doctoral school behavioral sciences & humanities · behavioral sciences & humanities ....
TRANSCRIPT
Information session for (new) PhD students 25.10.2016 Dr Ilse Van Damme
Doctoral School Behavioral Sciences & Humanities
Overview
Introduction & background
Doctoral School BSH
mission, goals & target group
who’s in charge
program
minimal requirements
mentor/mentee
General regulations & procedures
administrative responsibilities
‘my doctoral file’
PhD trajectory
academic file / document server
Getting acquainted
UHasselt: campus Diepenbeek
• Faculty of Architecture and Arts
• Faculty of Business Economics
• Faculty of Engineering Technology
• Faculty of Medicine and Life Sciences
• Faculty of Sciences
• School for Transportation Sciences
• Student administration
UHasselt: campus Hasselt
Campus Hasselt
Faculty of Law
‘Rectoraat’
Student administration
UHasselt: 3 doctoral schools
1) DS Medicine & Life Sciences (February 2011)
Faculty of Medicine and Life Sciences
2) DS Sciences & Technology (January 2013)
Faculty of Engineering Technology
Faculty of Sciences
School for Transportation Sciences
3) DS Behavioral Sciences & Humanities (April 2014)
Faculty of Architecture and Arts
Faculty of Business Economics
Faculty of Law
Why & how?
Flemish government
€ 4 million for 5 universities
about € 270.000 for UHasselt
support of young researchers
training
improve career perspectives
internationalisation
collaboration with other universities
Faces to remember
DOCTORAL SCHOOLS COORDINATION TEAM
Ilse Van Damme
Stefanie Kerkhofs
Nele Nivelle
Sophie Indestege
Doctoral School Behavioral Sciences & Humanities
Mission & goals of the DS BSH
“to train excellent research professionals who are broadly employable,
both in and outside the academic sector”
1) monitor the quality of the doctoral research formulate minimal requirements
2) create a stimulating research environment offer guidelines
develop structural initiatives to improve (inter)national collaboration
3) offer opportunities for professional and personal growth both discipline-specific and transferable knowledge / skills
broaden career perspectives
“excellent research professionals”
creative thinkers
proactive go-getters
inter-national focus
team-players
experienced organizers
strategic insight
outstanding communi-
cators
Target group
PhD students postdocs
started since 1 Sept ‘13
started before 1 Sept ‘13
OBLIGATORY FACULTATIVE
separate modules
full program minimal
requirements
Support!
organizational structure to support your work, not to make things complicated!
flexibility = keyword
international way of working
quality label, certificates
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Management DS BSH
Faces to remember
ARK
Jan Vanrie (vice-director DS)
Rob Cuyvers
(dean)
BEW
Sandra Streukens (director DS)
Piet Pauwels
(dean)
REC
Elly Van de Velde (vice-director DS)
Johan Ackaert
(dean)
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Focus points
CURRICULUM DS BSH
research output
teaching skills
research management & communication
skills
advanced discipline-specific
knowledge ethics &
integrity
inter-
nationalisation
IP & valorisation
career management & personal
development
Program 2016-2017
activities for all PhD students & postdocs
activities specifically for DS BSH
3-weekly newsletter
cancellation & no-show policy!!
open to requests
address DS board or faculty management team
suggestion box
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Minimal requirements
due to variability in types of research & education:
separate requirements for each faculty
o ARK
o BEW
o REC
fulfill in order to be allowed to defend PhD
responsible for own individual curriculum
choose activities that fit own needs and wishes
evaluation of program & progress by supervisor
in case of doubt: contact Ilse Van Damme or faculty's member in Doctoral School Board
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Mentor/mentee project
mentee = PhD student in first half of PhD
mentor = more advanced PhD student or postdoc
discuss: practical aspects, DS requirements, what it means to be a PhD student, professional goals, …
how?
register online (see DS website or DS newsletter)
DS coordination team will make pairs of people
Dec 14 (14:00-17:00): introductory workshop (concept of mentoring, mentoring process, personal expectations, possible conversation topics, …)
not obligatory, but considered helpful
lunch vouchers for first meeting
Questions? Remarks?
General regulations and procedures
General information
http://www.uhasselt.be/Doctoreren
http://www.uhasselt.be/PhD
doctoral regulations
procedure (year 1 – 2 – 3 – 4)
UHasselt PhD students often have two statutes: ‘student’ and ‘employee’.
Please take care of both administrative procedures!
student student administration
Campus Hasselt
employee HR department Campus Hasselt
subscribe each academic year as a PhD student first year + year of defense: registration fee
e-mail account: [email protected] e-mail account: [email protected]
Administrative responsibilities
invitations from DS: on both accounts, as soon as doctoral
file is approved by faculty council
recommendation: automatically forward e-mails from student to personnel account!
Doctoral file
online procedure since 22/10/2013
within 3 months (2 x 2 years) within 6 months (3 x 2 years)
where?
student file
https://mydoctoralfile.uhasselt.be/
log in with student ID and student password
During your PhD
min 1 meeting/year with doctoral committee
evaluation form available online
‘official’ progress report for doctoral committee after 1.5 years
(2nd progress report after 3.5 years in case of 3 x 2 years)
keep track of all doctoral school related activities
At the end of your PhD
start in time! 6 months before you plan
your defense, contact the following persons:
Faculty of Architecture and Arts: Jan Vanrie (Arck)
Bert Willems (MAD) Faculty of Business Economics: Laurien Stuvers Faculty of Law: Ingrid Vrancken
in order to be permitted to submit the doctoral thesis, you need permission from both:
doctoral committee
doctoral school board contact Ilse Van Damme
dissertation
- strict format
- but: Architecture and Arts
Academic file
what?
database to manage educational & research activities
why?
electronic academic CV
evaluations and reports (e.g., annual report research and innovation)
how?
https://uhintra01.uhasselt.be/wetdos/default.aspx
=> use login e-mail UHasselt
contact?
[email protected] (Research coordination office)
Academic file
Academic file: research activities
Academic file: research activities
Academic file: publications
what?
database to manage publications (and artistic / designerly creations) UHasselt
why?
overview of your publications
visibility of your research (e.g. website UHasselt, Google Scholar, …)
evaluations and reports (e.g. annual report research and innovation, …)
how?
https://doclib.uhasselt.be/dspace/ldap-login
=> use login e-mail UHasselt
contact?
[email protected] (library)
Document server: publications UHasselt
Document server: publications UHasselt
Questions? Remarks?
Good luck!