doc 9184 p3

7/25/2019 Doc 9184 P3

1/106

I C A O 9384

P A R T 8 3 8 8

4 B 4 3 4 3 b

0020393

188

DOC 184-AN/902

Part

3

AIRPORT

PLANNING

MANUAL

PART

3

GU IDELINES FOR

CONSULTANT/CONSTRUCTION

SERVICES

FIRST EDITION -

983

Approved

by the

Secretary

General

and published under his author@

yright International Civil Aviation Organizationded by IHS under license with ICAO

Not for Resaleeproduction or networking permitted without license from IHS

7/25/2019 Doc 9184 P3

2/106

Published in separate English, French, Russian and Spanish editions by the International

Civil Aviation Organization. AN correspondence,

except

orders

and

subscriprions,

should be

addressed to the Secretary General.

Orders for this publication should

be

sent

to

one of the following addresses, together with the

appropriate remittance

by

bankdraft or pos t office money order) in

U.S.

dollars or he

currency of the country in which the order

is

placed.

International Civil Aviation Organization

Attention: Distribution O fficer

lo00 Sherbrooke Street West, Suite 400

Montreal, Quebec

Canada H3A 2R2

Argentina. El Ateneo, Pedro Garcia S.A.L.E. e I . Dpto. Compras - mportacion,

Egvpr.

ICAO R epresentative, M iddle East and Eastern A frican Office,

France. Representant de I'OACI, Bureau Europe, 3bis , villa Emile-Bergerat,

India.

Oxford Book an d Stationery

C o . ,

Scindia Ho use, New Delhi

J a p n . Japan Civil Aviation Promotion Foundation, 15- 12, 1-chorne, Toranom on,

Mexico. Representante de la OAC I, Oficina Norteamerica

y

Caribe,

Peru. Representante de la OAC I, Oficina Sudamerica, Apartado 4127, Lima

100.

Senegal.

Representant de I'OACI, Bureau Afrique, Boite postale 2356, Dakar.

Spain. Libreria de Aeronautica

y

Astronau tica Surnaas, Deseng aiio, 12-3 -3, Mad rid 13.

Sweden. C.E. Fritzes Kungl. Hovbokhandel,

Box

16356, S-103 27 Stockholm.

Thailand. ICAO Representative, Asia and Pacific Office, P.O. Box 614, Bangkok.

Unired Kingdom. Civil Aviation Authority, Printing and Publications Services,

Patagones 2463, 1282 Buenos Aires.

16 H assan Sabri, Zamalek, C airo.

92522 Neuilly-sur-Seine, Cedex.

or

17 Park Street, C alcutta.

Minato-Ku, Tokyo.

Apartado postal 5-377, Mexico 5,

D.F.

Greville House, 37 Gratton Road, Che ltenham,

Glos.,

GL50 2BN.

Do

you receive

the ICAO

BULLETIN?

The ICAO Bulletin contains

a

concise

account

of the activities of the

Organization as well as articles of interest to the aeronautical world.

The Bulletin will also keep you up to date on the latest

ICAO

publica-

tions, their

contents, am endments, supplements, corrigenda, and prices.

Available

in

three separate edit ions : English, French and

Spanish.

Annual subscription:

U.S.

$1

5 . 0 0

surface mail); U.S. 20.00 air mail)



--`,,```,,,,````-`-`,,`,,`,`,,`---

7/25/2019 Doc 9184 P3

3/106

ICAO

9184

P A R T t 3

t t

4841416

0020393

T 5 0 =

Airport Planning

Manual

(DOC

184-AN/902)

Part

3

Guidelines

for

Consultant/Construction

Services

First Edition- 983



--`,,```,,,,````-`-`,,`,,`,`,,`---

7/25/2019 Doc 9184 P3

4/106

A M E N D M E N T S

The issue of amendments is announced in t h e ICAO Bulletin and in the monthly

supplements t o the

Catabgue

of

ICAO

hblications, which holders of this

publication should consult.

These

amendments areavailable ree upon requ est.

yright International Civil Aviation Organization

ided by IHS under license with ICAO

--`,,```,,,,````-`-`,,`,,`,`,,`---

7/25/2019 Doc 9184 P3

5/106

I C A O

9184 P A R T + 3 * X

4 8 4 1 4 1 b

0020395 823

Th is manual provi des a genera lve rv iew on con t r ac t i ngo r l a n n i n g r

c o n s t r u c t i o ns e r v i c e s . It is i n t e n d e d o rb o t hpersons who

a r e

d i r e c t l y n v o l v e d n h e

p r e p a r a t i o n a n d a d m i n i s t r a t i o n of

a

c o n t r a c t

as

w e l l - a s s u p e r v i s o r s

of

suchpersons .

P r im ar i l y , he manua l i s aimed a t c o n t r a c t s e l a t e d t o a i rpor t deve lopment

b u t i t may be

of

b e n e f i t o many o t h e r c o n t r a c ta p p l i c a t i o n s . I t s purpose i s t o o u t l i n e

t h e a r i o u s t e p sh a t h o u l d ea k e nr o m o n c e p t i o n fh ed e ao o n t r a c to r

s e r v i c e s o o m p l e t i o n

of

t h e o n t r a c t . It i s n o t n t e n d e d o be

a

textbook onon-

t r a c t i n gb u t r a t h e r o d e n t i f y h ev a r i o u s s t a g e sa n d m p o r t a n t s s u e sa s s o c i a t e d w i t h

e a c h s t a g e .

I n t h i s r e g a r dh ea n u a lasu r p o s e l ye e ne p tonc i se .pec i f i c

e x a m p l e s r en c l u d e d u t h e e a d e r is c a u t i o n e dh a th e i r c u m s t a n c e s u r r o u n d i n g

e a c h c o n t r a c t

a r e

d i f f e r e n t a n d

a l l

a d v i c e i n t h i s m anualmustbe udgedaccordinglyand

i n r e l a t i o n t o t h e work t o b eaccomplished.

This

f i r s t e d i t i o n of t h e manual

was

prepar ed by th e A i r NavigationBureau,

w i t h t h e a s s i s t a n c e o f a n e x p e r t t e c h n i c a l c o n s u l t a n t .

It

i s

in t end ed ha t he manua lekeptp

t o

d a t e .F u t u r e d i t i o n s

w i l l

be mprovedon

t he

b a s i s

of

expe r ien ce gain ed and comments and sugges t ions received f rom

u s e r s o f t h i s manual. T h e r e f o r e , e a d e r s of the manual a re i n v i t e d o g i v e h e i r v i e w s ,

comments andugges t ions

on

t h i s d i t i o n .T h e s e h o u l d be d i r e c t e d

t o

t h eS e c r e t a r y

Generalof

ICAO.

( i i i )



--`,,```,,,,````-`-`,,`,,`,`,,`---

7/25/2019 Doc 9184 P3

6/106

TABTE OF CONTENTS

Page

CHAPTER 1. I n t r o d u c t i o n

.................................................

1

1.1 Purpose o f Manual ...............................................

1

1.2copendUsage

of

Manual

.......................................

1

1.3

Sizesnd ypes

of

P r o j e c t s

.....................................

3

1.4 Stepb yS t e pP r o c e d u r e vs Combining Steps .......................

4

1.5 Li mi ta t i on s Imposed by N a t i o n a lP r a c t i c e

or

Agency Standards

....

5

1-6Limi ta t ionsm posed by LendingAgencies .........................

6

1.7 Projectr g a n i z a t i o n

............................................ 6

CHAPTER 2

.

T a s k d e n t i f i c a t i o n ......................................... 10

-2.1

2.2

2.3

2.4

2.5

2.6

2.7

2.9

2.8

I n t r o d u c t i o n

.................................................... 10

Magnitude of TaskandSchedu l e

..................................

10

Assembly

of

Background

Materials

................................

13

P r e p a r a t i o n

of

Manpower and Cost Budgets

........................

1 5

Of f i ceLoca t i onand Local P a r t i c i p a t i o n ......................... 15

S c h e d u l e

of

PaymentsandCurrency

...............................

19

T e r m s ofRef e r ence

..............................................

19

Scope of

Work .................................................... 20

I n s t r u c t i o n s t o Pr opose r s

.......................................

21

C H A m R 3

.

S e l e c t i o n

of

C o n s u l t a n t s

....................................

2 3

3.1 I n t r o d u c t i o n .................................................... 2 3

3.2 S o l i c i t a t i o n r o c e d u r e s .........................................

23

3.3 Review and S e l e c t i o n Process

.............................. ...

2 5

3 . 4eeroposa l .................................................... 41

3.5 Sour ces for b c a t i n gW a l i f i e dF i r m s ............................ 4 1

CHAPTER

4

. C o n t r a c tP r e p a r a t i o n ........................................ 4 5

4.1

4.2

4.3

4.4

4.5

4.6

4.7

4.8


....................................................

4 5

Cont r ac t Type Fee Basis)

....................................... 45

S a l a r y

Cost

Times

a

M u l t i p l i e rP l u s

Direct N o n S a l a r yE x p e n s e ... 46

C o s t

Plus a

FixedPayment

.......................................

47

Fixed Lump

Sum

Payment

..........................................

48

Per cen t age

o f

C o n s t r u c t i o n C o s t ................................. 49

Cont rac tFormatandProvis ions

..................................

49

S t a n d a r dP r o v i s i o n s

.............................................

51

CHAPTER 5.

Award o fC o n t r a c t

............................................

52

5.1 I n t r o d u c t i o n

....................................................

52

5 . 2 Nego t i a t i onO b j e c t i v e s .......................................... 52

5 . 3 V e r i f i c a t i o n

of

Pr oposa l s

.......................................

5 3

5.4 Determina t ion

of

Poss i b l eScopeand / o rSchedu l eChanges

.........

54

5 .5 Nego t i a t i on r oces s

.............................................

5 5



--`,,```,,,,````-`-`,,`,,`,`,,`---

7/25/2019 Doc 9184 P3

7/106

( v i

1

A i r p o r tl ann ing

Y'inual

5

.. P a r t i c i p a n t s

.....................................................

55

5-7Timing ndLocat ion ............................................. 56

5 . 9 Rev isi on nd Award of C o n t r a c t .................................. 57

5.8 Record of N e g o t i a t i o n s .......................................... 56

6.1 I n t r o d u c t i o n

....................................................

5 8

6 . 2 Method of A d m i n i s t r a t i o n

........................................

58

6 . 3 O r g a n i z a t i o n t r u c t u r e ..........................................

59

6 . 4

Co-ordination ...................................................

60

6 - 6

R e v i s i o n s o the Scope of Work

.................................. 6 4

6 7 S e t t l e m e n t o f D i s p u t e s ..........................................

6 4

CHAPTER 7

. C o n s t r u c t i o nC o n t r a c t s ...................................... 6

6.5Adm in i s t r a t ion unc t ions

........................................

61

7.1

7.2

7.3

7.4

7.5

7.6

7.7

7.8

7 . 9

7.10

7.11

7.12

7.13


....................................................

6 6

ContractTypesandProcedures ................................... b6

Competi t iveBidding

.............................................

67

A d v e r t i s i n g

.....................................................

68

P r e - Q u a l i f i c a t i o n

...............................................

68

BiddingDocuments ............................................... 70

I n s t r u c t i o n s oB i d d e r s ......................................... 0

Bid Form

........................................................

1

C o n s t r u c t i o nC o n t r a c t ........................................... 72

Plans . D r a w i n g s a n dS p e c i f i c a t i o n s

..............................

73

Bid Opening. Evaluationand Award ...............................

74

Con str uc tio n Management an dC o n t r a c tA d m i n i s t r a t i o n

.............

75

ChangesDuringConstruction ..................................... 7 7

CHAPTER 8. Summary ..................................................... 79

APPENDIX S ta n da r dC o n t r a c tP r o v i s i o n s .................................. 1



--`,,```,,,,````-`-`,,`,,`,`,,`---

7/25/2019 Doc 9184 P3

8/106

1.1 PURPOSE .OF

MANUAL

1.1.1

This manual i s in tendedorov idenfo . rmat ionndu idanceohosend i -

v i d u a l s and a u t h o r i t i e s e s p o n s i b l e o r h ep l a n n i n g ,des ig n and cons t ruc t ion

of

a i r

p o r t s and a i r p o r t f a c i l i t i e s . This informat ionandguidance i s s p e c i f i c a l l y e l a t e d o

t h e p ro c e s s e s fo r s e l e c t i o n of i n t e rn a t i o n a l c o n s u l t a n t s a nd c o n t r a c t o r s and t h eprepar-

a t i o n ,n e g o t i a t i o na n dadmi n is t r a t ion o f con t ra c t s o r he work whichheyhave bee

re t a i n e d o p e r fo rm .

1.1.2

There a r e c o n s i d e ra b l ei ffe renc es between thergan iza t ion ,h ero c e s s e s

and requen t ly the ega l equ i reme n ts of con t r ac t in g o rc o n s u l t i n gs e rv i c e sv i s - a -v i s

c o n t r a c t i n g f o rc o n s t r u c t i o n

services.

The two ar e , he re fo re ,d e a l t w i t hs e p a r a t e l y n

t h i s manual , Chapters 1 through

6

of

the

t e x tbe ingd e v o t e d oconsu l t ingservices an

Chapter

7

t o c o n s t r u c ti o n c o n t r a c t s.

1.1.3

While th e manual i s pr im ar i ly i rec ted toward p ro jec t s

for

which the pons or

chooses r i s r e q u i r e do o l i c i t ro po sa l s f rom consu l tan t s nd /o r on t rac to rs b

i n t e rn a t i o n a l i n v i t a t i o n , rmch o f t h e c o n t e n t i s e q u a l l y a p p l i c a b l e t o p ro j e c t s e x e c u t e d

w i t hh e e l p o f l o c a l

consultants/contractors.

However, it is notheurposer

i n t e n t

of

t h i s manual

to

in f lu ence the es ta b l i she d regu la t io ns o r p roc edur es employed b

e a c h S t a t e n o o n t r a c t i n g s e r v i c e s f o r p r o j e c t s o be p la nn ed ,designedandconstructed

by loca l cons u l tan t s and con t rac to rs .

. .

1.1.4 In some S t a t e s ,h e e s p o n s i b i l i t yo r o n s t r u c t i o n rests w i t hm i n i s t r i e s

o

a g e n c i e s e p a ra t e ro m h o s e e s p o n s i b le o rp lann ing and des ig n ; no t h e r States , t h

process

is con t inuouswi th inonemin is t ry or agency from p ro j e c t n c e p t i o n to comple

t i o n . In e i t h e r a s e , i t i s d e s i r a b l e o h a v e o n t in u i ty h ro u gh h eproject. There

fo re ,g u i d a n c em a t e r i a l i s a l s o n c l u d e d n h i s manual fo r e t a i n i n gc o n s u l t a n t s o r

p o s t d e s i g n s e r v i c e s .

1.1.5

One considerationema ins paramount i n anyase.Regardless of t h eype o

con t rac tunder which a consu l tan t i s re ta ined o per fo rm one o r more spe c i f i c ask , an

re g a rd l e s so f how well t h a t c o n t r a c t i s a d m i n i s t e r e d , h equa l i ty and cos to f h ec o w

pleted work depends on the competencend i n t e g r i t y of

t he

cons ul tan t . Thus , th

s e l e c t i o n o f h ep roperconsu l tan t o rplanning,des ignandpos t -des ignserv ices is on

of t h e most s i g n i f i c a n t t e p s n h e e a l i z a t i o n of a p ro j e c t , a n k i n g n m p o r t a n c e

e q u a l t o t h e s e l e c t i o n

of

t h e c o n t r a c t o r f o r c o n s t r u c t i o n .

1.2 SCOPE

AND

USAGE OF

MANUAL

1.2.1 The manual has beenrepared t o prov-ideuidance

for

those ro jec t se q u i r -

ing t h e f u l l r a n g e of c o n su l ti n g s e r vi c e s from i n i t i a l p l a n n i n g t o p l a c i n g t h e f a c i l i t y

i n se rv ice . The sugges t ions and he og ic . on wh ich hey are based a re s u b j e c t t o commo

s e n s ea n a l y s i s and a d a p t a t i o n o r h o s ep ro j e c t s o r w hich t h e u l l a n g e

of

s e r v i c e

a r e notequ i red .Otherhan i scuss ion on the oss ib le im it at io ns which might b

imposed by lendingage nc i es , h i s manual doesn o ta d d re s s h esub jec t of f inanc ing he

p ro j e c t

.

1




--`,,```,,,,````-`-`,,`,,`,`,,`---

7/25/2019 Doc 9184 P3

9/106

2

A i r p o r t

Planning Manual

. ;

1

2 p The

manua l d i scusses

the

p r o c e d u r e s o r ' e a c hp h a s eo fp r o j e c t e a l i z a t i o n

w i t h r e g a r d t o :

a) sot

7/25/2019 Doc 9184 P3

10/106

ICAO

9384

P A R T x 3

t t m 484141b 0020400 T L O m

Part 3.-

Guide l ineso ronsu l tan t /Cons t ruc t ionerv ices

3

c ) thesupport and an ci tt ar yareas and buitdings;

d, the nfmstructure (roads and u t i t i t y

systems);

e ) automobile

parking;

and

fl special

systemsnavigational

a - ids ,

controlower, movement

a r e ai g h t i n g , i p c r u f tu e t t i n g ,

o t h e r fixed apron

services ) .

1.2.7 The fourthhasepos t -des ignerv ices )o l lowsomple t ion

of

t h ei n a l

des ign and con t ra c t documen ts and con t inues h rough he ac tua l cons t ruc t ion and p lac ing

t h e a c i l i t y n t oo p e r a t i o n . The c o n s u l t a n t ' s o l e n h i sp h a s ec a n ha ve s i g n i f i c a n

v a r i a t i o n n fo rm ndmagnitude. It i s primarily dependent on th e y p e and number o

c o n s t ru c t i o no n t r a c t s ,n dh ee g r e eo which thep o n s o rrt h e re s p o n s i b l e

a g e n c i e s

assume

those unc t ions hemse lves . A range of poss i .b le unc t ions i s descr ibe

i n

2.2.11.

1.3

SIZES

AND TYPES OF

PROJECTS

1.3.1 The p rocedures esc r ibed i n h i sm a n k l n t a i l a cons iderab le xpend i tu re f

time

a n d e f fo r t o n t h ep a r t o f t h ep ro jec tsponsor .

It

fo l l o w s h e n h a t i t i s p r i n c i

p a l l yap pl ic ab le o ar g e, Comprehensive, conplexprojects. However,

it

i s a l s ou s e f u l

as

a

g u i d e l i n e f o r s m a l l e r , less comprehensive projects.

1.3.2

Each consul tante c e i v i n g

a

r e q u e s to rro p o s a l s

w i l l

d e t e rm i n ei s w i l l

ingnessoespond on t h e a s i s

of

t h e f f o r t e q u i r e d o r e p a r e h e r o p o s a l n

a c c o rd a n c ewith he terms of ref ere nce weighed ag ai ns t hep o t e n t i a lp r o f i t a b i l i t y o

t h e work and hise s t i m a t eo f h eprob ab i l i ty of h i sbe in g e lec ced o r he work. I

fo l l o w s h e n , h a t w i d e l y d i s s e m i n a t e d r e q u e s t s fo r p ro p o sa l s c o n ta i n i n g hi g h l y de t a i l e d

and'demanding terms o f r e f e r e n c ea r ec o u n t e rp ro d u c t i v e u n l e s s h ep ro j e c t

i s

v e r y a r g e

an d complex. For

smaller

pro jec t s , he ponsor i s , the re f o re , dv i sed o examine th

suggestedprocedures w i t h t h e aim of e l i m i n a t i n g o r r e d u c i n g h e e q u i r e d e f fo r t b o t h

o n t h e p a r t of t h es p o n s o ra n dc o n s u l t a n t s ) n research and p repara t ion of reques t s

fo

p ro p o s a l sndh e i responses, commensurate,f course ,w i t hh erue needs of th

p ro jec t .

1.3.3

C o n s u l t a n t so ra r t i c i p a t i o nnt u r n k e y " r o j e c t s , r o j e c t sor which th

c o n s t ru c t i o n c o n t r a c t o r

i s

resp ons ib le fo r bo th des i gn and cons t ruc t ion , u sua l ly p rov ide

t h e i rs e rv i c e s u nd er s u b c o n t r a c ta r r a n g e m e n t sd i r e c t l yw i t h h ec o n s t ru c t i o nc o n t r a c -

t o r .

Thus

a l l h e n orm alroc .e du re s fo r o l i c i t i n g and s e l e c t i n g o n s u l t a n t s ,

an

a w a rd i n g n d d m i n i s t e r in gh e i r o n t r a c t s do . n o t u l l y p p l y

in

those cases. Th

p ro c e d u re s o r h e s e u n c t i o n s

a s

r e l a t e d o o n s t r u c t i o n o n t r a c t s r ed i s c u s s e d n

Chapter 7.

1.3.4 The successf ul omple t ion of any pr oj ec t i s dependent nhe competency w it

wh ichbo th hedes ign nd ons t ruc t ion a r e c a r r i e dou t ,b o t h u n c t i o n sb e i n g q u a l l y

important .Therefore ,

In

t h e o l i c i t a t i o n and s e l e c t i o n

of

a c o n s t ru c t i on o n t r a c t o r

fo r " t u rn k e y "projects,asnuchemphasis houldbeplaced on th eq u a l i f i c a t i o n s of t h

consu l tan theproposes as

a

sub-contractor a s on th e rec ord of the con str uct ion compan



N t f R ld ti t ki itt d ith t li f IHS

--`,,```,,,,````-`-`,,`,,`,`,,`---

7/25/2019 Doc 9184 P3

11/106

4

A i r p o r t

Y 1

anning Planual

i t s e l f . T hed i s c u s s i o n nC h a p t e r 3 r e g a r d i n g h e n a l y s i so f o n s u l t a n t ' sq u a l i f i c a -

t i o n s is, t h e r e f o r e ,a p p l i c a b l e t o

turnkey

p r o j e c t s .

1.3.5

" P a s t - t r a c k "r o j e c t s ,r o j e c t snh i c hh eo n s t r u c t i o n s t a r t s b e f o r e

d e s i g n i s com pl e t e , hou l d eve r e nde r t aken n l e s s he r e i s

a

c l e a r l yd e m o n s t r a b l e

u r g e n c yw h i c hc a n n o tb es a t i s f i e db y h en o r m a lp r o g r e s s i o n of d e s i g n o l l o w e d b y con-

s

t r u c t i o n .F a s t - t r a c k " r o j e c t s

a r e

p a r t i c u l a r l y d e m a n d i n g

of

o u t s t a n d i n g u a l i f i -

c a t i o n s o n h e p a r t o f t h ec o n s u l t a n ta n dc o n t r a c t o r . To e n s u r ec o n t i n u o u sc o n s t r u c t i o n

t h e d e s i g n n u s t c o n s t a n t l y a n t i c i p a t e h e p r o g r e s s o f h e w o rk .Theconsul tant

nust

b e

p r e p a r e d o u r n i s h ,o n h o r tn o t i c e ,d e t a i l e dd r a w i n g s and s p e c i f i c a t i o n s

t o meet

any

c h a n g e s n t he s c h e d u l i n g of

t he

p r o j e c t .T h i s e q u i r e s

a

c o n s u l t a n tw i t h

a

h i g h l y

f l e x i b l ea n dh i g h l yc o m p e t e n t

s t a f f

w i t h p r o v e n a b i l i t y o work unde rp r e s su r e .The r e -

f o r e ,m c hg r e a t e re m p h a s i ss h o u l db ep l a c e do n h e s e a c t o r sb o t h n h es o l i c i t a t i o n

a n d s e l e c t i o n o f c o n s u l t a n t s t h a n would b e o n o r d i n a r y p r o j e c t s .

1.4 STEP-BY-5TEP PROCEEDUKE

VS.

COMBINING

STEP S

1.4.1 T h e r e

a r e

t h r e e l t e r n a t i v e a s i c r o c e d u r e sw h i c ha n eo l l o w e dn s e t -

t i n g t h e s c o p e o f work o f c o n s u l t a n t s ' c o n t r a c t s .

a ) t ep bp s te p procedure.

In

th isheon tr ac t cover6 one

particularstep

of

the

m r k

a t

a

time, $.e., prspt annin g,

ptanning,esign, poshdesign

~ e r v i c e s ,

placing into

ser vice , for one or

more

(o r

all)

eZements of the proj ect .

bl

Combining st eps procedure. Inhishe on tr ac t combines

a t 1 o r

some of thesesteps i n the scope of 1 3 0 ~ 7 ~

o r

one

or

more ( o r

a t t l e tmen ts of the project.

c) Fiybrid proce&ure.

Here theontract is e x p l i c i tnh e

de f in i t ion of the scope of

work

and other

provisions for

one

o r

more of th e ea rl ie r

steps, and

indicates the expectation

and ?.aiZtingness of bothparties o undertake negotiations

for hecontinuation

of

the

mrk

when

de f in i t iono f ha t

work

becomes possible

as

a result of th e on-going work under

contract

The dvan t ages ndd i s advan t ages

o f

e a c ho f h e s ep r o c e d u r e s ,d i s c u s s e db e l o w , do n o t

a d d r e s s h es u b j e c to fd i v i s i o no f he work among se ve ra lc o n s u l t a n t s .T h a t u b j e c t i s

d i s c u s s e d i n

2.2.

1.4.2

T h e r i n c i p a ld v a n t a g e s n d i s a d v a n t a g e s fw a r d i n g o n t r a c t s n a s t e p -

b y - s t e p b a s i s are:

I ) shoutd

tire consut tant Emdertaking

the m r k prooe

unsatisfactory t o the sponsor,

his

contract canbe

camel led

w i t h

l e s s

penalty

cznd

probably tess

t o s s

of tim e) han zlroutd

be

the ease

f o r a larger

scope

c ontpact; and



--`,,

```,,,,````-`-`,,`,,`,`,,`---

7/25/2019 Doc 9184 P3

12/106

P a r t

3

.-

G u i d e l i n e s f o r C o n s u l t a n t / C o n s t r u c t i o n S e r v i c e s

5

21 the scope

of

work for each successive step could

probabty be

d e f i n e d

more explicitlyas heproject

progresses,hereby p e d t t i n g agreater accuracy

i n determination of the reasonabte fees.

b) Disadvantages:

1)

the ponsor 'e e f f o rt

i n

preparing, nego tia tin g and

adininiste~ingontracts nould be greaters

s inple funct ion of the grea ter number

o f

contracts

that woulde involved; and

2) although theac tuut cormnitment o f f u n d s is spread

out i n

time

theotat xpenditure i n funds w i t 2

probably be greater.

This is

because consultants

w i l l have t o protectagainst hepossibit i ty

of

incurringmobilizationcosts

for

each s tep (ra the r

tha n one mobi l i zat ion rocess for the whole

project) arid to66

of

productiveime uringhe

nego tia tio ns tha t would be necessary for each step.

1 . 4 . 3

T h e r i n c i p a ld v a n t a g e sn d i s a d v a n t a g e s

of

c o m b i n i n g r o j e c tt e p sn n e

c o n t r a c t

a re ,

i ng e n e r a l ,

a

r e v e r s a lo f h o s e h a ta c c r u e o h e t e p - b y - s t e pp r o c e s s .

T o t hese , owever ,hou ld e dded ne e ry ign i f i can t dvan tage .Com bin ing ro j ec t

s t e p sn c r e a s e sh e c o p e n d

t ime

frame

o f

t h e w o r k n d n a b le she onsu l t an to

d e v e l o p

a

l o ng an ge t a f f in g programme and ,b e c a u s e h ep r o j e c t

w i l l

occupy

a l a r ge

p a r t o f h i s o v e r a l l w o r k l o a d , h e n c e n t i v e o p r o v i d e h i s b e s t m a n a g e r i a l a n d e c h n i c a l

s t a f f .

1.4.4 Theyb r idrocedu ree s c r i b e d i nl t e r n a t i v ec )a n maximize t h e advan

t a g e s a n dm in im izehe i sadvan tages r ev ious ly esc r ibed .

I t s

a p p l i c a b i l i t y , a nd t h

a d v i s a b i l i t yo fe m p l o y i n g i t

i s

g r e a t l yd e p e n d e n t o n t h ed e g r e eo f a p p o r ta n dc o n f i -

d e n c e h a t e a c h p a r t y d e v e l o p s o w a r d h e o t h e r , a n d h e m a i n t e n a n c e of t h i s r a p p o r t an

c o n f i d e n c e h r o u g h o u t h e

l i f e

o f h e p r o j e c t .

1.5 LIMITATIONSMPOSED

BY

NATIONALRACTICE

O R AGENCY

STANDARDS

1.5.1 Theo n d u c tfv e r yr o j e c t

uust

i n e v i t a b l y

be

i n f l u e n c e dya t i o n a l

p r a c t i c e s n d n h e case o f a g r e e m e n t sw i t h o r e i g n o n s u l t a n t s r o n t r a c t o r s , he

p r o j e c th o u l deo v e r n e dyn t e r n a t i o n a lr a c t i c e as well. A d d i t i o n a l l y ,v e r y

p u b l i c o r q u a s i - p u b l i c o r g a n i z a t i o n s p o n s o r i n g

a

p r o j e c t n u s t o p e r a t e i n c o n f o r m i t y w i t

t . heim i t a t ionsm p o s e dy

i t s

ch ar te r . J?rivate or ga ni za t io ns as

w e l l

nust o p e r a

w i t h i n a

s e t

o f r u l e s o r p o l i c i e s ( w r i t t e n or e s t a b l i s h e db yp a s tp r a c t i c e )b y h e o p

management ofhe rgan iza t ion .The ro j ec t ponso r hou ld e om p le t e lyn f o r m e d

t h o s e l a w s , r egu l a t ions , nd common p r ac t i ce s a s t h e y f f e c t h e e l a t i o n s h i pb e t w e e n

sponso r and consu l t an t .



7/25/2019 Doc 9184 P3

13/106

I C A O 9384 P A R T x 3 * x 4841416 0020403 7 2 T

6 A i r p o r t P 1 anning Manual

. - _ .

.

. .

. . .

_

1 . 6

LIMITATIONS IMPOSED

BY L E N D I N G AGENCIES

..

.. _.

1 . 6 . 1

There a re numerous potentialo u r c e sh ich make lo an srr a n t so rh e

a c c o m p l i s h m e n to f e r t a i npro jec t s .These ources

are

p r i v a t e ,n a t i o n a l , e g i o n a l n d

i n t e r n a t i o n a lb a n k s ,g o v e r n m e n t a la g e n c i e s ,p u b l i ca n dp r i v a t e n s t i t u t i o n s .E a c h e n d -

i n g a g e n c yh a s h e r e s p o n s i b i l i t y o h e s o u r c e s of he money (depos i to rs ,governments ,

s t o c k h o l d e r s ) oas su re ha t he money

i s

u s e d o r u s t i f i a b l ep u r p o s e sa n d h a t

there

a r e s u i t a b l e c o n t r o l s e x e r c i s e d n h e e x p e n d i t u r e o f f u n d s . W h i l e h e r e i s a d i v e r s i t y

o f p o l i c y among the end inga g e n c i e s ,e a c hg e n e r a l l yh a s

a

s e t of ru le sw h i c h nust b e

f o l l o w e dw i t he g a r do o l i c i t a t i o n s f o n s u l t a n t s a ndwardingnddminis ter ing

c o n t r a c t s i n o r d e r t o j u s t i f y f o r t h e l o a n . T hep r o j e c t s p o n s o r s h o u l d b ef a m i l i a rw i t h

t h e s e o l i c i e s and a d h e r eo t h e mh r o u g h o u th er o j e c ton s u r eo n t i n u i t yf

f inanc ing .

1.6.2

Where p o s s i b l e ,h e names o f t he l e n d i n gg e n c yn dh e e g r e e fu t h o r i t y

a n d t h e r u l e s

of

r e s t r i c t i o n s w h i c h w i l l b e imposed b y t h a t a g e n c y s h o u l d b e n c o r p o r a t -

ed i n t o t h e

terms

o f r e f e r e n c e f o r p r o p o s a l s .

1 . 7 PROJECT ORGAN E A T O N

1 . 7 . 1

T h ed e n t i f i c a t i o n ,r e p a r a t i o n ,n i t i a t i o nn do - o r d i n a t i o nfa r g e s ca l e

p r o j e c t s e q u i r e s

a

b r o a da n g e fechn ical nd management cap abi l i t y , nd,

as

t h e

programme advances,

a

d e p t h o f theseprofes s iona l e sources .G i v e n u r r e n tm e t h o d o l o -

g ies , equ i r ements o rb u d g e t i n g ,d e b t e r v i c eas ses sment ,a n d h e c r i t e r i a e s t a b l i s h e d

b y t h e m a j o r i n t e r n a t i o n a l l e n d i n g i n s t i t u t io n s , p r o j e c t o r g a n i z a t i o n r e q u i r e s t h e h i g h -

e s t l e v e l

of

a t t e n t i o n o n a cont inuous bas i s .

1.7.2 T h i se q u i r e s

a

p r o p e r l y t a f f e d r g a n i z a t i o nw i t h c l e a r l i n e s o f r e spons i -

b i l i t y and a u t ho ri ty .T h ec o m p o s i t i o no f h i so r g a n i z a t i o n w i l l b e d i f f e r e n t f i t

i s

f o rn e r o j e c ta t h e rh a no r

a

c o n t i n u i n go l en many pr oj ec ts . If s u c hn

o r g a n i z a t i o nd o e sn o t l r e a d y

e x i s t ,

o r

i s

o n l yp a r t i a l l y o r m e d , h ep r o j e c t p o n s o r

must givee r i o u sh o u g h tor e a t i n g ,x p a n d i n grr o c u r i n gu c hnr g a n i z a t i o n .

1 . 7 . 3 Formingnd s t a f f i n g n r g a n i z a t i o n o managendccomplish

all

the eces -

s a r y u n c t i o n s e l a t e d oc o n s u l t a n ta n d / o rc o n s t r u c t i o nc o n t r a c t sc a nb ev e r yc o s t l y

and d i f f i c u l t p a r t i c u l a r l y o n a o n e - p r o j e c t b a s i s s i n c e :

a) recruitment of

p e P 8 0 ? ~ a d

or r e t a t i v e l y s h or t i t e m pos i t i on s

usuallgdoesnot evoke ap pti ca tio ns fromhighty qualified

peopt e;

b) theprocess

of

devdoping organization charts, detailing

Bob

func t ions and re spons ib Ct i t i e8 , determining s t a f f i n g

requirment8,delineating t i n e s of communication

and

chain

of conanand,

and

locating, planning

and

furnishing office

space i s a

large undertaking

per

se ;

and

cl . hepe will

be a

period of time 1066 whitehe newt#

recru i t ed t a f f

familiarize

thsmsslvesoithhe

o r g u n i z ~ ~

t ion, the ir individuczt and cot t ec t i ve ,job

functions,

and the

yright International Civil Aviation Organizationided by IHS under license with ICAO

7/25/2019 Doc 9184 P3

14/106

I C A O 9384

P A R T s 3 x m 4841416

0020404

666

P a r t 3

--

Guide l ineso ronsu l tan t /Cons t ruc t ione rv ices

project .

h i s

fantiticrrizationperiodalmost atwa s resul ts

i n the need for re-evaluation and re-working of

tL

organi-

zationharts sheruealents f

the

staff become

apparent.

1.7.4

Because fhea rgecopendo m p l e xi t y of c e r t a i n r o j e c t s ant

s t a n d a b l ep r e s s u r e oa c h i e v ee a r l y e s u l t s , h ep r o j e c t p o n s o ro f t e n e q u i r e sa l m o s t

i m m e d i a t e x p e r t i s e

i n

s e v e r a l e c h n i c a l i e l d s

as well

as

competen ce i n managemen

H i r i n g

a

c o n s u l t a n to r o v i d eh e r o f e s s i o n a ld v i s o r ye r v i c e s a sa i n e dw i d e

a c c e p t a n c e as

a

r e spons iv e means to o l ve he p roblems th a t a r i s e i n these circum

st an ce s . Under thep r o f e s s i o n a l d v i s o r y e r v i c e s p p r o a c h , h e p o n s o r e t a i n sd i r e c t

c o n t r o l , u t h o r i t y , p p r o v a l n d o - o r d i n a t i o n on

a

day-by-day b a s i s o r

a l l

mast

plann ingn dro jec tmplem enta t io n. The con sul t ant

a c t s

i n

the

r o l e

of

t e c h n i c

advise r rin -house" onsu l tan t .Based onwork orde r ss su ed by t he pon sor r

recommended by thec o n s u l t a n ta n dapprov ed by the ponsor , hea d v i s o r y t a f fd e v e l o p s

t h e

p r o j e c t s o r award t oo t h e rc o n s u l t a n t s

or

a g e n c i e sw i t h whom

the

a d v i s o r y t a f f

w i l l i n t e r f a c e an d / o r m o n i t Q r d u r i n g h e c o u r s e o f p r o je c t e x e c u t io n .

1.7.5 A d v i s o r ye r v i c e sm i g h tn c l u d e

any

or a l l of t h eo l l o w i n gn t e r r e l a t e d

d

the under

review

and ev du at io n o f th e schedule f o r phased implemeni&

t w n o f t h e o ve r a l l

prograrrune;

rev ieu and evatu ationofavailableor proposed p t m s f o r

finamiYlg

the programne;

review and e val uat ion of the find ing s of stud ies and inveat i

igationsarriedutoate. This helps

i n

avoiding

duplic ation and i n propertyassigning f ields of vespons.ir

bi l i ty ami in teres t ;

assistance inraf t ingpeci f icat ions

for,

and i n the

pro cur ment of equipment.

lhis

can he tp all ev iat e immediate

needs;

iden t i f i ca t ion of speci f ic

tasks

and defi nit io n of proj ect

pa rm et er s such a8 obj ect ive , scope, cost,duration, final

output, impact and feasibility.

lhis will

permit the

sponsor to la n and commit th e ec es sa ryu n d so r

i m p t

mentation;

preparation of project assessment papers for the procurement

of

financing. I he consul ta nt 's f a m i l i a r i t y with equire

ments

of

the nternational endingagencies can be brought

t o bear t o

h e t p

the sponsor i n securing needed funds i n a

timety manner;

.

.

.

.

.

.

..

devetopnent

o f

terms

of

reference f o r ptanning,design and

construction contracts;



--`,,```,,,,````-`

-`,,`,,`,`,,`---

7/25/2019 Doc 9184 P3

15/106

8

Airpor tlanning Manual

h)valuation

of

technicalroposals and prese ntat ionf

recmsndations for contract amrd;

i) assistance i n contractnegotiations

w i t h

thesuccessful firm

or contractor; and

j)

preparation

of final contract docments

f o r

execution by

the

sponsor

and the suc ces sfu ~

firm.

1.7.6 As t h e r o j e c t r o c e e d s ,d d i t i o n a l

t asks

couldess igned,nc lud ing :

monitoring of contracts including review

of

project reports

f o r conpteteness

in

comparison t o scope of mrk, soundness

of recomendatwns, and

back-up

supporting docmentation;

deuetopnent of management in fomat ion systems t o enable the

sponsor t o control and nmanage m r k in progress, roperly

phase the n i t ia t ionof

new

contracts, and preparebudget

estimates f or the next

fiscal

year

or ensuing

years;

preparation of position papers on current and near completed

contracts, articular28 i n cases

&ere

the l i en t has t o

co-ordinate with other agencies;

development of oth er management informat ion systems, o r datu

banks;

deveZopment

of

and assistance i n training programmes f o r

selectedcounterpart s ta f f ; and

preparation of progress r epo rts or pos iti on papers on behalf

of

the

sponsor

f o r conference or public relations purposes.

1.7.7

In r e g a r d o r o v i s i o n f e r v i c e s o h e l i e n t o r s s i s t a n c e with prepa r -

a t i o n o f p r o j e c t a p p l i c a t i o n s f o r n t e r n a t i o n a l f i n a n c i n g , key members of t h e c o n s u l t a n t

s t a f f h o u l dh a v eh a dw o r k i n ge x p e r i e n c ew i t h the i n t e r n a t i o n a l e n d i n g n s t i t u t i o n s .

E a c hn s t i t u t i o n a s i t s own re qu ir em en ts o rh e i l i n g n d r o c e s s i n g f r o j e c t

a p p l i c a t i o n s .h e i rx p e d i t i o u sp p r o v a lf t e ne p e n d sa r g e l y on p r o v i d i n gh e

a p p r o p r i a t e p a p e r s a n d r e p o r t s

i n

p r op e r s eq u en c e a n d i n p r o p e r d e t a i l .



--`,,```,,,,````-`-`,,`,,`,`,,`---

7/25/2019 Doc 9184 P3

16/106

P a r t 3

.-

G u i d e l i n e so ro n s u l t a n t / C o n s t r u c t i o nerv ices 9

1.7.8 Thedvantages

of

t h ed v i s o r ye r v i c e sp p r o a c h are:

a )

b

C )

d l

el

there i8 720 l imi tohe Specific task8hat m y be

provided.

a i s .i.s

t o say that at tention may be given t o th e

devetopent programme on many fronts

Simultaneously. Scopes

of work f o r any number ofcontracts

may be

prepared and

issued at short ntervals

while

a t t h e

same

timeassessment

papers are prepared f or o th er elements

of

the m r k ;

it will permitan

early

attainment

of

irpetus which can be

maintainedrncreased a8 necessary. This aspect

will

p e d t recovery of any to s t t ime or ensure

adherence

to

project schedules a8 promulgated;

the

sponsor

has conlplete controZ over

the

assigwnent of work

tasks;

it

pemnita the developnent t o proceed on many technical

fronts with the advantage th at the spo nso ~ eals with

onty a

single management entity;

the sponsor increases

h i s

own project apabil ity by

the

access to the tech nica l staff resource8 of the consultant

on

very short

notice;

and

i n controZling he nit iat ionof

mrk

tasks an& staffing

assignments - shopt and long term- he sponsor can pay for

only heexperti se provided by th e easily-accountable

COS^

plus reimbursement f o m t a .

1.7.9 Theerymportan tequ i rem en t o f t hep o n s o r ,n d e rh ed v i s o r ye r v i c e s

approach , is t h a th e p o n s o r m s t a s s i g n u l l time a s e n i o r x e c u t i v e r d v i s o r y

committee t o whom th e c o n s u l t a n tc a n e p o r to n a day - to -aaybas i s .Un less headv i so ry

teamcanhavesuch mmediate access t o a p e r s o n o r b o a r d w i t h

f u l l

a u t h o r i t y t o a c t , t h

a d v i s o r y s e r v i c e s a p p r o a c h c a n b o g down a nd f a i l to r e a l i z e i t s full p o t e n t i a l .


--`,,```,,,,````-`-`,,`,,`,`,,`---

7/25/2019 Doc 9184 P3

17/106

I C A O

9384 P A R T * 3 ** W

4843436 0020407 375

W

2 .1 INTRODUCTION

2 . 1 . 1 B e f o r e n y f f o r t a n e x p e n d e d r o f i t a b l ynh e r o c e s s f e t a i n i n gh e

s e r v i c e s o f a c o n s u l t a n t , h e p r o j e c t s p o n s o r s h o u l d h a v e

made

s u f f i c i e n t d e t e r m i n a t i o n s

t o e n s u r e t h a t :

a)here is a need

f o r

consuttanterviceshat CUnnOi3

be

sa t i s f i ed from &thin he

6poneor's

organization

because of

a

lack

o f exper tbe , insuffgcient manpower or insu f f i c i en t

time; and

bl

financing

will be

avaitabZe

f o r

consuttantervices and

preferabZy f o r the project

i t s e l f .

2 . 1 . 2

Having made thosee t e r m i n a t i o n s ,h ep o n s o rh o u l dc c o m p l i s hu f f i c i e n t

pr epa ra to ry work toa n t i c i p a t e h e p ro bl em s t h a tm i g h td e l a y or c o n f u s e h ep r o c e s so f

s o l i c i t i n g a nd m pl oy in g

a

consu l tan t .S ta ted imply ,he ponsor rmst i d e n t i f y w hat

must e ccomplished,he time f r a m e o r i t s c o m p l e t i o n , n d h eb u d g e t v a i l a b l e o r

t h e work.

2 . 1 . 3

The

p r i m a r y o o l o r a s k d e n t i f i c a t i o n

is

t h e s s e m b l y n d n a l y s i s

of

a l l

p e r t i n e n tn f o r m a t i o ne q u i r e do rr e p a r a t i o n of t h e terms o f r e f e r e n c eo rh e

s p e c i f i c a s k ( s 1 .T h i s n c l u d e sn o to n l y h e c o p e ofwork, but a l l f a c t o r sa f f e c t i n g

the conduc t o f the work and the con su l tan t ' s f e e .

2 . 1 . 4

R e g a r d l e s sfh ee g r e eoh i c hh isn f o r m a t i o n

i s

e l a b o r a t e dnh e

terms

of r e f e r ence ,p r o s p e c t i v ec o n s u l t a n t s w i l l haveques t ions egarding

i t

which may

b e a i s e d

a t

any po in td u r i n g h es e l e c t i o npro ces s . The sponsor must b ea b l e to pro-

v i d e

a

pronptanswer to hos eq u e s t i o n s oa v o i d d e l a y s . I n f o r m a t i o n of a t e c h n i c a l and

s t a t i s t i c a l n a t u r ep r o v i d e d n e s p o n s e oq u e s t i o n so f t e nd i r e c t l ya f f e c t s h ec o n s u l -

t a n t ' s

estimate

of manpower andwork e f fo r t . The expres s ions

of

i n t e r e s to rp r o p o s a l s

p r e p a re d by c o n s u l t a n t s n r e s p o n s e

to a

s o l i c i t a t i o n , w h e t h e r o r n o t h e y n c l u d e

pr ice

o f f e r s ,

a r e

i n h e r e n t l yc o q e t i t i v e .T h e r e f o r e , any i n f o r m a t i o n u r n i s h e dv e r b a l l yo r n

w r i t i n g t o o n e c o n s u l t a n t s h o u l d b e f u r n i s h e d t o a l l .

2 . 2 MAGNITUDE OF TASK

AND

SCHEDULE

2 . 2 . 1 The magnitudendcheduleo rn yask a r e inhe ren t lyn te rdependentn d

a r e a func t ion f he chedule ndmagni tude f he ro jec t as a whole.T h e p r o j e c t

s p o n s o r , h e r e f o r e ,s h o u l dp r e p a r e a t e n t a t i v e o v e r a l l p l a n n i n g , d e s i g n a n d c o n s t r u c t i o n

s c h e d u l e f o r h e p r o j e c t u s i n g h e h i s t o r i e s o f s i m i l a r p r o j e c t s

as

a bench mark. Af te r

a ne v a l u a t i o n of t h e a v a i l a b i l i t y o f h ep h y s i c a l a n df i n a n c i a l r e s o u r c e s oa c c o m p l i s h -

th e work wi th inh e s t i m a t e d time frame, more d e ta i le d breakdownsf the chedule s

should be made.When th i sh as been ccomplished,h e r o ce ss of i d e n t i f y i n g a s k so r

combinations

of

ta sk s f o r accomplishment by

a

c o n s u l t a n t o rc o n s u l t a n t s )c a nproceed on

a s o l i d f o u n d a t i o n .

10

o r

mat

i on Hand1 i

na

S e r v i c e s . 2 0 0 0


Not for Resaleeproduction or networking permitted without license from I HS

--`,,```,,,,````-`-`,,`,,`,`,,`---

7/25/2019 Doc 9184 P3

18/106

Pa r t

3.-

G u i d e l i n e so ro n s u l t a n t / C o n s t r u c t i o ne r v i c e s

1 1

2 . 2 . 2

It

i s

h i g h l y e s i r a b l eh a t n l y n e o n s u l t a n t e n g a g e do c c o m p l i s h a l

t h ea s i cl a n n i n ga s k si n c er o p e rl a n n i n ge q u i r e sh en t e g r a t i o nn d

co-

o r d i n a t i o no fa l lp r o j e c te l e m e n t s , n c l u d i n g i m i n ga n db u d g e t i n g .T h i s i s v e r y d i f f i -

c u l t t o a c h i e v e when t h e r e s p o n s i b i l i t y i s d i f f u s e d . .

Also,

a much lar ge r an d more d i f f -

i c u l t burden f a l l s on the spon sor ' s o rgan iza t ion o p rov ide he co-o rd ina t ion and admin-

i s t r a t i o n

of

m u l t i p l e c o n t r a c t s .

2.2.3

For c e r t a i n r o j e c t s , a r t i c u l a r l yh o s eo rw h i c h a d e c i s i o n to proceed i s

d e p e n d e n t o n h e r e s u l t o f h e p l a n n i n g , i t may b e a d v i s a b l e f o r t h e s p o n s o r t o aw ard a n

i n i t i a l p l a n n i n g c o n t r a c t i n a s many a s four phases :

a ) forecasting and prog.lummring;

bl invest igatio ns and ai te oebc t ion;

c)

preparation

of

attemabive schemes and ~scomnsndutwne;and

d) devetopwnt of a master p l a n , cost estdmates and a financial

f e a s i b i t i t y anat9si~.

2.2.4

However, unless

a

d e c i s i o nor o c e e di t hn yhase o f thel a n n i n g

i s

t a t a l l yd e p e n d e n t

o n

t h e

resul ts

of

t h ep r e v i o u sp h a s e ,

it

is

i n h e s p o n s o r ' s n t e r e s t

t a award a comprehensive single p h a s eco nt ra ct . Many of hew o r ke lementso f h ep lan-

n i n g p r o c e s s c a n be carr ied

~ r n

i m u l t a n e o u s l y ( o r a:t

l e a s t

can o v e r l a p ) . c r e a t i n g a mor

e f f i c i e n t c h e d u l P n g of t h ec o n s u l t a n t ' sw o r ka n dm i n t m i z i n gu n p r o d u c t i v e t a f f

time.

Aasnrance o f w o r k c o n t i n u f t y results i n l o w e r co s t s t o t he s p o n so r .

2.2.5 If

t h e

ccmtract nust

bewardedn uch

a

f o r mhat he work

i s

t o r o c e e d

a n a phase by phase bas i s , the ine o f demarca t ion be tween phases mus t be ve ry clear

an

t h e e v i e wa n da p p r o v a l

of each

phasemus tbea c co m p li sh e d i n

a

v e r ys h o r t

time

p e r i o d

t o

udnimize t h ec o n s u l t a n t ' sp r o j e c t - r e l a & d

cas ts

betweenphases.This i s b e s ta c c o n r

p l i s h e d by p e r m i t t i n g t h e c o n s u l t a n t t o proceed o n t h o s e a s p e c t s o f t h e s u b s e q u e n t p h a s e

w h e r eh e c t i v i t i e sn v o l v e d a re n o t f f e c t e d by t h e o n c l u s i o n s

of

t h e r e c e d i n g

phase .

It i s

a l s oa d v i s a b l e h a t h ep h a s e e p o r t ss h o u l db e e v i e w e d

a t l e a s t

i n p a r

c o n c u r r e n t l yw i t hh e i rr e p a r a t i o n ,h u sh o r t e h i n gh e

time

r e q u i r e do ro r m a l

r ev iew.

T t i s

i m p e r a t i v e , na n y

case,

t h a t e v i e w

time

b ek e p t o a mininum

or

i t w i l

consume ann o r d i n a t e l ya r g e time per iod i n t h eo t a lr o j e c tc h e d u l e .

2.2.6

The pre l imina rye s i g nh a s ea sm n y of t h e same

charac ter i s t ics

as t h

p l a n n i n gphasea n d i t i s , t h e r e f o r e , d e s i r a b l e oh a v e i t accomplished by a s ing le con-

s u l t a n t ,p r e f e r a b l y h eco ns u l ta n t who hasdone . thep lann ing . The va lue of c o n t i n u i t

a n d a m i l i a r i t yw i t h h ep r o j e c t b a c k g r o u n d a n n o tb eo v e r e m p h a s i z e d .Sho uld he con

s u l t a n t who a c c o m p l i s h e d h ep l a n n i n gn o tb e u l l yq u a l i f i e d oa c c o m p l i s h h ep r e l i -

m i n a r yd e s i g n o f e v e r ya i r p o r te l e m e n tw i t hh i s own fo r c es , he u s e of s u b c o n s u l t a n t

( w h o s eq u a l i f i c a t i o n s

a r e

a c c e p t a b l e o h es p o n s o r ) i s

a

s t a n d a r d ' p r a c t i c ea n dc a nb e

considered. The pr im econsu l tan tm u s t, how ever, b e a r e s p o n s i b i l i t y o r h eq u a l i t yo f

d e s i g na n da d h e r e n c e o c h e d u l e of t h es u b c o n s u l t a n t s . It i s a l s oa c c e p t a b l e oh a v e

t h ed e s i g ba c c o m p l i s h e d b y

a

l e g a l l yc o n s t i t u t e dc o n s o r t i u mo fc o n s u l t a n t s

as

l o n g

a

t h e p a r t y r e s p o n s i b l e f o r p e r f o r m a n c e of t h e c o n s o r ti u m

i s

c l e a r l y i d e n t i f i e d .

2.2.7 The p r e l i m i n a r y e s i g n h a s es t a b l i s h e sh ep p r o x i r n a t ei z en da y o u t f

t h e

p r o j e c t .

It

i n c l u d e sa r r y i n g u tu r v e y sn dn v e s t i g a t i o n sou p p l e m e n t n d

r e f i n e h o s e c c o m p l i s h e d n h ep l a n n i n g t a g e . The p r e l i m i n a r y e s i g n n v o l v e s h e

s t u d y of a l t e r n a t i v e m ea ns , s y s t e m ,a n dm a t e r i a l s o r u l f i l l i n g h e master p l a n n d

.

. .

-~ .


7/25/2019 Doc 9184 P3

19/106

I C A O 9184 P A R T f 3 f t

9841416

0020409 148

12 Airpor tlanning Manual

cu lmina tes

i n

t h ep r e p a r a t i o no f a y o u t k e t c h e s ,o u t l i n e p e c i f i c a t i o n s , e p o r t s and

c o s t estimates of t h e most s u i t a b l e

of

t h e a l t e r n a t i v e s .

2.2.8

It i s

h i g h l y r e f e r a b l e ,u t o t o f

t h e same

magnitude of impor tance

as

i n

t h ep l a n n i n g a nd p r e l i m i n a r yd e s i g n t a g e s , o ro n ec o n s u l t a n t oa cc om pl is h h e c o r

p l e t e i n a ld e s i g n o r h ep r o j e c t .

It i s

u s u a l o r h ep r e l i m i n a r yd e s i g na n d i n a l

d e s i g n

of a l l

o r s e l e c t e d f e a t u r e s o f h e work t ob e n c o r p o r a t e no n e cont inu ing con-

t r a c t .

As

w a s

t r u e n h e r a n s i t i o np e r i o d b e t w e e nplann ing ndpre l imina rydes ign,

c e r t a i n f e a t u r e s

of

t h e f i n a l d e s i g n c o u l d b e u n d e r t a k e n b e f o r e a p p r o v a l

of

t h e p r e l i m i -

n a r yd e s i g n n

i t s

e n t i r e t y , h u sm i n i m i z i n g h e o n s u l t a n t ' sp r o j e c t s ' e l a t ed o s t s

between phases.

2.2.9 The f in a l e s i gn has e s se n t i a l l yn v o l v e sh e o n t i n u a t i o n of t h e r e l i m i -

n a r y e s i g n h a s e o r o v i d e o n p l e t e e t a i l s of t h e o n s t r u c t i o n . The f i n a ld e s i g n

c u l m i n a t e sw i t h h ep r e p a r a t i o no fd e t a i l e dc o n t r a c td r a w i n g s ,s p e c i f i c a t i o n s ,c o n t r a c t

documentsandcos t

estimates.

2 .2.10 Cer ta in os t - des igne r v i c e s

a re

f r e q u e n t l y rov ide d by the e s i g no n s u l t -

an t .T h es e may o r may

noL

b e n c l u d e d n h eo r i g i n a ld e s i g nc o n t r a c t .S i n c e h es c o p e

o f h e s e e r v i c e sc a n n o t be d e f i n e dw i t h h e same d e t a i lo rc e r t a i n t y a s

i s

t h e c o p e

f o r d e s i g n ,

i t

may p r o v e d e s i r a b l e o p r o v i d e

a

separa te

f e e b a s i s f o r h e i r a c c o m p l i s h -

ment.

2.2.11 The po st -d es ig ner vi ce s most commonly pro vid ed

by

t h ee s i g no n s u l t a n t

are:

a) ass ist anc e o he sponsor i n securing bids;

bl tabulation and bid

analysis;

c)

recommendatwns on

amrd of

constructioncontracts;

d l prepa rat ion f suppZementary drawings required to resotve

unforeseen actual

field

conditwns;

e ) checking contractor 's shop, ere cti on and construction d m

i w 8 ;

f) reviewing aboratory, shop and mitt tes tveports;

g )

mking

speci f ic visits to the&te oobs erv e and repor t on

progress

and

q u a l i t y

of

construction;

h ) reviewingequests by contractor for er io di c and finat

payments;

i) preparing a final inspec tion epo rt and statement of corn

pletion;

3) p P S p a P i n g

A6 &littt'

drrtdW6;

k )

preparing operation and maintenance manuats; and

t )

tm

7/25/2019 Doc 9184 P3

20/106

P a r t 3

0 - G u i d e l i n e s

for

C o n s u l t a n t / C o n s t r u c t i o ne r v i c e s 1 3

2.3

ASSEMBLY

OF

BACKGROUND

MATERIAIS

2.3.1

T o

e n s u r eh ei g h e s te g r e efe s p o n s i v e n e s soe q u e s to rr o p o s a l s ,

p o t e n t i a lp r o p o s e r ss h o u l db es u p p l i e dw i t h

a l l

ava i lab leb a c k g r o u n d

material

p e r t i n e n t

t o h ep r o j e c t . When t h i s is n o tp r a c t i c a lb e c a u s eo f h e o r m

o f

t h e

material

o r

i t s

magni tude , r ospec t ive ropose r sh o u l d a t

l e a s t

benformed

of

what informat ion i s

a v a i l a b l e n d h e o u r c e s n d e l i a b i l i t yo f h e n f o r m a t i o n .

If

p o s s i b l e ,

a

l o c a t i o n

where the

material

ca n be examined shou ld be p rov ided .

2.3.2 I t

i s

i nh ep o n s o r ' sn t e r e s to assemble t h i sm a t e r i a le f o r ee q u e s t s

f o r p r o p o s a l s a r e w r i t t e n

so

t h a t b o t h h e s p o n s o r and t h e p r o p o s e r s h a v e h e b e s t pos-

s i b l e m ut ua lunder s tand ing of w h a ta d d i t i o n a l n v e s t i g a t i o na n d e s e a r c h

are

necessa ry

t o s u p p o r t a smoothand u n i n t e r r u p t e d s t a r t q p a n d p ro gr es si on

of

the work.

2.3.3

Following, as anxample ,

a re

l i s t s of data whichwould

b e

p e r t i n e n t o h e

p lann ing process

f o r a

new a i r p o r t t o r e p l a c e

o r

s u p p l e m e n t a n e x i s t i n g a i r p o r t .

a ) StatCsticaZ

data:

relevant economic and

poputation s ta t i s t i ce ;

copies of any previousty c k t e t e d r a f f i c o r e

master p t a n

studiss;

Casts , feas ibi t i ty

8 t u d i 8 8 ,

S i t 63

8ei %t3tiO?~

tudie8,

8 i k l t U 8

Of

h l d

aCqUi8itWn;

current paasengsr and caygo a i r

t r a f f i c

sutlpnary

-

arrival and departure times

aircraf t

t y p e s

m e 8 o f a ir tines using a i rport ;

current

composition

of

Abtionat

Air

Plssts;

p ~ o j e c t s d

omposition of llkLtionat Air fl ee ts ;

construction anti build ing cost indic es; and

national and tocat building codes and standards.

toad f a C t O P 8

b) Physicat

data

1) topographic

mps;

2)

geologicut maps;

3)

earihquake

records;


--`,,```,,,, ```-`-`,,`,,`,`,,`---

7/25/2019 Doc 9184 P3

21/106

ICAO

9184 P A R T * 3 * X 484L4Lb 00204LL 8 T b

14 A i r p o r t

Planning Manual

s o i l s

investigation records/mapa;

r e c o d of wutsr

t e v e t s

in tocat wetls

(or

other

water tabte measurements)

nd

record8 of sustained

pumping rates from thoselZa;

location, size and reliability recorda of other

potential m ter supply;

tocation, capacity and retiubitityecords of elee

tpicity and communication lines;

location, apacity, and reliability ecords f

natural gas inea;

location of potential outletsor sewage effluent;

locations and evcrtuations of quantity and quatity

of

potential aggregate sources;

tocation of

mjor

aviation fuel stomge and/or

pipelinss;

location,

usage

and flight pa tems of other ai+

popts within 60 .km; nd

tocations and elstrations of potential obstmctions

of ai~space, both natural and mu-made, within

a

32

km radius centred n the aerodrome.

c ) MsteoPological

data

1 ) minfatl data: duration, frequency, intensity

curves;

2) wind pose or suff

7/25/2019 Doc 9184 P3

22/106

I C A O 9184

P A R T x 3

f 4B414Lb 0020432

732

P a r t 3.- Guide l ines for Consultan t/Construct io n Services

1 5

ava i lab lenformation when

i t

i s no t o s s ib l eo r ov ide op ie sw i t hhe e que s t s o r

proposal .

2.4 PdPARATION

OF

MANPOWER AND COSTBUOGETS

2 .401

The methodshich may

be

employed t o ap prox imat eheonsultant 'see

are

discussednChapte r 4, Contractreparation. The selec tedethod may be modified

dur ing negot ia t ions

as

discussed n Chapte r 5 , Award ofContract.

2.4 .2

Curvesaveeeneveloped plot t inghe medianf f e e s commonly ap pl ie d

a g a i n s tpr oj ect on st ru ct i on os ts or ob s of above average omplexity and jobs of

average omplexity. Most comprehensive a i r p o r tp r o j e c t s a l l n t o h e i r s tc a t e g o r y .

Thesecurves are provided for r e f e r e n c e nF i g u r e s 2-1 and 2-2. It nust

be

no te d ha t

thesecurves

are

on lyuse fu l orapproximateest ima tio n of fe es and cannotbeused

t o

d e t e q d n e a c t u a l f e e s . The a c t u a l f e e c a n ~ o n l y

be

de te rminedon hebasisof--the guide-

l ine sc on ta ine d nC ha p te r 5

of

t h i s manual. Bowever, thecurvesdoprovide

a

reason-

a b l e b a s i s f o r h e e v e l o faccuracy equired orbudgetingandscheduling

a t

t h e e a r l y

s t a g e s

of

project development.

2.4.3

From the s t ima ted r o jec t ons t ru c t ion os ts , he

time

schedule ndheee

curves, it

is

poss ib le odetermine heap pr ox im at e manpower which th ec onsu l t a n t

w i l

be equi red opro vid e. The manpower requiremen ts, i n u r n , w i l l pr ov ided i r e c t ion in

t h es o l i c i t a t i o n and s e l e c t i o n

of

consultants. While it

i s

no ta lways rue ha t a rge

f i rms

are

no t n t e r e s t e d n and c a nno tunder take

small

p r o j e c t s

a t

reasonable ees ,

it

i s

c e r t a i n l yn o td e s i r a b l e os o l i c i t

small

f f rms (which would have t o nc re as e he ir

s t a f f s s i g n i f i c a n t l y o n

a

t e m por a r y ba s i s ) f o r l a r ge p r o j e c t s .

2 .4 .4 The preparat ion of

estimates

of pro jec tos ts and co ns ul ta nt 's manpowe

requirements w i l l be be ne f i c i a l t o t he spons o r i n se ve ra l ways:

a) they trilt be usefut in scheduling

and

budgeting the project

as

a d o t e ;

b )

they will be useful in the solicitation

and

selection of

conauttants

and

contmctops;

c ) they will serve as one of the starting oints f the

negotiation procsss; und

d ) if the anticipated approxhate project construction costs

and 8Chedul0 are announced in the soticitation, consultants

can

a t s o

estimate the manpower -requirements. is will

beneficially narrow down the number of responses f r o m f i m

nominally qualifiedaccept f o r sise.

2 . 5

OFFICE

LOCATION AND LOCAL PARTICIPATION

2 . 5 . 1

The locat ion

of

t hef f i c eo rc c om pl i sh inghee f ine da sks

may

be

of

s i g n i f i c a n c e o h ep r o j e c t sponsor, theprospec t ive onsul tan tsorboth . The sponso

shou ldeva lua te headvantagesaga ins t hedisadvantages of r e q u i r i n g h eof f ic e o be

i n

a

spe c i f i c oca t ion . Should theadvantagesoutweigh hedisadvantages, he e lec ted

loc a t ion shou ld be s t a t e d as a p r o j e c t r e q u i r e m e n t i n t h e s o l i c i t a t i o n

of

expressions of



--`,,```,,,,````-`-`,,`,,`,`,,`---

7/25/2019 Doc 9184 P3

23/106

~ ~~

I C A O

9184

P A R T t 3 f t 48414Lb

0020433 b 7 9

16

Airport

Planning Manual

0.01

0.05 0.1 0.5 5 10 50 IO

Net construction cost, in mil(i0ns d do l las (U.S.)

IO

Figure 2-1. Curve

A ,

MedianCompensation

for

BasicServices

Expressed as a Percentage

of Construction

Cost for

Projects

of Above-Average Complexity

(1974)

(Source: ASCE

Manual

No. 45 1975))



--`,,```,,,,````-`-`,,`,,`,`,,`---

7/25/2019 Doc 9184 P3

24/106

Part

3.-

Guidelinesoronsultant/Constructionervices

Figure

2-2.

Curve

B ,

Median Compensation forBas icServices

Expressed as aPercentageofConstruction

Cost

f o r

Projects of Average Complexity

(1974)

(Source:

ASCE

Manual No. 45 (1975))


--`,,```,,,,````-`-`,,`,,`,`,,`---

7/25/2019 Doc 9184 P3

25/106

I C A O

9184

P A R T * 3

484143b

0020435 441

18 Airportlanning Manual

.. i- nt er es t and proposals. However, un les sh e re is --a-ornpelling and non-negatiable

r e q u i r e m e n t o r h e work t o be done i n a s p e c i f i c o c a t i o n , i t i s p r e f e r a b l e od e f e r

r e s o l u t i o n of t h i s s u b j e c t u n t i l t h e c o n t r a c t n e g o t i a t i o n s a r e s t a r t e d .

. .

2.5.2 The des i rab lex ten t and

form

o f p a r t i c i p a t i o n by l o c a l o n s u l t a n t snh e

t a s k

of

t h e i n t e rn a t io n a l c o n s u l t a n t s h o u l d b e d e t e rm i n e d , and t h i s e x t e n t s t a t e d i n t h e

s o l i c i t a t i o n . The e x t e n to f h i sp a r t i c i p a t i o n

w i l l

bebased

on

n a t i o n a l p o l i c i e s a n d /

or

l ega l equ i remen ts and th e a v a i l a b i l i t y of l o c a lco ns ul ta nts and s t a f f . The form of

l o c a l p a r t i c i p a t i o n may c o n s i s t o f s u b c o n t r a c t ( s ) o h e n t e r n a t i o n a l

prime

consu l tan t

f o rs p e c i f i cp a r t s of t h e a s k

or

prov is ion

of

lo ca l manpower to be inc orp ora ted n to

t h ec o n s u l t a n t ' ss t a f fe i t h e r os h a r e n h ec o n s u l t a n t ' se f f o r to r oa c q u i r e exper-

i e n c e i n s p e c i f i c d i s c i p l i n e s .

2.5.3 The primaryonsiderat ions i n determiningwhether or n o t a s p e c i f i c f f i c e

loca t ion shou ld be d e s i g n a t e d a r e :

the degree to &ich c+mdinatwn and review

of

the

cornul-

and the f t d b i t i t y o f movement wi thin the sponsor's organ&

m t i o n t o acCOmpZi8h tha t co-opdination and

pevitm;

the extent of ocatparticipationdesired o r mandatedand

auaitabte;

8 S f f O T ' t

i s

P e p i P e d

d u r i n g

the p P O g I W 8 8 O f

the

W r k

the avai tabi t i ty of both office space and housing a t or near

th e designated location;

the avai tabi t i ty and re l iab i l i ty of com nica t ion s te le -

phone, cable,

mail,

etc.)chiefly

f o r

technicatmatters,but

also for

personnel

and ad min is t~ at iv s oncerns;

the

degree of intimacywith

the

project

site

needed

by

the

COn8dtU?Zt'S S t U f f ;

the anticipcrted ppojectcosts o f . p e r f o d n g

the

work a t a

designaeed s i t e conpared wCth c o s t s o f perfomring the w r k

i n the

consuttant's

home office or a t a locatwn sezected by

the consultant;

the avai tabi t i ty and willingness ofconsuttant's k e y s t a f f

to relocate

for

the duration of the project; and

the avai tabi t i ty t o the

sponsor

of

f o r e Q n currency and

tegat restr ic t ions on

the

disbursements of foreGn

and

tocat

currency.


7/25/2019 Doc 9184 P3

26/106

ICAO 9184 P A R T w 3 ** m 9841416 0020416

388

Par t

3.-

Guide l ineso ronsul tan t /Cons t ruc t ionerv ices 1

2.6 SCHEDULE

OF

PAYMENTS AND CURRENCY

2.6.1 The sc he du le of paymentsnd theurrencyoesed w i l l usually be

su bj ec t o be i scussed nd greed upon a t

a

l a t e rd a t ed u r i n gnegot ia t ions . Thos

agreements a re hen ncorp ora t ed n to heco nt ra ct between thesponsor and th e consu

ta nt . Any le g al andnon-negot iab le ur rency es t r ic t ions hould be c l ea r l y de nt i f ie d

i n t h e terms of reference.

2.6.2 The schedulef payments i s la rgely dependentn thee easis of

t h

co nt ra ct . For lump sum f e ec o n t r a c to r o r e e sbased on a percentageofconstruct ion

c os t s , he c he du le hou ld

c a l l

for ixe d ncr eme nta l gen eral ly monthly) ayments o

f o r

a

var iab le ncrem ent payments based on progre ss of the work. For th o se co nt ra ct s i

which the reimbursement i s a f unc t ion of t he onsu l t a n t 's c tua l o s t s , he c he du le

s h o u l d a l l o rva r ia bl e nc rem en tal payments based on actu al ons ult ant ost s . Mo

c o n t r a c t s f o r c o n s u l t i n g s e r v i c e s c a l l for reimbursementof p e r s o n n e l . c o s t s i n t h e cu

rency of th econ sul tan t 's home country and ot he rc o s t s n h ec u r r e nc y o f t hec oun t r y

where theexpenses a re incurred. Any currency on which both t+le sponsor and t h e consu

t a n t c a n a g r e e is acceptab le provi ded tha t cons id e ra t ion of exchange

ra tes

a n d i n f l a t i o

a r e c l e a r l y e l a b o r a t e d .

2.6.3 Sincehe che dul ing f payments is on ly one o f he a c to r s o

be

consider

i n h e s e l e c t i o n o f h eap pr op ria te yp e of co nt ra ct or he work, no recommendatio

a r e made here. However, a t t e n t i o n

i s

c a l l e d o h eex ten t of thesponsor 'sadministra-

t i v e r e s po ns i b i l i t y and e f f o r t i nhe r e n t i n e a c h sys tem .

2.6.4 The amount of theo n s u l t a n t ' se e s w i l l , of course,enflue nced by th

amount of t a x e s h a t w i l l b e e v i e da g a i n s th i so r g a n i z a t i o n ,h i spe r sona l nc oe , a

t h es t a f fs a l a r i e se a r n e d

i n

the ponsor ' snat ion . By fa r he

simplest

way of de a l i

w i t h t h i s i s fo r he sp on so r o ak e upon himself he payment of t h e s e a x e s , n e f f e c t

c r e a t i ng a t a x - f r e e i t ua t iono rhe onsu l t a n t .Th i s i s unfor t una te ly , o t a lwa

l e g a l l y a c c e p t a b l e n some S ta t e s .S inc e t h i s i s a s ub je ct which w t l l

a r i s e

dur ing h

p r e pa r a t ion of t h ec o n s u l t a n t ' s e epro pos a l and thesubsequentnego tiatio ns, he spo

s o r s h o u l dde te rmine heexten t of the a pp l i c a b le a xe s andcomrmnicate t h i s a s a p a

of

t h e

t e r m

of r e f e r e n c e n h e e q u e s t o rp r op osa l s . The usu a lp r a c t i c e

is

orany

ta xe s e v ie d beyond th ose n i t i a l l ys t i p u l a t e d , as

a

r e su l t of new l e g i s l a t i on , o

reimbursed by the spo nso r to the con sul t an t .

2.7

TERMS OF BEFERENCE

2.7.1 Termsf referencehouldereparedwiths much' d et a i l s o s s i b l eo

reduce t h e potent ia l o rmisunders tandings nd . onsequentdispu tes r is ing f romuch

misunders tandings .Every th ingper t inent o heexped it ious and professionalcomplet ion

of th e work should be disc losed with nothing held back for t h e sake of a presumed adva

ta gedur ing hec on t r a c tne go t i a t ions

or

i n h ec o u r s e

of

work. It i s extremely npor-

t a n t

t h a t

thespon sor and theconsultantdevelop a mutual espect and understanding

the wo r k ' i s o p roce edsmoothly. A v i t a l e le me nt i n a c h ie v in g h i s

is

completeopennes

and f rankness on both sides, both before and af t er co nt ra ct award.

2 .7 .2 The

terms

of r e f e r e nc enc o r po r a t e dn tohee que s to rr oposa l shou ld

inc lude , a s a minimum:

a ) The

projec t

background: an

his tor ical

r &md

of

theor igins

and

growth

of

an exist ing facility;

i t s

physical nd


--`,,```,,,, ```-`-`,,`,,`,`,,`---

7/25/2019 Doc 9184 P3

27/106

ICAO 9184 P A R T m 3

X*

m 4841416 0020417 214

m

20 Air

por

t Planning Nanual

geogmphicat characteristics; i t s managementand operational

orguniaation; and the c i r c m a ~ n c e seading to the need f o r

mdification, expansion or replacement. I t

is

desirable o

provideappropriate

mups

and/or plans

of

t he a ci li ty a d

i t 8

8UrPOUndiv6 t 0

8lLpphTW?lt

th e wr it te n background.

fie

objective s of this project: the anticipa ted interim and

ultimate

demands

and/or capacities; he evel

of

service t o

be provided; ueatheticonsiderations;ntegrationith

other transportation facili t ies.

A description of available nformation

and

data which the

sponsor will provide (see

2.3).

A description of the sponsor'6 ins t i tu t ional framework and

list$.ng of hs- sponsor's respons ibitities ncluding: imely

review

of ths

mrk; co-ordinationwith governmentat agen-

cies; prompt papent of invoices;ogistic support if

appropriate) for consultant.

A l is t in g of theconsultant'sresponsibilities ncluding:a

thorough

elaboration of

the scope and schedule

of

the work;

thebasis of design and applicable standards; complicrnce

with nsurance and guarmtee requirements; onptiance wi th

managementnd staffing

of

project s set f o r t h n h i s

proposal;mzintenance of a localf f ice (if required);

making availableohe sponsor a l l

project

records and

correspondence.

fie

language(s) i n which report s, d r a w i n g s and

sp ec i f i ce

t ionsare o berepared

and

theystem of

w e i g h t s

ami

measures t o be used.

fie sizes, scates and

materials

to be used i n the prepare

t io n

of

drawings and reports.

Type of

f e e basis

mandated ordesiredorastatement hat

the proposers should st at e he ir preference; and the C U F

~ e n c y o be used.

Any Pequirement

f o r

association with local consultants.

Inst ruct ions to proposers (see 2.9)

.

2.8 SCOPE

OF WORK

2.8.1

The

scope

of

work

for

eachask hould be

defined

as completely

as possible.

The degree of t h e d e t a i l w i l l , of course, vary w i t h the

type

and magnitude of t h e t a s k .


--`,,

```,,,,

````-`-`,,

`,,

`,

`,,

`-

--

7/25/2019 Doc 9184 P3

28/106

ICAO 9184 P A R T m 3

X * m 484L43b 0020438

150 m

P a r t

3.-

Guide l ineso ronsu l tan t /Cons t ruc t ionerv ices 2

2 .

a. 2 P l a n n i n gro j e c t s

are

t h e most d i f f i c u l ty p e so r which tor e p a r en

e x p l i c i t scopeof work. They fr eq ue nt ly have, as a bas is ,on lya napparent needwhich

s h o u l d b e s a t i s f i e d a n d a t en ta t ive budge tand time schedu le ,bo thfo r heplanning an

c o n s t ru c t i o np h a s e s ,with in which i t is t o b e accomplished.F or t h i s e a s o n , h es c o p e

of work fo r a p lann in gp ro j e c t i s o f t e nb e s td e f i n e d by d e s c r i b i n g nd e t a i l h e en

p r o d u c to beroduced by th e on su l t an t# It should, however, l i s t a l l h e a c t o r s

w hic h a r e t o b e n v e s ti g a t eda n d a k e n n t oc o n s i d e ra t i o n n h ep re -p l a n n i n gs t a g e

o

t h e

work

and th e number and typ es

of

a l t e r n a t i v e s t o be s t u d i e d i n t h e p l a n n i n g s t a g e .

2.8.3

The scope

of

work fo r re l imin ary es ignas ks an be efi ned somewhatmore

pr ec ise ly . However, s i nc e he p r e l i d n a r yd e s i g n i s only one of hee v o l u t i o n a ry t e p s

l e a d i n g t o

a

c om pl et ed p ro j e c t , h e r e are a l s o i m i t s

t o

t h ep r e c i s i o n of i t s descrip

t

on.

2.8.4 Th e re e x i s t s a cons iderab lea n g e of o p i n i o nw i t h i nhe es ig n conslunity a

t o h epr op er cut--off po in t between pre lim ina rydes ign and- i n a l d es ig n.Since it

h i g h l yd e s i r a b l e ohav e he onsu l tan t who does hep re l i m i n a rydes ign l so do th

f i n a ld e s i g n ,

i t i s

su gg es te d ha t he se two phases of th e work be combined i n o

co n t r ac t , making th a t d i s t i nc t i on academic.

2 .8 .5

The

scopef work fo r i n a l e s i g na s k s h o u l d

l i s t

eacheparatelement

(b u i l d i n g , t i l i t y , p av em en ts , etc . ) of t h e r o j e c t , i t s s i z e , fun ct io n and des ig

requirements. The de sc ri p t io n of theunct ionalequirementfachlement

e s p e c i a l l y i g n i f i c a n t ,b e c a u s e h e e q u i r e da p p u r t e n a n c e s

of

eachelement a re u s u a l

i m p l i c i t i n t h a t d e s c r i p t i o n . The s c op e of work fo r a p re l im inary / f ina l d e s i g nc o n t r a c t

s h o u l d l s od e s c r i b e h e o m p o s i t i o n and d e t a i l e q u i r e d as the end product of

th

design.

To

i l l u s t r a t e h i s p o i n t , some examples

are

l i s t e d below:

a )

the

scope

of work

should

state whether

o r

not

i t

i s required

t o draw

crose-sec.t.iona

of the earthwrk movement und, i f so,

the scaZes and ints roaZs desi red;

b) the scope of Lnork should state ?#aethsror not

i t

i s required

t o prepare fomwzl 1ongCtudinat profiles fo r e x t e r i o r u t i l i t y

8y87%TNs;

cl the

mope

of mrk should state

whether

or notreinforcement

de ta i l s ape required f o r reinforced oncretetructures;

and

d

the egree ofdesired temiaationof the engineer's st&

mates should

be

expre88ed, inctuding he requirement or

l a c k

of requirement

f o r

breakdakts

of

material, labour,

equiprent

and plant.

2.9 INSTRUCTIONS TO PROPOSERS

2.9.1

Ins t ruc t ionsoncern ingheorma t and conte nt of proposalshould

f u r n i s h e d i n t h e s o l i c i t a t i o n s w hic hallow as much freedom of e x p r e s s i o n a s p o s s i b l e o

t h e n d i v i d u a l p r o p o s e r sw h i l e a l s o prov id ing

a

reasonable means

of

comparativeevalua

t i o n

of

proposals . The determ inat ion

of

t h eb a s i s of t h a te v a l u a t i o n s e e

3.3)

shou

b e made b e fo re h e n s t r u c t i o n s r e i n a l i z e d and t h a t a s i s h o u l d e x p l a i n e d o


--`,,```,,,,````-`-`,,`,,`,`,,`---

7/25/2019 Doc 9184 P3

29/106

ICAO

9 3 8 4 P A R T * 3

** 4843436 0020439

1377

22 Airport

Planning Manual

p r o s p e c t i v ep r o p o s e r s n h e n s t r u c t i o n s .P r o p o s e r ss h o u l db e n f o r m e d

as

t o h e d e p t h

o f d e t a i l d e s i r e d i n t h e p r o p o s a l f o r t h e following items:

a ) the

proposed methodology

f o r accomplishing he

work;

b )

t h e

management and conposition

of

the projec t staff, inctucl-

ing

8 Ub -COYl8 Utk Wl tB

if

P S q U i P S d ;

cl th e s t im te d rmnpower requirement

and

schedule

f o r

each

disciptine i n each subdivision of the mrk;

d ) ths plans and/or docments t o

be

cowletod for each stage or

item of w r k ; and

el t h e n ~ p k i8tOr&8 of the key s t a f f and management who tail1

be assigned t o t h e p m je c t .

2.9.2

C o n s u l t a n t sh o u l dee q u i r e dou b m i th e i rr o p o s a l sn

s t r i c t

accord-

a n c ew i t h h e

terms

o f e f e r e n c e n h e e q u e s t or prop osals . However, th eys h o u l db e

encouraged o make any ugges t ions hey ee lm i g h tb ea p p r o p r i a t ea n d

of

value t o h e

sponsorega rd ingnyspec t

of

t h e r o j e c t .T h e s eu g g e s t i o n sh o u l dn d i c a t eh e

ex te n t to which the p ropo sa l would

be

modif ied

if

t h e s u g g e s t i o n s

were

accepted.

2.9.3 To e n s u r eh a t a l l propose r s are t r e a t e dq u a l l y and f a i r l y ,h en s t r u c -

t i o n s s h o u l d b e c l e a r and p r e c i s e as to h e form, t im ing

and

l o c a t i o nf o rs u b m i s s i o n of

p r o po s al s . The a n t i c i p a t e d d a t e f o r c o n p l e t i o n

o f

t h e s e l e c t i o n a n d n o t i f i c a t i o n

of

t h e

s e l e c t e d c o n s u l t a n t s h o u l d b e s t a t e d .



--`,,```,,,,````-`-`,,`,,`,`,,`---

7/25/2019 Doc 9184 P3

30/106

ICAO 9384 P A R T * 3 ** 484L4Lb

0020420

809

3.1

INTRODUCTION

3.101 The se le ct io n of

a

c onsu l t a n t i s noto m p l e t e u n t i l

a

c on t r a c tas been

s igne d by the c onsu l t a n t a nd . the p r o j e c t sponso r w i th the a pp r ova l o fany other organi-

z a t ion f r e qu i r e d . S e le c t ion , he n , i s a two s t e p p r o c e s s , t h e f i r s t b e i n g t h e i n i t i a l

s e l e c t i o n

of