format however is easiest for you
Source: Flickr. Username: ludiecochrane
Outreach Materials: Early and Often
• Outreach Plans, Talking Points, and Elevator Pitches
• Physical materials (handouts, posters) raise awareness
• Always be collaborating: can complicate individual projects, but build bridges for later
Source
: Flickr. U
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nosa
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Road MapSourc
e:
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Goals of this Webinar
Collaboration Overview
Self Assessment and Outreach Planning
Talking Points and Other Outreach Materials
Example Talking Points
Audiences
• IT Group• Grants Office• Department
administrators• Data manager/large
research project manager
• Other librarians• Grad students,
postdocs, PIs• Undergrads
Source: Flickr. Username: stijnbokhove
IT Group
• Possible goals: Setting up data repository, supporting data management tools
• Useful data: Usage statistics, technical requirements
• Pain point: Long-term maintenance required Source: Flickr. Username: redherring1up
Grants Office
• Possible goals: Outreach assistance, supporting DMP creation
• Pain points: Librarians typically not involved
• Useful data: White House/funder support of data plans increasing
Source: Flickr. Username: doug88888
Department Administrator
• Possible goals: Outreach
• Pain points: May not prioritize data management
• Useful data: Data use among students & researchers; Increased support from funders
Source: Flickr. Username: nasa_goddard
Data Manager/Large Project Research Manager
• Possible goals: Outreach
• Pain points: May be secure in funding w/o DMPs; don’t want to allocate time/funds to data management; privacy concerns
• Useful data: Data citation information, data access information
Source
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Other Librarians
• Possible goals: Undertaking more ambitious projects, Establishing data services
• Pain points: Outside specialization, typical role. Lack of top-down support
• Useful data: Usage stats, funding opportunities, Informatics in Library Schools
Source: Flickr. Username: digitalnc
Grad Students/Postdocs
• Opportunities: Data acquisition, outreach
• Pain points: Misunderstanding librarian’s role, data’s role
• Useful data: on-campus resources; data access; data citation information; data access information
Source: Flickr. Username: kaakati
The DMPTool’s RoleThe DMPTool
gets you involved here…
…so you’re already at the table here!
Summary
• It takes time, and doesn’t always work, but collaborate projects can accomplish a lot
• Effective collaboration isn’t hard, but requires preparation
• Engaging in these practices is an investment in the long-term future of the library at your institution.
TP Resources
Bang!
https://bitbucket.org/dmptool/main/wiki/Materials
blog.dmptool.org/webinar-series
28 May Introduction to the DMPTool
4 June Learning about data management: Resources, tools, materials
18 June Customizing the DMPTool for your institution
25 June Environmental Scan: Who's important at your campus
9 July Promoting institutional services; EZID Outreach Made Simple!
16 July Health Sciences & DMPTool - Lisa Federer, UCLA
23 July Digital humanities and the DMPTool - Miriam Posner, UCLA
13 Aug Data curation profiles and the DMPTool – Jake Carlson, Purdue
27 Aug Talking Points for Meeting with Institutional Stakeholders
24 Sept
Beyond Funder Requirements: More Extensive DMPs
15 Oct Other tools and resources that work with/complement the DMPTool
5 Nov Case studies – How librarians have successfully used the tool
TBD Outreach Kit Introduction