Document #9B.1

Board of Library Trustees Meeting

The District of Columbia Public Library

FY 2015 Budget: Summary and Comparison Wednesday, November 19, 2014

FY 2014 to FY 2015 Summary Budget Tables

Fund

FY14

Approved

Budget

FY15

Budget

Variance

($)

%

Change

0100 - Local 52,099,941 56,284,836 4,184,895 8.0%

0600 - Special Purpose Revenue 540,000 540,000 0 0.0%

8200 - Federal Grant 840,068 903,472 63,404 7.5%

8450 - Private Donations 0 0 0 0.0%

0700 - Intra-District 0 0 0 0.0%

Total 53,480,009 57,728,308 4,248,299 7.9%

Fund FY14 FTEs FY15 FTEs

Variance

(FTEs)

%

Change

0100 - Local 588.6 591.1 2.5 0.4%

0600 - Special Purpose Revenue 0.0 0.0 0.0 0.0%

8200 - Federal Grant 5.0 5.0 0.0 0.0%

8400 - Private Grant 0.0 0.0 0.0 0.0%

0700 - Intra-District 0.0 0.0 0.0 0.0%

Total 593.6 596.1 2.5 0.4%

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FY 2015 Budget • The Mayor transmitted the FY 2015 Operating and Capital Budgets to Congress on August 7,

2014. The provisions vetoed by the Mayor and, subsequently, overridden by the Council were

transmitted, by the Council Chairman, to Congress on August 20, 2014.

• Overall, the FY 2015 DCPL Operating Budget of $57,728,308 represents a 7.9% increase

over the FY 2014 Approved Operating Budget of $53,480,009. The Local Budget is

$56,284,836, an increase of 8.0% over the FY 2014 Approved Beginning Year Local Budget

of $52,099,941.

• The next page presents a comparison of the FY 2015 Operating Budget and the FY 2014

Approved Operating Budget by Fund. Excluded from the FY 2014 Approved Operating

Budget is the $175,282 carry forward from the FY 2013 Library Collections Account, the

$275,000 received from the District’s contingency reserve for the STAR – Sing, Talk and Read

– program and the $1,000,000 in FY 2014 supplemental budget authority for books and

electronic materials. Similarly, approved budget changes in federal grants and intra-Districts,

that reflect carry-over of prior year grants or new agreements with other agencies, are not

included.

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FY 2014 to FY 2015: Major Local Changes

Increases

• FY14 COLA and FY15 COLA - $2.28M

• DC Jail Initiative - $293K and 1.5 FTEs ($150K of which is for books and materials)

• Consumer Price Index (CPI) of 2.4% - $293K

• Fringe Benefits adjustment (from 26.0% to 26.7%) - $178K

• Capital Impact on Operating

8 FTEs for Northeast and Woodridge - $190K

Agency Controlled Fixed Costs (West End lease) - $306K

Facilities Maintenance - $304K

Security Surveillance Equipment for New Buildings - $67K

Library Services Supplies - $10K

Technical Adjustments

• STAR (Sing, Talk and Read) Program - $363.4K and 1.0 FTE

• Move Salary Lapse of 4% from PS to NPS to fund:

Employee Training Increase - $450K

Tutor.com and Cataloging Services - $150K

Building Cameras and Alarms - $105K

Maintenance Agreements - $63K

Unmarked Public Safety Vehicles - $50K

Marketing & Promotion - $50K

Asset Management Tracking Software - $47K

Weapons Upgrade - $25K

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FY 2015 Budget

For FY 2015, the District is again under a Continuing Resolution (CR) (PL 113-76). This year’s CR

is effective through September 30, 2015, providing spending authorization through the end of the

fiscal year, thus avoiding the possibility of a government shutdown.

Personal Services (PS) expenditures-to-date are minimal, at 8.2% of the Local and Gross budgets.

Non-Personal Services (NPS) obligations are at 36.5% of the Local budget and 35.6% of the

Gross budget and represent the Library’s obligation of full year contractual commitments to those

vendors procured to date.

The Mayor has issued an Order that restricts hiring, certain pay increases and promotions and

travel and training for subordinate executive branch agencies. As an independent agency, the

Library is not subject to these limitations.

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FY 2015 Budget Status (Local Budget as of October 31, 2014)

Budget Obligations Variance ($) % Oblig

Personnel Service

11 Regular Pay- Cont Full Time 23,528,404 2,071,487 21,456,917 8.8%

12 Regular Pay- Other 8,146,362 565,042 7,581,320 6.9%

13 Additional Gross Pay 572,425 116,782 455,643 20.4%

14 Fringe- Benefits- Curr Personnel 8,413,948 599,516 7,814,432 7.1%

15 Overtime 350,000 29,696 320,304 8.5%

Total Personnel Service (PS) 41,011,139 3,382,524 37,628,615 8.2%

Non-Personnel Service

20 Supplies and Materials 681,880 372,428 309,452 54.6%

30 Energy and Utilities 316,500 0 316,500 0.0%

31 Telephone, Telegraph, Telegram & Etc 50,000 50,000 0 100.0%

32 Rentals - Land & Structure 306,425 0 306,425 0.0%

33 Janitorial Services 0 0 0 0.0%

34 Security Services 0 0 0 0.0%

35 Occupancy 0 0 0 0.0%

40 Other Services and Charges 7,093,806 2,893,715 4,200,091 40.8%

41 Contractual Services & Other 930,061 344,942 585,119 37.1%

50 Subsidies and Transfers 0 0 0 0.0%

70 Equipment & Equipment Rental 5,895,025 1,920,995 3,974,030 32.6%

Total Non-Personnel Service (NPS) 15,273,697 5,582,080 9,691,617 36.5%

Grand Total: PS + NPS 56,284,836 8,964,604 47,320,232 15.9%

Cost Categories

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FY 2015 Budget Status (Gross Budget as of October 31, 2014)

Budget Obligations Variance ($) % Oblig

Personnel Service

11 Regular Pay- Cont Full Time 23,528,404 2,071,487 21,456,917 8.8%

12 Regular Pay- Other 8,368,592 584,127 7,784,465 7.0%

13 Additional Gross Pay 574,425 116,900 457,525 20.4%

14 Fringe- Benefits- Curr Personnel 8,464,052 603,493 7,860,559 7.1%

15 Overtime 350,000 29,696 320,304 8.5%

Total Personnel Service (PS) 41,285,473 3,405,703 37,879,770 8.2%

Non-Personnel Service

20 Supplies and Materials 686,880 372,428 314,452 54.2%

30 Energy and Utilities 316,500 0 316,500 0.0%

31 Telephone, Telegraph, Telegram & Etc 50,000 50,000 0 100.0%

32 Rentals - Land & Structure 306,425 0 306,425 0.0%

33 Janitorial Services 0 0 0 0.0%

34 Security Services 0 0 0 0.0%

35 Occupancy 0 0 0 0.0%

40 Other Services and Charges 7,395,636 3,006,180 4,389,456 40.6%

41 Contractual Services & Other 1,310,061 474,942 835,119 36.3%

50 Subsidies and Transfers 36,683 36,683 0 100.0%

70 Equipment & Equipment Rental 6,340,650 1,920,995 4,419,655 30.3%

Total Non-Personnel Service (NPS) 16,442,835 5,861,228 10,581,606 35.6%

Grand Total: PS + NPS 57,728,308 9,266,931 48,461,377 16.1%

Cost Categories

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